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Home My WebLink About02-21 RESOLUTION OF FAY ET TF. a � , m_ ,\m 12100 'I a'''KANSPS 113 West Mountain Street Fayetteville,AR 72701 (479)575-8323 Resolution: 02-21 File Number: 2020-1093 G&W DIESEL/EVS-2019 FIREFIGHTING FACILITIES BOND PROJECT: A RESOLUTION TO APPROVE THE PURCHASE OF A NEW FIRE APPARATUS FROM G & W DIESEL/EVS IN THE AMOUNT OF$818,021.00 PLUS ANY APPLICABLE DELIVERY CHARGES, PURSUANT TO A HOUSTON-GALVESTON AREA COUNCIL COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE FAYETTEVILLE FIRE DEPARTMENT,TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $65,000.00,AND TO APPROVE A BUDGET ADJUSTMENT-2019 FIREFIGHTING FACILITIES BOND PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a new pumper/tanker fire apparatus from G& W Diesel/EVS in the amount of$818,021.00 plus any applicable delivery charges,pursuant to a Houston-Galveston Area Council cooperative purchasing contract,for use by the Fayetteville Fire Department, and further approves a project contingency in the amount of$65,000.00. Section 2: That the City Council of the City of Fayetteville,Arkansas hereby approves a budget adjustment,a copy of which is attached to this Resolution. PASSED and APPROVED on 1/5/2021 Page 1 Printed on 1/7/21 Resolution 02-21 File Number. 2020-1093 Approved ,------,\ Attest: `��G�ERK A T�i,�i x.,..61. Au-e-, a.4-1 / pAyE ,11 ril.• Lioneld Jord or Kara Paxton. City Clerk Treasure. ..• 9 ti 'ii GION'1�,``o Page 2 Printed on 1/7/21 0, cA,E,,.,` City of Fayetteville, Arkansas 113westMountainStreet `/ 'V % Fayetteville,AR 72701 --� (479)575-8323 o - 4 ' Text File \4AN5PS File Number: 2020-1093 Agenda Date: 1/5/2021 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A.3 G&W DIESEL/EVS-2019 FIREFIGHTING FACILITIES BOND PROJECT: A RESOLUTION TO APPROVE THE PURCHASE OF A NEW FIRE APPARATUS FROM G& W DIESEL/EVS IN THE AMOUNT OF $818,021.00 PLUS ANY APPLICABLE DELIVERY CHARGES, PURSUANT TO A HOUSTON-GALVESTON AREA COUNCIL COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE FAYETTEVILLE FIRE DEPARTMENT,TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF$65,000.00, AND TO APPROVE A BUDGET ADJUSTMENT-2019 FIREFIGHTING FACILITIES BOND PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a new pumper/tanker fire apparatus from G& W Diesel/EVS in the amount of$818,021.00 plus any applicable delivery charges,pursuant to a Houston-Galveston Area Council cooperative purchasing contract,for use by the Fayetteville Fire Department,and further approves a project contingency in the amount of$65,000.00. Section 2: That the City Council of the City of Fayetteville,Arkansas hereby approves a budget adjustment,a copy of which is attached to this Resolution. City of Fayetteville,Arkansas Page 1 Printed on 1/7/2021 City of Fayetteville Staff Review Form 2020-1093 Legistar File ID 1/5/2021 City Council Meeting Date-Agenda Item Only N/A for Non-Agenda Item Brad Hardin 12/9/2020 FIRE (300) Submitted By Submitted Date Division/Department Action Recommendation: Approval of a resolution to purchase a new pumper/tanker fire apparatus for use by the Fayetteville Fire Department from G &W Diesel/EVS through the Houston-Galveston Area Council (HGAC) Contract#FS12-19 Member#14-3975.The purchase amount will be $815,746.00 plus the performance and payment bond cost of $2,275.00 for a total of$818,021 using the bonded pre-pay net discount; Approval of a Contingency in the amount of$65,000;And Approval of a Budget Adjustment Budget Impact: 4610.860.7150-5802.00 Fire Projects 2019 Bonds Account Number Fund Fire Projects(2019 Bonds)- 46100.7150.6100 Fire Apparatus/Equipment- Engine 5 Project Number Project Title Budgeted Item? Yes Current Budget $ 10,286,537.00 Funds Obligated $ 1,617,470.05 Current Balance $ 8,669,066.95 1 Does item have a cost? Yes Item Cost $ 883,021.00 Budget Adjustment Attached? Yes Budget Adjustment $ - Remaining Budget $ 7,786,045.95 IVIUOI/"LLLal,I I VVII I ICI IL. V20180321 Purchase Order Number: Previous Ordinance or Resolution# Change Order Number: Approval Date: Original Contract Number: Comments: With approval of contingency funds of$65,000,the total funds needed will be$883,021.00. Bond Funds will be utilized for the purchase.The Budget Adjustment will allocate the funds within the Fund of$883,021.00. CITY OF FAYETTEVILLE CITY COUNCIL MEMO ARKANSAS MEETING OF JANUARY 5, 2021 TO: Mayor and City Council FROM: Brad Hardin, Fire Chief DATE: December 9. 2020 SUBJECT: Approval of a resolution to purchase a new pumper/tanker fire apparatus for use by the Fayetteville Fire Department; Approval of a Contingency in the amount of $65,000; And Approval of a Budget Adjustment RECOMMENDATION: Approval of a resolution to purchase a new pumper/tanker fire apparatus for use by the Fayetteville Fire Department from G & W Diesel/EVS through the Houston-Galveston Area Council (HGAC) Contract# FS12-19 Member#14-3975. The purchase amount will be $815,746.00 plus the performance and payment bond cost of$2,275.00 for a total of$818,021 using the bonded pre-pay net discount; Approval of a Contingency in the amount of$65,000; And Approval of a Budget Adjustment. BACKGROUND: We will be replacing (fleet recommendation) unit#40, a 2010 Engine Apparatus. The replacement will be a 2021 Pierce Enforcer Pumper/Tanker Fire Apparatus. The Fire Department's internal equipment committee has spent considerable time in developing fire apparatus that will meet the specific needs of Fayetteville's unique features. A recent finding has been a lack of reliable water supply for firefighting needs in some parts of Fayetteville. The addition of a Pumper/Tanker will allow us to expand our capability to these areas, making it the best buy for the city. This unit has been chosen from Pierce Manufacturing through G&W Diesel/EVS. This unit was approved by the Council Equipment Committee on December 8, 2020. DISCUSSION: The unit proposed for purchase is a 2021 Pierce Enforcer Pumper/Tanker Fire Apparatus. The truck is designed and built to National Fire Protection Association (NFPA) 1901, Standard for Fire Apparatus. By adhering to these standards, the Fire Department is assured of getting the necessary required equipment. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: The quote from G&W Diesel/EVS through the HGAC Contract# FS12-19 is for one Pierce Enforcer Pumper/Tanker Fire Apparatus for$842,878 with pre-payment discount of$27,132 minus the cost of$2,275 for the Performance and Payment Bond. This makes the amount $818,021. With approval of contingency funds of$65,000, the total funds needed will be $883,021. The Budget Adjustment will allow for funds in Fire Project 2019 Bonds—Fire Apparatus, 46100.7150.6100. The approval of the Budget Adjustment will utilize Bond proceeds funding and allow for the purchase of the new fire apparatus in January to receive the discount price before the February apparatus price increase. This will enable the discounted purchase to occur. ATTACHMENTS: Purchasing Documentation; Budget Adjustment 2 PROPOSAL FOR FURNISHING FIRE APPARATUS December 1, 2020 City of Fayetteville, AR Fire Department The undersigned is prepared to manufacture for you, upon an order being placed by you, for final acceptance by Emergency Vehicle Specialists,at its home office in Memphis, Tennessee,the apparatus and equipment herein named and for the following prices: One(I) Pierce Customer Pumper/Tanker Enforcer Chassis Per Proposal $ 842,878.00 Prepay Discount (27,132.00) Performance Bond 2,275.00 This price includes$60,000.00 In Loose Equipment or Truck Changes Total Due With Check By 1-25-2020 Total $ 818,021.00 Said apparatus and equipment are to be built and shipped in accordance with the specifications hereto attached,delays due to strikes,war,or intentional conflict,failures to obtain chassis,materials,or other causes beyond our control not preventing, within about 1 I months after receipt of this order and the acceptance thereof at our office at Memphis,Tennessee, and to be delivered to you at 303 W Center St, Fayetteville, AR. The specifications herein contained shall form a part of the final contract, and are subject to changes desired by the purchaser, provided such alterations are interlined prior to the acceptance by the company of the order to purchase,and provided such alterations do not materially affect the cost of the construction of the apparatus. The proposal for fire apparatus conforms with all Federal Department of Transportation(DOT)rules and regulations in effect at the time of bid,and with all National Fire Protection Association(NFPA)Guidelines for Automotive Fire Apparatus as published at the time of bid,except as modified by customer specifications. Any increased costs incurred by first party because of future changes in or additions to said DOT or NFPA standards will be passed along to the customers as an addition to the price set forth above. Unless accepted within 55 days from date,the right is reserved to withdraw this proposition. Emergency Vehicle pecia . Inc. By: f .. AU ORIZED SAL gloo /EPRESENTATIVE Scott Jones --)---,Cr Fvs EMERGENCY VEHICLE SPECIALISTS QSD 1397 Revised: 10/23/2017 v UY aon-I+es ict CONTRA( bfr W ORgh 'fti on�rcact Date FOR MOTOR VEHICLES ONLY No.: FS12-19 Prepared: 11/30/20 0 Buying City of Fayetteville,Fire Dept Contractor: Emergency Vehicle Specilists Agency: Contact Person: Tom Good Pre ared Scott Jones By: Phone: 479-575-8365 Phone: 479-422-6800 Fax: Fax: Email: tgood@fayettevilie-ar.gov Email sjonest gwevs.com Sales Rep& Member Pierce Edorce-Rep: iercemqrnf_ co Number: y�°F— A.Product item Base Unit Price Per Contractor's H-GAC Contract: I $584,155.00 Product FS19VE06 Description: Pierce Enforcer,4 Door Full Tilt,Aluminum Cab,Pumper/Tanker,Alum Body,Tandem Axle,1000 GPM Pump Code: B.Published Options-Itemize below-Attach additional sheet(s)if necessary-Include Option Code in description if applicable. (Note:Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost 102 Add Frame Liner Custom $1,814.00 166 Linex Bumper Coating $417.00 105 Upgrade 22,800#Front Axle $2,175.00 170 Raised Roof Custom Cab $2,000.00 107 Upgrade Rear Axle $2,189.00 173 Stainless Door jab Scuffplates $721.00 109 Tak 4 Suspension $16,965.00 174 Mounting Plate on engine tunnel $505.00 111 T3 Tandem Suspension $15,322.00 185 Clean Cab base option $1,544.00 127 Mud Flaps $606.00 188 Upgrade SCBA brakcet to hands fee x 4 $3,068.00 128 Wheel Chocks and Mounts $966.00 192 Cab windows tint $504.00 137 Brake Fitting Compression $1,437.00 208 Spare 12 Volt power x 8 $952.00 143 Cummins 450 to X12 $24,953.00 209 Radio with weatherband $1,070.00 149 EVS 3000 to 4000 $9,661.00 212 Install customer MDT $1,041.00 151 Aggressive Down Shift $143.00 Subtotal From Additional Sheet(s): $155,009.00 159 Extended Bumper $2,335.00 Subtotal B: $245,397.00 C.Unpublished Options-Itemize below 1 attach additional sheet(s)if necessary. (Note:Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost Michline tires $4,000.00 Compartments Equipment Fender Panels $1,862.00 Subtotal From Additional Sheet(s): $0.00 Loose Equipment $7,500.00 Subtotal C: $13,362.00 Check:Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Base Unit For this transaction the percentage Is: 1.61 Price plus Published Options(A+B). D.Total Cost Before Any Applicable Trade-In I Other Allowances I Discounts(A+B+C) Quantity Ordered:I 1 Subtotal of A+B+C:I 842914 1 Qty x Sub: Subtotal D: $842,914.00 E.H-GAC Order Processing Charge(Amount Per Current Policy) Subtotal E: $2.000.00 F.Trade-Ins I Other Allowances/Special Discounts I Freight I Installation Description Cost Description Cost Chassis Pre-Payment Discount Performance Bond $2,275.00 100%Pre-Payment Discount -$27,132.00 Good customer discount -$2,036.00 Trade-in Allowance Subtotal F: -$26,893.00 Delivery Date(last date of delivery month): G.Total Purchase Price(D+E+F): $818,021.00 ***workbook and customer purchase order required REV:11/20/2020 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number FIRE (300) /Org2 2021 (BY) Requestor: B. Hardin BUDGET ADJUSTMENT DESCRIPTION /JUSTIFICATION: Approval of a resolution to purchase a new pumper/tanker fire apparatus for use by the Fayetteville Fire Department from G &W Diesel/EVS through the Houston-Galveston Area Council (HGAC) Contract#FS12-19 Member#14-3975.The purchase amount will be $815,746.00 plus the performance and payment bond cost of$2,275.00 for a total of$818,021 using the bonded pre-pay net discount;Approval of a Contingency in the amount of$65,000;And Approval of a Budget Adjustment COUNCIL DATE: 1/5/2021 LEGISTAR FILE ID#: 2020-1093 Pl t hhe w Maddox/ 12/9/2020 10:32 AM Budget Director Date TYPE: D - (City Council) JOURNAL #: 1/5/2021 GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL - _ v.20201112 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 4610.860.7150-5802.00 818,021 - 46100 7150.6100 EX Vehicles& Equipment- base 4610.860.7150-5911.99 65,000 - 46100 7150.6100 EX Contingency-Capital Project 4610.860.7999-5899.00 (883,021) - 46100 7999 EX Unallocated - Budget H:\Budget Adjustments\2021_Budget\City Council\01-05-2021\2020-1093 BA Fire Apparatus Purchase 1 of 1