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Home My WebLink About17-21 RESOLUTION AYE; FL / • 1 O "\ of �RKc NS s 113 West Mountain Street Fayetteville,AR 72701 (479)575-8323 Resolution: 17-21 File Number: 2020-1119 BID#21-15 PREFORMED THERMOPLASTIC PAVEMENT MARKINGS: A RESOLUTION TO AWARD BID#21-15 AND AUTHORIZE THE PURCHASE OF PREFORMED THERMOPLASTIC PAVEMENT MARKINGS FROM GEVEKO MARKINGS, INC.AS PRIMARY SUPPLIER AND FROM PREFORM, LLC AND ENNIS-FLINT, INC. AS SECONDARY SUPPLIERS IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2021 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville,Arkansas hereby awards Bid#21-15 and authorizes the purchase of preformed thermoplastic pavement markings from Geveko Markings, Inc. as primary supplier and from Preform, LLC and Ennis-Flint, Inc. as secondary suppliers in variable amounts and for varying unit prices as shown in the bid sheet attached to this Resolution as needed through the end of 2021. PASSED and APPROVED on 1/5/2021 Approve Attest: ````�� C I C\-ERK ,TY' xPc�% s. ione d Jor ayor Kara Paxton, City Clerk Treasureiy.. 44-COUW Page 1 Printed on 1/7/21 OF°AYE�rFV City of Fayetteville, Arkansas 113West Mountain Street '<< Fayetteville,AR 72701 (479)575-8323 Text File 7RKANS►S File Number: 2020-1119 Agenda Date: 1/5/2021 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A.18 BID#21-15 PREFORMED THERMOPLASTIC PAVEMENT MARKINGS: A RESOLUTION TO AWARD BID#21-15 AND AUTHORIZE THE PURCHASE OF PREFORMED THERMOPLASTIC PAVEMENT MARKINGS FROM GEVEKO MARKINGS, INC. AS PRIMARY SUPPLIER AND FROM PREFORM, LLC AND ENNIS-FLINT, INC. AS SECONDARY SUPPLIERS IN VALUABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2021 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1: That the City Council of the City of Fayetteville,Arkansas hereby awards Bid#21-15 and authorizes the purchase of preformed thermoplastic pavement markings from Geveko Markings, Inc.as primary supplier and from Preform, LLC and Ennis-Flint, Inc.as secondary suppliers in variable amounts and for varying unit prices as shown in the bid sheet attached to this Resolution as needed through the end of 2021. City of Fayetteville,Arkansas Page 1 Printed on 1/7/2021 City of Fayetteville Staff Review Form 2020-1119 Legistar File ID 1/5/2021 City Council Meeting Date-Agenda Item Only N/A for Non-Agenda Item Terry Gulley 12/10/2020 TRANSPORTATION SERVICES (410) Submitted By Submitted Date Division/Department Action Recommendation: A resolution to award Bid#21-15 and authorizing the purchase of preformed thermoplastic pavement markings from Geveko. Ennis-Flint and Preform as secondary suppliers in variable amounts and for varying unit prices as needed through the end of 2021. Budget Impact: Various Various Account Number Fund Various Various Project Number Project Title Budgeted Item? Yes Current Budget $ - Funds Obligated $ - Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget $__ V20180321 Purchase Order Number: Previous Ordinance or Resolution# Change Order Number: Approval Date: Original Contract Number: Comments: The"item cost"and "current budget"boxes have been left blank because these items will vary depending upon fluctuating needs based on citizen service requests received,construction projects approved,and other variable factors. AMCITY OF FAYETTEVILLE CITY COUNCIL MEMO ARKANSAS MEETING OF JANUARY 5, 2021 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff FROM: Terry Gulley, Transportation Services Director DATE: December 10, 2020 SUBJECT: Bid 21-15, Preformed Thermoplastic Pavement Markings RECOMMENDATION: A resolution to award Bid #21-15 and authorizing the purchase of preformed thermoplastic pavement markings from Geveko. Ennis-Flint and Preform as secondary suppliers in variable amounts and for varying unit prices as needed through the end of 2021. BACKGROUND: The purchase of bulk construction materials and services is necessary to maintain current infrastructure and to implement the projects outlined in the Capital Improvements Program and Annual Budget and Work Program. Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures were publicly read and the results are attached to this memo. DISCUSSION: The low bid was submitted by Geveko. BUDGET/STAFF IMPACT: Funds for the acquisition of materials and services have been budgeted in various capital projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs. Attachments: Bid 21-15 Tabulation Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 _ CITY OP Tir111. FAYETTEVILLE AR KA NSA. BID TABULATION BID 21-15, PREFORMED THERMOPLASTIC PAVEMENT MARKINGS Ennis-Flint,Inc. GEVEKO MARKINGS INC. Preform LLC Total Cost $147,762.60 $132,579.55 $32,227.70 Una Item Quantity Unit Unit Total Unit Total Unit Total Items Description of N Required Price Cost Price Cost Price Cost Measure 1 BID 21-15(7) - Preformed Thermoplastic Pavement Markings s all be constituted o white long line,high #1-1 skid material,125 mil,in a variety of widths from 4"to 24"priced per square foot), 7000 Sq.Ft. $2.35 $16,450.00 $2.26 $15,820.00 $2.56 $17,920.00 including shipping priced per square foot. TP 21—Running Bond Decorative Prick Thermoplastic Pavement Markings,2 foot by 2 foot #1-2 pieces,7 sq.ft.pack to include sealer kit,priced each including shipping 400 Packs $238.64 $95,456.00 $212.16 $84,864.00 No Bid No Bid TP 36—Boarder for Decorative Brick Thermoplastic Pavement Markings,14 square feet per #1-3 pack to include sealer kit,priced per each including shipping 100 Packs $238.64 $23,864.00 $212.16 $21,216.00 No Bid No Bid — #1-4 Premark Sealer Kit 10 Packs $85 $850 $39.69 $396.90 $41.80 $418.00 #1-5 Preformed Thermoplastic Shared Lane Marking(Per MUTCD,Premark item#892301464H5 75 Each $82.36 $6,177.00 $76.45 $5,733.75 $106.58 $7,993.50 or equal) #1-6 FHWA Standard Straight 125 mil White Thermoplastic arrow including shipping 20 Each $63.68 $1,273.60 $55.67 $1,113.40 ...\' $75.61 $1,512.20 #1-7 FHWA Standard Left 125 mil White Thermoplastic arrow including shipping 50 Each $73.84 $3,692.00 , $68.71 $3,435.50 ' $87.68 $4,384.00 `NOTICE:Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials 110 FATlTTl YILLE ►EEn�s Bid 21 -15, Preformed Thermoplastic Pavement Markings Project Overview Project Details Reference ID Bid 21-15, Preformed Thermoplastic Pavement Markings Project Name Bid 21-15, Preformed Thermoplastic Pavement Markings Project Owner Les McGaugh Project Type ITB Department Purchasing Project Description Bid 21-15, Preformed Thermoplastic Pavement Markings Open Date Sep 28, 2020 12:00 AM CDT Close Date Oct 28, 2020 2:00 PM CDT Highest Scoring Supplier Score Preform LLC 100 pts C r•or FAYtTTIYILL■ A�[AKfAS Seal status Requested Information Unsealed on Unsealed by City's Required Forms Oct 28, 2020 2:22 PM CDT Adonis Bwashi Arkansas Contractor's License Oct 28, 2020 2:22 PM CDT Adonis Bwashi #or Date of Application AR Secretary of State Filing # Oct 28, 2020 2:22 PM CDT Adonis Bwashi 5. Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during any time in which they are entering into, or Oct 28, 2020 2:22 PM CDT Adonis Bwashi while in contract, with any public entity as defined in §25-1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing. Bid 21-15, Bid Form (BT-18FX) Oct 28, 2020 2:22 PM CDT Adonis Bwashi Prices shall remain firm for the Oct 28, 2020 2:22 PM CDT Adonis Bwashi 2021 calendar year _ Lir♦Or .' AA1[11AYILL! RlKAMfRS Conflict of Interest # Declaration of Conflict of Interest You have been chosen as a Committee member for this Evaluation. Please read the following information on conflict of interest to see if you have any problem or potential problem in serving on this committee. ## Code of Conduct All information related to submissions received from Suppliers or Service Providers must be kept confidential by Committee members. ## Conflict of Interest No member of a Committee shall participate in the evaluation if that Committee member or any member of his or her immediate family: * has direct or indirect financial interest in the award of the contract to any proponent; * is currently employed by, or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement concerning future employment or contracting with any proponent; or, * has an ownership interest in, or is an officer or director of, any proponent. Please sign below acknowledging that you have received and read this information. If you have a conflict or potential conflict, please indicate your conflict on this acknowledgment form with information regarding the conflict. I have read and understood the provisions related to the conflict of interest when serving on the Evaluation Committee. If any such conflict of interest arises during the Committee's review of this project, I will immediately report it to the Purchasing Director. Name Date Signed Has a Conflict of Interest? Adonis Bwashi Oct 28, 2020 2:22 PM CDT No CII,Or .' *wkiUTAn«■ s�uNsu Public Notices Addendum 1 - Project Details Have Changed Adonis Bwashi, Oct 01, 2020 1:02 PM CDT - Project Public Files changed. Please see Addendum 1 for clarification. Pre-Bid Meeting in a Zoom Meeting on Oct. 13, 2020 at 10:00 AM Adonis Bwashi, Oct 08, 2020 11:21 AM CDT A non-mandatory Pre-Bid meeting will be held Tuesday, October 13, 2020 at 10:00 AM virtually. Join Zoom Meeting: https://zoom.us/j/99184334363?pwd=czAxUmpxNDUxQ3dtMWZtQW1jTzR6UT09. All interested parties are encouraged to attend. Date Submitted Name Email Confirmation Code Oct 26, 2020 2:14 PM Denise Russell contracts@ennisflint.com MTAONzgO CDT Oct 27, 2020 4:06 PM Benjamin McCabe bmccabe@gevekomarkings.com CDT @gevekomarkin s.com MTA1 MDM2 Oct 27, 2020 5:08 PM Roxanne Brown bids@preform.us MTA1MDQ0 CDT Points Description 100 pts Total Base Bid Price 100 pts Total Total Base Bid Price / 100 pts / 100 pts 100 pts 100 pts ($32,227.70) 3S INC. 24.31 pts 24.31 pts ($132,579.55) c. 21.81 pts 21.81 pts ($147,762.60) ipSG t•Of a�iuRsas Signatures Name Signatures Les McGaugh Digitally signed by Les McGaugh (Project Owner) Les McGa ug h Date:2020.10.30 16:29:12 -05'00' Adonis Bwashi Digitally signed by Adonis Bwashi Ip,,, DN:cn=Adonis Bwashi, (Evaluator) 01 Iy" email=abwashi@fayetteville-ar.gov,c=US Date:2020.11.20 13:26:36-06'00'