HomeMy WebLinkAbout2020-12-29 - Agendas - TentativeCity of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
City Council Tentative Agenda
Tuesday, December 29, 2020
4:30 PM
City Hall Room 219
City Council Members
Council Member Sonia Gutierrez Ward I
Council Member D'Andre Jones Ward I
Council Member Mark Kinion Ward 2
Council Member Matthew Petty Ward 2
Council Member Sloan Scroggin Ward 3
Council Member Sarah Bunch Ward 3
Council Member Teresa Turk Ward 4
Council Member Holly Hertzberg Ward 4
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Kara Paxton
City Council Agenda Session Tentative Agenda December 29, 2020
Call To Order
1. 2020-1050
OATHS OF OFFICE
LIONELD JORDAN, MAYOR
KARA PAXTON, CITY CLERK TREASURER
D'ANDRE JONES, COUNCIL MEMBER WARD 1
MATTHEW PETTY, COUNCIL MEMBER WARD 2
SARAH BUNCH, COUNCIL MEMBER WARD 3
HOLLY HERTZBERG, COUNCIL MEMBER WARD 4
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports and Discussion Items:
1. 2020-1048
ELECTION OF VICE MAYOR
2. 2020-1051
2021 CITY COUNCIL COMMITTEE APPOINTMENTS
3. 2020-1049
REPORT OF FIREMEN'S AND POLICEMEN'S PENSION AND RELIEF FUND
4. 2020-0971
MONTHLY FINANCIAL REPORT
5. 2020-1150
ADVERTISING AND PROMOTION COMMISSION APPOINTMENT - ELVIS MOYA
Agenda Additions
City of Fayetteville, Arkansas Page 2 Printed on 1212212020
City Council Agenda Session Tentative Agenda December 29, 2020
A. Consent:
A.1 2020-1138
2021 ADOPT RULES OF ORDER AND PROCEDURE:
A RESOLUTION TO ADOPT THE RULES OF ORDER AND PROCEDURE OF THE
FAYETTEVILLE CITY COUNCIL FOR 2021
Kit Williams
A.2 2020-0867
APPROVAL OF THE DECEMBER 15, 2020 CITY COUNCIL MEETING MINUTES
A.3 2020-1060
CEI ENGINEERING ASSOCIATES, INC. AMENDMENT:
A RESOLUTION TO APPROVE AN AMENDMENT TO THE CONTRACT WITH CEI
ENGINEERING ASSOCIATES, INC. IN THE AMOUNT OF $23,300.00 FOR
ADDITIONAL DESIGN SERVICES ASSOCIATED WITH PHASE I OF CENTENNIAL
PARK AT MILLSAP MOUNTAIN, AND TO APPROVE A BUDGET ADJUSTMENT - 2019
PARK IMPROVEMENT BOND PROJECT
Matt Casey
A.4 2020-1093
G & W DIESEL/EVS - 2019 FIREFIGHTING FACILITIES BOND PROJECT:
A RESOLUTION TO APPROVE THE PURCHASE OF A NEW FIRE APPARATUS FROM
G & W DIESEL/EVS IN THE AMOUNT OF $818,021.00 PLUS ANY APPLICABLE
DELIVERY CHARGES, PURSUANT TO A HOUSTON-GALVESTON AREA COUNCIL
COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE FAYETTEVILLE FIRE
DEPARTMENT, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF
$65,000.00, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 FIREFIGHTING
FACILITIES BOND PROJECT
Brad Hardin
City of Fayetteville, Arkansas Page 3 Printed on 1212212020
City Council Agenda Session Tentative Agenda December 29, 2020
A.5 2020-1063
ENVIRONMENTAL CONSULTING OPERATIONS, INC. AMENDMENT NO.7:
A RESOLUTION TO APPROVE AMENDMENT NO. 7 TO THE CONTRACT WITH
ENVIRONMENTAL CONSULTING OPERATIONS, INC. IN THE AMOUNT OF
$63,000.00 FOR WETLANDS MITIGATION SITE MONITORING AND MANAGEMENT
IN 2021
Tim Nyander
A.6 2020-1069
ALLTEL CORPORATION DBA VERIZON WIRELESS SECOND AMENDMENT:
A RESOLUTION TO APPROVE THE SECOND AMENDMENT TO THE TOWER
ATTACHMENT LEASE AGREEMENT WITH ALLTEL CORPORATION DB/A VERIZON
WIRELESS TO PROVIDE FOR EQUIPMENT MODIFICATIONS, AUTHORIZE THE
TRANSFER OF EQUIPMENT TO THE NEW TOWNSHIP WATER TANK, AND
INCREASE THE MONTHLY RENTAL PAYMENT TO $2,400.00
Tim Nyander
A.7 2020-1070
ARKANSAS ONE -CALL SYSTEM, INC.:
A RESOLUTION TO APPROVE THE PURCHASE OF UTILITY LOCATING SERVICES
FOR 2021 FROM ARKANSAS ONE -CALL SYSTEM, INC. IN AN AMOUNT NOT TO
EXCEED $30,000.00
Tim Nyander
City of Fayetteville, Arkansas Page 4 Printed on 1212212020
City Council Agenda Session Tentative Agenda December 29, 2020
A.8 2020-1095
BID #20-78 VANCE BROTHERS, INC.:
A RESOLUTION TO AWARD BID #20-78 AND AUTHORIZE A CONTRACT WITH
VANCE BROTHERS, INC. IN THE AMOUNT OF $201,924.00 FOR ASPHALT REPAIRS
AND MICROSURFACING AT THE NOLAND AND WEST SIDE WATER RESOURCE
RECOVER FACILITIES, AND TO APPROVE A PROJECT CONTINGENCY IN THE
AMOUNT OF $20,192.40
Tim Nyander
A.9 2020-1126
C112M HILL ENGINEERS, INC. AMENDMENT 12:
A RESOLUTION TO APPROVE AMENDMENT NO. 12 TO THE AGREEMENT FOR
OPERATIONS, MAINTENANCE AND MANAGEMENT SERVICES BETWEEN THE CITY
OF FAYETTEVILLE, ARKANSAS AND CH2M HILL ENGINEERS, INC. IN THE
AMOUNT OF $7,339,051.00 FOR SERVICES IN 2021
Tim Nyander
A.10 2020-1106
BID #21-01 REFLECTORIZED PAINT MARKINGS:
A RESOLUTION TO AWARD BID #21-01 AND AUTHORIZE THE PURCHASE OF
REFLECTORIZED PAINT MARKINGS FROM TIME STRIPING, INC. IN VARIABLE
AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF
2021
Terry Gulley
City of Fayetteville, Arkansas Page 5 Printed on 1212212020
City Council Agenda Session Tentative Agenda December 29, 2020
A.11 2020-1107
BID #21-03 TRUCK HAULING SERVICES:
A RESOLUTION TO AWARD BID #21-03 AND AUTHORIZE THE PURCHASE OF
TRUCK HAULING SERVICES FROM TRULOVE DIRT WORKS, LLC AS A PRIMARY
SUPPLIER AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE
AND AVAILABILITY AS NEEDED THROUGH THE END OF 2021
Terry Gulley
A.12 2020-1109
BID #21-05 AGGREGATE MATERIALS:
A RESOLUTION TO AWARD BID #21-05 AND AUTHORIZE THE PURCHASE OF
AGGREGATE MATERIALS FROM APAC-CENTRAL, INC. AS PRIMARY SUPPLIER IN
VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AND TO AUTHORIZE THE
USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED
THROUGH THE END OF 2021
Terry Gulley
A.13 2020-1111
BID #21-07 HILLSIDE GRAVEL:
A RESOLUTION TO AWARD BID #21-07 AND AUTHORIZE THE PURCHASE OF
HILLSIDE GRAVEL FROM LES ROGERS, INC. IN VARIABLE AMOUNTS AND FOR
VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2021
Terry Gulley
City of Fayetteville, Arkansas Page 6 Printed on 1212212020
City Council Agenda Session Tentative Agenda December 29, 2020
A.14 2020-1112
BID #21-09 CONCRETE DRAINAGE PIPE:
A RESOLUTION TO AWARD BID #21-09 AND AUTHORIZE THE PURCHASE OF
CONCRETE DRAINAGE PIPE FROM SCURLOCK INDUSTRIES AS A PRIMARY
SUPPLIER IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED
THROUGH THE END OF 2021
Terry Gulley
A.15 2020-1113
BID #21-10 SCREENED TOPSOIL:
A RESOLUTION TO AWARD BID #21-10 AND AUTHORIZE THE PURCHASE OF
SCREENED TOPSOIL FROM LES ROGERS, INC. AS NEEDED THROUGH THE END OF
2021
Terry Gulley
A.16 2020-1114
BID #21-11 RETAINING WALL BLOCKS:
A RESOLUTION TO AWARD BID #21-11 AND AUTHORIZE THE PURCHASE OF
RETAINING WALL BLOCKS FOR VARYING UNIT PRICES FROM VARIOUS
VENDORS, BASED ON INDIVIDUAL JOB DESIGN, SPECIFICATION AND COST
EVALUATION, AS NEEDED THROUGH THE END OF 2021
Terry Gulley
A.17 2020-1115
BID #21-12 HIGH-PERFORMANCE COLD MIX ASPHALT:
A RESOLUTION TO AWARD BID #21-12 AND AUTHORIZE THE PURCHASE OF
HIGH-PERFORMANCE COLD MIX ASPHALT FROM HUTCHENS CONSTRUCTION
COMPANY, LLC AS NEEDED THROUGH THE END OF 2021
Terry Gulley
City of Fayetteville, Arkansas Page 7 Printed on 1212212020
City Council Agenda Session Tentative Agenda December 29, 2020
A.18 2020-1116
BID #21-14 TREE GRATES AND FRAMES:
A RESOLUTION TO AWARD BID #21-14 AND AUTHORIZE THE PURCHASE OF TREE
GRATES FROM NEENAH FOUNDRY COMPANY AS NEEDED THROUGH THE END OF
2021
Terry Gulley
A.19 2020-1119
BID #21-15 PREFORMED THERMOPLASTIC PAVEMENT MARKINGS:
A RESOLUTION TO AWARD BID #21-15 AND AUTHORIZE THE PURCHASE OF
PREFORMED THERMOPLASTIC PAVEMENT MARKINGS FROM GEVEKO
MARKINGS, INC. AS PRIMARY SUPPLIER AND FROM PREFORM, LLC AND
ENNIS-FLINT, INC. AS SECONDARY SUPPLIERS IN VARIABLE AMOUNTS AND FOR
VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2021
Terry Gulley
A.20 2020-1120
BID #21-17 CURB AND GUTTER CONSTRUCTION SERVICES:
A RESOLUTION TO AWARD BID #21-17 AND AUTHORIZE THE PURCHASE OF CURB
AND GUTTER CONSTRUCTION SERVICES FROM SWEETSER CONSTRUCTION, INC.
IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH
THE END OF 2021
Terry Gulley
City of Fayetteville, Arkansas Page 8 Printed on 1212212020
City Council Agenda Session Tentative Agenda December 29, 2020
A.21 2020-1104
SEVEN HILLS HOMELESS CENTER REPAIR AND MAINTENANCE
AGREEMENT:
A RESOLUTION TO APPROVE A CONTRACT WITH SEVEN HILLS HOMELESS
CENTER TO PROVIDE FUNDING ASSISTANCE IN THE AMOUNT OF $51,000.00 FOR
MAINTENANCE AND REPAIRS AT THE WALKER FAMILY RESIDENTIAL
COMMUNITY COMPLEX IN 2021
Paul Becker
A.22 2020-1105
CELLCO PARTNERSHIP DB/A VERIZON WIRELESS:
A RESOLUTION TO APPROVE THE PURCHASE OF WIRELESS SERVICES AND
EQUIPMENT FROM CELLCO PARTNERSHIP D/B/A VERIZON WIRELESS, PURSUANT
TO A NATIONAL ASSOCIATION OF STATE PROCUREMENT OFFICIALS
VALUEPOINT COOPERATIVE PURCHASING AGREEMENT, ON AN AS NEEDED
BASIS THROUGH AUGUST 11, 2024
Keith Macedo
A.23 2020-1122
CHEVROLET OF FAYETTEVILLE:
A RESOLUTION TO APPROVE THE PURCHASE OF NINE VEHICLES FROM
CHEVROLET OF FAYETTEVILLE FOR FLEET OPERATIONS IN THE TOTAL AMOUNT
OF $283,021.00, PURSUANT TO A STATE PROCUREMENT CONTRACT
Sara Glenn
City of Fayetteville, Arkansas Page 9 Printed on 1212212020
City Council Agenda Session Tentative Agenda December 29, 2020
A.24 2020-1123
HUB INTERNATIONAL MID-AMERICA:
A RESOLUTION TO APPROVE A CONTRACT WITH HUB INTERNATIONAL
MID-AMERICA IN THE AMOUNT OF $13,000.00 FOR INSURANCE BROKERAGE AND
CONSULTATION SERVICES FROM JANUARY 1, 2021 THROUGH DECEMBER 31,
2021, WITH AUTOMATIC RENEWALS FOR FOUR ADDITIONAL ONE YEAR TERMS IN
THE AMOUNT OF $13,000.00 PER YEAR, TO AUTHORIZE THE PAYMENT OF POLICY
PREMIUMS, TO AUTHORIZE THE PAYMENT OF DEDUCTIBLES RELATED TO
CLAIMS FILED BY THE CITY, AND TO APPROVE A PROJECT CONTINGENCY IN THE
AMOUNT OF $1,300.00 PER YEAR
Andrea Foren
A.25 2020-1133
NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION:
A RESOLUTION TO APPROVE A ONE-YEAR CONTRACT WITH THE NORTHWEST
ARKANSAS REGIONAL PLANNING COMMISSION IN THE AMOUNT OF $42,591.11
FOR A STORMWATER EDUCATION PROGRAM FOR 2021 TO SATISFY PORTIONS OF
THE NPDES PHASE II STORMWATER PERMIT REQUIREMENTS
Chris Brown
B. Unfinished Business:
B.1 2020-0923
EXPRESS INTENT FOR TRAIL ECONOMIC DEVELOPMENT:
A RESOLUTION TO EXPRESS THE INTENT OF THE CITY COUNCIL TO STUDY AND
DEVELOP ORDINANCES TO REGULATE AND PROMOTE TRAIL ECONOMIC
DEVELOPMENT IN THE CITY OF FAYETTEVILLE
Mary McGetrick
At the December 1, 2020 City Council meeting this item was tabled until the first
meeting in January 2021.
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