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HomeMy WebLinkAbout10-21 RESOLUTION OF FAYErte
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113 West Mountain Street
Fayetteville,AR 72701
(479)575-8323
Resolution: 10-21
File Number: 2020-1109
BID#21-05 AGGREGATE MATERIALS:
A RESOLUTION TO AWARD BID#21-05 AND AUTHORIZE THE PURCHASE OF
AGGREGATE MATERIALS FROM APAC-CENTRAL, INC. AS PRIMARY SUPPLIER IN
VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AND TO AUTHORIZE THE
USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED
THROUGH THE END OF 2021
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville,Arkansas hereby awards Bid#21-05 and
authorizes the purchase of aggregate materials from APAC-Central, Inc.as primary supplier in variable
amounts and for varying unit prices as specified in the bid sheet attached to this Resolution and further
authorizes the use of other bidders based on price and availability as needed through the end of 2021.
PASSED and APPROVED on 1/5/2021
Appr d: , Attest:
C''
LERK ,,
Lioneld Jo , Mayor Kara Paxton, City Clerk Treasurer Fqy :Gf.
Page 1 Printed on 1 R 11111►��
pFF et;.., City of Fayetteville, Arkansas 113West Mountain Street
Fayetteville,AR 72701
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Text File
'RKA"S►S File Number: 2020-1109
Agenda Date: 1/5/2021 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A.11
BID#21-05 AGGREGATE MATERIALS:
A RESOLUTION TO AWARD BID#21-05 AND AUTHORIZE THE PURCHASE OF AGGREGATE
MATERIALS FROM APAC-CENTRAL, INC. AS PRIMARY SUPPLIER IN VARIABLE AMOUNTS
AND FOR VARYING UNIT PRICES AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED
ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2021
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS:
Section 1: That the City Council of the City of Fayetteville,Arkansas hereby awards Bid#21-05 and
authorizes the purchase of aggregate materials from APAC-Central, Inc.as primary supplier in variable
amounts and for varying unit prices as specified in the bid sheet attached to this Resolution and further
authorizes the use of other bidders based on price and availability as needed through the end of 2021.
City of Fayetteville,Arkansas Page 1 Printed on 1/7/2021
City of Fayetteville Staff Review Form
2020-1109
Legistar File ID
1/5/2021
City Council Meeting Date-Agenda Item Only
N/A for Non-Agenda Item
Terry Gulley 12/10/2020 TRANSPORTATION SERVICES (410)
Submitted By Submitted Date Division/Department
Action Recommendation:
A resolution to award Bid#21-05 and authorize the purchase of aggregate materials from APAC-Central as primary
supplier in variable amounts and to authorize the use of other bidders based on price and availability as needed
through the end of 2021.
Budget Impact:
Various Various
Account Number Fund
Various Various
Project Number Project Title
Budgeted Item? Yes Current Budget $ -
Funds Obligated $ -
Current Balance $ J
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget S -
V20180321
Purchase Order Number: Previous Ordinance or Resolution#
Change Order Number: Approval Date:
Original Contract Number:
Comments: The"item cost"and"current budget"boxes have been left blank because these items will vary depending upon
fluctuating needs based on citizen service requests received,construction projects approved,and other variable
factors.
® CITY OF
FAYETTEVILLE CITY COUNCIL MEMO
tip ARKANSAS
MEETING OF JANUARY 5, 2021
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
FROM: Terry Gulley, Transportation Services Director
DATE: December 10, 2020
SUBJECT: Bid 21-05, Aggregate Materials
RECOMMENDATION:
A resolution to award Bid #21-05 and authorize the purchase of aggregate materials from
APAC-Central as primary supplier in variable amounts and to authorize the use of other bidders
based on price and availability as needed through the end of 2021.
BACKGROUND:
The purchase of bulk construction materials and services is necessary to maintain current
infrastructure and to implement the projects outlined in the Capital Improvements Program and
Annual Budget and Work Program.
DISCUSSION:
Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures
were publicly read and the results are attached to this memo.
BUDGET/STAFF IMPACT:
Funds for the acquisition of materials and services have been budgeted in various capital
projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs.
Attachments:
Bid 21-05 Tabulation
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
FAYLTT V ! LLL
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BID TABULATION
BID 21-05, AGGREGATE MATERIALS
APAC-Central Hunt-Rogers
Total Cost $365,500.00 $379,125.00
Unit
Line Quantity Unit Total Unit Total
Items Description of
Item# Required Price Cost Price Cost
Measure
#1-1 Class 7 Base (5B-2) includes wet and dry 30000 Tons $9 $270,000.00 I $10.25 $307,500.00
#1-2 Concrete Aggregate—1.5" 500 Tons $14 $7,000.00 I $13.50 $6,750.00
#1-3 Concrete Aggregate—3/" 500 Tons $16 $8,000.00 $15 $7,500.00
#1-4 "B"Stone 2500 Tons $9 $22,500.00 I $9.75 $24,375.00
#1-5 Abrasives/Grit(1/4" chips) 500 Tons $20 $10,000.00 I No Bid No Bid
#1-6 Shot Rock S00 Tons $9 $4,500.00 I $9 $4,500.00
#1-7 Rip Rap Limestone 1500 Tons $19 $28,500.00 I $19 $28,500.00
#1-8 Abrasives/Grit(1/4" Clean Chips) 500 Tons $30 $15,000.00 I No Bid No Bid _
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials
C.r♦or
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•!RAl�AL
Bid 21 -05, Aggregate Materials
Project Overview
Project Details
Reference ID Bid 21-05, Aggregate Materials
Project Name Bid 21-05, Aggregate Materials
Project Owner Les McGaugh
Project Type ITB
Department Purchasing
Project Description Bid 21-05, Aggregate Materials
Open Date Sep 28, 2020 12:00 AM CDT
Close Date Oct 28, 2020 2:00 PM CDT
Highest Scoring Supplier Score
APAC-Central 100 pts
c r.ar
FArETTEYILLE
AlEA KlA!
Seal status
Requested Information Unsealed on Unsealed by
City's Required Forms Oct 28, 2020 2:10 PM CDT Adonis Bwashi
Arkansas Contractor's License Oct 28, 2020 2:10 PM CDT Adonis Bwashi
#or Date of Application
AR Secretary of State Filing # Oct 28, 2020 2:10 PM CDT Adonis Bwashi
5. Pursuant Arkansas Code
Annotated §25-1-503, the
Contractor agrees and certifies
that they do not currently
boycott Israel and will not
boycott Israel during any time in
which they are entering into, or Oct 28, 2020 2:10 PM CDT Adonis Bwashi
while in contract, with any public
entity as defined in §25-1-503.
If at any time during contract the
contractor decides to boycott
Israel, the contractor must notify
the contracted public entity in
writing.
Bid 21-05 Bid Form (BT-14GL) Oct 28, 2020 2:10 PM CDT Adonis Bwashi
Maximum Guaranteed Wait Oct 28, 2020 2:10 PM CDT Adonis Bwashi
Time to Load:
PLANT LOCATION FOR
PICKUP BY CITY STAFF OR Oct 28, 2020 2:10 PM CDT Adonis Bwashi
ITS DESIGNEE:
Cry or
.' :Mr:TTl1/1LL■
AlIUNlA!
Conflict of Interest
# Declaration of Conflict of Interest You have been chosen as a Committee member for this
Evaluation. Please read the following information on conflict of interest to see if you have any
problem or potential problem in serving on this committee. ##Code of Conduct All information
related to submissions received from Suppliers or Service Providers must be kept confidential by
Committee members. ## Conflict of Interest No member of a Committee shall participate in the
evaluation if that Committee member or any member of his or her immediate family: * has direct or
indirect financial interest in the award of the contract to any proponent; * is currently employed by,
or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement
concerning future employment or contracting with any proponent; or, * has an ownership interest in,
or is an officer or director of, any proponent. Please sign below acknowledging that you have
received and read this information. If you have a conflict or potential conflict, please indicate your
conflict on this acknowledgment form with information regarding the conflict. I have read and
understood the provisions related to the conflict of interest when serving on the Evaluation
Committee. If any such conflict of interest arises during the Committee's review of this project, I will
immediately report it to the Purchasing Director.
Name Date Signed Has a Conflict of Interest?
Adonis Bwashi Oct 28, 2020 2:10 PM CDT No
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Public Notices
Pre-Bid Meeting in a Zoom Meeting on Oct. 13, 2020 at 10:00 AM
Adonis Bwashi, Oct 08, 2020 11:07 AM CDT
A non-mandatory Pre-Bid meeting will be held Tuesday, October 13, 2020 at 10:00 AM virtually.
Join Zoom Meeting:
https://zoom.us/j/99184334363?pwd=czAxUmpxNDUxQ3dtMWZtQW1jTzR6UT09. All interested
parties are encouraged to attend.
Date Submitted Name Email Confirmation Code
)ct 26, 2020 5:22 PM CDT J. Byrd jon.byrd@hunt-rogers.com MTA0ODI5
)ct 26, 2020 1:19 PM CDT Amanda Menke amanda.menke@apac.com MTA0NzU5
Points Description
100 pts Total Base Bid Price
100 pts
Total Total Base Bid Price
/ 100 pts / 100 pts
it 100 pts 100 pts ($365,500.00)
96.41 pts 96.41 pts ($379,125.00)
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Signatures
Name Signatures
Les McGaugh Digitally signed by Les McGaugh
(Project Owner) Les I\/ cGaugh Date: 2020.10.30 16:08:10-05'00'
Adonis Bwashi Digitally signed by Adonis Bwashi
Q ,, DN:cn=Adonis Bwashi,
(Evaluator) �✓"� '�^' email=abwashi@fayetteville-ar.gov,c=US
Date:2020.11.20 11:32:59-06'00'