HomeMy WebLinkAbout07-21 RESOLUTION FAYEr
a RKANS:'
113 West Mountain Street
Fayetteville,AR 72701
(479)575-8323
Resolution: 07-21
File Number: 2020-1126
CH2M HILL ENGINEERS, INC.AMENDMENT 12:
A RESOLUTION TO APPROVE AMENDMENT NO. 12 TO THE AGREEMENT FOR
OPERATIONS, MAINTENANCE AND MANAGEMENT SERVICES BETWEEN THE CITY
OF FAYETTEVILLE, ARKANSAS AND CH2M HILL ENGINEERS, INC. IN THE AMOUNT
OF$7,339,051.00 FOR SERVICES IN 2021
WHEREAS,changes to the contract with CH2M Hill Engineers, Inc. for 2021 include more detailed
operations and maintenance responsibilities by CH2M over the the SCADA network that monitors
water and wastewater facilities,and a reduced cost for emergency services.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE,ARKANSAS:
Section 1: That the City Council of the City of Fayetteville,Arkansas hereby approves Amendment
No. 12 to the Agreement for Operations, Maintenance and Management Services between the City of
Fayetteville,Arkansas and CH2M Hill Engineers, Inc. in the amount of$7,339,051.00 for services in
2021.
PASSED and APPROVED on 1/5/2021
Page 1 Printed on 1/7/21
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Resolution: 07-21
File Number: 2020-1126
Approved. Attest:
10,1CLERk,,�i
Lioneld Jordan, a .r Kara Paxton, City Clerk Treasurer ;• Fqy ter•�,;
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Page 2 Printed on 1/7/21
V of FAY__ City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville,AR 72701
(479)575-8323
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Text File
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File Number: 2020-1126
Agenda Date: 1/5/2021 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A.8
CH2M HILL ENGINEERS, AMENDMENT 12:
G S INC.IN C.
A RESOLUTION TO APPROVE AMENDMENT NO. 12 TO THE AGREEMENT FOR OPERATIONS,
MAINTENANCE AND MANAGEMENT SERVICES BETWEEN THE CITY OF FAYETTEVILLE,
ARKANSAS AND CH2M HILL ENGINEERS, INC. IN THE AMOUNT OF$7,339,051.00 FOR
SERVICES IN 2021
WHEREAS,changes to the contract with CH2M Hill Engineers, Inc. for 2021 include more detailed
operations and maintenance responsibilities by CH2M over the the SCADA network that monitors water and
wastewater facilities,and a reduced cost for emergency services. •
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE,ARKANSAS:
Section 1: That the City Council of the City of Fayetteville,Arkansas hereby approves Amendment No. 12 to
the Agreement for Operations, Maintenance and Management Services between the City of Fayetteville,
Arkansas and CH2M Hill Engineers, Inc. in the amount of$7,339,051.00 for services in 2021.
City of Fayetteville,Arkansas Page 1 Printed on 1/7/2021
City of Fayetteville Staff Review Form
2020-1126
Legistar File ID
1/5/2021
City Council Meeting Date-Agenda Item Only
N/A for Non-Agenda Item
Tim Nyander 12/14/2020 WASTEWATER TREATMENT(730)
Submitted By Submitted Date Division/ Department
Action Recommendation:
Staff recommends the approval of Amendment No. 12 to the Agreement for Operations, Maintenance and
Management Services between the City of Fayetteville, Arkansas and CH2M Hill Engineers, Inc. in the amount of
$7,339,051.00 for services in 2021.
Budget Impact:
5400.730.XXXX-5328.00 Water and Sewer
Account Number Fund
48048.XXX OMI Expenses
Project Number Project Title
Budgeted Item? Yes Current Budget $ 7,339,051.00
Funds Obligated $ -
Current Balance $ 7,339,051.00
Does item have a cost? Yes Item Cost $ 7,339,051.00
Budget Adjustment Attached? No Budget Adjustment $ -
Remaining Budget $
V20180321
Purchase Order Number: Previous Ordinance or Resolution# 286-19
Change Order Number: Approval Date:
Original Contract Number:
Comments:
_ CITY OF
FAYETTEVILLE CITY COUNCIL MEMO
ARKANSAS
MEETING OF JANUARY 5, 2021
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Water& Sewer Committee
FROM: Tim Nyander, Utilities Director
DATE: December 10, 2020
SUBJECT: Amendment No. 12 to the Agreement with CH2M Hill Engineers, Inc.
RECOMMENDATION:
Staff recommends the approval of Amendment No. 12 to the Agreement for Operations,
Maintenance and Management Services between the City of Fayetteville, Arkansas and CH2M
Hill Engineers, Inc. in the amount of$7,339,051.00 for services in 2021.
BACKGROUND:
When the original Noland Wastewater Treatment Plant (WWTP) upgrade was completed in
1987, the City contracted with OMI (now CH2M Hill/Jacobs) for wastewater treatment services.
In December 2009, the Fayetteville City Council passed Resolution No. 265-09 which approved
a proposed five-year contract subject to and contingent upon yearly budget approval by the City
of Fayetteville, with two successive five-year options to renew. Amendment No. 12 represents
the second year of the second five-year renewal. The contract was renegotiated last year, and
several changes were made to the agreement for services in 2020 that will also be included in
the 2021 agreement.
DISCUSSION:
In the year 2021, the scope of services provided by CH2M HILL/Jacobs will include: (1) operate
and maintain the Noland and West Side wastewater treatment facilities; (2) operate and
maintain 38 wastewater lift stations; (3) administer the City's NPDES discharge, air, stormwater,
and other permits; (4) manage the City's biosolids disposal program; (5) manage the City's
industrial pretreatment program; (6) support the SCADA (supervisory control and data
acquisition system) network that monitor water and wastewater facilities; (7) pursue operation
economies, efficiencies, and permit compliance; (8) provide engineering services on an agreed-
to basis; and (9) continue to refurbish the sand filters at the Noland plant on an incremental
basis.
The City is currently upgrading the SCADA system, and Amendment No. 12 adds services for
CH2M Hill/Jacobs to provide more in-depth operations and maintenance of the SCADA software
and hardware. The SCADA system provides control and monitoring of the wastewater treatment
plants, wastewater systems, and water system. The added services in 2021 will include the
operations and maintenance of SCADA wireless and telemetry equipment, Programable Logic
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Controllers and Remote Terminal Units (PLCs/RTUs), SCADA software, servers, and network
equipment purchased by the City, and the associated power protection equipment. CH2M
Hill/Jacobs will also operate and maintain the Operational Technology (OT) components of the
Industrial Control system (ICS), including servers, computers, network equipment, software
backups, and associated cyber security. This includes providing City staff access to the SCADA
system for monitoring, operation of water system, and access to alarms and reports.
BUDGET/STAFF IMPACT:
Funds are available in the overall Utilities budget.
Attachments:
Amendment No. 12
2
AMENDMENT NO. 12 TO AGREEMENT
For
OPERATIONS,MAINTENANCE AND MANAGEMENT SERVICES
Between
CITY OF FAYETTEVILLE,ARKANSAS
And
CH2M HILL ENGINEERS,INC.
THIS AMENDMENT NO. 12 to the Agreement for Operations, Maintenance and Management Services
between the City of Fayetteville, Arkansas, Water Resource Recovery Facility and its pertinent systems
dated December 15, 2009 (the "Agreement"), is made effective on the 1' day of January, 2021, by and
between City of Fayetteville, Arkansas, acting by and through its Mayor (hereinafter "City of
Fayetteville")and CH2M HILL Engineers, Inc.,(hereinafter"CH2M")
NOW THEREFORE,the City and CH2M hereby amend the Agreement as follows:
1. The Contract is hereby deleted in its entirety and replaced with the attached amended and
Restated Contract.
2. Appendix A is hereby deleted in its entirety and replaced with the attached Appendix A.
3. Appendix B is hereby deleted in its entirety and replaced with the attached Appendix B.
4. Appendix C is hereby deleted in its entirety and replaced with the attached Appendix C
5. Appendix D is hereby deleted in its entirety and replaced with the attached Appendix D.
6. Appendix E is hereby deleted in its entirety and replaced with the attached Appendix E.
7. Appendix F is hereby deleted in its entirety and replaced with the attached Appendix F.
8. Appendix G is hereby deleted in its entirety and replaced with the attached Appendix G.
9. Appendix II is hereby deleted in its entirety and replaced with the attached Appendix H.
10. Appendix I is hereby deleted in its entirety and replaced with the attached Appendix I.
11. Appendix J is hereby deleted in its entirety and replaced with the attached Appendix J.
12. Appendix K is hereby deleted in its entirety and replaced with the attached Appendix K.
This Amendment No. 12, together with prior Amendments and the Agreement, constitutes
lutes the entire
agreement between the Parties and supersedes all prior oral and written understandings with respect to the
subject matter set forth herein. Unless specifically stated all other terms and conditions of the Agreement
shall remain in full force and effect. Neither this Amendment nor the Agreement may be modified except
in writing signed by an authorized representative of the Parties.
The Parties, intending to be legally bound, indicate their approval of the Amendment by their signatures
below.
Officer have made and executed this Agreement as of the day and y first ve written.
CH2M HILL N ERS,,INC. — CITY OF AYE E, SAS
By: (Jti, By. �--
Name: Steve Meininger e: ionel Mayor
Title: Vice President itle: May
Date: /2////Z O Date:
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By: 1/Vy(-\___ l' �7�� G_•. r,ITy.�,p��
Name: Kara Paxton A'y o�•9cn
Title: City Clerk = • F . :c-...-
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Appendices to Operations, Maintenance, and
Agreement Bet
ween
Management Services A g g t
City of Fayetteville, AR and
CH2M Hill Engineers, Inc.
Appendix A
LIST OF APPENDICES
Appendix A—List of Appendices
Appendix B—Definitions
Appendix C—Scope of Services
Appendix D—Compensation for Services
Appendix E—Location of Project
Appendix F—Environmental Permits and Project Characteristics
Appendix G—Industrial Waste Discharges and Monitoring Program
Appendix H—Vehicle and Mobile Equipment Description(Rolling Stock)
Appendix I—Base Fee Adjustment
Appendix J—Monthly Reports
Appendix K—CH2M Travel Policy
Appendix A- 1 of 1 —Last Updated 10.23.19
Appendix B
DEFINITIONS
B.1 "Adequate Nutrients"means plant influent nitrogen, phosphorus and iron contents proportional to
BOD5 in the ratio of five (5) parts nitrogen, one (1) part phosphorus, and one half(0.5) part iron
for each one hundred(100)parts BOD5.
B.2 "Base Fee" means all costs within the scope of the contract, on an annual basis, including direct
costs, labor, utilities(other than electricity),and other allocated costs.
B.3 "Biologically Toxic Substances"means any substance or combination of substances contained in
the plant influent in sufficiently high concentrations so as to interfere with the biological
processes necessary for the removal of the organic and chemical constituents of the wastewater
required to meet the discharge requirements of City of Fayetteville's NPDES permit. Biologically
toxic substances include but are not limited to heavy metals, phenols, cyanides, pesticides, and
herbicides.
B.4 "Capital Expenditures"means any expenditures for(1)the purchase of new equipment or facility
items that cost more than Ten Thousand Dollars ($10,000); or (2) major repairs which
significantly extend equipment or facility service life and cost more than Ten Thousand Dollars
($10,000); or(3)expenditures that are planned,non-routine and budgeted by City of Fayetteville.
B.5 "Cost" means the total of all costs determined on an accrual basis in accordance with generally
accepted accounting principles including but not limited to direct labor, insurance, labor
overhead, chemicals, materials, supplies, utilities (other than electricity); equipment,
maintenance,repair,and outside services
B.6 "Cost Center" is defined as each columned category of the cost detail, presented in Appendix D,
which describes the separate functions and locations to which costs may be charged for
accounting,reporting or billing purposes.
B.7 "Electrical Evaluation" will be limited to amperage draws, winding resistance measurements,
thermographic evaluations,and current and voltage imbalance
B.8 "Emergency Situation" is hereby defined as an emergency affecting the safety of persons or
property, or regulatory compliance where CH2M HILL shall act to prevent threatened damage,
injury or loss.
B.9 "Fixed Asset"means any tangible property that has a value of Five Thousand Dollars($5,000)or
more and is depreciable. This excludes the repair/replacement parts that are components of a
greater fixed asset.
B.10. "Fixed Management Fee" means a fee for indirect costs of managing the operation beyond the
direct costs of materials and labor.
B.11 "Load Shedding" is defined as the deliberate shutdown of electric power being provided by the
grid and generating on-site power for the treatment facilities, generally to reduce demand strains
from the grid on the capacity of the system.
B.12 "Maintenance" means the cost of those routine and/or repetitive activities required by the
equipment or facility manufacturer during the warranty period or as recommended by CH2M
HILL after the warranty period has expired to maximize the service life of the equipment,
Appendix B - 1 of 2
vehicles,and facilities as listed in Appendix E.
B.13 "Operational Technology" (OT) encompasses information technology (IT) support, components
and software in an industrial control system (ICS) environment. OT, as apractice, relates to the
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access and control of physical assets, which differs from IT because it relates to the access and
control of data.
B.14 "Out of scope" services will include "capital expenditures" (definition B.4 of this Appendix),
added or modified regulatory requirements (that are not contained in the applicable permits),
changes to improve efficiency and/or generate income, or other services not described in the
contract and requested by the City of Fayetteville.
B.15 "Project"means all equipment,vehicles,grounds and facilities described in Appendix E.
B.16 "Repairs"means the cost of those non-routine/non-repetitive activities required for operational
continuity, safety, and performance generally due to failure or to avert a failure of the equipment,
sewer,vehicle,or facility or some component thereof;cost less than ten thousand dollars
($10,000);and are not included in definition B.4 of this Appendix.
B.17 "Reliability Centered Maintenance"means a process used to determine what must be done to
ensure the physical assets continue to do what its users want in its present operating context.
Appendix B - 2 of 2
Appendix C
SCOPE OF SERVICES
C.1 SCOPE OF SERVICES—CH2M
C.1.1 Perform professional services in connection with the Project as hereinafter stated.
C.1.2 Operate and maintain all facilities over a 24-hour per day, 7-day per week period, under full
service contract operations and maintenance. Operations may be performed with on-site staff
and/or remote monitoring/on-call services for all or portions of this time.
C.1.3 Within the design capacity and capability of the Project, manage, operate, and maintain the
Project so that effluent discharged from the Project meets the requirements of all applicable City
NPDES permits as specified in Appendix F. Maintain compliance with other existing
environmental permits as described in Appendix F.
C.1.4 Operate and maintain the present Industrial Pretreatment Program including all monitoring,
inspections, sampling,testing, reporting, and record keeping as described in Appendix G. Results
of all industrial sampling and testing shall be made available to City of Fayetteville as requested.
C.1.5 Provide all Maintenance for the Project. Document as required to continue existing maintenance
program and to provide City of Fayetteville requested reporting, including but not limited to
updated preventative maintenance schedules. City of Fayetteville shall have full access to
preventative maintenance records.
C.1.6 Pay all costs incurred within the scope of normal Project operations as defined in this Agreement.
C.1.7 Staff the Project with a minimum of three (3) Arkansas Class IV Wastewater licensed operators
or as required by the Arkansas Department of Environmental Quality(ADEQ).
C.1.8 Prepare all NPDES permit and other pertinent regulatory reports, letters, or other correspondence,
and submit these to City of Fayetteville for signature and approval. Transmittal to appropriate
agencies shall be done by City, except for electronic reporting via NetDMR, which shall be
performed by CH2M HILL. Any fines levied because of late reports as a result of CH2M HILL
failure to complete and allow sufficient time for City of Fayetteville's signature and transmittal
shall be paid by CH2M HILL. Submittal to the City of Fayetteville no later than 5 business days
prior to the reporting period due date shall be considered timely.
C.1.9 Provide for proper disposal of screening, scum, grit, and biosolids in compliance with permit and
regulatory requirements. Should regulations and/or disposal/application options significantly
change, projected costs will be revised by mutual agreement.
C.1.10 Be responsible for all laboratory testing and sampling presently required by the NPDES permits,
stormwater permits, "no discharge"permits,and other related requirements or permits.
C.1.11 Maintain an inventory of vehicles and equipment (rolling stock), to be identified and referenced
as Appendix H, being used for the Project and provide to the City upon request.
C.1.12 Provide twenty-four (24) hour per day access to Project for City of Fayetteville's personnel.
Visits may be made at any time by any of City of Fayetteville's employees so designated by City
Appendix C - 1 of 7
of Fayetteville's representative. Keys, keyfobs, or other access equipment for Project shall be
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provided to City of Fayetteville by CH2M HILL. All visitors to the Project, including City of
Fayetteville employees,shall comply with CH2M HILL's operating and safety procedures.
C.1.13 Provide for the maintenance of existing City of Fayetteville rolling stock such as dump trucks,
tractors,and trailers that are necessary for the operations and maintenance of the facilities.
C.1.14 Provide training for personnel in areas of regulatory requirements,operation,maintenance, safety,
supervisory skills, laboratory, cybersecurity and sustainable practices. Continue the current
project safety program with updates as necessary.
C.1.15 Provide computerized maintenance, process control, and laboratory management systems to
maintain documentation, accountability and transparency to allow City of Fayetteville to see if
the equipment is being maintained appropriately.
C.1.16 Comply with the requirements of City of Fayetteville regarding affirmative action provisions for
minority hiring.
C.1.17 Provide Ci
ty de C ty of Fayetteville with a full accounting of all expenditures at intervals and in sufficient
detail as may be determined by City of Fayetteville and assist City of Fayetteville in preparation
of annual operating budgets. City of Fayetteville shall be allowed to conduct or have conducted
audits of all accounting records related to the direct contract operations of this Agreement at
times to be determined by City of Fayetteville.
C.1.18 Manage and comply with all manufacturers' warranties on equipment purchased for the project
and assist the City of Fayetteville in enforcing existing equipment warranties and guarantees.
After the expiration of the warranty, CH2M HILL shall perform maintenance at a level adequate
for the efficient, long-term reliability of the equipment and facilities. CH2M HILL will provide
City of Fayetteville with full documentation that preventative maintenance is being performed on
all City of Fayetteville equipment in accordance with CH2M HILL's best practices and standards.
Maintenance program shall include documentation of corrective and preventive maintenance and
a spare parts inventory to be consistent with the"Reliability Centered Maintenance"model.
C.1.19 Provide for repairs as described in Appendix B.16.
C.1.20 Maintain the SCADA system located at the addresses listed in Appendix E. Upgrades,
modifications, and/or additions to the SCADA system shall adhere to industry standards and best
practices such as: NIST,NEC, ISA, IEC, IEEE.
C.1.21 CH2M HILL shall provide the following as related to the SCADA system:
C.1.21.1 Ongoing updates and upgrades of the software and hardware to ensure
operational continuity in accordance with the definitions of maintenance and capital expenditures
as agreed upon by the City of Fayetteville and CH2M HILL.
C.1.21.2 CH2M HILL shall be responsible for evaluating and applying hardware firmware
and software security patches released from vendor within the next maintenance window
(performed bi-annually). Evaluation shall include, but not be limited to reviewing vendor release
notes, installing and testing upgrades on lab equipment or a limited subset of active equipment.
Hardware firmware and software patches, which do not adversely affect plant control, shall be
applied at the next maintenance window. Hardware firmware and software security patches,
which adversely affect plant control, shall be reviewed with the City to determine the path
Appendix C - 2 of 7
forward. Critical security patches for firewalls and edge devices shall be applied within thirty
days of release from vendor.
C.1.21.3 CH2M HILL is responsible for maintaining the SCADA environments including
but not limited to: (1) SCADA Wireless and Telemetry equipment, (2) Programmable Logical
Controllers and Remote Terminal Units(PLCs/RTUs)and(3)all communications media between
sites and ISP connectivity, (4) SCADA software, (5) SCADA servers, and (6) SCADA network
equipment.
C.1.21.4 SCADA components shall be protected by UPS uninterrupted power supply to
prevent loss of connectivity during brief power loss.
C.1.21.5 SCADA diagrams shall be kept current and any as-built drawings shall be
incorporated into a change management document and network diagram. Updates regarding
SCADA diagrams shall be provided to the City of Fayetteville as requested. SCADA updates
shall include but not be limited to: issues,equipment replacements, improvements,etc.
C.1.21.6 SCADA equipment shall be installed in environmentally appropriate cabinets and
properly secured.
C.1.21.7 SCADA modifications shall follow the SCADA network design plan as approved
and modified by CH2M HILL and the City of Fayetteville.
C.1.22 CH2M HILL shall operate and maintain the operational technology (OT) components of the
industrial control system (ICS)in its current state.
C.1.22.1 OT encompasses the following components of the ICS:
C.1.22.1.1 Networks — switches, routers, firewalls, media converters,
communications equipment
C.1.22.1.2 Computers — Physical servers, virtual servers, windows server operating
systems,workstations,and thin clients
C.1.22.1.3 Backups, antivirus, network time servers, disaster recovery, network
monitoring,remote access,and cybersecurity.
C.1.22.2 CH2M HILL shall operate and maintain the OT environment based on accepted
industry standards,guidelines,and best practices. Age of the ICS and component
limitations mayinhibit CH2M HILL's abilityto applyall guidelines and best
practices to the system. CH2M HILL shall put forth best effort to adhere to
guidelines given the limitations of the existing system.
C.1.22.3 The following ICS networking standards, guidelines and industry best practices
shall be used as a basis for operation and maintenance of the OT environment:
NIST Framework for Improving Critical Infrastructure Cybersecurity and NIST
SP-800-83 "Guide to Industrial Control Systems Security", at a minimum,
Revision 2.
C.1.22.4 There shall be a clear delineation (physically and logically) between the ICS and
all other networks. CH2M HILL shall be responsible for the operation and
maintenance of the OT components that exist within the ICS and in the de-
Appendix C - 3 of 7
militarized zone between the ICS and other networks. CH2M HILL operations
and maintenance of the OT environment shall be limited to:
C.1.22.4.1 ICS/OT Networks — Physical components and logical
configurations
C.1.22.4.2 ICS/OT Server Infrastructure—Physical servers and virtual servers
C.1.22.4.3 ICS/OT Software — Active Directory, anti-virus, backups, remote
access solutions, management solutions, HMI, PLC programming
software,configuration management and domain registrations.
C.1.22.5 Any expansion of operational technology (OT) components of the industrial
control system (ICS) system performed by CH2M HILL shall be compensated
with a formal contract amendment agreed to by both parties in advance of such
expansion.
C.1.22.6 CH2M HILL shall develop a change management program to help control the
lifecycle of strategic, tactical, and operations changes to the OT environment.
The goal of change management is to control risk and minimize disruption to
associated OT services. The plan will manage baseline hardware, software, and
firmware, and any changes to the ICS system. The plan shall include the City of
Fayetteville's IT personnel in the change control process for informational
purposes.
C.1.23 CH2M HILL and the City of Fayetteville shall partner to ensure ICS/OT cybersecurity is
maintained. CH2M HILL understands its fiduciary obligation to put forth best effort to operate
and maintain good ICS/OT cybersecurity. A good cybersecurity posture is difficult to maintain
given the ever-changing nature of the threat landscape. Budget and physical
component/architecture limitations affect CI12M HILL's ability in this regard and CH2M HILL
shall not be held liable for cybersecurity breaches with the exception of breaches resulting from
CH2M HILL'S negligence.
C.1.24 Annual review between CH2M HILL and City of Fayetteville shall be conducted to review past
12-18 months of progress, issues,replaced equipment,and projected improvements expected over
the next calendar year and to be included in the annual budget. Project listing should contain
location, description of CIP item, progress and estimated costs. Listing provided shall be
established and presented by priority and should include sourcing method determined after City
discussion(City bid,cooperative purchase,etc.).
C.1.25 Verify the capacity and efficiency of each sewer lift station once per calendar year and provide
results to the City within thirty(30)calendar days of verification.
C.1.26 Provide recommendations for Capital Improvements Program (CIP) with a schedule for
improvements and expenditures as requested by the City of Fayetteville. On an annual basis, a
five(5)year schedule will be presented for all capital improvements and ten(10)year projections
will be made for major improvements. These recommendations will be based on requirements
determined from facility operations and review of the City of Fayetteville's Wastewater Facility
Plan. However, these recommendations do not include detailed engineering studies. In addition,
CH2M HILL will prepare the required forms and documentation required during budget and
capital improvements budget preparation time each year. Except for the improvements requiring
an engineering study,the following will be included for each project:
Appendix C -4 of 7
• Improvement needed
• Justification of improvements
• Cost of improvements
• Any projected increase or decrease in O&M costs created by the CIP, if applicable
• Proposed expenditure schedule
• Proposed capital recovery schedule, if applicable
• Impact of early termination
• Sustainable upgrades to equipment should be disclosed upon providing recommendations
for replacement along with the expected cost for upgrading to a more sustainable piece of
equipment.
C.1.27 Any services requested by the City of Fayetteville which are not part of the Scope of Services
shall be executed by formal written agreement with fees and cost subject to negotiation.
C.1.28 At the direction of the City of Fayetteville, CH2M HILL is authorized to act in emergency
situations outside this Scope of Services, at CH2M HILL's discretion. Outside services, services
by CH2M HILL personnel not assigned to this project, or excessive overtime hours incurred by
assigned personnel which exceed the regulatory labor laws related to emergency services are not
included in the compensation set forth in this Agreement. CH2M HILL will notify City of
Fayetteville as soon as reasonably possible and shall be compensated by City of Fayetteville for
any such emergency work at CH2M HILL's costs for the emergency work plus eighteen percent
(18%).
C.1.29 Provide City of Fayetteville with oral and written reports as requested.
C.1.30 Operate and maintain all existing wastewater lift station facilities including buildings, grounds,
backup power generators, and certain other appurtenances within the site fenced area. However,
maintenance of inlet and outlet pipe works shall terminate at the wall of lift station.
C.1.31 Conduct annual electrical evaluations of electrical units of 25 horsepower or more which operate
at supply voltages of 480V or less to ground.
C.1.32 CH2M HILL will comply with present federal, state, and local laws in performing their
obligations under the terms of this Agreement. CH2M HILL and City of Fayetteville will work
cooperatively regarding the application and impact of potential changes in law, including the
potential cost impact on the scope of work,and mutually revise this Agreement as applicable.
C.1.33 Coordinate and schedule the use of training rooms at both wastewater treatment facilities.
C.1.34 Conduct community outreach and education activities including cooperative efforts with the
University of Arkansas as appropriate.
C.1.35 Maintain the industrial surcharge program and provide for monitoring and control of septage
deliveries, as provided for in the City of Fayetteville's Code of Ordinances, Discharge and
Pretreatment Regulations.
C.1.36 The parties contemplate that minor design/engineering services may be provided by CH2M HILL
from time to time. The scope and compensation for such services shall be mutually negotiated by
the parties prior to the commencement of work.
Appendix C - 5 of 7
C.1.37 Operate and maintain the ongoing nutrient removal efforts at the City of Fayetteville's Biosolids
Management Site, including managing, harvesting, and marketing the hay produced on the site.
Biosolids Management Site maintenance shall also include compliance with the current "no
discharge" permit. Operate and maintain the biosolids drying operation. Coordinate the
marketing and/or disposal of the dried biosolids produced from the drying operations as
appropriate.
C.1.38 Operate and maintain existing onsite power generators at all existing sites, including maintaining
compliance with off-peak power rate structure monitoring and generation requirements. Perform
and document weekly generator tests.
C.1.39 Coordinate the application of alum sludge from Beaver Water District.
C.1.40 Check the condition of and replace the odor canisters(as listed in Appendix E)that are part of the
air release valves in the collection system, as needed. The mechanical condition of these valves
will be maintained by the Fayetteville Water and Sewer Operations Division.
C.1.41 Provide site monitoring and property maintenance activities as approved and directed by the City
for Woolsey Wet Prairie adjacent to the West Side Water Resource Recovery Facility to ensure
the site continues to meet ecological performance standards. These services include execution of
seasonal Adaptive Management strategy including recommended herbicide applications, site
maintenance & monitoring, monthly reporting, prescribed burn site preparations, land
management best management practices (BMP) to adjacent City of Fayetteville properties.
Services exclude permit compliance over-sight, permit reporting and prescribed burn scheduling
and execution.
C.1.42 Provide site monitoring and property maintenance activities as approved and directed by the City
for environmentally sensitive sites at the water resource recovery facilities and the White River
streambank restoration sites.
C.1.43 Provide incidental small-scale support as approved and directed by the City of Fayetteville to
various not-for-profit groups on issues important to the City of Fayetteville.
C.1.44 Explore, innovate, and develop solutions to support sustainability by reviewing the impact of
climate changes, resource re-use and recycling, water resource management; energy source
management and environmental protection and enhancement aligned with City of Fayetteville
and CH2M HILL corporate sustainability goals.
C.1.45 All applicable taxes for property and equipment owned by CH2M HILL shall be borne by CH2M
HILL.
C.1.46 Provide all licenses for vehicles owned by CH2M HILL and used in connection with the Project.
C.1.47 Pay for natural gas at all facilities other than wastewater lift stations.
C.1.48 CH2M HILL shall facilitate an annual contract fee discussion with the City of Fayetteville to
collaborate changes in costs for the next contract renewal.
C.1.49 CH2M HILL shall provide a monthly listing of all items or equipment purchased to enable
the City of Fayetteville to evaluate its applicability as a fixed asset to be recorded on the
City's books.
Appendix C - 6 of 7
C.1.50 CH2M HILL shall perform all Repairs to the Thermal Dryer at the Biosolids Management Site,
including those which would otherwise be considered Capital Expenditures. Repairs which cost
$10,000 or over require prior approval of the City's Utility Director.
C.2 SCOPE OF SERVICES—CITY OF FAYETTEVILLE
C.2.1 Provide for all Capital Expenditures,as defined in Appendix B.
C.2.2 Maintain all existing and necessary Project warranties, guarantees, easements, permits. and
licenses that have been granted to City of Fayetteville.
C.2.3 Pay all applicable taxes or franchise fees associated with the Project.
C.2.4 May provide CH2M HILL, within a reasonable time after request, any piece of City of
Fayetteville's heavy equipment, subject to availability, so that CH2M HILL may fulfill its
obligations under this Agreement in the most cost-effective manner.
C.2.5 Provide all licenses for vehicles owned by the City of Fayetteville and used in connection with
the Project.
C.2.6 Provide for CH2M HILL's use all vehicles and equipment presently in use at the Project,
including the vehicles described in Appendix H.
C.2.7 Pay for all wastewater lift station utilities and electricity and water for all facilities.
C.2.8 Pay for all gasoline, diesel, and propane for backup power generators and all rolling stock
provided by City of Fayetteville.
C.2.9 Pay for all regulatory fees.
C.2.10 Responsible for all billing and collection activities related to the industrial pretreatment program
(IPP)charges, septic hauler fee,hay sales,water treatment residual fees,and fertilizer sales.
Appendix C - 7 of 7
Appendix D
COMPENSATION FOR SERVICES
D.1 CH2M HILL estimates that Base Fee for services, on an annual basis, under this Agreement for
2021 shall be $7,339,051 (Seven Million Three Hundred Thirty-Nine Thousand Fifty-One
Dollars). Details of said cost are shown in Table D-1 below. Thereafter, the Base Fee shall be
negotiated each year. Should City of Fayetteville and CH2M HILL fail to agree,the Base Fee will
be determined by the application of the Base Fee adjustment formula shown in Appendix I. Upon
each contract year renegotiation,CH2M HILL shall continue to invoice City of Fayetteville at the
previous amount until the new contract year price is agreed upon. Upon written notice, agreement
between the parties as to the new contract year Base Fee, CH2M HILL shall issue an invoice
retroactively adjusting the previous Base Fee amount. CH2M HILL will communicate to the City
of Fayetteville of any funding issues by documentation in monthly reports. Should the actual
expenditures exceed the total estimated annual expenditures by more than five percent (5%) in
any year of this Agreement,approval will be obtained from the City of Fayetteville.
D.2 CH2M HILL will invoice and reconcile budgets in accordance with the following schedules:
D.2.1 CH2M HILL will invoice a month in advance for the Direct Labor costs plus 15%
markup in 12 monthly equal installments payable at the start of the month in which services are
rendered. Actual labor costs will be reconciled within 30 days after the current contract year and
City of Fayetteville will either be invoiced or refunded the difference.
D.2.2 CH2M HILL will invoice a month in advance for the Fixed Management Fee in 12
monthly equal installments payable at the start of the month in which services are rendered. The
Fixed Management Fee will be adjusted annually in relation to the Base Fee.
D.2.3 CH2M HILL will invoice Direct Expense (non-labor) cost plus 10% the month after
the costs are expensed. CH2M HILL will attempt to have all Direct Expense (non-labor) for the
current budget year are coded in the system within 90 days of the current contract year and will
submit the final Direct Expense (non-labor) invoice to the City of Fayetteville by April 15th of
each year. If invoices are not received by the vendors during the close out period, then the costs
will be invoiced under the current year contract.
D.2.4 CH2M HILL will invoice Engineering Services the month after costs are incurred in
accordance with the approved scope and budget approved by the City.
D.3 In order to provide an incentive for CH2M HILL to operate in a manner that will result in actual
costs below estimated cost, City of Fayetteville will pay CH2M HILL an additional fee when
actual costs are below estimated cost. Said fee will be twelve and one-half percent(12.5%)of the
amount of actual cost are below estimated cost.
D.4 Cost Detail -The annualized estimated costs for calendar year 2021 are listed in Table D-1.
Appendix D - 1 of 2
Table D-1,Cost Detail
2021 Fayetteville Cost Centers
WRRF WRRF East Side WRRF West Side WRRF Lift Station WRRF Rio
Management Operations Operations WRRF Lab&IPP Maintenance Manager
Program
Program Program Program Program Progra
Client Cost Centers 5100 5110 5120 5130 5140 5110
Direct Labor $835,254 $962,341 $414,573 $284,805 $217,434 $7
Labor Markup,15% $125,288 $144,351 $62,186 $42,721 $32,615 $1
Direct Expense $252,434 $1,279,303 $347,396 $121,116 $416,743 $5
Expense Markup,10% $25,243 $127,930 $34,740 $12,112 $41,674 $
Fixed Fee $128,085
Totals $1,366,304 $2,513,926 $858,895 $460,754 $708,466 $1,4
2020 Fayetteville Cost Centers
WRRF WRRF East Side WRRF West Side WRRF Lift Station WRRF Rio'
Management Operations Operations WRRF Lab&IPP Maintenance Manager
Program
Program Program Program Program Progra
Client Cost Centers l 5100 5110 5120 5130 5140 5110
Direct Labor $753,475 $851,239 $442,931 $287,239 $264,302 $7
Labor Markup,15% $113,021 $127,686 $66,440 $43,086 $39,645 $1
Direct Expense $250,303 $1,289,527 $366,588 $155,132 $357,005 $6
Expense Markup,10% $25,030 $128,953 $36,659 $15,513 $35,701 $
Fixed Fee $126,344
Totals $1,268,174 $2,397,405 $912,617 $500,970 $696,653 $1,4
Appendix D-2 of 2
Appendix E
LOCATION OF PROJECT
E.1 CH2M HILL agrees to provide the services necessary for the management, operation and
maintenance of the following:
E.1.1 All equipment, vehicles, grounds and facilities now existing within the present property
boundaries of or being used to operate the City of Fayetteville's Noland Water Resource
Recovery Facility located at:
1400 North Fox Hunter Road
Fayetteville,Arkansas 72701
E.1.2 All equipment, vehicles, grounds and facilities now existingwithin thepresent property
P PertY
boundaries of or being used to operate the City of Fayetteville's West Side Water Resource
Recovery Facility located at:
15 South Broyles Avenue
Fayetteville,Arkansas 72704
E.1.3 All equipment, grounds, and facilities now existing within the present fenced boundaries of
wastewater lift stations described as follows:
SCADA Site
NODE LOCATION Cenerator Maintenance
Only
WW1 978 E Zion Rd(Lowe's—Zion PS) YES
WW2 3500 E Mission Blvd(Timbercrest PS) YES
WW4 691 W Poplar St(Poplar PS-ABANDONED) YES
WW5 3896 N Gregg Ave(Gregg Ave PS) YES
WW6 3021 N Old Wire Rd(Old Wire PS) NO
WW7 2065 N Sunshine Rd(Hamestring PS) YES
WW8 729 W North Street(North Street PS—ABANDONED) YES
WW9 1236 N Porter Rd(Porter Rd PS—ABANDONED) YES
WW11 4412 W 6th Street(Farmington East PS—ABANDONED) YES
WW12 571 N Double Springs Road(Farmington West PS) YES
WW13 878 S Dead Horse Mountain Rd(Stonebridge PS) YES
WW14 1820 S Armstrong Ave(Industrial Park PS) YES
WW16 518 W Ernest Lancaster Dr(Airport North PS) YES
WW18 210 N Sandy(Greenland PS) YES
W W 19 5716 E Norman Murphy Rd(Mally Wagnon PS) YES
W W20 3212 N Highway 112—(Trucker's Drive PS-ABANDONED) YES
WW22 630 N Double Springs Rd(Owl Creek PS) YES
WW24 265 W Ernest Lancaster Dr(Airport East PS) YES
WW25 551 W Aster Ave(Willow West PS-Farmington) YES
Appendix E- Page 1 of 4
SCADA Site
NODE LOCATION Generator Maintenance
Only
WW27 1031 River Meadows Dr(Stonebridge Meadow Phase I PS) YES
WW28 1603 Plantation Ave(Heritage Village PS) YES
WW29 390 N Cato Springs Rd(Bohannan PS-Greenland) YES
WW32 478 N Durango Place(Silverthorne PS) YES
WW33 4644 N Crossover Rd(Stonewood PS-Copper Creek) YES
WW34 4572 S School Ave(Airport South PS) YES
WW35 3083 W MLK Blvd(Lowe's—6th St PS) YES
WW36 1642 N Willowbrook Dr(Skyler Place PS) YES
WW37 3848 W Edgewater Dr(Clabber Creek PS-ABANDONED) YES
WW38 3710 E Zion Rd(Copper Creek Phase II PS) YES
WW39 2392 N Kenswick Ave(Crofton Manner PS) YES
WW40 1811 S Cherry Hills Dr(Stone Bridge Meadow Phase II PS) YES
WW41 1608 S Springlake Dr(Crescent Lake PS) YES
WW44 6061 Dot Tipton Rd(Legacy Pointe Phase 4 PS) NO
WW45 4451 N Waterside Ct(Timberlake Office Park PS) YES
WW46 3788 E Spyglass Hill Dr(Stonebridge Meadows Phase V PS) YES
WW47 3601 E Albright Rd(Embry Acres PS) YES
WW48 2435 S Dead Horse Mountain Rd(McDonald PS) YES
WW49 3393 E Goff Farm Rd(Meadows PS) YES
WW52 485 N Broyles Ave(Broyles Ave PS) YES
WW53 1396 Zion Rd(Office Park PS) YES
WW55 461 N.Tacoma St.(Farmington Heights) YES
ADDRESS(West Fork PS) YES
ADDRESS(Broyles South PS) YES
ADDRESS(Wagon Wheel PS) YES
ADDRESS(Woodridge PS) YES
E.1.4 All equipment, grounds, and facilities now existing within the present property boundaries of or
being used to operate the City of Fayetteville's Biosolids Management Site located east of the
Noland Water Resource Recovery Facility across the White River.
E.1.5 All equipment,grounds, and facilities associated with or being used to complete routine operation
and maintenance activities for the City of Fayetteville's Mitigated Wetlands Site now existing
within the present property boundaries located north of the West Side Water Resource Recovery
Facility and other mitigation / environmentally protected areas as mutually agreed to by both
parties.
Appendix E -Page 2 of 4
E.1.6 The potable water SCADA system at the following locations:
SCADA
NODE LOCATION DESCRIPTION
W I 215 W 24th St(South Mountain) Pump Station
W2 844 N Crossover Rd(Hyland Park) Pump Station
W4 1016 E Ash St Pump Station
W5 707 E Rogers Dr Pump Station
W6 456 E Baxter Ln Ground Storage Tank(2 each)
W7 707 E Rogers Dr Ground Storage Tank(2 each)
W8 133 N Sang Ave Elevated Storage Tank
W9 1170 E South Skyline Dr Elevated Storage Tank(Mt. Sequoyah)
W 10 1044 E Township Rd Elevated Storage Tank
WI 1 3280 W Judge Cummins Rd Ground Storage Tank(2 ea)(Kessler Mountain)
W I2 7001 E Mission(Highway 45 Valve Pressure-Reducing Valve Station)
W 13 1589 Fire Tower Road(Goshen) Pump Station and Ground Storage Tank
W14 17301 Lake Sequoyah Rd(Round Mtn) Pump Station
W 15 14360 Round Mt Comm Church Rd Stand Pipe County Rd#55(Round Mountain)
W 16 22032 Fire Tower Rd County Rd 4343 Stand Pipe(Benson Mountain)
W17 3265 N Gulley Rd Elevated Storage Tank
W18 3788 N Gulley Rd Pump Station
W19 3370 S Coach Rd Pump Station
W20 2098 Woodcliff Rd(Springdale) Surge Tank
W21 2210 N Old Wire Rd Valve
W22 2800 N Old Missouri Rd Flow Meter
W23 3385 N Par Ct Valve
W24 3023 E Joyce Blvd Valve
W25 2567 E Robinson(Springdale) Pressure Sustaining Valves
W27 17385 Blue Springs Rd(Goshen) Pump Station
W28 17970 Lake Sequoyah Rd Pump Station
W29 Beaver Water District SCADA Interface
W30 1195 N.Cantebury Rd(Cantebury Tank) Elevated Storage Tank
W31 2903 E. Flagstone Cir(Stonemountain) Pump Station
W32 Blue Springs Road Valve& Flowmeter
New PS TBD
New PS TBD
WSOPC 2435 S Industrial Dr Water&Sewer Ops Center
3302 W Dinsmore Trail Millsap Tower
MTROB 12141 Ed Edwards Rd Mt. Robinson Tower Site
Appendix E - Page 3 of 4
E.1.7 Provision and maintenance of Remote Terminal Units (RTU) at the following sites
located in the City of Elkins,Arkansas:
SCADA
NODE LOCATION DESCRIPTION
EWW1 7500 E. Huntsville Road Wastewater Lift Station
EW1 1800 S. Van Hoose Drive Ground Storage Potable Water Tank
E.1.8 Maintenance of the odor control system in the collection system associated with the
following lift stations:
#OF
LOCATION CANISTERS
LS#6-3021 N Old Wire Rd(Old Wire)
LS#7-2065 N Sunshine Rd(Hamestring) 7
LS#12-571 N Double Springs Road(Farmington West) 8
LS#22-630 N Double Springs Rd(Owl Creek)
LS#52-485 N Broyles Ave(Broyles Ave)
Appendix E -Page 4 of 4
Appendix F
ENVIRONMENTAL PERMITS AND PROJECT CHARACTERISTICS
F.1 CH2M HILL will operate Project so that effluent will meet the requirement of NPDES permit No.
AR0020010 and AR0050288. CH2M HILL shall be responsible for meeting the effluent quality
requirements of City of Fayetteville's NPDES current permits unless one or more of the
following occurs:
• The Project influent does not contain Adequate Nutrients to support operation of Project
biological processes;
• Contains Biologically Toxic Substances which cannot be removed by the existing process and
facilities;
The influent flow, influent BOD5, and/or suspended solids exceeds the Project design parameters
which are:
Noland WRRF West Side WRRF
Annual Maximum Annual Maximum
Average Monthly Average Monthly
Average Average
Flow(MGD) 12.6 18.8 10.0 17.8
BOD(lbs/d) 29,666 44,264 14,595 18,853
TSS(lbs/d) 23,198 34,613 14,595 18,853
F.2 In the event any one of the Project influent characteristics, suspended solids, BOD5, or flow,
exceeds the parameters listed above, CH2M HILL shall return the plant effluent to the
characteristics required by the NPDES permit in accordance with the following schedule after
Project influent characteristics return to within design parameters.
Characteristics
Exceeding Listed Recovery Period
Parameters By Maximum
10%or Less 5 days
> 10%but<20% 10 days
20%and Above 30 days
Notwithstanding the above schedule if the failure to meet effluent quality limitations is caused by
the presence of Biologically Toxic Substances or the lack of Adequate Nutrients in the influent,
then CH2M HILL will have a thirty (30) day recovery period after the influent is free from said
substances or contains Adequate Nutrients.
F.3 CH2M HILL shall not be responsible for fines or legal action as a result of discharge violations
within the period that influent exceeds design parameters, does not contain Adequate Nutrients,
contains Biologically Toxic Substances (that exceed process inhibiting levels or creates
concentrations exceeding application or discharge limitations), and the subsequent recovery
period.
Appendix F - 1 of 2
F.4 The estimate Costs for services under this Agreement are based upon the following Project
characteristics:
Annual Noland West Side
Average WRRF WRRF
Flow(MGD) 7.09 10.17
BOD(lbs/d) 14,656 10,964
TSS(lbs/d) 10,472 12,426
The above characteristics are the actual twelve(12)months average July through June prior to the
date services are first provided under this Agreement. Any change of 10 percent(10%)or more in
any of these characteristics, based upon a twelve (12) month moving average, may constitute a
change in scope.
F.5 The current applicable environmental permits are as follows:
Permit AFIN No. Permit No. Expiration Date
NPDES-Noland 72-00781 AR0020010 12/31/2022
NPDES-West Side 72-01033 AR0050288 11/30/2010
No Discharge Permit—Biosolids
Management Site 72-00829 4748-WR-4 12/31/2025
Air- Hamestring 72-01873 2179-A N/A
Air- West Side 72-01033 2178-A N/A
Air Noland 72-00781 2327-A-REG315 Registration Only
Stormwater No Exposure Certification
(NEC)-Noland 72-00781 ARROOC377 6/30/2024
Stormwater No Exposure Certification
(NEC)- West Side 72-01033 ARR000390 6/30/2024
Appendix F - 2 of 2
Appendix G
INDUSTRIAL WASTE DISCHARGES AND MONITORING PROGRAM
G.1 CH2M HILL shall: Administer the Industrial Pretreatment Program in accordance with 40 CFR
403. Administration shall include:
G.1.1 Maintain the industrial waste sampling and analysis program for pretreatment and
surcharge, as described in G.3. This shall include an annual evaluation of the program
and notification to the City of Fayetteville of changes in Federal and State pretreatment
standards that may affect the Program.
G.1.2 Conduct a survey of the industrial user base one time every three (3) years to identify
new, or significant, industrial users in Fayetteville and in cities with which Fayetteville
has inter jurisdictional agreements for waste treatment. Update, as required the list of
current Significant Industrial Users(SIU's) according to the definition of SIU in 40 CFR
403 or the definition in the approve pretreatment program,whichever is more stringent.
G.1.3 Monitor the compliance status of the current Significant Industrial Users(SIU's)through
sampling, analysis, inspection, and record reviews. Each SIU shall be sampled and
inspected at the frequency established in 40 CFR 403 or the City of Fayetteville's
approved implementation manual, whichever is more stringent. Recommend appropriate
enforcement action to City of Fayetteville
G.1.4 Maintain the laboratory analysis program for each SIU. Results of all industrial sampling
and testing shall be reported to the City of Fayetteville as required, in a timely manner
G.1.5 Implement the approved industrial permitting system. Prepare SIU permits for issuance
or renewal within 90 days of the expiration date or within 180 days after the industry has
been determined to be a SIU.
G.1.6 Receive,review and act upon reports and notification from industrial users.
G.1.7 Notify the City of Fayetteville as soon as is practical but no later than three (3) business
days, verbally and followed by written confirmation, whenever an industry is suspected
of violating, or has violated the City of Fayetteville's industrial waste and/or sewer
ordinances. Prepare notice of violations and other enforcement documentation for City of
Fayetteville signature in accordance with the Enforcement Response Plan in the State
approved Industrial Pretreatment Program.
G.1.8 Track,determine,and publish industrial users in significant noncompliance.
G.1.9 Draft new, revised, and renewal industrial waste discharge permits for the SIU's for City
of Fayetteville signature.
G.1.10 Assist City of Fayetteville with review and revision of the sewer use ordinances, the
pretreatment program, and inter jurisdictional agreements. Local limits evaluation, if
requested, may be provided as an out of scope service. The costs of such
evaluation will be determined and negotiated at the time of the request. Advise the
City of Fayetteville of changes in federal and State Pretreatment Standards and
regulations and how the changes affect the local program. Request approval from the
City of Fayetteville and the Approval Authority prior to implementing significant
changes to the approved Program in accordance with 40 CFR 401.19(C).
Appendix G- 1 of 2
G.1.11 Prepare for City of Fayetteville signature of the Industrial Pretreatment annual report for
submittal.
G.1.12 Maintain all industrial monitoring records for at least five(5)years.
G.1.13 Maintain open communication with the SIU's.
G.2 Significant costs due to new or changed Federal, State or local regulations shall cause a
discussion of change in contract scope.
G.3 Industrial Waste Dischargers and Monitoring Program in City of Fayetteville, AR:
Industry Parameters Analyzed
ConAgra Foods Packaged Foods, LLC (Conagra) Biochemical oxygen demand,total
1100 W, 15th Street suspended solids,phosphorus, pH,oil
Fayetteville, AR 72701 &grease
Custom Powder Coating Services, Inc. Cadmium,chromium,copper, lead,
1629 W. Farmington St. nickel, silver,zinc, cyanide
Fayetteville,AR 72701
Elkhart Products Corporation Chromium,copper, lead,nickel,zinc,
3265 Highway 71 South
Fayetteville, AR 72701 oil&grease
Hiland Dairy Company Biochemical oxygen demand,total
301 E. 15th Street suspended solids,phosphorus,pH,oil
Fayetteville,AR 72701 &grease
Marshalltown Company Cadmium,chromium,copper, lead,
2200 Industrial Drive nickel, silver,zinc, cyanide
Fayetteville,AR 72701
Tyson Mexican Original, Inc. Biochemical oxygen demand,total
2615 S. School suspended solids,phosphorus,pH,oil
Fayetteville,AR 72701 &grease
Appendix G- 2 of 2
Appendix H
VEHICLE AND MOBILE EQUIPMENT DESCRIPTION (ROLLING STOCK)
Unit# Unit Description Location Year
85U 1998 Ford F-800 Flatbed Biosolids Management Site 1998
325U2 Ford F350 Super Duty, Reg. Cab Biosolids Management Site 2000
376 Ford F550 Super Duty/Crane, Crew Cab Biosolids Management Site 2012
382 Ford F550 Super Duty/Crane, Crew Cab Biosolids Management Site 2015
387 Ford F-350, Flatbed Paul R Noland 2016
388 Ford F-350, Flatbed Biosolids Management Site 2016
696 Caterpillar 420E Backhoe Paul R Noland 2012
748U Freightliner M2-112 Dump Tandem Axle Biosolids Management Site 2006
751U Sterling LT9500 Semi Tractor Biosolids Management Site 2006
766 Kenworth T800 Semi Tractor Biosolids Management Site 2011
768 Kenworth T470 (Spreader) Biosolids Management Site 2012
770 Kenworth T800 Semi Tractor Biosolids Management Site 2013
771 Kenworth T800 Semi Tractor Biosolids Management Site 2013
786 Kenworth T800 Semi Tractor Biosolids Management Site 2018
818 Caterpillar P5000LP Forklift West Side 2008
910 Trailer Paul R Noland 1987
927 Parker 24' Gooseneck Trailer Biosolids Management Site 1991
966 P.J.Trailer, 18FT Biosolids Management Site 1996
969 LO-Boy 25T-36FT Trailer Biosolids Management Site 1996
1274 Chevrolet Equinox West Side 2014
2101U 2006 Ford F150 Paul R Noland 2006
2156 Chevy Colorado,4X4 Paul R Noland 2012
5001 John Deere 6615 4X4 Tractor Biosolids Management Site 2007
5002 John Deere 6615 4X4 Tractor Biosolids Management Site 2007
5012 Ford/NH 4X4 T6030 Loader Tractor Biosolids Management Site 2009
5022 Case Maxxum 125 4X4 Loader Tractor Biosolids Management Site 2011
5024 R&R 35' Manure/Litter Conveyor Biosolids Management Site 2011
5025 R&R 35' Manure/Litter Conveyor Biosolids Management Site 2011
5034 Rhino R180 Cutter Biosolids Management Site 2012
5057 Ford/NH Workmaster 55 4X4 Tractor Biosolids Management Site 2015
5058 Ford/NH T6.155 4X4 Loader Tractor Biosolids Management Site 2015
5059 John Deere 615D 4X4 Loader Tractor Biosolids Management Site 2015
5070 Meyer Spreader Biosolids Management Site 2016
5072 New Holland Hay Rake Biosolids Management Site 2017
5084 New Holland Roll Belt 450 Rounder baler Biosolids Management Site 2018
5086 NH Protedd 3417 Biosolids Management Site 2018
5087 Wylie LCS Trailer Sprayer Biosolids Management Site 2018
5089 New Holland Roll Belt 450 Round baler Biosolids Management Site 2019
Appendix H - 1 of 2
5095 New Holland Speed Rower(swather) Biosolids Management Site 2019
5096 John Deer 630 MOCO Biosolids Management Site 2019
6000 John Deere Articulated Loader Biosolids Management Site 2012
6037 Bobcat 5770 Skid steer Biosolids Management Site 2020
9111u Clement Star-Lite Trailer(Replaced) Biosolids Management Site 2009
9124 Thompson 6" Diesel Power Pump/Trailer Paul R Noland 2009
9142 Aulick 42' Belted Trailer Biosolids Management Site 2011
9165 Clement Star-lite Trailer(Replaced) Biosolids Management Site 2013
9166 Clement Star-lite Trailer Biosolids Management Site 2013
9193 Clement Starlite End Dump Trailer Biosolids Management Site 2015
9223 Godwin 6" Portable Pump Biosolids Management Site 2016
9227 Clement Starlite End Dump Trailer Biosolids Management Site 2016
9239 Genie S-45 Man Lift Biosolids Management Site 2017
9241 Clement Starlite End Dump Trailer Biosolids Management Site 2017
9250 Unicarriers 50 Forklift Paul R Noland 2017
Parkson Electronic Mole—Billy/Trick Biosolids Management Site 2011
Parkson Electronic Mole—Cricket Biosolids Management Site 2011
Parkson Electronic Mole—Goofy Biosolids Management Site 2011
Parkson Electronic Mole—Jurgens Biosolids Management Site 2011
Parkson Electronic Mole—Tiny Tim Biosolids Management Site 2011
Parkson Electronic Mole—Loenneke Biosolids Management Site 2011
Parkson Electronic Mole—Billy Biosolids Management Site 2011
Portable Generator for Lift stations Paul R Noland 2005
9280 Clement Star-Lite End Dump Trailer Biosolids Management Site 2021
9283 Clement Star-Lite End Dump Trailer Biosolids Management Site 2021
Appendix H - 2 of 2
Appendix I
BASE FEE AND FIXED MANAGEMENT FEE ADJUSTMENTS
I.1 The Base Fee adjustment formula is as follows:
ABF=BF x(1 +AF)
'Where:
BF = Base Fee specified in Appendix endix D
P
ABF = Adjusted Base Fee
AF = Adjustment Factor as determined by the formula:
AF = .5 (ECI+CPI)
ECI = The twelve month percent change (from the third quarter of the prior
year to the third quarter in the current year) in the Employment Cost
Index for Total Compensation for Civilian Workers, Not Seasonally
Adjusted as published by U. S. Department of Labor, Bureau of Labor
Statistics in the Detailed Report Series ID: CIU 1010000000000A.
CPI = The twelve month percent change (from October of the prior year to
October of the current year) in the Consumer Price Index for All Urban
Consumers,Not Seasonally Adjusted as published by U.S. Department of
Labor, Bureau of Labor Statistics in the CPI Detailed Report Series
Id: CUUR000SAO.
I.2 Fixed Management Fee adjustment
The Fixed Management Fee will be adjusted annually directly proportional to the base fee costs.
Appendix I - 1 of 1
Appendix J
SAMPLE OF MONTHLY REPORTS
CH2M HILL will provide the City of Fayetteville with 4 monthly reports detailing operations and costs
for the previous month.
1. Report 1 is a word/pdf document. The report is a narrative detail of the monthly operations of the
WRRF's, BMS, and the Woolsey Wet Prairie.
2. Report 2 is an excel document that compares actual expenses to the budget in Table D-1,
Cost Detail. The report will include the annual totals tab, a tab for each month, and an
overall reconciliation tab. Below is a snapshot of an example annual tab.
.MOOBS Client Monthly Financial Report
ICI
n. 0
3. Report 3 is an excel document that lists all of the non-labor expenses for the month. The data
P P
included in the report consists of:
a. A pivot table tab enabling quick viewing of costs by major category per cost center.
b. An hours tab showing the total hours worked each month split into regular time and
overtime:
Example
Total Hours Worked XX)00(
Regular Hours )0XXX
Overtime Hours XXXXX
C. A non-labor tab listing each expense with the following detailed columns:
•Project Number, Provider GL Period Name, Item Date, Expenditure Type,
Expenditure Category, Task Number, Task Name, Employee/Supplier, Project
Cost,Comment, Invoice Number,Cost Center Lookup,and Task Lookup
Provider GL Item Employee/ Project Invoice Cost Center Task
Project Period Name Date Expnd Type Expnd Category Task Task Name Supplier Cost Comment Number Lookup Lookup
Misc. WRRF BIOSOLID BiosoI'ds
659031CH JAN-FY2019 7/1/2019 Miscellaneous Retmbursables 31.WW.B5.05 FAYET BI050UD5 Example $ .Fed Ex 12345 MANAGEMENT Drying
PROG
4. Elkins BOD Loading Report: Detail of Noland BOD loading in pounds/day and as a percent of
design
5. CIP status report
•
Appendix J-1 of 1
Appendix K
CH2M HILL TRAVEL POLICY
K.l CH2M HILL shall follow its travel policy when traveling for business related to this agreement.
A copy of the policy will be available on request.
Appendix K- 1 of 1