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Home My WebLink About05-21 RESOLUTION :=0F FAYE Tr � 6 T\ qqKANS PS 113 West Mountain Street Fayetteville,AR 72701 (479)575-8323 Resolution: 05-21 File Number: 2020-1070 ARKANSAS ONE-CALL SYSTEM,INC.: A RESOLUTION TO APPROVE THE PURCHASE OF UTILITY LOCATING SERVICES FOR 2021 FROM ARKANSAS ONE-CALL SYSTEM, INC. IN AN AMOUNT NOT TO EXCEED $30,000.00 WHEREAS,On January 15,2019 the City Council passed Ordinance 6144 waiving the competitive bidding through 2022 for the purchase of utility locating services;and WHEREAS,Ark.Code Ann. § 14-271-107 requires the City of Fayetteville,as the owner of an underground utility system,to be a part of the Arkansas One-Call System;and WHEREAS,Ark.Code Ann. § 19-11-203(14)(W)exempts utility services that are defined, recognized,and regulated by the Arkansas Public Service Commission as a monopoly offering,such as the Arkansas One-Call System, from the requirement of formal competitive bidding. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of utility locating services in 2021 in an amount not to exceed$30,000.00. PASSED and APPROVED on 1/5/2021 Page 1 Printed on 1/7/21 Resolution 05-21 File Number 2020-1070 Approve : Attest: • �,.‘"c1.ERK/�/"ii `v\�•* CITy••�F ''.vim' efe*d p .9J,. ioneld Jor n, ayor Kara Paxton, City Clerk Treasures , Ay�'6-Vj<< :2 ',ti �NSAS .•' �. /'I.,SON coo op�. Page 2 Printed on 1/7/21 of „:..F� City of Fayetteville, Arkansas 113 West Mountain Street �. m Fayetteville,AR 72701 _��,,, (479)575-8323 i L—PAS`is. "" .� Text File µ File Number: 2020-1070 Agenda Date: 1/5/2021 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A.6 ARKANSAS ONE-CALL SYSTEM,INC.: A RESOLUTION TO APPROVE THE PURCHASE OF UTILITY LOCATING SERVICES FOR 2021 FROM ARKANSAS ONE-CALL SYSTEM, INC. IN AN AMOUNT NOT TO EXCEED$30,000.00 WHEREAS,On January 15,2019 the City Council passed Ordinance 6144 waiving the competitive bidding through 2022 for the purchase of utility locating services; and WHEREAS,Ark. Code Ann. § 14-271-107 requires the City of Fayetteville,as the owner of an underground utility system,to be a part of the Arkansas One-Call System; and WHEREAS,Ark. Code Ann. § 19-11-203(14)(W)exempts utility services that are defined,recognized,and regulated by the Arkansas Public Service Commission as a monopoly offering,such as the Arkansas One-Call System,from the requirement of formal competitive bidding. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1: That the City Council of the City of Fayetteville,Arkansas hereby approves the purchase of utility locating services in 2021 in an amount not to exceed$30,000.00. City of Fayetteville,Arkansas Page 1 Printed on 1/7/2021 City Fayetteville Fa etteville Staff Review Form 2020-1070 Legistar File ID 1/5/2021 City Council Meeting Date-Agenda Item Only N/A for Non-Agenda Item Tim Nyander 12/2/2020 WATER SEWER (720) Submitted By Submitted Date Division/ Department Action Recommendation: Staff recommends approvalof thepurchase ofutility u c ase locatingservices for 2021 from Arkansas One-Call System, Inc. PPp Y , in an amount not to exceed $30,000.00. Budget Impact: 5400.7 20.4310-5 216.00/5400.720.4410- 5216.00/5400.720.5620-5216.00 Water and Sewer Account Number Fund N/A N/A Project Number Project Title Budgeted Item? Yes Current Budget $ 961,018.00 Funds Obligated $ - Current Balance $ 961,018.00 Does item have a cost? Yes Item Cost $ 30,000.00 Budget Adjustment Attached? No Budget Adjustment $ - Remaining Budget $ 931,018.00 V20180321 Purchase Order Number: Previous Ordinance or Resolution# 6144 Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF _ FAYETTEVILLE CITY COUNCIL MEMO ARKANSAS MEETING OF JANUARY 5, 2021 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff FROM: Tim Nyander, Utilities Director DATE: December 2, 2020 SUBJECT: Utility Locating Services for 2021 from Arkansas One-Call System, Inc. RECOMMENDATION: Staff recommends approval of the purchase of utility locating services for 2021 from Arkansas One-Call System, Inc. in an amount not to exceed $30,000.00. BACKGROUND: Arkansas One-Call System, Inc. provides utility locating services for the Water & Sewer Department to make sure that City of Fayetteville employees don't damage other utilities in the course of installing lines and taps and performing repairs on the water and sewer system. Ark. Code Ann. 14-271-107 requires the City of Fayetteville to be a part of the One Call Center as owners of an underground utility system. In the past, locating services from Arkansas One-Call System, Inc. have cost under $25,000 annually. DISCUSSION: Due to an increased number of locating requests in recent years, the cost for locates in 2021 is expected to be just under $30,000.00. Therefore, city council approval is recommended for utility locates in 2021 with Arkansas One-Call System, Inc. in an amount not to exceed $30,000.00. Ordinance 6144 waives competitive bidding through 2022 for the purchase of utility locating services through Arkansas One-Call System, Inc. BUDGET/STAFF IMPACT: Budgeted funds are available in the Construction Materials accounts within the Water& Sewer Fund. Attachments: Arkansas One-Call Member Fees Ordinance 6144 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Arkansas 811 Member Fees 2020 Members of Arkansas 811 pay fees to finance the cost of providing the statewide system to process notices from excavators of their intention to dig, drill or blast and to promote digging safely. The fees fall into two categories—basic monthly fees and call fees. Member Types Arkansas 811 members fall into one of three categories: Public Authority A Public Authority Member is limited to owners or operators of utility Membership systems which are governmental entities or otherwise political subdivisions of the State of Arkansas or the United States,such as municipalities, counties, improvement districts,rural water associations,and similar bodies and organizations. Premium A Premium Member includes any member whose facilities are primarily Membership engaged in interstate transmission or whose facilities are not connected directly to end users other than themselves. Regular All other owners and operators of underground facilities. Membership Member Categories Members fall into one of 12 categories based on the total number of notices during the previous year: Category Minimum Maximum Annual Notices Notices Notices Included A 0 150 150 B 151 360 240 C 361 750 0 D 751 1,500 0 E 1,501 3,000 0 F 3,001 6,000 0 G 6,001 15,000 0 H 15,001 30,000 0 I 30,001 75,000 0 J 75,001 150,000 0 K 150,001 300,000 0 L 300,001 500,000 0 (over) Basic Fees The Basic Fee covers the cost of servicing the member with record-keeping, information, mailings, screening of locates not in a member's territory, and the statewide education and damage prevention program. It also covers the cost of the notices included in the basic fee. Monthly Basic Fees Category Regular Members Public Authority, Premium Member A 19.50 11.40 29.28 B 34.80 24.36 52.20 C 46.50 32.58 69.78 D 69.00 48.30 103.50 E 114.00 79.80 171.00 F 204.00 142.80 306.00 G 474.00 331.80 711.00 H 924.00 646.80 1,386.00 I 2,274.00 1,591.80 3,411.00 J 4,524.00 3,166.80 6,786.00 K 9,024.00 6,316.80 13,536.00 L 15,024.00 10,516.80 22,536.00 Call Fees Call fees cover the cost of receiving the locate requests in the center, processing to determine which members need to be notified, and transmitting the notices to the appropriate members. Call fees are billed on a monthly basis after the free notices included in the basic fees have been used: Type Notice Cost Per Ticket Data Transmission modem/internet/FTP .95 Facsimile 1.40 Voice 3.00 Billing — Members are invoiced for both basic fees and call fees (should they exceed the number of"free" notices included) on a monthly basis. Invoices are due and payable within 20 days of the date of invoice. A late charge of 3% is assessed if the invoice is not paid within 30 days. Effective Date: 01/01/2009 (over) • 113 West Mountain Street Fayetteville,AR 72701 (479) 575-8323 Ordinance: 6144 File Number: 2018-0778 ARKANSAS ONE-CALL SYSTEM, INC.: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING THROUGH 2022 AND APPROVE THE PURCHASE OF UTILITY LOCATING SERVICES FOR 2019 FROM ARKANSAS ONE-CALL SYSTEM, INC. IN AN AMOUNT NOT TO EXCEED$30,000.00 WHEREAS, Ark. Code Ann. § 14-271-107 requires the City of Fayetteville, as the owner of an underground utility system, to be a part of the Arkansas One-Call System; and WHEREAS, Ark. Code Ann. § 19-11-203(14)(W) exempts utility services that are defined, recognized, and regulated by the Arkansas Public Service Commission as a monopoly offering, such as the Arkansas One-Call System, from the requirement of formal competitive bidding. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that because of Ark. Code Ann. § 19-11-203(14)(W), the purchase of utility locating services does not require formal competitive bidding and, therefore, waives competitive bidding for these services through 2022 and approves the purchase of utility locating services in 2019 in an amount not to exceed$30,000.00. Page 1 Printed on 1/16/19 Ordinance: 6144 File Number: 2018-0778 PASSED and APPROVED on 1/15/2019 Approve, : Attest: P. d : •• ayor Sondra E. Smith,City Clerk Treasurer ,`"iInit,Il " • •EpYErTEVILLE.z J109'15 S ; Page 2 Printed on 1/1649