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Home My WebLink About12-21 RESOLUTION AYET, N4RKANSP/ 113 West Mountain Street Fayetteville,AR 72701 (479)575-8323 Resolution: 12-21 File Number: 2020-1112 BID#21-09 CONCRETE DRAINAGE PIPE: A RESOLUTION TO AWARD BID#21-09 AND AUTHORIZE THE PURCHASE OF CONCRETE DRAINAGE PIPE FROM SCURLOCK INDUSTRIES AS A PRIMARY SUPPLIER IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2021 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville,Arkansas hereby awards Bid#21-09 and authorizes the purchase of concrete drainage pipe from Scurlock Industries as the primary supplier in variable amounts and for varying unit prices as shown in the bid sheet attached to this Resolution as needed through the end of 2021. PASSED and APPROVED on 1/5/2021 Approve Attest: CLERK ,?1 ionel Jordan or Kara Paxton, City Clerk Treasut$r : • Page 1 Printed on 1/7/21 F Fp7ETT City of Fayetteville, Arkansas 113West Mountain Street Fayetteville,AR 72701 (479)575-8323 F. IIII��aQ ,i u 7 Text File ,RMANSps File Number: 2020-1112 Agenda Date: 1/5/2021 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A.13 BID#21-09 CONCRETE DRAINAGE PIPE: A RESOLUTION TO AWARD BID#21-09 AND AUTHORIZE THE PURCHASE OF CONCRETE DRAINAGE PIPE FROM SCURLOCK INDUSTRIES AS A PRIMARY SUPPLIER IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2021 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1: That the City Council of the City of Fayetteville,Arkansas hereby awards Bid#21-09 and authorizes the purchase of concrete drainage pipe from Scurlock Industries as the primary supplier in variable amounts and for varying unit prices as shown in the bid sheet attached to this Resolution as needed through the end of 2021. City of Fayetteville,Arkansas Page 1 Printed on 1/7/2021 City of Fayetteville Staff Review Form 2020-1112 Legistar File ID 1/5/2021 City Council Meeting Date-Agenda Item Only N/A for Non-Agenda Item Terry Gulley 12/10/2020 TRANSPORTATION SERVICES (410) Submitted By Submitted Date Division/Department Action Recommendation: A resolution awarding Bid 20-09 and authorizing the purchase of concrete drainage pipe from Scurlock Industries as primary supplier, in variable amounts, as needed through the end of calendar year 2021. Budget Impact: Various Various Account Number Fund Various Various Project Number Project Title Budgeted Item? Yes Current Budget $ - Funds Obligated $ - Current Balance $ Does item have a cost? Yes Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget S - V20180321 Purchase Order Number: Previous Ordinance or Resolution# Change Order Number: Approval Date: Original Contract Number: Comments: The"item cost"and"current budget"boxes have been left blank because these items will vary depending upon fluctuating needs based on citizen service requests received,construction projects approved,and other variable factors. CITY OF FAYETTEVILLE CITY COUNCIL MEMO ARKANSAS MEETING OF JANUARY 5, 2021 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff FROM: Terry Gulley, Transportation Services Director DATE: December 10, 2020 SUBJECT: Bid 21-09, Concrete Drainage Pipe RECOMMENDATION: Staff recommends a resolution awarding Bid 21-09 and authorizing the purchase of concrete drainage pipe from Scurlock Industries as primary supplier, in variable amounts, as needed through the end of calendar year 2021. BACKGROUND: The purchase of bulk construction materials and services is necessary to maintain current infrastructure and to implement the projects outlined in the Capital Improvements Program and Annual Budget and Work Program. DISCUSSION: Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures were publicly read and the results are attached to this memo. BUDGET/STAFF IMPACT: Funds for the acquisition of materials and services have been budgeted in various capital projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs. Attachments: Bid 21-09 Tabulation Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville,AR 72701 is CITY OF FAYEARKA grier ARKANN TEYILLE SA S BID TABULATION BID 21-09, CONCRETE DRAINAGE PIPE Scurlock Industries Total Cost $307,065.00 Unit Line Items Quantity Unit Total Items Description SIZE of # Required Price Cost Measure #1-1 Reinforced Concrete Pipe,Class III,Round 15" 90 Feet $15.50 $1,395.00 #1-2 Reinforced Concrete Pipe,Class III,Round 18" 180 Feet $17 $3,060.00 #1-3 Reinforced Concrete Pipe,Class III,Round 24" 180 Feet $23 $4,140.00 #1-4 Reinforced Concrete Pipe,Class III,Round 30" 45 Feet $36 $1,620.00 #1-5 Reinforced Concrete Pipe,Class III,Round 36" 45 Feet $55 $2,475.00 #1-6 Reinforced Concrete Pipe,Class III,Round 42" 45 Feet $68 $3,060.00 #1-7 Reinforced Concrete Pipe,Class III,Round 48" 45 Feet $82 $3,690.00 #1-8 Flared End Section Concrete,Round 15" 2 Each $300 $600 #1-9 Flared End Section Concrete,Round 18" 2 Each $325 $650 #1-10 Flared End Section Concrete,Round 24" 2 Each $415 $830 #1-11 Flared End Section Concrete,Round 30" 2 Each $480 $960 #1-12 Flared End Section Concrete,Round 36" 2 Each $900 $1,800.00 #1-13 Flared End Section Concrete,Round 42" 2 Each $1,175.00 $2,350.00 #1-14 Flared End Section Concrete,Round 48" 2 Each $1,385.00 $2,770.00 #1-15 Reinforced Concrete Pipe,Class III,Elliptical 14"x 23" 75 Feet $32 $2,400.00 #1-16 Reinforced Concrete Pipe,Class III,Elliptical 19"x 30" 75 Feet $35 $2,625.00 #1-17 Reinforced Concrete Pipe,Class III,Elliptical 24"x 38" 75 Feet $48 $3,600.00 #1-18 Reinforced Concrete Pipe,Class III,Elliptical 29"x 45" 75 Feet $73 $5,475.00 #1-19 Reinforced Concrete Pipe,Class III,Elliptical 34"x 53" 45 Feet $98 $4,410.00 #1-20 Reinforced Concrete Pipe,Class III,Elliptical 38"x 60" 45 Feet 5117 $5,265.00 2 SECTION 8:Reinforced Concrete Junction and Inlet Boxes #2-1 Reinforced Concrete Junction Box(No Top) 4'x 4'x 4' 10 Each $1,600.00 $16,000.00 #2-2 Reinforced Concrete Junction Box(No Top) 5'x 5'x 5' 5 Each $2,200.00 $11,000.00 #2-3 Reinforced Concrete Junction Box(No Top) 6'x 6'x 6' 5 Each $3,000.00 $15,000.00 #2-4 Reinforced Concrete Inlet Box(no top) 4'x 4'x 4' 10 Each $1,600.00 $16,000.00 #2-5 Reinforced Concrete Inlet Box(no top) 5'x 5'x 5' 5 Each $2,200.00 $11,000.00 #2-6 Reinforced Concrete Inlet Box(no top) 6'x 6'x 6' 5 Each $3,000.00 $15,000.00 I #3-1 Reinforced Concrete Culvert Box(WITH top) 3'Rise x 8'Span 42 Lineal Feet $350 $14,700.00 #3-2 Reinforced Concrete Culvert Box(WITH top) 3'Rise x 12'Span 42 Lineal Feet $510 $21,420.00 #3-3 Reinforced Concrete Culvert Box(WITH top) 3'Rise x 16'Span 42 Lineal Feet $725 $30,450.00 #3-4 Reinforced Concrete Culvert Box(WITH top) 4'Rise x 4'Span 42 Lineal Feet $295 $12,390.00 #3-5 Reinforced Concrete Culvert Box(WITH top) 4'Rise x 8'Span 42 Lineal Feet $375 $15,750.00 #3-6 Reinforced Concrete Culvert Box(WITH top) 4'Rise x 12'Span 42 Lineal Feet $535 $22,470.00 #3-7 Reinforced Concrete Culvert Box(WITH top) 5'Rise x 12'Span 42 Lineal Feet $575 $24,150.00 #3-8 Reinforced Concrete Culvert Box(WITH top) 2.5'Rise x 5'Span 42 Lineal Feet $280 $11,760.00 #3-9 Reinforced Concrete Culvert Box(WITH top) 4'Rise x 9'Span 42 Lineal Feet $400 $16,800.00 `NOTICE:Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials .� A RK ANSSEAS VILLE RK N Bid 21 -09, Concrete Drainage Pipe p Project Overview Project Details Reference ID Bid 21-09, Concrete Drainage Pipe Project Name Bid 21-09, Concrete Drainage Pipe Project Owner Les McGaugh Project Type ITB Department Purchasing Project Description Bid 21-09, Concrete Drainage Pipe Open Date Sep 28, 2020 12:00 AM CDT Close Date Oct 28, 2020 2:00 PM CDT Highest Scoring Supplier Score Scurlock Industries 100 pts 110 ARAA TTEVILLE waKwHsws Seal status Requested Information Unsealed on Unsealed by City's Required Forms Oct 28, 2020 2:15 PM CDT Adonis Bwashi Arkansas Contractor's License Oct 28, 2020 2:15 PM CDT Adonis Bwashi #or Date of Application AR Secretary of State Filing# Oct 28, 2020 2:15 PM CDT Adonis Bwashi 5. Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during any time in which they are entering into, Oct 28, 2020 2:15 PM CDT Adonis Bwashi or while in contract, with any public entity as defined in §25- 1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing. Guaranteed Delivery Time from Oct 28, 2020 2:15 PM CDT Adonis Bwashi Receipt of Order: Bid 21-09, Bid Form (BT-79JP) Oct 28, 2020 2:15 PM CDT Adonis Bwashi �1 N A K R AS AES VILLE Conflict of Interest # Declaration of Conflict of Interest You have been chosen as a Committee member for this Evaluation. Please read the following information on conflict of interest to see if you have any problem or potential problem in serving on this committee. ## Code of Conduct All information related to submissions received from Suppliers or Service Providers must be kept confidential by Committee members. ##Conflict of Interest No member of a Committee shall participate in the evaluation if that Committee member or any member of his or her immediate family: * has direct or indirect financial interest in the award of the contract to any proponent; * is currently employed by, or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement concerning future employment or contracting with any proponent; or, * has an ownership interest in, or is an officer or director of, any proponent. Please sign below acknowledging that you have received and read this information. If you have a conflict or potential conflict, please indicate your conflict on this acknowledgment form with information regarding the conflict. I have read and understood the provisions related to the conflict of interest when serving on the Evaluation Committee. If any such conflict of interest arises during the Committee's review of this project, I will immediately report it to the Purchasing Director. Name Date Signed Has a Conflict of Interest? Adonis Bwashi Oct 28, 2020 2:15 PM CDT No FAYETSTAES VILLE •4KAN Public Notices Addendum 1 - Project Details Have Changed Adonis Bwashi, Oct 01, 2020 1:24 PM CDT - Project Public Files changed. Please see bid document Addendum 1 for clarification. Pre-Bid Meeting in a Zoom Meeting on Oct. 13, 2020 at 10:00 AM Adonis Bwashi, Oct 08, 2020 11:11 AM CDT A non-mandatory Pre-Bid meeting will be held Tuesday, October 13, 2020 at 10:00 AM virtually. Join Zoom Meeting: https://zoom.us/j/99184334363?pwd=czAxUmpxNDUxQ3dtMWZtQW1jTzR6UT09. All interested parties are encouraged to attend. Date Submitted Name Email Confirmation Code Oct 23, 2020 3:19 PM CDT Nate Brown nate@s-ind.com MTAONjA2 Points Description 100 pts Total Base Bid Price 100 pts To tal Total Base Bid Price / 100 pts / 100 pts tries 100 pts 100 pts ($307.065.00) ciTY 0[ FAYETTEVILLE Signatures Name Signatures Les McGaugh Les IVIcGa ughDate:2020.10.30 16:24:25 -05'00' Adonis Bwashi Digitally signed by Adonis Bwashi DN:cn=Adonis Bwashi, (Evaluator) �' "' email=abwashi@fayetteville-ar.gov,c=US Date:2020.11.20 11:35:10-06'00'