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Home My WebLink About15-21 RESOLUTION \ OF AYE- a . wi a RKA i PS 113 West Mountain Street Fayetteville,AR 72701 (479)575-8323 Resolution: 15-21 File Number: 2020-1115 BID#21-12 HIGH-PERFORMANCE COLD MIX ASPHALT: A RESOLUTION TO AWARD BID#21-12 AND AUTHORIZE THE PURCHASE OF HIGH-PERFORMANCE COLD MIX ASPHALT FROM HUTCHENS CONSTRUCTION COMPANY, LLC AS NEEDED THROUGH THE END OF 2021 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville,Arkansas hereby awards Bid#21-12 and authorizes the purchase of high-performance cold mix asphalt from Hutchens Construction Company, LLC as needed through the end of 2021. PASSED and APPROVED on 1/5/2021 Approve . Attest: -CZ/Y9..* CI • F% on d Jord or Kara Paxton, City Clerk Treasure : A.:/Ye �' 9c: • •.' N�� rni Page 1 Printed on 1/7/21 West Mountain Street City of Fayetteville, Arkansas 113 Fayetteville,AR 72701 (479)575-8323 Text File RK""SP File Number: 2020-1115 Agenda Date: 1/5/2021 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number:A.16 BID#21-12 HIGH-PERFORMANCE COLD MIX ASPHALT: A RESOLUTION TO AWARD BID#21-12 AND AUTHORIZE THE PURCHASE OF HIGH-PERFORMANCE COLD MIX ASPHALT FROM HUTCHENS CONSTRUCTION COMPANY, LLC AS NEEDED THROUGH THE END OF 2021 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1: That the City Council of the City of Fayetteville,Arkansas hereby awards Bid#21-12 and authorizes the purchase of high-performance cold mix asphalt from Hutchens Construction Company, LLC as needed through the end of 2021. City of Fayetteville,Arkansas Page 1 Printed on 1/7/2021 City of Fayetteville Staff Review Form 2020-1115 Legistar File ID 1/5/2021 City Council Meeting Date-Agenda Item Only N/A for Non-Agenda Item Terry Gulley 12/10/2020 TRANSPORTATION SERVICES (410) Submitted By Submitted Date Division/Department Action Recommendation: A resolution awarding Bid#21-12 to and authorizing the purchase of high-performance cold mix asphalt from Hutchens Construction Company LLC as needed through the end of calendar year 2021. Budget Impact: Various Various Account Number Fund Various Various Project Number Project Title Budgeted Item? Yes Current Budget $ - Funds Obligated $ - Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget $ V20180321 Purchase Order Number: Previous Ordinance or Resolution# Change Order Number: Approval Date: Original Contract Number: Comments: The"item cost"and"current budget"boxes have been left blank because these items will vary depending upon fluctuating needs based on citizen service requests received,construction projects approved,and other variable factors. ® CITY OF FAYETTEVILLE CITY COUNCIL MEMO tip ARKANSAS MEETING OF JANUARY 5, 2021 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff FROM: Terry Gulley, Transportation Services Director DATE: December 10, 2020 SUBJECT: Bid 21-12, High- Performance Cold Mix Asphalt RECOMMENDATION: A resolution awarding Bid #21-12 to and authorizing the purchase of high-performance cold mix asphalt from Hutchens Construction Company, LLC as needed through the end of calendar year 2021. BACKGROUND: The purchase of bulk construction materials and services is necessary to maintain current infrastructure and to implement the projects outlined in the Capital Improvements Program and Annual Budget and Work Program. DISCUSSION: Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures were publicly read and the results are attached to this memo. BUDGET/STAFF IMPACT: Funds for the acquisition of materials and services have been budgeted in various capital projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs. Attachments: Bid 21-12 Tabulation Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 imCITY OF FJAYETTEVILLE ARKANSAS BID TABULATION BID 21-12, HIGH PERFORMANCE COLD MIX Hutchens Construction Company, LLC Total Cost $38,000.00 Unit Line Item Quantity Unit Total Items Description of Required Price Cost Measure High Performance Cold Mix—for pick up by the City of Fayetteville at #1-1 400 Tons $95 $38,000.00 vendors location UPM - Mix *NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials .� R AKANS ASEVILLE AKA Bid 21 -12, High Performance Cold Mix Project Overview Project Details Reference ID Bid 21-12, High Performance Cold Mix Project Name Bid 21-12, High Performance Cold Mix Project Owner Les McGaugh Project Type ITB Project Description Bid 21-12, High Performance Cold Mix Open Date Sep 28, 2020 12:00 AM CDT Close Date Oct 28, 2020 2:00 PM CDT Highest Scoring Supplier Score Hutchens Construction Company, LLC 100 pts graFAVETSTEAS VILLE ARKAM Seal status Requested Information Unsealed on Unsealed by City's Required Forms Oct 28, 2020 2:19 PM CDT Adonis Bwashi Arkansas Contractor's License Oct 28, 2020 2:19 PM CDT Adonis Bwashi #or Date of Application AR Secretary of State Filing # Oct 28, 2020 2:19 PM CDT Adonis Bwashi 5. Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during any time in which they are entering into, Oct 28, 2020 2:19 PM CDT Adonis Bwashi or while in contract, with any public entity as defined in §25- 1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing. PLANT LOCATION FOR Oct 28, 2020 2:19 PM CDT Adonis Bwashi PICKUP BY CITY STAFF: Bid 21-12, Bid Form (BT-36FX) Oct 28, 2020 2:19 PM CDT Adonis Bwashi VI. A VI"E ARKANS NSAS Conflict of Interest # Declaration of Conflict of Interest You have been chosen as a Committee member for this Evaluation. Please read the following information on conflict of interest to see if you have any problem or potential problem in serving on this committee. ##Code of Conduct All information related to submissions received from Suppliers or Service Providers must be kept confidential by Committee members. ## Conflict of Interest No member of a Committee shall participate in the evaluation if that Committee member or any member of his or her immediate family: * has direct or indirect financial interest in the award of the contract to any proponent; * is currently employed by, or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement concerning future employment or contracting with any proponent; or, * has an ownership interest in, or is an officer or director of, any proponent. Please sign below acknowledging that you have received and read this information. If you have a conflict or potential conflict, please indicate your conflict on this acknowledgment form with information regarding the conflict. I have read and understood the provisions related to the conflict of interest when serving on the Evaluation Committee. If any such conflict of interest arises during the Committee's review of this project, I will immediately report it to the Purchasing Director. Name Date Signed Has a Conflict of Interest? Adonis Bwashi Oct 28, 2020 2:19 PM CDT No pj FA QAVE NANTSTEYA$ ILLE Public Notices Addendum 1 - Project Details Have Changed Adonis Bwashi, Oct 01, 2020 1:08 PM CDT - Project Public Files changed. Please see bid doc addendum 1 for clarification. Pre-Bid Meeting in a Zoom Meeting on Oct. 13, 2020 at 10:00 AM Adonis Bwashi, Oct 08, 2020 11:15 AM CDT A non-mandatory Pre-Bid meeting will be held Tuesday, October 13, 2020 at 10:00 AM virtually. Join Zoom Meeting: https://zoom.us/j/99184334363?pwd=czAxUmpxNDUxQ3dtMWZtQW1jTzR6UT09. All interested parties are encouraged to attend. Date Submitted Name Email Confirmation Code Oct 22, 2020 3:46 PM Deanna Martin dmartin@hutchensconstruction.com MTAONDM2 CDT Points Description 100 pts Total Base Bid Price 100 pts Total Total Base Bid Price / 100 pts / 100 pts :ompany, LLC 100 pts 100 pts ($38.000.00) ciry os FAYETTEVILLE Signatures Name Signatures Les McGaugh Digitally signed by Les (Project Owner) Les McGa ug h McGaugh Date:2020.10.30 16:27:33 -05'00' Adonis Bwashi Digitally signed by Adonis Bwashi DN:cn=Adonis Bwashi, (Evaluator) it0112%olkiN, email=abwashi@fayetteville-ar.gov,c=US Date:2020.11.20 13:25:13-06'00'