HomeMy WebLinkAbout2021-01-05 - Agendas - FinalCity of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
City Council Final Agenda
Tuesday, January 5, 2021
5:30 PM
City Hall Room 219
City Council Members
Council Member Sonia Gutierrez Ward I
Council Member D'Andre Jones Ward I
Council Member Mark Kinion Ward 2
Council Member Matthew Petty Ward 2
Council Member Sloan Scroggin Ward 3
Council Member Sarah Bunch Ward 3
Council Member Teresa Turk Ward 4
Council Member Holly Hertzberg Ward 4
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Kara Paxton
City Council Meeting Final Agenda January 5, 2021
Call To Order
1. 2020-1050
OATHS OF OFFICE
LIONELD JORDAN, MAYOR
KARA PAXTON, CITY CLERK TREASURER
D'ANDRE JONES, COUNCIL MEMBER WARD 1
MATTHEW PETTY, COUNCIL MEMBER WARD 2
SARAH BUNCH, COUNCIL MEMBER WARD 3
HOLLY HERTZBERG, COUNCIL MEMBER WARD 4
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports and Discussion Items
1. 2020-1048
ELECTION OF VICE MAYOR
2. 2020-1051
2021 CITY COUNCIL COMMITTEE APPOINTMENTS
3. 2020-1049
REPORT OF FIREMEN'S AND POLICEMEN'S PENSION AND RELIEF FUND
4. 2020-0971
MONTHLY FINANCIAL REPORT
5. 2020-1150
ADVERTISING AND PROMOTION COMMISSION APPOINTMENT - ELVIS MOYA
Agenda Additions
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City Council Meeting Final Agenda January 5, 2021
A. Consent
A.1 2020-0867
APPROVAL OF THE DECEMBER 15, 2020 CITY COUNCIL MEETING MINUTES
A.2 2020-1060
CEI ENGINEERING ASSOCIATES, INC. AMENDMENT:
A RESOLUTION TO APPROVE AN AMENDMENT TO THE CONTRACT WITH CEI
ENGINEERING ASSOCIATES, INC. IN THE AMOUNT OF $23,300.00 FOR
ADDITIONAL DESIGN SERVICES ASSOCIATED WITH PHASE I OF CENTENNIAL
PARK AT MILLSAP MOUNTAIN, AND TO APPROVE A BUDGET ADJUSTMENT - 2019
PARK IMPROVEMENT BOND PROJECT
A.3 2020-1093
G & W DIESEL/EVS - 2019 FIREFIGHTING FACILITIES BOND PROJECT:
A RESOLUTION TO APPROVE THE PURCHASE OF A NEW FIRE APPARATUS FROM
G & W DIESEL/EVS IN THE AMOUNT OF $818,021.00 PLUS ANY APPLICABLE
DELIVERY CHARGES, PURSUANT TO A HOUSTON-GALVESTON AREA COUNCIL
COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE FAYETTEVILLE FIRE
DEPARTMENT, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF
$65,000.00, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 FIREFIGHTING
FACILITIES BOND PROJECT
A.4 2020-1063
ENVIRONMENTAL CONSULTING OPERATIONS, INC. AMENDMENT NO.7:
A RESOLUTION TO APPROVE AMENDMENT NO. 7 TO THE CONTRACT WITH
ENVIRONMENTAL CONSULTING OPERATIONS, INC. IN THE AMOUNT OF
$63,000.00 FOR WETLANDS MITIGATION SITE MONITORING AND MANAGEMENT
IN 2021
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A.5
A.6
VVA
A.8
2020-1069
ALLTEL CORPORATION DBA VERIZON WIRELESS SECOND AMENDMENT:
A RESOLUTION TO APPROVE THE SECOND AMENDMENT TO THE TOWER
ATTACHMENT LEASE AGREEMENT WITH ALLTEL CORPORATION DB/A VERIZON
WIRELESS TO PROVIDE FOR EQUIPMENT MODIFICATIONS, AUTHORIZE THE
TRANSFER OF EQUIPMENT TO THE NEW TOWNSHIP WATER TANK, AND
INCREASE THE MONTHLY RENTAL PAYMENT TO $2,400.00
2020-1070
ARKANSAS ONE -CALL SYSTEM, INC.:
A RESOLUTION TO APPROVE THE PURCHASE OF UTILITY LOCATING SERVICES
FOR 2021 FROM ARKANSAS ONE -CALL SYSTEM, INC. IN AN AMOUNT NOT TO
EXCEED $30,000.00
2020-1095
BID #20-78 VANCE BROTHERS, INC.:
A RESOLUTION TO AWARD BID #20-78 AND AUTHORIZE A CONTRACT WITH
VANCE BROTHERS, INC. IN THE AMOUNT OF $201,924.00 FOR ASPHALT REPAIRS
AND MICROSURFACING AT THE NOLAND AND WEST SIDE WATER RESOURCE
RECOVER FACILITIES, AND TO APPROVE A PROJECT CONTINGENCY IN THE
AMOUNT OF $20,192.40
2020-1126
C112M HILL ENGINEERS, INC. AMENDMENT 12:
A RESOLUTION TO APPROVE AMENDMENT NO. 12 TO THE AGREEMENT FOR
OPERATIONS, MAINTENANCE AND MANAGEMENT SERVICES BETWEEN THE CITY
OF FAYETTEVILLE, ARKANSAS AND CH2M HILL ENGINEERS, INC. IN THE
AMOUNT OF $7,339,051.00 FOR SERVICES IN 2021
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A.9
A.10
A.11
A.12
2020-1106
BID #21-01 REFLECTORIZED PAINT MARKINGS:
A RESOLUTION TO AWARD BID #21-01 AND AUTHORIZE THE PURCHASE OF
REFLECTORIZED PAINT MARKINGS FROM TIME STRIPING, INC. IN VARIABLE
AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF
2021
2020-1107
BID #21-03 TRUCK HAULING SERVICES:
A RESOLUTION TO AWARD BID #21-03 AND AUTHORIZE THE PURCHASE OF
TRUCK HAULING SERVICES FROM TRULOVE DIRT WORKS, LLC AS A PRIMARY
SUPPLIER AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE
AND AVAILABILITY AS NEEDED THROUGH THE END OF 2021
2020-1109
BID #21-05 AGGREGATE MATERIALS:
A RESOLUTION TO AWARD BID #21-05 AND AUTHORIZE THE PURCHASE OF
AGGREGATE MATERIALS FROM APAC-CENTRAL, INC. AS PRIMARY SUPPLIER IN
VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AND TO AUTHORIZE THE
USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED
THROUGH THE END OF 2021
2020-1111
BID #21-07 HILLSIDE GRAVEL:
A RESOLUTION TO AWARD BID #21-07 AND AUTHORIZE THE PURCHASE OF
HILLSIDE GRAVEL FROM LES ROGERS, INC. IN VARIABLE AMOUNTS AND FOR
VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2021
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A.13 2020-1112
BID #21-09 CONCRETE DRAINAGE PIPE:
A RESOLUTION TO AWARD BID #21-09 AND AUTHORIZE THE PURCHASE OF
CONCRETE DRAINAGE PIPE FROM SCURLOCK INDUSTRIES AS A PRIMARY
SUPPLIER IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED
THROUGH THE END OF 2021
A.14 2020-1113
BID #21-10 SCREENED TOPSOIL:
A RESOLUTION TO AWARD BID #21-10 AND AUTHORIZE THE PURCHASE OF
SCREENED TOPSOIL FROM LES ROGERS, INC. AS NEEDED THROUGH THE END OF
2021
A.15 2020-1114
BID #21-11 RETAINING WALL BLOCKS:
A RESOLUTION TO AWARD BID #21-11 AND AUTHORIZE THE PURCHASE OF
RETAINING WALL BLOCKS FOR VARYING UNIT PRICES FROM VARIOUS
VENDORS, BASED ON INDIVIDUAL JOB DESIGN, SPECIFICATION AND COST
EVALUATION, AS NEEDED THROUGH THE END OF 2021
A.16 2020-1115
BID #21-12 HIGH-PERFORMANCE COLD MIX ASPHALT:
A RESOLUTION TO AWARD BID #21-12 AND AUTHORIZE THE PURCHASE OF
HIGH-PERFORMANCE COLD MIX ASPHALT FROM HUTCHENS CONSTRUCTION
COMPANY, LLC AS NEEDED THROUGH THE END OF 2021
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A.17
A.18
A.19
A.20
2020-1116
BID #21-14 TREE GRATES AND FRAMES:
A RESOLUTION TO AWARD BID #21-14 AND AUTHORIZE THE PURCHASE OF TREE
GRATES FROM NEENAH FOUNDRY COMPANY AS NEEDED THROUGH THE END OF
2021
2020-1119
BID #21-15 PREFORMED THERMOPLASTIC PAVEMENT MARKINGS:
A RESOLUTION TO AWARD BID #21-15 AND AUTHORIZE THE PURCHASE OF
PREFORMED THERMOPLASTIC PAVEMENT MARKINGS FROM GEVEKO
MARKINGS, INC. AS PRIMARY SUPPLIER AND FROM PREFORM, LLC AND
ENNIS-FLINT, INC. AS SECONDARY SUPPLIERS IN VARIABLE AMOUNTS AND FOR
VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2021
2020-1120
BID #21-17 CURB AND GUTTER CONSTRUCTION SERVICES:
A RESOLUTION TO AWARD BID #21-17 AND AUTHORIZE THE PURCHASE OF CURB
AND GUTTER CONSTRUCTION SERVICES FROM SWEETSER CONSTRUCTION, INC.
IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH
THE END OF 2021
2020-1104
SEVEN HILLS HOMELESS CENTER REPAIR AND MAINTENANCE
AGREEMENT:
A RESOLUTION TO APPROVE A CONTRACT WITH SEVEN HILLS HOMELESS
CENTER TO PROVIDE FUNDING ASSISTANCE IN THE AMOUNT OF $51,000.00 FOR
MAINTENANCE AND REPAIRS AT THE WALKER FAMILY RESIDENTIAL
COMMUNITY COMPLEX IN 2021
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A.21
A.22
A.23
A.24
2020-1105
CELLCO PARTNERSHIP DB/A VERIZON WIRELESS:
A RESOLUTION TO APPROVE THE PURCHASE OF WIRELESS SERVICES AND
EQUIPMENT FROM CELLCO PARTNERSHIP D/B/A VERIZON WIRELESS, PURSUANT
TO A NATIONAL ASSOCIATION OF STATE PROCUREMENT OFFICIALS
VALUEPOINT COOPERATIVE PURCHASING AGREEMENT, ON AN AS NEEDED
BASIS THROUGH AUGUST 11, 2024
2020-1122
CHEVROLET OF FAYETTEVILLE:
A RESOLUTION TO APPROVE THE PURCHASE OF NINE VEHICLES FROM
CHEVROLET OF FAYETTEVILLE FOR FLEET OPERATIONS IN THE TOTAL AMOUNT
OF $283,021.00, PURSUANT TO A STATE PROCUREMENT CONTRACT
2020-1123
HUB INTERNATIONAL MID-AMERICA:
A RESOLUTION TO APPROVE A CONTRACT WITH HUB INTERNATIONAL
MID-AMERICA IN THE AMOUNT OF $13,000.00 FOR INSURANCE BROKERAGE AND
CONSULTATION SERVICES FROM JANUARY 1, 2021 THROUGH DECEMBER 31,
2021, WITH AUTOMATIC RENEWALS FOR FOUR ADDITIONAL ONE YEAR TERMS IN
THE AMOUNT OF $13,000.00 PER YEAR, TO AUTHORIZE THE PAYMENT OF POLICY
PREMIUMS, TO AUTHORIZE THE PAYMENT OF DEDUCTIBLES RELATED TO
CLAIMS FILED BY THE CITY, AND TO APPROVE A PROJECT CONTINGENCY IN THE
AMOUNT OF $1,300.00 PER YEAR
2020-1133
NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION:
A RESOLUTION TO APPROVE A ONE-YEAR CONTRACT WITH THE NORTHWEST
ARKANSAS REGIONAL PLANNING COMMISSION IN THE AMOUNT OF $42,591.11
FOR A STORMWATER EDUCATION PROGRAM FOR 2021 TO SATISFY PORTIONS OF
THE NPDES PHASE II STORMWATER PERMIT REQUIREMENTS
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B. Unfinished Business
B.1 2020-0923
EXPRESS INTENT FOR TRAIL ECONOMIC DEVELOPMENT:
A RESOLUTION TO EXPRESS THE INTENT OF THE CITY COUNCIL TO STUDY AND
DEVELOP ORDINANCES TO REGULATE AND PROMOTE TRAIL ECONOMIC
DEVELOPMENT IN THE CITY OF FAYETTEVILLE
At the December 1, 2020 City Council meeting this item was tabled until the first
meeting in January 2021.
B.2 2020-1012
SHORT-TERM RENTAL REGULATIONS:
AN ORDINANCE TO AMEND § 118.01 APPLICABILITY OF CHAPTER 118 BUSINESS
REGISTRY AND LICENSES, CHAPTER 151 DEFINITIONS, CHAPTER 161 ZONING
REGULATIONS, § 162.01 ESTABLISHMENT/LISTING OF CHAPTER 162 USE UNITS,
AND CHAPTER 163 USE CONDITIONS OF THE UNIFIED DEVELOPMENT CODE TO
CLASSIFY THE TYPES OF SHORT-TERM RENTALS AND CREATE REGULATIONS TO
PERMIT AND INSPECT THE RENTALS
This agenda item was tabled until the first meeting in 01/2021.
At the December 1, 2020 City Council meeting this item was tabled until the 01/05/2021
City Council meeting.
B.3 2020-1047
FAYETTEVILLE POLICE DEPARTMENT POLICIES:
A RESOLUTION TO APPROVE FAYETTEVILLE POLICE DEPARTMENT POLICIES
44.1.1 JUVENILE OPERATIONS AND 84.1.1 PROPERTY MANAGEMENT: ACQUIRED
AND IN -CUSTODY
Council Member Marsh requested to remove this agenda item from the Consent
Agenda per a request she received from a citizen.
Member of public was not logged into zoom.
City Council voted to table this item until the beginning of NB.
At the December 15, 2020 City Council meeting this item was tabled until the January 5,
2021 City Council meeting.
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BA 2020-1055
BANK OF FAYETTEVILLE/DEPOT LOT SITE:
AN ORDINANCE TO APPROVE A CONTRACT WITH THE BANK OF FAYETTEVILLE,
GREG HOUSE, FAYETTEVILLE DEPOT, LLC (AND POSSIBLY TED BELDEN) TO
PURCHASE ABOUT ONE HALF ACRE IN THE DEPOT/BANK LOT FOR $350,000.00, TO
APPROVE A LEASE -TO -OWN ARRANGEMENT WITH GREG HOUSE FOR THE .2
ACRE LOT ON THE NORTH END OF THE CIVIC PLAZA, TO AGREE TO CONVEY TO
GREG HOUSE THE OWNERSHIP OF ABOUT 14,000 SQUARE FEET OF THE BOTTOM
FLOOR OF THE CITY'S PUBLIC PARKING DECK AND OTHER ITEMS, AND TO PASS
AN EMERGENCY CLAUSE
At the December 1, 2020 City Council meeting this item was left on the First Reading.
At the December 15, 2020 City Council meeting this item was left on the second
reading.
B.5 2020-0943
RFQ-19-01 OLSSON , INC. AMENDMENT #2:
A RESOLUTION TO APPROVE AMENDMENT NO.2 TO THE PROFESSIONAL
ENGINEERING SERVICES AGREEMENT WITH OLSSON, INC., PURSUANT TO RFQ
#19-01, IN THE AMOUNT OF $154,900.00 FOR THE REMAINING ARCHITECTURAL
SERVICES RELATED TO THE REPLACEMENT PARKING DECK FOR THE CULTURAL
ARTS CORRIDOR PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT - 2019
CULTURAL ARTS CORRIDOR BOND PROJECT
At the 11/17/20 City Council meeting this item was tabled for two weeks.
This agenda item was tabled for two weeks.
At the December 1, 2020 City Council meeting this item was tabled for two weeks.
Table until the first meeting in January 2021. (January 5, 2021)
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B.6 2020-1003
RZN 2020-014 (SE OF I-49 & WEDINGTON DR./MARINONI FARM):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 20-014 LOCATED SOUTHEAST OF I-49 AND WEDINGTON DRIVE FOR
APPROXIMATELY 112.85 ACRES FROM RSF-4, RESIDENTIAL SINGLE FAMILY, 4
UNITS PER ACRE; RMF-24, RESIDENTIAL MULTI FAMILY, 24 UNITS PER ACRE; R-O,
RESIDENTIAL OFFICE; AND C-2, THOROUGHFARE COMMERCIAL TO UT, URBAN
THOROUGHFARE AND CS, COMMUNITY SERVICES
At the December 1, 2020 City Council meeting this item was left on the First Reading.
During the December 15, 2020 City Council meeting the City Council members
requested to set up a site tour of this property. Mayor Jordan stated that this will be set
up.
At the December 15, 2020 City Council meeting this item was left on the second
reading.
B.7 2020-1067
AMEND §161.22 COMMUNITY SERVICES AND § 161.24 URBAN
THOROUGHFARE:
AN ORDINANCE TO AMEND § 161.22 COMMUNITY SERVICES AND § 161.24
URBAN THOROUGHFARE BY CHANGING CERTAIN PERMITTED USES TO
CONDITIONAL USES
At the December 15, 2020 City Council meeting this item was left on the First Reading.
C. New Business
CA 2020-1138
2021 ADOPT RULES OF ORDER AND PROCEDURE:
A RESOLUTION TO ADOPT THE RULES OF ORDER AND PROCEDURE OF THE
FAYETTEVILLE CITY COUNCIL FOR 2021
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C.2
C.3
CA
C.5
2020-1130
2020 MERIT STAFF PAY AND BENEFITS STUDY:
A RESOLUTION TO APPROVE THE 2020 MERIT STAFF PAY AND BENEFITS STUDY
REPORT PREPARED BY THE JOHANSON GROUP, AND TO ADOPT THE 2020 MERIT
STAFF PAY PLAN STRUCTURE
2020-1129
2021 CITY-WIDE EMPLOYEE COMPENSATION:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF
$1,700,000.00 TO FACILITATE THE CITY-WIDE 2021 EMPLOYEE COMPENSATION
ADJUSTMENT
2020-1142
RZN 2020-021 (NE OF CATALPA DR. & S. RUPPLE RD./FAYETTEVILLE
PUBLIC SCHOOLS):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 20-0021 LOCATED NORTHEAST OF WEST CATALPA DRIVE AND
SOUTH RUPPLE ROAD FOR APPROXIMATELY 22.98 ACRES FROM CS, COMMUNITY
SERVICES AND NC, NEIGHBORHOOD CONSERVATION TO P-1, INSTITUTIONAL
2020-1110
BID #21-06 ASPHALT MATERIALS:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING DURING CALENDAR YEAR 2021 FOR THE PURCHASE OF ASPHALT
MATERIALS FOR USE BY THE TRANSPORTATION DIVISION BUT TO REQUIRE
INFORMAL QUARTERLY BIDS OR QUOTES
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C.6
C.7
C.8
C.9
2020-1066
CLUB RUSH HOOKAH AND CIGAR LOUNGE:
AN ORDINANCE TO APPROVE THE APPLICATION OF SAMI AMMAR HADDAR, ON
BEHALF OF CLUB RUSH HOOKAH AND CIGAR LOUNGE, FOR A PERMIT TO
OPERATE AS A PRIVATE CLUB IN THE CITY OF FAYETTEVILLE AT 550-B WEST
DICKSON STREET
2020-1141
RZN 2020-020 (915 S. HILL AVE./NORVELL):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 20-0020 LOCATED AT 915 SOUTH HILL AVENUE FOR
APPROXIMATELY 1.03 ACRES FROM RMF-24, RESIDENTIAL MULTI -FAMILY, 24
UNITS PER ACRE TO RI-U, RESIDENTIAL INTERMEDIATE -URBAN
2020-1134
RZN 2020-022 (3670 W. MT. COMFORT RD./LANDMARC HOMES & HARDIN):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 20-0022 LOCATED AT 3670 WEST MOUNT COMFORT ROAD FOR
APPROXIMATELY 6.05 ACRES FROM R-A, RESIDENTIAL AGRICULTURAL TO CS,
COMMUNITY SERVICES
2020-1143
VAC-2020-010 (2747 & 2785 E. STONE MOUNTAIN DR./KIMBROW):
AN ORDINANCE TO APPROVE VAC 20-0010 FOR PROPERTY LOCATED AT 2747
AND 2785 EAST STONE MOUNTAIN DRIVE TO VACATE A PORTION OF A GENERAL
UTILITY EASEMENT
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C.10 2020-1144
ADM-2020-010 (SE OF SALEM RD. & JEWELL RD./FOREST HILLS PZD
AMENDMENT):
AN ORDINANCE TO AMEND THE FOREST HILLS RESIDENTIAL PLANNED ZONING
DISTRICT (07-2793) TO RECONFIGURE PLANNING AREA 3 TO ALLOW FOR THE
DEVELOPMENT OF SINGLE FAMILY, MULTI -FAMILY, AND COTTAGE HOUSING
C.11 2020-1136
ANX 2020-0001(3435 E. ZION RD./BURGE):
AN ORDINANCE TO APPROVE THE ANNEXATION PETITION OF PATRICIA LYNNE
SEVERINO, AS TRUSTEE OF THE ROBERT EUGENE BURGE IRREVOCABLE TRUST,
AND ANNEX 59.00 ACRES OF LAND LOCATED AT 3435 EAST ZION ROAD
C.12 2020-1140
PZD-2020-002 (3435 E. ZION RD./CHANDLER CROSSING SD):
AN ORDINANCE TO APPROVE A RESIDENTIAL PLANNED ZONING DISTRICT
ENTITLED R-PZD 2020-0002 FOR APPROXIMATELY 81.80 ACRES LOCATED AT 3435
EAST ZION ROAD TO ALLOW THE DEVELOPMENT OF 260 MIXED USE LOTS
D. City Council Agenda Session Presentations
DA 2020-1124
AGENDA SESSION PRESENTATION - 2020 MERIT STAFF PAY & BENEFITS STUDY
RESULTS, BLAIR JOHANSON WITH JOHANSON GROUP AND MISSY COLE, HR
DIRECTOR
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D.2 2020-1151
AGENDA SESSION PRESENTATIONS:
SALES TAX REPORT - PAUL BECKER
ENERGY REPORT - PETER NIERENGARTEN
E. City Council Tour
F. Announcements
G. Adjournment
NOTICE TO MEMBERS OF THE AUDIENCE
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All interested persons may appear and address the City Council on Unfinished Business, New Business, and
Public Hearings at City Council meetings. If you wish to address the City Council on an agenda item, please
wait for the Mayor or Chair to request public comment. When the Mayor or Chair recognizes you, please
start your public comment by giving your name and address. Comments are to be addressed to the Mayor or
Chair. The Mayor or Chair will direct your comments to the appropriate elected officials, staff, or others for
response. Keep your comments respectful, brief, to the point, and relevant to the agenda item being
considered. Each speaker from the public will be allowed one turn to speak for discussion of an agenda item.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City
Council meetings:
Agenda Additions: A new item which is requested to be added to the agenda at a City Council meeting should
only be considered if it requires immediate City Council consideration and if the normal agenda setting process
is not practical. The City Council may only place such new item on the City Council meeting's agenda by
suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda.
Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If a Council Member wishes to comment upon or discuss a Consent Agenda
item that item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Unfinished Business and New Business:
Overview Period: Agenda items at a City Council meeting shall be introduced by the Mayor and, if an
ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city
contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation
period, but may be recalled by a Council Member later to answer questions. City staff, Council Members and
applicants may use electronic visual aids in the City Council meeting as part of the presentation of the agenda
item. City staff s presentation and an Applicant's presentation whether presented by one or more than one
presenter shall each be limited to a maximum of ten (10) minutes unless the City Council by unanimous consent
or majority vote allows additional time.
Public Comments: Public comment at a City Council meeting shall be allowed for all members of the audience
who have signed up prior to the beginning of the agenda item they wish to address being opened for public
comment. Speakers shall be limited to a maximum of five (5) minutes to be broken into segments of three and
two minutes. Amendments may receive public comments only if approved by the City Council by unanimous
consent or majority vote. If public comment is allowed for an amendment, speakers will only be allowed to
speak for three (3) minutes. The City Council may allow both a speaker additional time and an unsigned -up
person to speak by unanimous consent or majority vote.
Courtesy and Respect: All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as
to integrity, abusive comments and statements about motives or personalities. Any member of the public who
violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall
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leave the podium.
Interpreters or Telecommunications Devise for the Deaf (TDD), for hearing impaired are available for all City
Council meetings, a 72-hour advance notice is required. For further information or to request an interpreter,
please call 479-575-8330.
A copy of the complete City Council agenda is available on our website at www.fayetteville-ar.gov or in the
Office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas (479)575-8323.
All cell phones must be silenced and may not be used within the City Council Chambers.
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