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Home My WebLink About35-21 RESOLUTIONOf FPYETJf L gkPNS.+' 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 35-21 File Number: 2020-1179 2020 DISASTER AND REPLACEMENT FUNDS: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT TRANSFERRING $1,000,000.00 FROM THE GENERAL FUND TO REPLENISH THE DISASTER AND REPLACEMENT FUND FOR EXPENDITURES MADE TO ADDRESS THE COVID-19 PANDEMIC PASSED and APPROVED on 1/19/2021 Attest: Kara Paxton, City Clerk _��• r o,� •�� qy •G_ Page 1 Printed on 1/2Q/21 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 57"323 Text File File Number: 2020-1179 Agenda Date: 1/19/2021 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A.7 2020 DISASTER AND REPLACEMENT FUNDS: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT TRANSFERRING $1,000,000.00 FROM THE GENERAL FUND TO REPLENISH THE DISASTER AND REPLACEMENT FUND FOR EXPENDITURES MADE TO ADDRESS THE COVID-19 PANDEMIC City of Fayetteville, Arkansas Page 1 Printed on 112012021 Paul Becker City of Fayetteville Staff Review Form 2020-1179 Legistar File ID 1/19/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item CHIEF FINANCIAL OFFICER (110) Submitted By Submitted Date Division / Department Action Recommendation: 12/31/2020 The administration recommends the transfer of $1,000,000 in fiscal year 2020 from the General Fund to the Disaster and Replacement Fund to restore that fund to a minimum of $3,000,000 to meet future disasters if and when encountered by the City pursuant to City Ordinance and approval of a budget adjustment. 1010.090.6600-7602.27 4270.001.9270-6602.10 Account Number 20019.1 Project Number Budgeted Item? NA Does item have a cost? Yes Budget Adjustment Attached? Yes Budget Impact: 1010 - General Fund 4270 - Disaster & Replacement Fund Fund COVID-19 Disaster Recovery Funds Project Title Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget $ 1,000,000.00 $ 1,000,000.00 V20180321 Purchase Order Number: Previous Ordinance or Resolution # 86-20 Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE ARKANSAS MEETING OF JANUARY 19, 2021 TO: Mayor and City Council THRU: Mayor Lioneld Jordan FROM: Paul Becker, Chief Financial Officer DATE: December 31, 2020 CITY COUNCIL MEMO SUBJECT: Approval of a budget adjustment to replenish the Disaster and Replacement Fund from the General Fund in the amount of $1,000,000 for expenditures made to address the Coronavirus Pandemic during 2020. RECOMMENDATION: The administration recommends the transfer of $1,000,000 in fiscal year 2020 from the General Fund to the Disaster and Replacement Fund to restore that fund to a minimum of $3,000,000 to meet future disasters if and when encountered by the City pursuant to City Ordinance and approval of a budget adjustment. BACKGROUND / DISCUSSION: In March 2020, the City Council authorized the appropriation of $3,000,000 to be used, if necessary, to meet the financial challenges presented by the coronavirus pandemic. It was necessary to purchase a host of personal protective supplies and equipment, as well as air filtering and ionization equipment to improve airflow and quality. Also necessary was the reconfiguration of office space to allow for social distancing. The major challenge faced, however, was the need to procure IT equipment to enable employees to work productively from remote locations. System protection software was also needed to ensure the integrity of the City's computer systems and protect from cyberattacks. A major project to improve internet conductivity and provide video capability to the Town Center was also undertaken. This will improve social distancing for larger group meetings by the City and the A&P Commission. The ability to access Wi-Fi by the public was also improved. Masks for public use by businesses were procured, and funds for a refrigerator were provided to refrigerate vaccines at the request of the Board of Health. Approximately $1,000,000 was spent on needed supplies, equipment and services. To ensure the City is in a position to continue to meet ongoing disaster threats, which include the lingering effects of COVID-19, the administration is requesting the Council approve a transfer of $1,000,000 from the General Fund to the Disaster and Replacement Fund to replenish that fund. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: This transaction will restore the $1,000,000 expended from the Disaster and Replacement Fund that was used to meet pandemic related costs. This will ensure the Disaster and Replacement Fund will have a minimum $3,000,000 reserve to meet current or future challenges. Attachments: Budget Adjustment City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 CHIEF FINANCIAL OFFICER (1 10) 2020 Requestor: Paul Becker BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: The administration recommends the transfer of $1,000,000 in fiscal year 2020 from the General Fund to the Disaster and Replacement Fund to restore that fund to a minimum of $3,000,000 to meet future disasters if and when encountered by the City pursuant to City Ordinance and approval of a budget adjustment. RESOLUTION/ORDINANCE COUNCIL DATE: LEGISTAR FILE ID#: 1/19/2021 2020-1179 HCRY 3la.ck. 1213012020 3:34 PM Budget Director TYPE: JOURNAL #: Date D - (City Council) GLDATE: 12/31/2020 CHKD/POSTED: TOTAL 1,000,000 1,000,000 v.20201 1 12 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 1010.001.0001-4999.99 1,000,000 RE Use Fund Balance - Current 1010.090.6600-7602.27 1,000,000 - 20019 1 EX Transfers To Funds -Replacement 4270.001.9270-6602.01 1,000,000 20019 1 RE Transfer from Fund -General 4270.001.9270-4999.99 - (1,000,000) RE Use Fund Balance - Current HAProjects for Paul\2020\Disaster Fund Replenishment\2020-1 179 BA Disaster Fund Replenishment 2020 1 of 1 DISASTER FUND TOTAL EXPENDITURES = $1,134,864 Video Communication Enhancements, $146,323 Personal Protective E $163,412 Air Quality Equipment, $83,858 Bldg & Space Modification & Equipment, $35,104 Communication & Information Access $74,125 Information Technology, $632,042 J DISASTER FUND TOTAL IT EXPENSES = $632,042 ,I/Public traffi711o, $S,8S0 g/Public tt� l2