HomeMy WebLinkAbout15-21 RESOLUTION \ OF AYE-
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113 West Mountain Street
Fayetteville,AR 72701
(479)575-8323
Resolution: 15-21
File Number: 2020-1115
BID#21-12 HIGH-PERFORMANCE COLD MIX ASPHALT:
A RESOLUTION TO AWARD BID#21-12 AND AUTHORIZE THE PURCHASE OF
HIGH-PERFORMANCE COLD MIX ASPHALT FROM HUTCHENS CONSTRUCTION
COMPANY, LLC AS NEEDED THROUGH THE END OF 2021
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville,Arkansas hereby awards Bid#21-12 and
authorizes the purchase of high-performance cold mix asphalt from Hutchens Construction Company,
LLC as needed through the end of 2021.
PASSED and APPROVED on 1/5/2021
Approve . Attest:
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on d Jord or Kara Paxton, City Clerk Treasure : A.:/Ye �' 9c:
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Page 1 Printed on 1/7/21
West Mountain Street
City of Fayetteville, Arkansas 113
Fayetteville,AR 72701
(479)575-8323
Text File
RK""SP File Number: 2020-1115
Agenda Date: 1/5/2021 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number:A.16
BID#21-12 HIGH-PERFORMANCE COLD MIX ASPHALT:
A RESOLUTION TO AWARD BID#21-12 AND AUTHORIZE THE PURCHASE OF
HIGH-PERFORMANCE COLD MIX ASPHALT FROM HUTCHENS CONSTRUCTION COMPANY,
LLC AS NEEDED THROUGH THE END OF 2021
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS:
Section 1: That the City Council of the City of Fayetteville,Arkansas hereby awards Bid#21-12 and
authorizes the purchase of high-performance cold mix asphalt from Hutchens Construction Company, LLC as
needed through the end of 2021.
City of Fayetteville,Arkansas Page 1 Printed on 1/7/2021
City of Fayetteville Staff Review Form
2020-1115
Legistar File ID
1/5/2021
City Council Meeting Date-Agenda Item Only
N/A for Non-Agenda Item
Terry Gulley 12/10/2020 TRANSPORTATION SERVICES (410)
Submitted By Submitted Date Division/Department
Action Recommendation:
A resolution awarding Bid#21-12 to and authorizing the purchase of high-performance cold mix asphalt from
Hutchens Construction Company LLC as needed through the end of calendar year 2021.
Budget Impact:
Various Various
Account Number Fund
Various Various
Project Number Project Title
Budgeted Item? Yes Current Budget $ -
Funds Obligated $ -
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget $
V20180321
Purchase Order Number: Previous Ordinance or Resolution#
Change Order Number: Approval Date:
Original Contract Number:
Comments: The"item cost"and"current budget"boxes have been left blank because these items will vary depending upon
fluctuating needs based on citizen service requests received,construction projects approved,and other variable
factors.
® CITY OF
FAYETTEVILLE CITY COUNCIL MEMO
tip ARKANSAS
MEETING OF JANUARY 5, 2021
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
FROM: Terry Gulley, Transportation Services Director
DATE: December 10, 2020
SUBJECT: Bid 21-12, High- Performance Cold Mix Asphalt
RECOMMENDATION:
A resolution awarding Bid #21-12 to and authorizing the purchase of high-performance cold mix
asphalt from Hutchens Construction Company, LLC as needed through the end of calendar year
2021.
BACKGROUND:
The purchase of bulk construction materials and services is necessary to maintain current
infrastructure and to implement the projects outlined in the Capital Improvements Program and
Annual Budget and Work Program.
DISCUSSION:
Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures
were publicly read and the results are attached to this memo.
BUDGET/STAFF IMPACT:
Funds for the acquisition of materials and services have been budgeted in various capital
projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs.
Attachments:
Bid 21-12 Tabulation
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
imCITY OF
FJAYETTEVILLE
ARKANSAS
BID TABULATION
BID 21-12, HIGH PERFORMANCE COLD MIX
Hutchens Construction Company, LLC
Total Cost $38,000.00
Unit
Line Item Quantity Unit Total
Items Description of
Required Price Cost
Measure
High Performance Cold Mix—for pick up by the City of Fayetteville at
#1-1 400 Tons $95 $38,000.00
vendors location UPM - Mix
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials
.� R AKANS ASEVILLE
AKA
Bid 21 -12, High Performance Cold Mix
Project Overview
Project Details
Reference ID Bid 21-12, High Performance Cold Mix
Project Name Bid 21-12, High Performance Cold Mix
Project Owner Les McGaugh
Project Type ITB
Project Description Bid 21-12, High Performance Cold Mix
Open Date Sep 28, 2020 12:00 AM CDT
Close Date Oct 28, 2020 2:00 PM CDT
Highest Scoring Supplier Score
Hutchens Construction Company, LLC 100 pts
graFAVETSTEAS VILLE
ARKAM
Seal status
Requested Information Unsealed on Unsealed by
City's Required Forms Oct 28, 2020 2:19 PM CDT Adonis Bwashi
Arkansas Contractor's License Oct 28, 2020 2:19 PM CDT Adonis Bwashi
#or Date of Application
AR Secretary of State Filing # Oct 28, 2020 2:19 PM CDT Adonis Bwashi
5. Pursuant Arkansas
Code Annotated §25-1-503, the
Contractor agrees and certifies
that they do not currently
boycott Israel and will not
boycott Israel during any time
in which they are entering into, Oct 28, 2020 2:19 PM CDT Adonis Bwashi
or while in contract, with any
public entity as defined in §25-
1-503. If at any time during
contract the contractor decides
to boycott Israel, the contractor
must notify the contracted
public entity in writing.
PLANT LOCATION FOR Oct 28, 2020 2:19 PM CDT Adonis Bwashi
PICKUP BY CITY STAFF:
Bid 21-12, Bid Form (BT-36FX) Oct 28, 2020 2:19 PM CDT Adonis Bwashi
VI.
A VI"E
ARKANS NSAS
Conflict of Interest
# Declaration of Conflict of Interest You have been chosen as a Committee member for this
Evaluation. Please read the following information on conflict of interest to see if you have any
problem or potential problem in serving on this committee. ##Code of Conduct All information
related to submissions received from Suppliers or Service Providers must be kept confidential by
Committee members. ## Conflict of Interest No member of a Committee shall participate in the
evaluation if that Committee member or any member of his or her immediate family: * has direct or
indirect financial interest in the award of the contract to any proponent; * is currently employed by,
or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement
concerning future employment or contracting with any proponent; or, * has an ownership interest in,
or is an officer or director of, any proponent. Please sign below acknowledging that you have
received and read this information. If you have a conflict or potential conflict, please indicate your
conflict on this acknowledgment form with information regarding the conflict. I have read and
understood the provisions related to the conflict of interest when serving on the Evaluation
Committee. If any such conflict of interest arises during the Committee's review of this project, I will
immediately report it to the Purchasing Director.
Name Date Signed Has a Conflict of Interest?
Adonis Bwashi Oct 28, 2020 2:19 PM CDT No
pj FA QAVE
NANTSTEYA$ ILLE
Public Notices
Addendum 1 - Project Details Have Changed
Adonis Bwashi, Oct 01, 2020 1:08 PM CDT
- Project Public Files changed. Please see bid doc addendum 1 for clarification.
Pre-Bid Meeting in a Zoom Meeting on Oct. 13, 2020 at 10:00 AM
Adonis Bwashi, Oct 08, 2020 11:15 AM CDT
A non-mandatory Pre-Bid meeting will be held Tuesday, October 13, 2020 at 10:00 AM virtually.
Join Zoom Meeting:
https://zoom.us/j/99184334363?pwd=czAxUmpxNDUxQ3dtMWZtQW1jTzR6UT09. All
interested parties are encouraged to attend.
Date Submitted Name Email Confirmation Code
Oct 22, 2020 3:46 PM Deanna Martin dmartin@hutchensconstruction.com MTAONDM2
CDT
Points Description
100 pts Total Base Bid Price
100 pts
Total Total Base Bid Price
/ 100 pts / 100 pts
:ompany, LLC 100 pts 100 pts ($38.000.00)
ciry os
FAYETTEVILLE
Signatures
Name Signatures
Les McGaugh Digitally signed by Les
(Project Owner)
Les McGa ug h McGaugh
Date:2020.10.30 16:27:33
-05'00'
Adonis Bwashi Digitally signed by Adonis Bwashi
DN:cn=Adonis Bwashi,
(Evaluator) it0112%olkiN, email=abwashi@fayetteville-ar.gov,c=US
Date:2020.11.20 13:25:13-06'00'