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Home My WebLink About29-21 RESOLUTIONOF FPYETTF. v 9akA NS AS 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 29-21 File Number: 2020-1108 BID #21-04 CONCRETE: A RESOLUTION TO AWARD BID #21-04 AND AUTHORIZE THE PURCHASE OF CONCRETE FROM TUNE TRUCKING, INC. D/B/A TUNE CONCRETE COMPANY AS PRIMARY SUPPLIER IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2021 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #21-04 and authorizes the purchase of concrete from Tune Trucking, Inc. d/b/a Tune Concrete Company as primary supplier in variable amounts and for varying unit prices as specified in the bid sheet attached to this Resolution and further authorizes the use of other bidders based on price and availability as needed through the end of 2021. PASSED and APPROVED on 1/19/2021 \ Kara Paxton, City Clerk FAYFTTFVII I F 113WestMountainStreet City of Fayetteville, Arkansas % - Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2020-1108 Agenda Date: 1/19/2021 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A 1 BID #21-04 CONCRETE: A RESOLUTION TO AWARD BID #21-04 AND AUTHORIZE THE PURCHASE OF CONCRETE FROM TUNE TRUCKING, INC. DB/A TUNE CONCRETE COMPANY AS PRIMARY SUPPLIER IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2021 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #21-04 and authorizes the purchase of concrete from Tune Trucking, Inc. d/b/a Tune Concrete Company as primary supplier in variable amounts and for varying unit prices as specified in the bid sheet attached to this Resolution and further authorizes the use of other bidders based on price and availability as needed through the end of 2021. ChyofFayetMvllle, Arkansas Page 1 Printed on 112012021 City of Fayetteville Staff Review Form 2020-1108 Legistar File ID 1/19/2021 City Council Meeting Date - Agenda Item Only Terry Gulley 12/10/2020 TRANSPORTATION SERVICES (410) Submitted By Submitted Date Division / Department Action Recommendation: A resolution to award Bid #21-04 and authorize the purchase of concrete from Tune Concrete, Inc. as primary supplier in variable amounts and to authorize the use of other bidders based on price and availability as needed through the end of 2021. Budget Impact: Various Various Account Number Fund Various Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Purchase Order Number: Change Order Number: Various Project Title Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget V20180321 Previous Ordinance or Resolution # Approval Date: Original Contract Number: Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary depending upon fluctuating needs based on citizen service requests received, construction projects approved, and other variable factors. CITY OF FAYETTEVILLE %PF ARKANSAS MEETING OF JANUARY 19, 2021 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff FROM: Terry Gulley, Transportation Services Director DATE: December 10, 2020 SUBJECT: Bid 21-04, Concrete CITY COUNCIL MEMO RECOMMENDATION: A resolution to award Bid #21-04 and authorize the purchase of concrete from Tune Concrete, Inc. as primary supplier in variable amounts and to authorize the use of other bidders based on price and availability as needed through the end of 2021. BACKGROUND: The purchase of bulk construction materials and services is necessary to maintain current infrastructure and to implement the projects outlined in the Capital Improvements Program and Annual Budget and Work Program. DISCUSSION: Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures were publicly read and the results are attached to this memo. BUDGET/STAFF IMPACT: Funds for the acquisition of materials and services have been budgeted in various capital projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs. Attachments: Bid 21-04 Tabulation Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CITY OF W PAYETTEYILLL ARKANRAS BID TABULATION BID 21-04, CONCRETE APAC-Central Tune Concrete Total Cost $629,910.00 $586,310.00 Ut in Item # Items Description Quantity of Unit Total Unit Total Required Price Cost Price Cost Measure #1-1 3500 PSI 3/4" Max Aggregate Size, 4" Slump 500 Cubic Yards (CY) $112 $56,000.00 $103 $51,500.00 #1-2 4000 PSI 3/4" Max Aggregate Size, 4" Slump 4000 CY $114 $456,000.00 $106 $424,000.00 I #1-3 4000 PSI 1" Max Aggregate Size, 4" Slump 500 CY $110 $55,000.00 $103 $51,500.00 I #1-4 4000 PSI 1 Max Aggregate Size with fiber reinforcement, 4" slump 100 CY $116 $11,600.00 $107 $10,700.00 I #1-5 4000 PSI''%"Max aggregate size, 4" slump, High Early, 7 bag mix 100 CY $117 $11,700.00 $110 $11,000.00 I #1-6 4,000 PSI ARDOT Class S 71/2 Sack High Early, 1" Aggregate, 4" Slump 100 CY $119 $11,900.00 $112 $11,200.00 #1-7 Hydration Stabilizer Admixture (Price to be added to Concrete) 100 CY No Bid No Bid $3 $300 #1-8 5500 PSI 1" max aggregate size, 4" slump 100 CY $122 $12,200.00 $110 $11,000.00 I #1-9 Flowable Fill 50 CY $90 $4,500.00 $85 $4,250.00 #1-10 1% Calcium Chloride Admixture — price to be added to concrete 100 CY $3 $300 $3 $300 #1-11 2% Calcium Chloride Admixture — price to be added to concrete 60 CY $6 $360 $6 $360 #1-12 Air Entraining Admixture — price to be added to concrete 2500 CY No Bid No Bid $0 $0 I #1-13 Hot Water— price to be added to concrete 500 CY $6 $3,000.00 $5 $2,500.00 #1-14 Chilled Water — price to be added to concrete 500 CY No Bid No Bid $2 $1,000.00 #1-15 Ice — price to be added to concrete 100 CY $10 $1,000.00 $8 $800 I #1-16 Exposed Aggregate 3/8" — price to be added to concrete 50 CY $15 $750 $12 $600 #1-17 Exposed Aggregate 1/2" — price to be added to concrete 50 CY $15 $750 $12 $600 I #1-18 Type I Portland Cement 100 Tons No Bid No Bid No Bid No Bid I #1-19 Concrete Sand 100 Tons $29 $2,900.00 $28 $2,800.00 #1-20 Masonry Sand 50 Tons $29 $1,450.00 $28 $1,400.00 I #1-21 Mobilization Fee (After Hours & Weekends) 1 Each $500 $500 $500 $500 #1-22 Colored Concrete Washout Fee (per truck) 1 Each No Bid No Bid $0 $0 *NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials Bid 21-04, Concrete Project Overview Project Details Reference ID Bid 21-04, Concrete Project Name Bid 21-04, Concrete Project Owner Les McGaugh Project Type ITB Department Purchasing Project Description Bid 21-04, Concrete Open Date Sep 28, 2020 12:00 AM CDT Close Date Oct 28, 2020 2:00 PM CDT Highest Scoring Supplier Score Tune Concrete 100 pts FAYE EVILI C. ARXAMS ARMANSIS Seal status Requested Information Unsealed on Unsealed by City's Required Forms Oct 28, 2020 2:06 PM CDT Adonis Bwashi Arkansas Contractor's License Oct 28, 2020 2:06 PM CDT Adonis Bwashi # or Date of Application AR Secretary of State Filing # Oct 28, 2020 2:06 PM CDT Adonis Bwashi 5. Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during any time in which they are entering into, or Oct 28, 2020 2:06 PM CDT Adonis Bwashi while in contract, with any public entity as defined in §25-1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing. Bid 21-04 Bid Form (BT-15LP) Oct 28, 2020 2:06 PM CDT Adonis Bwashi FLY ASH SHALL NOT Oct 28, 2020 2:06 PM CDT Adonis Bwashi EXCEED 20% IN ANY MIX MINIMUM BILLED AMOUNT Oct 28, 2020 2:07 PM CDT Adonis Bwashi GUARANTEED DELIVERY TIME FROM RECEIPT OF Oct 28, 2020 2:06 PM CDT Adonis Bwashi ORDER CAN YOU MEET THE REQUIRED MORNING (AM) Oct 28, 2020 2:06 PM CDT Adonis Bwashi AND AFTERNOON (PM) DELIVERY REQUIREMENT? Conflict of Interest # Declaration of Conflict of Interest You have been chosen as a Committee member for this Evaluation. Please read the following information on conflict of interest to see if you have any problem or potential problem in serving on this committee. ## Code of Conduct All information related to submissions received from Suppliers or Service Providers must be kept confidential by Committee members. ## Conflict of Interest No member of a Committee shall participate in the evaluation if that Committee member or any member of his or her immediate family: * has direct or indirect financial interest in the award of the contract to any proponent; * is currently employed by, or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement concerning future employment or contracting with any proponent; or, * has an ownership interest in, or is an officer or director of, any proponent. Please sign below acknowledging that you have received and read this information. If you have a conflict or potential conflict, please indicate your conflict on this acknowledgment form with information regarding the conflict. I have read and understood the provisions related to the conflict of interest when serving on the Evaluation Committee. If any such conflict of interest arises during the Committee's review of this project, I will immediately report it to the Purchasing Director. Name Date Signed Has a Conflict of Interest? Adonis Bwashi Oct 28, 2020 2:06 PM CDT No Public Notices Addendum 1 - Project Details Have Changed Adonis Bwashi, Oct 01, 2020 2:41 PM CDT - Project Public Files changed. Please see Addendum 1 for clarifications. Pre -Bid Meeting in a Zoom Meeting on Oct. 13, 2020 at 10:00 AM Adonis Bwashi, Oct 08, 2020 11:06 AM CDT A non -mandatory Pre -Bid meeting will be held Tuesday, October 13, 2020 at 10:00 AM virtually. Join Zoom Meeting: https://zoom.us/j/99184334363?pwd=czAxUmpxNDUxQ3dtMWZtQWljTzR6UT09. All interested parties are encouraged to attend. .� FAYE T T E V II IE Submissions Supplier APAC-Central Tune Concrete Date Submitted Name Oct 26, 2020 1:26 PM Amanda Menke CDT Oct 27, 2020 2:10 PM CDT Dennis Tune Email amanda.menke@apac.com dennis@tuneconcrete.com Confirmation Code MTAONzYx MTA 1 M DA4 CITY OF PAYKTTNVILLE ARKANS AffANfAf Project Criteria Criteria Total Base Bid Price Total Points Description 100 Pts Total Base Bid Price 100 pts A Y L T T L V 11. l F Scoring Summary Active Submissions Total Total Base Bid Price Supplier / 100 pts 1100 pts Tune Concrete 100 pts 100 pts ($586,310.00) APAC-Central 93.08 pts 93.08 pts ($629,910.00) V.A FAIETTE V;I�LE .1R-.:.1 Signatures Name Les McGaugh (Project Owner) Adonis Bwashi (Evaluator) Signatures Les McGaughDigitally signed by Les McGaugh Date: 2020.10.30 16:06:44-05'00' Digitally signed by Adonis Bwashi O ' D ail=abwashi@fayett email=abwashi@fayetteville-ar.gov, c=US Date: 2020.11.20 1 1:31:52-06'00'