HomeMy WebLinkAbout37-21 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 37-21
File Number: 2020-1137
RFQ #19-05 FLINTCO, LLC:
A RESOLUTION TO APPROVE CHANGE ORDER NO. 1 TO THE CONSTRUCTION
MANAGER AT RISK CONTRACT WITH FLINTCO, LLC, IN THE AMOUNT OF
$1,278,675.00 FOR THE EARTHWORK BID PACKAGE RELATED TO THE
CONSTRUCTION OF THE NEW POLICE HEADQUARTERS AND FIRE STATION NO. 8,
TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $100,000.00, AND TO
APPROVE A BUDGET ADJUSTMENT - POLICE HEADQUARTERS AND FIREFIGHTING
FACILITIES IMPROVEMENTS BOND PROJECT
WHEREAS, on December 3, 2019, the City Council passed Resolution 282-19 to approve a
Construction Manager at Risk agreement with Flintco, LLC for pre -construction services; and
WHEREAS, Change Order No. 1 will authorize the City's contractor to proceed with earthwork for
the Police Department headquarters as well as Fire Station No. 8.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order
No. I to the Construction Manager at Risk Contract with Flintco, LLC in the amount of
$1,278,675.00 for the earthwork bid package related to the construction of the new Police
Headquarters and Fire Station No. 8, and further approves a project contingency in the amount of
$160,000.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
Page 1 Printed on 1120121
Resolution: 37-21
File Number: 2020-1137
PASSED and APPROVED on 1/19/2021
Attest:
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Page 2 Printed on 1120121
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
i Text File
File Number: 2020-1137
Agenda Date: 1/19/2021 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: C.2
RFQ #19-05 FLINTCO, LLC:
A RESOLUTION TO APPROVE CHANGE ORDER NO. 1 TO THE CONSTRUCTION MANAGER
AT RISK CONTRACT WITH FLINTCO, LLC, IN THE AMOUNT OF $1,278,675.00 FOR THE
EARTHWORK BID PACKAGE RELATED TO THE CONSTRUCTION OF THE NEW POLICE
HEADQUARTERS AND FIRE STATION NO. 8, TO APPROVE A PROJECT CONTINGENCY IN
THE AMOUNT OF $100,000.00, AND TO APPROVE A BUDGET ADJUSTMENT - POLICE
HEADQUARTERS AND FIREFIGHTING FACILITIES IMPROVEMENTS BOND PROJECT
WHEREAS, on December 3, 2019, the City Council passed Resolution 282-19 to approve a Construction
Manager at Risk agreement with Flintco, LLC for pre -construction services; and
WHEREAS, Change Order No. 1 will authorize the City's contractor to proceed with earthwork for the
Police Department headquarters as well as Fire Station No. 8.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 1 to
the Construction Manager at Risk Contract with Flintco, LLC in the amount of $1,278,675.00 for the
earthwork bid package related to the construction of the new Police Headquarters and Fire Station No. 8, and
further approves a project contingency in the amount of $100,000.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 112012021
Wade Abernathy
Submitted By
City of Fayetteville Staff Review Form
2020-1137
Legistar File ID
1/19/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
12/23/2020 FACILITIES MANAGEMENT (140)
Submitted Date Division / Department
Action Recommendation:
Approval of Change Order #1 with Flintco, LLC, to RFQ# 19-05 Contract for the Police Headquarters Facilities
Project in the amount of $1,278,675.00, include a project contingency in the amount of $100,000.00 and
approve a Budget Adjustment for the earthwork bid package. This is a Phase 1 Bond Project.
4609.860.7900-5860.02
4610.860.7108-5860.02
Account Number
46090.7900.8040
46100.7108.8040
Project Number
Budget Impact:
4609-Police Projects 2019 Bonds
4610-Fire Project 2019 Bonds
Fund
Police Building, Construction
Fire Station #8
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 38,761,922.00
$ 5,279,806.78
f $ 33,482,115.22
$ 1,278,675.00
$ 32,203,440.22
V20180321
Purchase Order Number: 2019-00000839 Previous Ordinance or Resolution # 282-19
Change Order Number:
Original Contract Number:
Comments:
1
2019-00000062
Approval Date:
CITY OF
FAYETTEVILLE
%PF ARKANSAS
MEETING OF JANUARY 19, 2021
TO: Mayor and City Council
THRU: Susan Norton, chief of Staff
Paul Becker, Chief Financial Officer
Police Chief, Mike Reynolds
CITY COUNCIL MEMO
FROM: Wade Abernathy, Director Bond and Building Construction Projects
DATE: December 23, 2020
SUBJECT: Change Order #1 to RFQ# 19-05 Contract with Flintco, LLC for the Police
Headquarters Facilities Project
RECOMMENDATION:
Staff recommends approval of Change Order #1 to the RFQ # 19-05 contract with Flintco, LLC
for the Police Headquarters Facilities Project in the amount of $1,278,675.00 and approve a
project contingency in the amount of $100,000.00,
BACKGROUND:
In April 2019, Fayetteville voters approved the public safety bond question 9 in the 2019 bond
initiative, which included a new police headquarters, and identified $38,801,126 for the new
facilities.
In September, Resolution 202-19 authorized the approval of the Land Sale Agreement with the
University of Arkansas System Division of Agriculture in the amount of $2,590,000 for 11.50
acres with PD utilizing 10 acres and Fire utilizing 1.5 acres. The Close of the Land is ongoing.
In September 2019, The City of Fayetteville Purchasing Division managed the RFQ process of
selecting a construction manager at risk for the Police Headquarters Facilities. The request for
statement of qualifications (RFQ) was advertised on 9-3-19 with a deadline of 9-26-19. Ten
responses were received. Three construction management firms were short listed for interview.
The selection committee chose Flintco to negotiate a CMAR contract for the Police
Headquarters.
In December 2019, Resolution 282-19 authorized the approval of a Construction Manager at
Risk contract with Flintco Construction and included pre -construction services.
DISCUSSION:
This change order is will kick off the construction of our PDHQ. It is for the earthwork trade was
advertised and bid thru our Purchasing Division and is per our procurement policies and
practices. The scope of this package includes excavations required for the site and building
pads. The change order also includes the earthwork for Fire Station 8.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Subsequent Bid packages will be forthcoming for Foundations, Structural steel, Building
Envelope, and MEP and Finishes. This will ensure we are completed by our August 2022 Bond
disbursement deadline.
BUDGET/STAFF IMPACT:
A budget adjustment will transfer unallocated funds from the Project 46090 (Police Bonds)
$1,239,925.00 and 46100 (Fire Bonds) $38,750 to the appropriate accounts.
Attachments:
Change Order #1
\fir
Document G701 - 2017
Change Order
PROJECT: (Name and address)
Fayetteville Police Headquarters
Fayetteville Arkansas
OWNER: (Name and address)
City of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
CONTRACT INFORMATION:
Contract For: General Construction
Date: December 03, 2019
ARCHITECT: (Name and address)
BRINKLEY SARGENT WIGINTON
ARCHITECTS
5000 QUORUM, SUITE 600
DALLAS, TEXAS 75254
CHANGE ORDER INFORMATION:
Change Order Number: 001
Date: 12/17/20
CONTRACTOR: (Name and address)
Flintco, LLC
184 E. Fantinel Dr.
Springdale, AR 72762
THE CONTRACT IS CHANGED AS FOLLOWS:
(Insert a detailed description of the change and, if applicable, attach or reference .specific exhibits. Also include agreed upon adjustments
attributable to executed Construction Change Directives.)
Includes the cost for work associated with WP#1 - Site Grading on the Fayetteville Police Headquarters Project. The following
attached documents sall be incorported into this change order:
Date Description
12/17/20 Exhibit A - GMP Itemization
12/17/20 Exhibit B - Clarifications & Assumptions
The original Guaranteed Maximum Price was $ 82,500.00
The net change by previously authorized Change Orders $ 0.00
The Guaranteed Maximum Price prior to this Change Order was $ 82,500.00
The Guaranteed Maximum Price will be increased by this Change Order in the amount of $ 1,278,675.00
The new Guaranteed Maximum Price including this Change Order will be $ 1,361,175.00
The Contract Time will be increased by Zero (0) days.
The new date of Substantial Completion will be TBD
NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract
Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the
Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive.
NOT VALID UNTIL SIGNED BY THE CONTRACTOR AND OWNER. A
ARCHITECT (Firm namc)
SIGNATURE
PRINTED NAME AND TITLE
DATE
Brent Farmer / VP
PRINTED NAME AND TITLE
12 /18/20
DATE
(Firm
PRINTED NAME AND TITLE
DATE
AIA Document G701 " - 2017. Copyright® 1979, 1987, 2000 , 2001 and 2017 by The American Institute of Architects. All rights reserved. The "American
Institute of Architects." Al;,"e AIA Logo, and "AIA Contract Documents' are registered trademarks and may not be used without permission. This document )
was produced by AIA software at 15:12:32 ET on 12/1812020 under Order No.1613645204 which expires on 0911712021, is not for resale, is licensed for one-time
use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright®aia.org.
User Notes: (389ADMA)
t.^7
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EXHIBIT "A"
FAYETTEVILLE POLICE HEADQUARTERS - WORK PACKAGE #1
GUARANTEED MAXIMUM PRICE ITEMIZATION
December 17th, 2020
GROUP
DESCRIPTION
TOTAL AMOUNT
01000
GENERAL CONDITIONS
297,352
01900
PROJECT REQUIREMENTS
101,305
3000
EARTHWORK (Fire Station)
38,750
03000
EARTHWORK (Police Headquarters)
459,603
Subtotal
897,010
ALLOWANCES
Unsuitable Soils Allowance / Design Contingency
250,000
INSURANCE AND BONDS
48,551
CM CONTINGENCY
25,574
OWNER CONTINGENCY
-
CONSTRUCTION MANAGEMENT FEE
57,540
Total WP#1 GMP $ 1,278,675
Clarifications -and Assumptions
Exhibit "B"
Work Package #1: December 17, 2020
Fayetteville Police Headquarters
t�rLINTCO 1
ti�
PACKAGE #1- EARTHWORK FAYMEVILLE POLICE HEADQUARTERS
CLARIFICATIONS, ASSUMPTIONS, INCLUSIONS AND EXCLUSIONS
Scope of Work
This proposal includes labor, material, equipment, tools, and supervision required to perform the Earthwork
scope of work for the new Fayetteville Police Headquarter Facility. All work to be performed in accordance
with the contract documents, Preliminary Grading and Storm Drainage Plan dated 9/29/20, Addendum #1
dated December 3rd, 2020, Addendum #2 dated December 71h, 2020 and Specification manual dated
November 161h, 2020, Geotechnical Engineering Report (Preliminary Site Evaluation) dated October 181h,
2019, Supplemental Geotechnical Engineering Report dated October 141h, 2020.
Design Criteria
Where possible, items and systems specified by these C&A's are defined and specific to material, finish and
intended use. Where materials, finishes and/or quantities are not clearly defined, this proposal assumes the
most practical and economical solution consistent with the design concepts and scope. Where scope is
unclear, suggested allowances have been provided.
Any work referred to as "By Owner", "By Others", "OFCI" (owner furnished contractor installed), or "N.I.C." (not
in contract) is not part of the scope of this proposal unless installation is specified.
Where the word "allowance" appears, it shall mean that a fixed sum is included in the cost of the work for
design, materials, equipment and/or labor for the complete installed product specified. Allowances are
identified with a specific dollar amount. Adjustment in the contract amount may be necessary if costs are
less than or in excess of these allowances.
Code Requirements
We exclude any liability with regard to errors and omissions from the bid documents. In addition, we have
assumed that the Architect/Engineer has incorporated into the bid documents all code requirements, ADA
requirements and has taken all seismic design into consideration.
Construction Manager's Bid Manual
The Guaranteed Maximum Price is also based upon the following documents and information:
1. Flintco, LLC Construction Manager's Bid Manual December 08, 2020
General Conditions & Project Requirements
General conditions have been included for 4 month duration as service through Work Package #1. General
conditions have been included as a lump sum value which will be billed as a percentage completed monthly
value throughout the project duration. Fixed General Condition Items shall mean the provision of facilities
or performance of supervisory work by the Construction Manager with respect to items that are not
included in one of the separate trade contracts and are not customarily so included. They shall include all
of the Construction Manager's indirect costs and expenses, supervisory or general overhead costs, and
personnel and benefit costs related to the administration and supervision of the work. Extension of project
duration due to changes in scope of work or unforeseen conditions warrant general conditions extension as
well.
General conditions have been included for a four (4) month period and the remainder of the general
conditions will be added to the project with subsequent change orders as the remainder of the project is
designed and bid.
Fixed General Condition Items shall include the following items:
1. Salaries or wages of the Construction Manager's supervisory and administrative personnel
managing and overseeing the performance of the Work, all benefits and overhead expenses
c-rl,
LINTCO 21
incurred in connection with the wages or salaries of Construction Manager's employees performing
the Work.
2. Cost and expenses incurred by the Construction Manager in operating and maintaining a field
office or in supporting the work from the Construction Manager's main office.
3. Cost and expenses incurred by the Construction Manager during close out.
Project Requirements items will be billed as cost of work; and shall include but are not limited to, cost and
expenses incurred by the Construction Manager in operating and maintainingjobsite security, safety, and
supporting the work from the subcontractors in the field. Example of project requirements are permits,
layout, documentation photos, temporary toilets, utilities use, cleanup, waste disposal, etc.
Fonds & Insurance
General Insurance (0.6%), General Contractor Bond (1%), and Subcontractor Default Insurance (1.25%) have
been included.
Qualfty Control Services
Costs for testing and special inspection services shall be provided by Owner and are excluded. We will provide
coordination and scheduling of said services. These services include, but are not limited to engineering
testing services, engineering observation and LEED consultation and testing.
Schedule
This proposal is based on a continuing construction schedule with anticipated activity from January 27th,
2021, through April 27th, 2021.
If the Contractor is delayed at any time in the progress of the work by labor disputes, unavoidable
casualties, changes in the work, or any other causes beyond Contractor's control, the time of completion
shall be extended. Claims for extension of time and/or adjustments to the Contract Sum shall be made
within a reasonable time after the occurrence of the delay.
This proposal excludes any time delays and cost increases arising from or related to the COVID-19 virus
and any government or other third -party action in response thereto.
Permits and Fees
The Architect/Engineer is responsible for permit review and acceptance by the City of Fayetteville and other
Authorities Having Jurisdiction (AHJ).
The Owner is responsible for the cost of the building permits, tap fees, impact fees and meters.
TemQgra!y IAlit WFacilities
Temporary Utilities use fees such as Natural Gas, Water, Sewer and Electric Service is included as cost of
work Allowance.
Construction Access
Construction areas will be security fenced where possible; all access will be controlled by Flintco personnel.
Visitors to the site must sign in with the onsite Flintco staff.
Prevailing Wage
Prevailing wage rates do not apply to this project and are not included. Certified Payroll and/or project audit
is excluded.
Allowances. Contingency, Fees
The following are included:
1. Owner Contingency $0.00
2. Contractor Contingency $25,446
3. Unsuitable Soils Allowance / Design Contingency $250,000
�rLINTCO 31
Unit Prices
Mass rock excavation, removal and onsite disposal
$125 / CY (in place)
Provide, place and compact engineered fill
$15 / CY (in place)
Additional mass grading
$10 / CY (in place)
Topsoil import, placement and machine grade
$30 / CY (in place)
Excavation, removal and offsite disposal of unsuitable soils and replacement $25 / CY (in place)
Install B-stone base as construction work surface
$30/TON (in place)
Labor rate (including full overhead and profit) Journeyman
$30/hr
Labor rate (including full overhead and profit) Apprentice/Laborer
$25/hr
Labor rate (including full overhead and profit) Foreman/Superintendent
$75/hr
Labor rate (including full overhead and profit) Equipment Operator
$35/hr
Aftemates
Fire Station Earthwork (mass grading) is included in the scope of work at a reported bid value of $38,750.
General Inclusion$/Exclusions
1. Typical hours of construction operations are 7 am through 7 pm.
2. Certain construction procedures such as concrete placement and material deliveries require work
outside of normal hours. Work will be scheduled with onsite personnel.
3. Unforeseen conditions and/or items not located and shown on plans are not included in the GMP.
4. Improvements to and repair of North Porter Road and West Deane Street and parallel walks and
parking are not included in the GMP.
Once final civil drawings are received, the unit prices listed above will be used to adjust contracted work.
SWPPP measures and mass earthwork grading as designated on the Grading and Storm drainage plan. We
have included 1' select fill under building slabs to a point 5' outside of the building perimeter and 1' select fill
under paving areas to a point 2' beyond edge of curb. A total of 10,000 C.Y. select fill import and 12,000 C.Y.
export is included by the earthwork contractor. If Additional undercut and additional fill is required, work may
be added as required by employing the Unit Prices and Unsuitable Soils Allowance.
$38,750.00 is included in this proposal to complete the Earthwork and Grading for the new Fire Station site.
This is direct costs received from the subcontract for this scope of work. This work will be encompassed with the
other work being completed onsite resulting in no additional General Conditions or General Requirements to
complete this work.
END OF DOCUMENT
\1rLINTG0 41
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division FACILITIES MANAGEMENT (140) Adjustment Number
2020 /Org2
Requestor: Wade Abernathy
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Approval of Change Order #1 with Flintco, LLC, to RFQ# 19-05 Contract for the Police Headquarters Facilities Project in
the amount of $1,278,675.00, include a project contingency in the amount of $100,000.00 and approve a Budget
Adjustment for the earthwork bid package. This is a Phase 1 Bond Project.
RESOLUTION/ORDINANCE
COUNCIL DATE: 1 / 19/2021
LEGISTAR FILE ID#: 2020-1137
Matthe,w Maddaw
1212212020 5:02 PM
Budget Director Date
TYPE:
JOURNAL #:
D - (City Council)
G LDAT E: 1/19/2021
CHKD/POSTED:
TOTAL
- -
v.20201 1 12
Increase / (Decrease)
Proiect.Sub#
Account Number
Expense Revenue
Project
Sub.Detl
AT
Account Name
4609.860.7900-5860.02
1,239,925
46090
7900.8040
EX
Capital Prof Svcs - Engineering/Architects
4609.860.7900-5911.99
100,000
46090
7900.8040
EX
Contingency - Capital Project
4609.860.7999-5899.00
(1,339,925) -
46090
7999
EX
Unallocated - Budget
4610.860.7108-5860.02
38,750 -
46100
7108.8040
EX
Capital Prof Svcs - Engineering/Architects
4610.860.7999-5899.00
(38,750) -
46100
7999
EX
Unallocated - Budget
H:\BudgetAdjustments\2021-Budget\City Council\01-19-2021\2020-1
137 BA Flintco PDHQ
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