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Home My WebLink About16-21 RESOLUTION �OF FAYE e,. V 4 RN qNS PS 113 West Mountain Street Fayetteville,AR 72701 (479)575-8323 Resolution: 16-21 File Number: 2020-1116 BID#21-14 TREE GRATES AND FRAMES: A RESOLUTION TO AWARD BID#21-14 AND AUTHORIZE THE PURCHASE OF TREE GRATES FROM NEENAH FOUNDRY COMPANY AS NEEDED THROUGH THE END OF 2021 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville,Arkansas hereby awards Bid#21-14 and authorizes the purchase of tree grates from Neenah Foundry Company as needed through the end of 2021. PASSED and APPROVED on 1/5/2021 Approve/ Attest: tc)". G AfrAl 1/4--"----11.1". -Cge— - 1 \7;.A;01% �oneld Jon . ► ayor Kara Paxton, City Clerk Treasuf�r ; FgyETEVI<<E :t /1/4/G/ONCO\),v Page 1 Printed on 1/7/21 °AYF r City of Fayetteville, Arkansas 113West Mountain Street Fayetteville,AR 72701 taw1 (479)575-8323 Text File '* it File Number: 2020-1116 Agenda Date: 1/5/2021 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A.17 BID#21-14 TREE GRATES AND FRAMES: A RESOLUTION TO AWARD BID#21-14 AND AUTHORIZE THE PURCHASE OF TREE GRATES FROM NEENAH FOUNDRY COMPANY AS NEEDED THROUGH THE END OF 2021 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1: That the City Council of the City of Fayetteville,Arkansas hereby awards Bid#21-14 and authorizes the purchase of tree grates from Neenah Foundry Company as needed through the end of 2021. City of Fayetteville,Arkansas Page 1 Printed on 1/7/2021 City of Fayetteville Staff Review Form 2020-1116 Legistar File ID 1/5/2021 City Council Meeting Date-Agenda Item Only N/A for Non-Agenda Item Terry Gulley 12/10/2020 TRANSPORTATION SERVICES(410) Submitted By Submitted Date Division/Department Action Recommendation: A resolution awarding Bid #21-14 and authorizing the purchase of tree grates and frames from Neenah Foundry Company as primary supplier and authorizing the use of other bidders based on price and availability,as needed through the end of calendar year 2021. Budget Impact: Various Various Account Number Fund Various Various Project Number Project Title Budgeted Item? Yes Current Budget $ - Funds Obligated $ Current Balance S - Does item have a cost? Yes Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget $ - I .J V20180321 Purchase Order Number: Previous Ordinance or Resolution# Change Order Number: Approval Date: Original Contract Number: Comments: The"item cost"and"current budget"boxes have been left blank because these items will vary depending upon fluctuating needs based on citizen service requests received,construction projects approved,and other variable factors. CITY OF FAYETTEVILLE CITY COUNCIL MEMO tip ARKANSAS MEETING OF JANUARY 5, 2021 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff FROM: Terry Gulley, Transportation Services Director DATE: December 10, 2020 SUBJECT: Bid 21-14, Tree Grates RECOMMENDATION: Staff recommends a resolution awarding Bid#21-14 and authorizing the purchase of tree grates and frames from Neenah Foundry Company as primary supplier and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2021. BACKGROUND: The purchase of bulk construction materials and services is necessary to maintain current infrastructure and to implement the projects outlined in the Capital Improvements Program and Annual Budget and Work Program. DISCUSSION: Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures were publicly read and the results are attached to this memo. BUDGET/STAFF IMPACT: Funds for the acquisition of materials and services have been budgeted in various capital projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs. Attachments: Bid 21-14 Tabulation Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 114%, ARKAMSAS BID TABULATION BID 21-14, TREE GRATES Neenah Foundry Company Total Cost $11,530.00 Unit Line Items Quantity Unit Total Items Description of Required Price Cost Measure #1-1 Grate,Tree,48"x 96"w/18"tree opening(East Jordan#8854 or Neenah#R-8815-A) 10 Each $1,153.00 $11,530.00 #1-2 Grate frame w/hardware(East Jordan#8694 only) 10 Each No Bid No Bid I `NOTICE:Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials pi; T VILLE •oiu►w Bid 21 -14, Tree Grates Project Overview Project Details Reference ID Bid 21-14, Tree Grates Project Name Bid 21-14, Tree Grates Project Owner Les McGaugh Project Type ITB Department Purchasing Project Description Bid 21-14, Tree Grates Open Date Sep 28, 2020 12:00 AM CDT Close Date Oct 28, 2020 2:00 PM CDT Highest Scoring Supplier Score Neenah Foundry Company 100 pts _ Ciry ar it; AwKANIAS «■ R�iu►NSAs Seal status Requested Information Unsealed on Unsealed by City's Required Forms Oct 28, 2020 2:20 PM CDT Adonis Bwashi Arkansas Contractor's License Oct 28, 2020 2:20 PM CDT Adonis Bwashi #or Date of Application AR Secretary of State Filing # Oct 28, 2020 2:20 PM CDT Adonis Bwashi 5. Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during any time in which they are entering into, or Oct 28, 2020 2:20 PM CDT Adonis Bwashi while in contract, with any public entity as defined in §25-1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing. Bid 21-14, Bid Form (BT-19MO) Oct 28, 2020 2:20 PM CDT Adonis Bwashi Item 1 - Manufacturer Oct 28, 2020 2:20 PM CDT Adonis Bwashi Item 1 - Model Oct 28, 2020 2:20 PM CDT Adonis Bwashi Item 2 - Manufacturer Oct 28, 2020 2:20 PM CDT Adonis Bwashi Item 2 - Model Oct 28, 2020 2:20 PM CDT Adonis Bwashi All bidders shall have manufacturer's territorial rights Oct 28, 2020 2:20 PM CDT Adonis Bwashi to sell to entities within the State of Arkansas C rw pr' .10 AAK(ETTEYILLE AEKAIIIAf Conflict of Interest # Declaration of Conflict of Interest You have been chosen as a Committee member for this Evaluation. Please read the following information on conflict of interest to see if you have any problem or potential problem in serving on this committee. ## Code of Conduct All information related to submissions received from Suppliers or Service Providers must be kept confidential by Committee members. ##Conflict of Interest No member of a Committee shall participate in the evaluation if that Committee member or any member of his or her immediate family: * has direct or indirect financial interest in the award of the contract to any proponent; * is currently employed by, or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement concerning future employment or contracting with any proponent; or, * has an ownership interest in, or is an officer or director of, any proponent. Please sign below acknowledging that you have received and read this information. If you have a conflict or potential conflict, please indicate your conflict on this acknowledgment form with information regarding the conflict. I have read and understood the provisions related to the conflict of interest when serving on the Evaluation Committee. If any such conflict of interest arises during the Committee's review of this project, I will immediately report it to the Purchasing Director. Name Date Signed Has a Conflict of Interest? Adonis Bwashi Oct 28, 2020 2:21 PM CDT No AUT�TT.riu■ �►�iu►Kaws Public Notices Pre-Bid Meeting in a Zoom Meeting on Oct. 13, 2020 at 10:00 AM Adonis Bwashi, Oct 08, 2020 11:18 AM CDT A non-mandatory Pre-Bid meeting will be held Tuesday, October 13, 2020 at 10:00 AM virtually. Join Zoom Meeting: https://zoom.us/j/99184334363?pwd=czAxUmpxNDUxQ3dtMWZtQW1jTzR6UT09. All interested parties are encouraged to attend. Date Submitted Name Email Confirmation Code ;t 15, 2020 10:13 AM Thomas Calkins neenah.pricing@neenahenterprises.com MTAyOTA2 CDT Points Description 100 pts Total Base Bid Price 100 pts Total Total Base Bid Price 1100 pts 1100 pts >mpany 100 pts 100 pts ($11,530.00) Cir♦Or OSAAT[TT$VILLE a�iu►w�s Signatures Name Signatures Les McGaugh (Project Owner) Les McGaugh Digitally signed by Les McGaugh Date: 2020.10.30 16:28:19-05'00' Adonis Bwashi Digitally signed by Adonis Bwashi DN:cn=Adonis Bwashi, (Evaluator) 4oLo4kfr email=abwashi@fayetteville-ar.gov,c=US Date:2020.11.20 13:25:54-06'00'