HomeMy WebLinkAbout06-21 RESOLUTION of AYE ]
I
9RKANS PS
113 West Mountain Street
Fayetteville,AR 72701
(479)575-8323
Resolution: 06-21
File Number: 2020-1095
BID#20-78 VANCE BROTHERS, INC.:
A RESOLUTION TO AWARD BID#20-78 AND AUTHORIZE A CONTRACT WITH VANCE
BROTHERS, INC. IN THE AMOUNT OF$201,924.00 FOR ASPHALT REPAIRS AND
MICROSURFACING AT THE NOLAND AND WEST SIDE WATER RESOURCE RECOVER
FACILITIES, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF
$20,192.40
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid#20-78 and
authorizes Mayor Jordan to sign a contract with Vance Brothers, Inc. in the amount of$201,924.00
for asphalt repairs and microsurfacing at the Noland and West Side Water Resource Recovery
Facilities,and further approves a project contingency in the amount of$20,192.40.00.
PASSED and APPROVED on 1/5/2021
Approve.• Attest:
oilitrrrrrri
N.Oc,ERK
cAT F9
a/Lr-,7 //t1C/11 •i:1" A-, • ••••
Lioneld Jo • . ayor Kara Paxton, City Clerk Treasurjr : 1p
AYe�EV/CL
f
:4•._ •
,,;y•••4AisA'••
Page 1 Printed on 1/7/21
of FAYE,,F� City of Fayetteville, Arkansas 113West Mountain Street
R_ Fayetteville,AR 72701
(479)575-8323
'LM
.r Text File
q RKANSPS
File Number: 2020-1095
Agenda Date: 1/5/2021 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A.7
BID#20-78 VANCE BROTHERS, INC.:
A RESOLUTION TO AWARD BID#20-78 AND AUTHORIZE A CONTRACT WITH VANCE
BROTHERS, INC. IN THE AMOUNT OF $201,924.00 FOR ASPHALT REPAIRS AND
MICROSURFACING AT THE NOLAND AND WEST SIDE WATER RESOURCE RECOVER
FACILITIES, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF$20,192.40
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS:
Section 1: That the City Council of the City of Fayetteville,Arkansas hereby awards Bid#20-78 and
authorizes Mayor Jordan to sign a contract with Vance Brothers, Inc. in the amount of$201,924.00 for asphalt
repairs and microsurfacing at the Noland and West Side Water Resource Recovery Facilities,and further
approves a project contingency in the amount of$20,192.40.00.
City of Fayetteville,Arkansas Page 1 Printed on 1/7/2021
City of Fayetteville Staff Review Form
2020-1095
Legistar File ID
1/5/2021
City Council Meeting Date-Agenda Item Only
N/A for Non-Agenda Item
Tim Nyander 12/9/2020 WASTEWATER TREATMENT(730)
Submitted BySubmitted Date Division Department
/ p
Action Recommendation:
Staff recommends awarding Bid #20-78 and approving a construction contract with Vance Brothers, Inc. in the
amount of$201,924.02 for construction related asphalt repairs and microsurfacing at the Noland and West Side
Water Resource Recovery Facilities, and to approve a contingency in the amount of$20,192.40.
Budget Impact:
5400.730.5800-5400.00 Water and Sewer
Account Number Fund
02032.1 WWTP Building Improvements
Project Number Project Title
Budgeted Item? Yes Current Budget $ 3,887,656.00
Funds Obligated $ 3,656,278.92
Current Balance 5 231,377.08
Does item have a cost? Yes Item Cost $ 222,116.42
Budget Adjustment Attached? No Budget Adjustment $ -
Remaining Budget $ 9,260.66
V20180321
Purchase Order Number: Previous Ordinance or Resolution#
Change Order Number: Approval Date:
Original Contract Number:
Comments: Bid #20-78
AICITY OF
FAYETTEVILLE CITY COUNCIL MEMO
ARKANSAS
MEETING OF JANUARY 5, 2021
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Tim Nyander, Utilities Director
FROM: Corey Granderson, Utilities Engineer
DATE: December 9, 2020
SUBJECT: Bid #20-78, Vance Brothers, Inc. —Construction Contract for Asphalt
Rehabilitation at Water Resource Recovery Facilities
RECOMMENDATION:
Staff recommends awarding Bid #20-78 and approving a construction contract with Vance
Brothers, Inc. in the amount of$201,924.02 for construction related asphalt repairs and
microsurfacing at both of the City's Water Resource Recovery Facilities (WRRF), and to
approve a contingency in the amount of$20,192.40.
BACKGROUND:
Both Wastewater Treatment facilities are in need of asphalt pavement rehabilitation. The utility
department coordinated with the Engineering Division and the Transportation Department to
investigate alternatives in 2019. At that time, the transportation division did extensive crack-
sealing, as well as some full-depth reconstruction of areas with failed subgrade at the Noland
facility. The remaining asphalt at both plants needs more than a "seal-coat" but does not need a
full "overlay."
With the assistance of the Engineering Division a bid package was created to complete the
rehabilitation using "microsurfacing" which allows a very strong and thin overlay using smaller
aggregate sizes and specialized binder. The City Transportation division has used this
successfully in the past and recommends the method. This project consists of approximately
33,364 square yards of microsurfacing as well as various spot repairs.
DISCUSSION:
On September 15th, 2020 the City of Fayetteville accepted sealed competitive bids for the
WRRF Microsurfaciing project. Vance Brothers, Inc. submitted the lowest bid. All bids are
shown here:
Vance Brothers $201,924.02
Alpha Building Corporation $544,721.48
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
BUDGET/STAFF IMPACT:
Funds are available for this project in the VWVfP Building Improvements account.
Attachments:
Project Vicinity Map
Certified Bid Tab, Bid #20-78
Construction Contract and Submittal
2
HASTE WATER TREATMENT PLANTS
MICROSURFACING PROJECTS
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CITY OF d� \ WASTEWATER TREATMENT PLANTS
FAYETTEVILLE ?.�= w
" CO o P ARKANSAS +a ` „
MICROSURFACING PROJECT
u N • v: WEST SIDE WWTP
0 o ENGINEERING DIVISION "''� '
" 113 W. MOUNTAIN STREET �`"_
'TEVI LLE Bid 20-78, Construction - WWTP Microsurfacing
SAS
Bid Tabulation
ember 15,2020 at 2:00:00 PM, Local Time
'd Amount:$215,000.00 I Alpha Building Corporation Vance Brothers
tified Maount+25%):$268,750.00 (Total Cost $544,721.48 $201,924.02
Unit
of Unit Total Unit Total
Measure Price Cost Price Cost
22 Ibs/SY) 33364 SY $13.38 $446,410.32 $3.95 $131,787.80
II 1500 LF $5.75 $8,625.00 $4.13 $6,195.00
(4" Painted) 1017 LF $7.48 $7,607.16 $0.66 $671.22
Symbol 2 EA $100 $200 $30 $60
Ivement Removal and Replacement 294 SY $278.50 $81,879.00 $215 $63,210.00
cir•or
pp" IAT[TTIVILL!
•lICAMlAf
Bid 20-78, Construction - WWTP
Microsurfacing Rebid
Project Overview
Project Details
Reference ID Bid 20-78, Construction -WWTP Microsurfacing Rebid.
Project Name Bid 20-78, Construction -WWTP Microsurfacing Rebid
Project Owner Andrea Foren
Project Type ITB
Department Purchasing
Certified Amount $215,000.00
Project Description Bid 20-78, Construction -WWTP Microsurfacing Rebid
Open Date Aug 23, 2020 12:00 AM CDT
Close Date Sep 15, 2020 2:00 PM CDT
Highest Scoring Supplier Score
Vance Brothers 100 pts
Seal status
Requested Information Unsealed on Unsealed by
c rr or
Ewr�treri«e
�au►ra�a
Required City Forms Sep 15, 2020 2:02 PM CDT Les McGaugh
Bid Bond Sep 15, 2020 2:02 PM CDT Les McGaugh
Arkansas Contractors Licesnse Sep 15, 2020 2:02 PM CDT Les McGaugh
Number
AR Sectretary of State Filing # Sep 15, 2020 2:02 PM CDT Les McGaugh
5. Pursuant Arkansas Code
Annotated §25-1-503, the
Contractor agrees and certifies
that they do not currently
boycott Israel and will not
boycott Israel during any time in
which they are entering into, or Sep 15, 2020 2:02 PM CDT Les McGaugh
while in contract, with any public
entity as defined in §25-1-503.
If at any time during contract the
contractor decides to boycott
Israel, the contractor must notify
the contracted public entity in
writing.
Bid 20-78, Bid Form (BT-46CL) Sep 15, 2020 2:02 PM CDT Les McGaugh
Conflict of Interest
# Declaration of Conflict of Interest You have been chosen as a Committee member for this
Evaluation. Please read the following information on conflict of interest to see if you have any
problem or potential problem in serving on this committee. ##Code of Conduct All information
related to submissions received from Suppliers or Service Providers must be kept confidential by
Committee members. ##Conflict of Interest No member of a Committee shall participate in the
evaluation if that Committee member or any member of his or her immediate family: * has direct or
indirect financial interest in the award of the contract to any proponent; * is currently employed by,
or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement
concerning future employment or contracting with any proponent; or, * has an ownership interest in,
or is an officer or director of, any proponent. Please sign below acknowledging that you have
received and read this information. If you have a conflict or potential conflict, please indicate your
conflict on this acknowledgment form with information regarding the conflict. I have read and
understood the provisions related to the conflict of interest when serving on the Evaluation
Committee. If any such conflict of interest arises during the Committee's review of this project, I will
immediately report it to the Purchasing Director.
cur•or
It; *AT[TT*YILL!
AlICAMlAS
Name Date Signed Has a Conflict of Interest?
Les McGaugh Sep 15, 2020 2:03 PM CDT No
Cii•or
rirFAT[TTIVILL!
R!!AMlAi
Public Notices
No messages
Date Su
bmitted Name Email Confirmation Code
Sep 15, 2020 12:11 PM Alek Vance avance@vancebrothers.com OTkwMjE=
CDT
Sep 15, 2020 1:24 PM Matthew Stovall mstovall@alphabuilding.com OTkwNDQ=
CDT
Points Description
Pass/Fail Within Certified Funds
100 pts Total Base Bid Price
100 pts
Total Within Certified Funds Total Base Bid Price
/ 100 pts Pass/Fail / 100 pts
100 pts Pass 100 pts ($201,924.02)
37.07 pts Fail 37.07 pts ($544,721.48)
r
IP *U N
PAY[TTIYILI■
Signatures
Name Signatures
Andrea Foren Andrea Digitallysignedby
Andrea Foren
(Project Owner) Foren Date:2020.10.07
11:01:15-05'00'
Les McGaugh
(Evaluator) Les iv1cGa u g h Digitally signed by Les McGaugh
Date: 2020.09.28 12:49:18-05'00'
4/Of
CITY OF
FAYETTEVILLE
ARKANSAS
October 12, 2020 Sent via email: avancevancebrothers.com
Alek Vance
Vance Brothers, Inc.
5201 Brighton Ave.
Kansas City, MO 64130
Re: City of Fayetteville, Arkansas; BID 20-78, Construction, WWTP
Microsurfacing Rebid
Dear Mr. Vance,
The City of Fayetteville Arkansas publicly opened bids received on September 15th, 2020
for BID 20-78, Construction, WWTP Microsurfacing Rebid.
Your company is the low bidder. Your bid is $201 ,924.02.
The City of Fayetteville's contract review process requires that you sign the proposed
Contract (below) and provide all required attachments and documents prior to City staff
review.
The staff review process is an internal pdf review by many departments including
budget, accounting, legal, purchasing, City Clerk and Chief of Staff.
In addition to the City staff review, the Fayetteville City Council Water and Sewer
Committee, and then the Fayetteville City Council, will review the proposed contract.
Please complete/fill in and sign, but do not date, the Contract below and return to me
(pdf preferred).
Please note that this request and your signing of the proposed Contract does not
guarantee that the City of Fayetteville City Council will approve the contract. This
request does not obligate the City of Fayetteville in any manner, but this request is the
start of the review process for the proposed contract. You will not have an
Agreement/Contract until the City of Fayetteville City Council has approved the
proposed contract and both you and the Mayor of Fayetteville have executed the
approved Agreement/Contract.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
The review schedule is proposed as:
Water and Sewer Committee November 10, 2020
City Council Agenda Session November 24, 2020
City Council Meeting December 1, 2020
To meet this schedule, I need your signed Agreement and attachments by Monday,
November 2nd. PDFs are preferred.
I appreciate your help to start the City's contract review process. Please call me and/or
email if you have any questions, or if I can assist in any way.
Sincerely,
4
Corey Granderson, P.E.
Fayetteville Utilities Engineer
c: 479-301-4801
cgrandersonc favetteville-ar.gov
Attachments:
Certified Bid Tabulation
"Contract" 2 Pages
2
CITY OF
�� FAYETTEVI LLE Bid 20-78, Construction - WWTI
ARKANSAS
Bid Tabulation
Deadline: Tuesday September 15,2020 at 2:00:00 PM,Local Time
Certified Amount:$215,000.00 ' Alpha Building Corporation
Max Award(Certified Maount+25%):$268,750.00 Total Cost $544,721.48
Unit
of Unit Total
# Items Measure Price Cost
#1-1 Microsurfacing(18-22 Ibs/SY) 33364 SY $13.38 $446,410.32
#1-2 Hot Rubber Crack Fill 1500 LF $5.75 $8,625.00
#1-3 Pavement Markings(4" Painted) 1017 LF $7.48 $7,607.16
#1-4 Handicap Pavement Symbol 2 EA $100 $200
#1-5 Full Depth ACHM Pavement Removal and Replacement 294 SY $278.50 $81,879.00
city or
110 FATL'TTAfILLE
AfKAM&EV
Bid 20-78, Construction - WWTP
Microsurfacing Rebid
Project Overview
Project Details
Reference ID Bid 20-78, Construction -VWUTP Microsurfacing Rebid.
Project Name ' Bid 20-78, Construction -VWVTP Microsurfacing Rebid
Project Owner Andrea Foren
Project Type ITB
Department Purchasing
Certified Amount $215,000.00
Project Description Bid 20-78, Construction-VWVTP Microsurfacing Rebid
Open Date Aug 23, 2020 12:00 AM CDT
Close Date Sep 15, 2020 2:00 PM CDT
Highest Scoring Supplier Score
Vance Brothers 100 pts
Seal status
Requested Information Unsealed on Unsealed by 1
. 1
urr or
r� iiihr vILLE
11lKANlA!
Required City Forms Sep 15, 2020 2:02 PM CDT Les McGaugh
Bid Bond Sep 15, 2020 2:02 PM CDT Les McGaugh
Arkansas Contractors Licesnse Sep 15, 2020 2:02 PM CDT Les McGaugh
Number
AR Sectretary of State Filing# Sep 15, 2020 2:02 PM CDT Les McGaugh
5. Pursuant Arkansas Code
Annotated §25-1-503, the
Contractor agrees and certifies
that they do not currently
boycott Israel and will not
boycott Israel during any time in
which they are entering into, or Sep 15, 2020 2:02 PM CDT Les McGaugh
while in contract, with any public
entity as defined in§25-1-503.
If at any time during contract the
contractor decides to boycott
Israel, the contractor must notify
the contracted public entity in
writing.
Bid 20-78, Bid Form (BT-46CL) Sep 15, 2020 2:02 PM CDT Les McGaugh
Conflict of Interest
# Declaration of Conflict of Interest You have been chosen as a Committee member for this
Evaluation. Please read the following information on conflict of interest to see if you have any
problem or potential problem in serving on this committee. ## Code of Conduct All information
related to submissions received from Suppliers or Service Providers must be kept confidential by
Committee members. ##Conflict of Interest No member of a Committee shall participate in the
evaluation if that Committee member or any member of his or her immediate family: * has direct or
indirect financial interest in the award of the contract to any proponent; * is currently employed by,
or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement
concerning future employment or contracting with any proponent; or, * has an ownership interest in,
or is an officer or director of, any proponent. Please sign below acknowledging that you have
received and read this information. If you have a conflict or potential conflict, please indicate your
conflict on this acknowledgment form with information regarding the conflict. I have read and
understood the provisions related to the conflict of interest when serving on the Evaluation
Committee. If any such conflict of interest arises during the Committee's review of this project, I will
immediately report it to the Purchasing Director.
c,rr o
WWigPAVRrTTaV1LLT
MIKA NUS
Name Date Signed Has a Conflict of Interest?
Les McGaugh Sep 15, 2020 2:03 PM CDT No
419, P Y C
P!!. I?dIL1B
111 ARNdh�ANi lAS
Public Notices
No messages
FCIT4 CF
AYETTEYILLE
ia�u�sas
Submissions
Supplier Date Submitted Name Email
Vance Brothers Sep 15,2CDT020 12:11 PM Alek Vance avance@vancebrothers.com
Alpha Building Sep 15, 2020 1:24 PM Matthew Stovall mstovall@alphabuilding.com
Corporation CDT
CITY pF
IS; FAYETTEVILLE
��rarsss
Project Criteria
Criteria Points Description
Within Certified Funds Pass/Fail Within Certified Funds
Total Base Bid Price 100 pts Total Base Bid Price
Total 100 pts
FAYETTEVILLE
A��sas
Scoring Summary
Active Submissions
Total Within Certified Funds Tc
Supplier /100 pts Pass/Fail
Vance Brothers 100 pts Pass 10
Alpha Building Corporation 37.07 pts Fail 37.
it P F.:cAV30.8 MVETT�VILLE
Signatures
Name Signatures
Andrea Foren Andrea Digitally signed by
Andrea Fcren
(Project Owner) Foren Date:2020.10.07
11:01:15-05'00'
F
Les McGaugh
L�s M cG a u � Digitally signed by Les McGaugh
(Evaluator) g Date:2020.09.28 12:49:18-05'00'
City of Fayetteville
Bid 20-78, Construction -Wastewater Treatment Plants Microsurfacing Prdject
Contract—Between City and Contractor
This contract executed this 1�/day of 2820; between the City of Fayetteville, Arkansas, and
Vance Brothers, Inc. (Vance Brothers) . In consideration of the mutual covenants
contained herein, the parties agree as follows:
1. Vance Brothers at its own cost and expense shall furnish all labor, materials, supplies, machinery,
equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and services necessary to
complete items bid per Bid 20-78 as stated in Vance Brothers'. bid proposal, and in accordance with
specifications attached hereto and made a part hereof under Bid 20-78, all included herein as if spelled out word
for word.
2. The City of Fayetteville shall pay Vance Brothers based on their bid proposal in an amount not to exceed
$201,924.02 . Payments will be made after approval and acceptance of work and submission of invoice.
Payments will be made approximately 30 days after receipt of invoice.
3. The Contract documents which comprise the contract between the City of Fayetteville and
Vance Brothers consist of this Contract and the following documents attached hereto, and made a part
hereof:
A. Bid form identified as Invitation to Bid 20-78 with the specifications and conditions typed thereon.
B. Vance Brothers' bid proposal.
C. The Notice to Prospective Bidders and the Bid Tabulation.
4. These Contract documents constitute the entire agreement between the City of Fayetteville and
Vance Brothers and may be modified only by a duly executed written instrument signed by the City of
Fayetteville and Vance Brothers
5. Vance Brothers shall not assign its duties under the terms of this agreement.
6. Vance Brothers agrees to hold the City of Fayetteville harmless and indemnify the City of Fayetteville,
against any and all claims for property damage, personal injury or death, arising from Vance Brothers'
performance of this contract. This clause shall not in any form or manner be construed to waive that tort
immunity set forth under Arkansas Law.
7. Vance Brothers shall furnish a certificate of insurance addressed to the City of Fayetteville, showing that he
carries the following insurance which shall be maintained throughout the term of the Contract. Any work sublet,
the contractor shall require the subcontractor similarly to provide worker's compensation insurance. In case any
• employee engaged in work on the project under this contract is not protected under Worker's Compensation
Insurance, Vance Brothers shall provide and shall cause each Subcontractor to provide adequate employer's
liability insurance for the protection of such of his employees as are not otherwise protected.
Workmen's Compensation Statutory Amount
City of Fayetteville,AR
Bid 20-78,Construction-WWTP Microsurfacing
Page 35 of 36
Comprehensive General&
Automobile Insurance
Bodily Injury Liability $500,000 for each person injured.
$1,000,000 for each accident.
Property Damage Liability $1,000,000 aggregate.
The premiums for all insurance and the bond required herein shall be paid by Vance Brothers
8. Vance Brothers to furnish proof of licensure as required by all local and state agencies.
9. This contract may be terminated by the City of Fayetteville or Vance Brothers with 30 days
written notice.
10. This project shall be completed within 60 calendar days from issue date of Notice to Proceed.
11. Liquidated Damages: Not applicable for this project.
12. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city
contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act
request is presented to the City of Fayetteville, the contractor will do everything possible to provide the
documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act(A.C.A. 25-
19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this
compliance.
13. Changes in Scope or Price: Changes, modifications, or amendments in scope, price or fees to this contract shall
not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in
advance of the change in scope,cost or fees.
r,a- I
WITNESS OUR HANDS THIS DAY OF-Sail(ircr j ,.fit'
CONTR NAME CITY OF AYETTEV E ARKA AS
By: ) B
Signat re LIONELD J AN, Mayor
Bober-#- A. Vance , Sr Vice Wes,acit'f-
Printed Contractor Name&Title /+ ��7
/17. i [��^ (% ,„_,, �/ 0%ttttrrirr►rr
ATTEST(Signature) �}r- �,r ��Q(( Co.krat ATTEST: (Signature) •.'�`0.••••••." �
ct_( oL PoLA-011 ::: qy •G
Compa ry d Name) Kara Paxton,City Clerk—Treasurer •
•
Vance Brothers Inc. %�'•�q
Business Address '.,'�,•..NSAS .;
5201 Brighton P.O. Box 300107 •
Kansas City, MO 64130-0107 /�r''�i;,; ►�`�```
City,State&Zip Code
Date Signed: 12-9-2020 Date Signed: l) I /05/ .
City of Fayetteville,AR
Bid 20-78,Construction-WWTP Microsurfacing
Page 36 of 36
City of Fayetteville
Bid 20-65,Construction-WWTP Microsurfacing
Bid Form
Contract Name: Construction-WWTP Microsurfacing
Bid Number:20-65
BID TO:
Owner: The City of Fayetteville,Arkansas
113 West Mountain Street
Fayetteville,Arkansas 72701
BID FROM:
Bidder: V' is B l'0431 e. s 1 N c.
5-2 01 B r 4 Ave . kAw AS C�J /-iv
Section 1—Intent:
1. The undersigned Bidder proposes and agrees,if this Bid is accepted,to enter into an agreement with the city of Fayetteville
in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract
Documents for the Bid price and within the Bid time indicated in this Bid and in accordance with the other terms and
conditions of the Contract Documents.
Section 2—Terms&Conditions:
2. Bidder accepts all of the terms and conditions of the Invitation to Bid and Instructions to Bidders,including without limitation
those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 180 days after the day of Bid
opening. Bidder will sign and deliver the required number of counterparts of the Agreement with the Bonds and other
documents required by the Bidding Requirements within 15 days after the date of City's Notice of Award.
Section 3—Bidder's Representations:
in submitting this Bid,Bidder represents,as more fully set forth in the Agreement,that:
A.)Bidder has examined and carefully studied the Bid Documents,and the following Addenda,receipt of all
which is hereby acknowledged:
Number Date
•
B.) Bidder has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect
cost,progress,performance,and furnishing of the Work.
City of Fayetteville,AR
Bid 20-65,Construction-WWTP Microsurfacing
Page 20 of 36
C.) Bidder is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress,
performance,and furnishing of the Work.
D.) Bidder has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all
drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site; and (2) reports
and drawings of a Hazardous Environmental Condition, if any, at the Site. Bidder acknowledges that such reports and drawings are
not Contract Documents and may not be complete for Bidder's purposes. Bidder acknowledges that City and Engineer do not assume
responsibility for the accuracy or completeness of information and data shown or indicated in the Bid Documents with respect to
Underground Facilities at or contiguous to the Site.
E.) Bidder has obtained and carefully studied (or assumes responsibility for having done so) all such additional or supplementary
examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground
Facilities) at or contiguous to the Site or otherwise which may affect cost, progress, performance, or furnishing of the Work or which
relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder and
safety precautions and programs incident thereto.
F.)Bidder does not consider that any additional examinations,investigations,explorations, tests,studies,or data are necessary for the
determination of this Bid for performing and furnishing of the Work in accordance with the times, price, and other terms and
conditions of the Contract Documents.
G.)Bidder is aware of the general nature of work to be performed by City and others at the Site that relates to Work for which this Bid
is submitted as indicated in the Contract Documents.
H.)Bidder has correlated the information known to Bidder, information and observations obtained from visits to the Site, reports,and
drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data
with the Contract Documents.
I.) Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the
Contract Documents,and the written resolution thereof by Engineer is acceptable to Bidder.
J.)The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing
and furnishing the Work for which this Bid is submitted.
K.) This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm, or corporation and is not
submitted in conformity with any agreement or rules of any group, association,organization,or corporation; Bidder has not directly or
indirectly induced or solicited any other Bidder to submit a false or sham bid; Bidder has not solicited or induced any person,firm,or a
corporation to refrain from bidding; and Bidder has not sought by collusion to obtain for himself any advantage over any other Bidder
or over City.
City of Fayetteville,AR
Bid 20-65,Construction-WWTP Microsurfacing
Page 21 of 36
L.) Bidder will perform the Work in compliance with all applicable trench safety standards set forth in Occupational Safety and Health
Administration(OSHA) Part 1926—Subpart P—Excavations.
M.)No Bid shall be based upon aggregate of Subcontractors performing more than 60 percent of the total Work.
N.)The experience, past performance, and ability of each proposed Subcontractor will be considered in the evaluation of Bids. Any
Subcontractor so requested shall be required to furnish experience statements prior to the Notice of Awards.
Section 4—Price:
Reference Bonfire for Bid Form
Section 5—Listing of Subcontractors:
I, the signed General Contractor, certify that proposals from the following subcontractors were used in the preparation of my
proposal. I agree that if I am the successful bidder, and if the following subcontractors are approved by the City, I will not enter into
contracts with others for these divisions of the Work without written approval from the City.
Section 6—Contract Times:
A.) Bidder agrees that the Work will be substantially completed and ready for final payment within the number of calendar days
indicated in the Agreement.
B.) Bidder accepts the provisions of the Agreement referring to liquidated damages in the event of failure to complete the Work with
the times specified in the Agreement.
Section 7—Communications:
A.)Communications concerningthis Bid shall be addressed to the Bidder as follows:
AaiCole
avance@ vc>Inarvhers.uwi
Phone No. (S/L) 5yZ 7 — 6Z2
;;L �
FAX No. 11z) "/I 13
Section 8—SIGNATURE:
A.)This bid is being submitted in good faith,according to the errirp hid nac�kkaee presented:
SUBMITTED on this_ 9, Date of_ 5cQ 'n6 41" _, 20 20 .
Arkansas State Contractor License No. Ua 5 1 y 10 4 2.
DUNS#: OO5 0091'I 3 . CAGE CODE: 2.:74
If Bidder is:
City of Fayetteville,AR
Bid 20-65,Construction-WWTP Microsurfacing
Page 22 of 36
OPTION 1:An Individual
Name(type or printed):
By: (SEAL)
(Individual's Signature)
Doing business as:
Business address:
Phone No.: FAX No.:
OPTION 2:A Partnership
Partnership Name: (SEAL)
By:
(Signature of general partner-attach evidence of authority to sign)
Name(type or printed):
Business address:
Phone No.: FAX No.:
OPTION 3:A Corporation or LLC
Corporation Name: 14,,,,e-- 4-**Iw's.1;',"{SEAL)
Date of Incorporation: id /Still 58..
Ty neral Business rofessional,Service,Limited Liability):
By:
(Signature-attach evidence of authority to sign)
Name(type printed)e or rinted : 0 r1 ✓--
4
_ V
VANCE BROTHERS INC
CCR
Title: V �`, �-7
vUt-SE�i_
VANCE Oga T'S ItA.0161 923-4325
Business address: 5 2v) 431-3i] �{0:, I/c' . kancaiC 6.41.5 , MO
64/3o
Phone No.: (2i6) 1i3_U!3Z5 FAX No.:( 16) q Z.3 -('`f -j 2,
City of Fayetteville,AR
Bid 20-65,Construction-WWTP Microsurfacing
Page 23 of 36
City of Fayetteville
Bid 20-65,Construction-WWTP Microsurfacing
Vendor References
The following information is required from all Bidders so all bids may be reviewed and properly evaluated.
COMPANY NAME: tAh CC fro r er s 1h C_
BUSINESS ADDRESS: D r.311100 Ave- KGnSc.S Gty • , +o MI
NUMBER OF YEARS IN BUSINESS: 9-7 HOW LONG IN PRESENT LOCATION: 5 Z. cars
TOTAL NUMBER OF CURRENT EMPLOYEES: L/O O FULL TIME I PART TIME
NUMBER OF EMPLOYEES YOU PLAN TO USE TO SERVICE THIS CONTRACT: 12. FULL TIME 0 PART TIME
PLEASE LIST FOUR (4) LOCAL COMMERCIAL AND/OR GOVERNMENTAL REFERENCES THAT YOU HAVE PREVIOUSLY PERFORMED
SIMILAR CONTRACT SERVICES FOR WITHIN THE PAST FIVE(5)YEARS(Ail fields must be completed). Contractors shall have valid experience.
1. c 0 c TY � 2. Pied-le Co AO
COMPANY�AME COMPANY NAME J
TO'rejt& . kS CR G!GC U 3 PIA4& Ci- . MO
CITY,STATE, CITY,STATE,ZIP
Ke- i J) uui Bob uz Ii w>t
CONTACT PERSON CONTACT PERSON
(i} 85 36? - 3030 �l� ) 35?- 3
TELEPHONETELEPHONE
1 iD-Zy - 2-a11 04- 22.- 2020
DATEKdiotlei
COMPLETED DATE COMPLETED
tak O a.013 Qhea'W>>tPCO,$#i N?D,KS
E-MAIL ADDRESS _J E-MAIL ADDRESS
3. Ci o ' tt�r iSO�t ii��e , / ID 4. 1(441545 11.t!'Y1 p he 4 I h, r i
4S
COMPANY�P!'AME COMPANY NAME
I4an-;SCN,i,1k, /40 �1/7ol C',v,Gti I;4 , ii (/201
CITY,STATE,ZIP CITY,STATE,ZIP
COS PERSON LC1r�y L he Col ��e
CONTACT PERSON
(glm320- $5S1
TELEPHONE TELEPHONE
0I- 05 - ZOl') O -Zi -2o"
DATE COMPLETED DATE COMPLETED
rukti,oci.barrsnv, . tea.ks L..�o14-rime@kshirn k, Lonei
E-MAIL ADDRESS E-MAIL ADDRESS
City of Fayetteville,AR
Bid 20-65,Construction-WWTP Microsurfacing
Page 24 of 36
Responses
Success:All data is valid!
Numeric
Quantity
�$fitus Required Unit of Measure Unit Price Total Cost
Bid 20-78
Success:All values provided #'-' Microsurfacing(18-22 Ibs/SY) 33364 SY $3.95 $131,787.00
Success:All values provided # J. Hot Rubber Crack Fill 1500 LF $4.13 $6..195.00
Success:All values provided #'-3 Pavement Markings(4"Painted) 1017 LF $0.66 $671.22
Success:All values provided 4--4 Handicap Pavement Symbol 2 EA 5 30.00 $60.00
Success:All values provided #'-g Full Depth ACHM Pavement Removal and 294 SV $215.00 $63,210.00
Replacement
9/15/2020 Proposal Data
Back to Project
Bid 20-78, Construction -WWTP Microsurfacing Rebid - Proposal Data
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Supplier Arkansas AR Sectretary of 5.Pursuant Arkansas Code Annotated§25-1-503,the Ci
Contractors State Filing# currently boycott Israel and will not boycott Israel durin
Licesnse Number while in contract,with any public entity as defined in§2
contractor decides to boycott Israel,the contractor mug
Alpha Building Corporation 0010600721 100118729 Yes
Scorecard Open.
Vance Brothers 0057410413 100147193 Yes
Scorecard Open.
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https://fayetteville-ar.bonfirehub.com/projects/30959/proposalData 1/1
THE AMERICAN INSTITUTE OF ARCHITECTS
AIA Document A310
Bid Bond
KNOW ALL MEN BY THESE PRESENTS, THAT WE Vance Brothers, Inc.
5201 Brighton Avenue P 0 Box 300107, Kansas City, MO 64130-0107
as Principal, hereinafter called the Principal, and Liberty Mutual Insurance Company
2200 Renaissance Boulevard. Ste.400. Kingof Prussia, PA 19406-2755
a corporation duly organized under the laws of the State of MA
as Surety, hereinafter called the Surety, are held and firmly bound unto City of Fayetteville, Arkansas
113 West Mountain, Fayetteville,AR 72701
as Obligee, hereinafter called the Obligee, in the sum of Five Percent of Amount Bid
Dollars ($ 5% ),
for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs,
executors, administrators, successors and assigns,jointly and severally, firmly by these presents.
WHEREAS, the Principal has submitted a bid for WWTP Microsurfacinq
NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with
the Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or
Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt
payment of labor and materials furnished in the prosecution thereof, or in the event of the failure of the Principal to enter
such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the
penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith
contract with another party to perform the Work covered by said bid, then this obligation shall be null and void, otherwise
to remain in full force and effect.
VANCE BROTHERS INC
Signed and sealed this 15th day of SeptembenRPnRATE SEAL 2C20
MISSOURI
Vance Brothers, InVANCF RROTHFRS INC (R16)923-4325
(Principal) (Seal)
7h,ess)
44(.1� �t By: .� tA(e Oesl
C11' 17 1.E lMS7►C?i"/ (Ttde)
ow QC {?c Ili ' • I I /<<
Liberty Mutual Insurance Company
/1 (Surety) (Seat)
(VVitness) By: �i��� ,�Q LC' )'2y
Attorney-in-Fact Linda L. Nutt& AR Licensed Agent (Title)
Surety Phone No. 610-832-8240
ALA DOCUMENT A310 0 BID BOND 0 ALt a FEBRUARY 1970 ED.•THE AMERICAN
INSTITUTE OF ARCHITECTS,1735 N.Y.AVE.,N.W.,WASHINGTON,D.C.20006
This Power of Attorney limits the acts of those named herein,and they have no authority to
sr
,-..., bind the Company except in the manner and to the extent herein stated.
rr� i. Liberty. Liberty Mutual Insurance Company
to Mutual. The Ohio Casualty Insurance Company Certificate No: 8196853
West American Insurance Company
SURETY
POWER OF ATTORNEY
KNOWN ALL PERSONS BY THESE PRESENTS: That The Ohio Casually Insurance Company is a corporation duly organized under the laws of the State of New Hampshire,that
Liberty Mutual Insurance Company is a corporation duly organized under the laws of the Slate of Massachusetts,and West American Insurance Company is a corporation duly organized
under the laws of the State of Indiana(herein collectively called the"Companies"),pursuant to and by authority herein set forth,does hereby name,constitute and appoint, C.LaVonne
Engcman,Thomas M.English,J.Douglas Joyce,Dalton Joyce,Michael T.Kelly,Thomas P.fiat,,Brenda t,.t,inze,Susan E.Miranda,Linda L.Nutt,Michael L.
Swill,Eric Van Buskirk
all of the city of Kansas City state of MO each individually if there be more than one named,its true and lawful attorney-in-fact to make,
execute,seal,acknowledge and deliver,for and on its behalf as surety and as its act and deed,any and all undertakings,bonds,recognizances and other surety obligations,in pursuance
of these presents and shall be as binding upon the Companies as If they have been duly signed by the president and attested by the secretary of the Companies in their own proper
persons.
IN WITNESS WHEREOF,this Power of Attorney has been subscribed by an authorized officer or official of the Companies and the corporate seals of the Companies have been affixed
thereto this 17th day of September , 2018 .
_ Liberty Mutual Insurance Company
P�'1Nsti, P,ZV INS, P� \NSU, The Ohio Casualty Insurance Company
,J `0aPOR,tr 'Ln c `,0"1,. 0-9y 40ePOA 'J'O West American Insurance Company
a Fo Q 3 Fo n 3 Fo F Ra
> ; 1912y0 o 1919 , 2 1991 0 3. 4/17.."; v
(n rtf'9s3 5 a O=Fh' ?. S� P c
e) ACHU .d ',rime?.,aa 'ls A'OIAN ,da
Q) %) * 0 dy1 * 0 '41 * 0 By: u
David M.Carey,Assistant Secretary s
-N State of PENNSYLVANIA c
m County of MONTGOMERY ss c
o tv On this 17th day of September , 2018 before me personally appeared David M.Carey,who acknowledged himself to be the Assistant Secretary of Liberty Mutual Insurance c
o Company,The Ohio Casualty Company,and West American Insurance Company,and that he, as such,being authorized so to do, execute the foregoing instrument for the purposes—v
cu > therein contained by signing on behalf of the corporations by himself as a duly authorized officer. C)U.
a) m IN WITNESS WHEREOF,I have hereunto subscribed my name and affixed my notarial seal at King of Prussia,Pennsylvania,on the day and year first above written. c c
a c
C 9P PAS o r
O 2 �f�, roNty T61 COMMONWEALTH OF PENNSYLVANIA ! Q V
,0�� E9C y Notarial Seal �� w—c
O O p. Teresa Pastella,Notary Public v/, O p
O O OF Upper Menon Twp.,Montgomery County By: �As deli& cu
Y My Commission Expires March 28,2021E e �NSYLvt•`r�, eresa Pastella,Notary Public o
q� __,Qy Member.Pennsylvania Association of Notaries a.c
co O P� 03 C
C a This Power of Attorney is made and executed pursuant to and by authority of the following By-laws and Authorizations of The Ohio Casualty Insurance Company, Liberty Mutual °
o.g_ Insurance Company,and West American Insurance Company which resolutions are now in full force and effect reading as follows: 0 0
a
ai ARTICLE IV-OFFICERS:Section 12.Power of Attorney. .—x
o Any officer or other official of the Corporation authorized for that purpose in writing by the Chairman or the President,and subject to such limitation as the Chairman or the m 1:31
72 >. President may prescribe,shall appoint such attorneys-in-fact,as may be necessary to act in behalf of the Corporation to make,execute,seal,acknowledge and deliver as surety >c
To c any and all undertakings,bonds,recognizances and other surety obligations.Such attorneys-in-fact,subject to the limitations set forth in their respective powers of attorney,shall .c
> have full power to bind the Corporation by their signature and execution of any such instruments and to attach thereto the seal of the Corporation. When so executed, such "-'oc
zinstruments shall be as binding as if signed by the President and attested to by the Secretary.Any power or authority granted to any representative or attorney-in-fact under the i. c'
provisions of this article may be revoked at any time by the Board,the Chairman,the President or by the officer or officers granting such power or authority. C
c
ARTICLE XIII-Execution of Contracts:Section 5.Surety Bonds and Undertakings. o(1,
Any officer of the Company authorized for that purpose in writing by the chairman or the president,and subject to such limitations as the chairman or the president may prescribe, H.-
shall appoint such attomeys-in-fact,as may be necessary to act in behalf of the Company to make,execute,seal,acknowledge and deliver as surety any and all undertakings,
bonds,recognizances and ether surety obligations.Such attorneys-in-fact subject to the limitations set forth in their respective powers of attorney,shall have full power to bind the
Company by their signature and execution of any such instruments and to attach thereto the seal of the Company.When so executed such instruments shall be as binding as if
signed by the president and attested by the secretary.
Certificate of Designation-The President of the Company,acting pursuant to the Bylaws of the Company,authorizes David M.Carey,Assistant Secretary to appoint such attorneys-in-
fact as may be necessary to act on behalf of the Company to make,execute,seal,acknowledge and deliver as surety any and all undertakings,bonds,recognizances and other surety
obligations.
Authorization-By unanimous consent of the Company's Board of Directors,the Company consents that facsimile or mechanically reproduced signature of any assistant secretary of the
Company,wherever appearing upon a certified copy of any power of attorney issued by the Company in connection with surety bonds,shall be valid and binding upon the Company with
the same force and effect as though manually affixed.
I,Renee C.Llewellyn,the undersigned,Assistant Secretary,The Ohio Casualty Insurance Company, Liberty Mutual Insurance Company,and West American Insurance Company do
hereby certify that the original power of attorney of which the foregoing is a full,true and correct copy of the Power of Attorney executed by said Companies,is in full force and effect and
has not been revoked.
IN TESTIMONY WHEREOF,I have hereunto set my hand and affixed the seals of said Companies this 15 day of Septeher , 2020 .
tNSUrp ,-(Y Ms& N %NSUR
hJpGoaP"4;41'' yJP`oavordr?"1 VP�ovo��,44,
/5 `.,(-Co Q r Fo n , `O o
; uj
1912h0 oU 1919 n 1991 0 C. `_
r ,s � iZF �" ° a 3 BY:
d,, e,ws�.da O `,.....`�aa� •.S, ,40,„ .. as Renee C.Llewellyn,Assistant Secrela
8'i7 * 0 dy1 * 1`� 'M * �� Y ry
LMS-12873 LMIC OCIC WAIC Mull:Co 062018
•