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Home My WebLink About2020-12-21 - Agendas - FinalFayetteville Fa Mountain St. Fayetteville, AR 72701 Public Library 479.856.7000 400 questions@faylib.org faylib.org Board of Trustees December 21, 2020 4 pm AGENDA Regular Meeting - Event Center Rob Qualls, President Hershey Garner Bret Park, Vice -President Janine Parry Bryn Bagwell, Treasurer Martha Sutherland Sallie Overbey, Secretary Our mission is to strengthen our community and empower our citizens through free and public access to knowledge. I. Call to order II. Minutes: Approval of minutes from November 30, 2020 — pages 3-5 III. Board member certificate for Martha Sutherland from the City of Fayetteville — page 6 IV. Reports A. Key Upcoming Events B. Library Administration 1. Management reports a. Performance measures— page 7 b. Strategic Plan progress through November 2020 — pages 10-13 2. Financial reports a. Budget to actual through November 30, 2020 — pages 14-17 b. Balance sheet as of November 30, 2020 — pages 18-21 a. Library expansion project update (1) Allison + Partners Observation Report #51— page 22 -Photos: https://allarch.box.com/s/deh4ld7gevo5getm3g8622g5poImb7kw (2) Allison + Partners Observation Report #52 — page 23 -Photos: https://allarch.box.com/s/69u2pp0lhvqu6vghfalmirh5eguwe6mm (3) Allison + Partners Observation Report #53 — page 24 -Photos: https://allarch.box.com/s/dd5vo kwkiydoe63fp50kzxys49zikfg4 (4) Allison + Partners Observation Report #54 — page 25 -Photos: https://allarch.box.com/s/ytzluaz4i3rlpe98xgl2huxgl50misii b. Expansion schedule c. Art committee report d. New staff and promotions e. Presentation of phase 2 branding — pages 26-31 Fayetteville Public Library 401 W. Mountain St. Fayetteville, AR 72701 479.856.7000 questions@faylib.org faylib.org C. Fayetteville Public Library Foundation: monthly report — pages 32-34 D. Friends of the Fayetteville Public Library V. Old business A. Approve 2021 budget — distributed at last meeting B. Renew DOXA contract and work program for 2021— pages 35-37 1. New business A. Consent items 1. Approve purchase of simulators for the Center for Innovation — pages 38-44 2. Public Comment Adjournment Fayetteville 400 Public Library Board of Trustees November 30, 2020 4 pm AGENDA Regular Meeting via Zoom Trustees Present: R. Qualls, B. Park, B. Bagwell, S. Overbey, J. Parry, H. Garner, M Sutherland Staff Present: D. Johnson, C. Karnatz, W. Fitzgibbon, T. Ball, S. Davis, R. Duarte, S. Palmer, L, Yandell, N. Coble, C. Dennis, S. McClure, C. Moody, J. Atha, G. Jelinek, S. Herrera, G. Allen, R. Hazelwood, A. Taylor Attorney: V. Chadick Public: M. Rice, S. Ryburn Our mission is to strengthen our community and empower our citizens through free and public access to knowledge. I. Call to order: R. Qualls called the meeting to order at 4:01pm II. Minutes: Approval of minutes from October 19, 2020: J. Parry approved the minutes from October 19,2020. M. Sutherland seconded. All voted AYE. III. Reports A. Upcoming Events: The virtual -only events help FPL stay connected with patrons as well as continuing to cultivate relationships with partners such as KUAF. B. Library Administration 1. Management reports: Curbside service continued to be popular; in September, 770 patrons used this service, with 3,280 items checked out. This increased to 2,358 patrons checking out 7,578 items in October. November finished with 2,102 patrons and 7,923 checkouts. Curbside pickup will be utilized by FPL in the future after COVID ends. 2. Financial reports a. Budget to actual through October 31, 2020: Revenues have largely recovered but are expected to fall $85,000 short due to delinquent property tax payments. Charges for services are down, and because the library is still closed, the numbers will not increase at the end of the year. Expenses are being managed well; 17% of the year remains, with 25% of the support services budget and 23% in library services left over. Expect to end the year without spending too much more of that money. b. Balance sheet as of October 31, 2020: There is $1.9 million in cash and investments. The balance sheet balances perfectly. 3. Informational 9 Fayetteville Public Library a. Library expansion project update: Reminder that the key purpose behind the Observation Reports is to notify the architect partners in Minneapolis of the activities and changes that have taken place in the expansion. (1) Allison + Partners Observation Report #46 -Photos: https://allarch.box.comUs f3&diwn3yygbz208zwk6cehr4kfu0mm (2) Allison + Partners Observation Report #47 -Photos: https://aflarch.box.comwj3rojairvgj6uu7b77c�8hgcgm903gi (3) Allison + Partners Observation Report #48 -Photos: https:/JaUarch.box.colcrjular5ab119gj540v3se4eu3a706r (4) Allison + Partners Observation Report #49 -Photos: https://allarch.box.cov45wpsm7zixv2xv49ozy6c5igysied9f (5) Allison + Partners Observation Report #50 -Photos: https://aHarch.box.coWs/fiikh74pgz3 usunusvc7goh8g6gngginh b. Expansion schedule: A temporary certificate of occupancy was issued on 11.25, which has allowed staff to move items into the expansion. Around the grounds, the last landscape lighting has been installed. Final plantings will go in before groundwork is shut down for the winter. Art will be hung above entrance on West Avenue. The punch list is being reviewed, and the temporary dust wall on level 300 will come down this week. The new south parking lot will be cleared to stripe the pavement. Most of the furniture has arrived and is currently being installed, with more to come next week. All efforts point to opening the first week of January. The City Board of Health issued guidelines for a safe re -opening, and FPL staff is currently in the process of creating a plan accordingly. c. Art committee report: M. Sutherland will represent the Board of Trustees and A. Taylor will represent FPL on the Art Committee. Of the potential members, 0. Trimble has accepted the invitation to join the committee. d. 2021 budget presentation: Expected revenue for the operating fund is $8 million. It was built under the assumption that the library will be open in a limited capacity for the first 6 months due to the pandemic. All operating millage revenue has been incorporated with no plans to transfer from the IT, Facilities reserves, etc. If this becomes necessary, there is strategy built into the budget. Accounting and HR will be restructured into separate departments, with T. Ball as Director of Accounting and R. Duarte as Director of HR. The budget will be voted on in the December meeting. 4 Fayetteville 400 Public Library e. Donation from Denton and Cathy Seilhan: The couple gave a $1 million pledge to the Capital Campaign, and chose to name the Fiction and Non - Fiction collections. f. New staff and promotions: L. Yandell, IT Director, is leaving Dec. 4. C. Moody will step in during the interim. g. Passing of Sammie Willis Ratliff: K. Ratliff, wife of S. Ratliff, was the President of the Friends Board at one time. C. Fayetteville Public Library Foundation: monthly report: Seven new pledges since last meeting, equaling $1.3 million. There were 13 outright gifts, totaling $14,000. The Campaign will focus on following up on pledges, and anticipate receiving $100,000 at year's end. The Corporate Committee was reorganized, with M. Urso at the head. A tour is scheduled Friday for some of the Mcllroy family. D. Friends of the Fayetteville Public Library IV. New business A. Consent items 1. IMLS Grant: CARES Act budget adjustment: The $287,000 from the IMLS grant paid for the equipment for the 24/7 library, but not the remodeling to accommodate it. A budget adjustment of $42,000 from the Facilities reserves would take care of this. B. Park approved the CARES Act budget adjustment. J. Parry seconded. All voted AYE. 2. R. Qualls recognized D. Johnson for the Information Services Alumnus Award for 2020 from the University of Tennessee, Knoxville (walk-on item). V. Public Comment: B. Park stated that the new expansion will be a wonderful place for patrons to come to once COVID-19 is over and help the community recover. It will aid in the transition to help Fayetteville's society feel normal again. Adjournment: H. Garner moved to adjourn the meeting. All voted AYE. Meeting was adjourned at 4:41pm. To A11 to Whom These Presents, Know Ye, That Whereas MARTHA SUTHERLAND was duly appointed by the Fayetteville City Council in the State of Arkansas in the name and by the authority of the People of the City of Fayetteville, which is vested in the Fayetteville City Council and the laws and policies of this City, the Mayor and the City Clerk do hereby commission this citizen as a Member of the City of Fayetteville FAYETTEVILLE PUBLIC LIBRARY BOARD OF TRUSTEES for the term prescribed by the Fayetteville City Council and is hereby authorized to do and perform the duties incumbent upon the appointment in and for the City of Fayetteville according to law, policy, and the trust reposed in said office. In testimony 1�,�hereof, the Mayor and City Clerk of the City of Fayetteville set their hand and cause the Great Seal of the City of Fayetteville to be applied in recognition and honor of this appointed position. Lio9ek4dIgMan, Mayor Kara Paxton, City Clerk 6 11 - Key Upcoming Events Virtual: Kids Create! Crafts for Kids Tuesday, December 22, 10am Join youth services librarians for fun craft ideas that kids can do at home. Some caregiver support may be required. Videos can be accessed on our Facebook page or YouTube channel. If you make something with us, be sure to share it using #FPLKidsCreate. Virtual: Preschool Story Time Wednesday, December 23, loam Join FPL librarians for a fun preschool story time with books, songs and a craft. Videos can be accessed on our Facebook page. If you can't tune in right at loam, be sure to check out our YouTube channel and look for the "Preschool Story Time" playlist. Virtual: Super Saturday: Joey vs The Giant Crybaby Saturday, December 26,10am Denise Gard and her famous border collie, Joey, present a western version of Jack and the Giant. There's only one way to outsmart a giant as mean as Billy the Kid - with harmonica music and some cool doggie dance moves. This performance can be accessed on our Facebook page and YouTube channel. 0 Fayetteville Public Library Virtual: Boxed Book Society Theme Video Friday, January 1, 5pm We are introducing our brand new book club just for teens! On the first of the month, we will drop a video that introduces the month's theme and book. Registrants will receive a book box that contains thematic treats! After you register, you can pick up your book box via curbside pickup in preparation for our virtual chat session. We will meet via Zoom on the last Monday of the month at 5pm to snack and chat about books! Virtual Ositos Bilingues: Spanish/English Story Time Saturday, January 2, loam Welcome to Bilingual Bears! We will virtually host Ositos Bilingues: Spanish/English Story Time on the library's Facebook page every other Saturday at loam. You may search #FPLStoryTime on Facebook for all of our videos or on YouTube by searching "Fayetteville Public Library Story Time." For more information regarding this bilingual story time, give us a call at 479.856.7116. 7faylib.org / 401 W. Mountain St., Fayetteville, AR 72701 FPL Performance Report: October/November 2020 JAN* FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 20 YTD 19 YTD CHANGE Circulation 133,407 126,813 89,067 47,168 55,538 82,423 82,542 81,351 77,930 63,902 57,864 0 898,005 1,262,781 -28.9% Physical 107,631 104,150 64,613 17,859 25,906 54,433 52,979 53,609 52,070 37,129 30,755 0 601,134 1,049,919 -42.7% Digital 17,310 15.282 17.642 22,091 22,245 21,261 21,868 20,284 19,761 19,890 20,049 0 217,683 145,639 49.5% Other digital formats 8,466 7,381 6,812 7,218 7,387 6,729 7,695 7,458 6,099 6,883 7,060 0 79,188 67,223 17.8% Reference Queries 6,324 5,891 2,852 633 1,503 2,034 1,863 2,709 2,531 715 570 0 27,625 72,116 -61.70/. Total Collection Size 393,169 396,922 407,612 408,442 410,569 412,096 414,367 348,422 412,507 419,082 420,5021 0 407,612 389,882 4.5% Physical Collection 337,385 340,607 349,254 349,845 350,286 351,565 353,215 348,422 350,3091 355,863 357,249 0 349,254 335,561 4.1% Digital Collection 21,603 21,850 23,097 23,201 24,062 24,021 24,359 24,487 24,7571 25,473 25,290 0 23,097 20,868 10.7% Digital Consortia Collection* 34,181 34,465 35,261 35,396 36,221 36,510 36,793 37,017 37,4411 37,746 37,963 0 35,261 33,453 5.4% Total Digital Items 55,784 56,315 58,358 58,597 60,283 60,531 61,152 61,504 62,1981 63,219 63,253 0 58,358 54,321 7.4% Total Items Added 939 3,737 3,097 1,852 1,733 1,582 3,061 2,270 2,127 5,690 1,708 0 27,796 24,722 12.4% New Card Registrations 471 375 157 21 18 14 27 25 10,698 27 28 0 11,861 16,027 -26.0% Cardholders 85,515 74,666 67,367 67,367 67,466 67,673 67,923 63,113 63,581 62,437 61,528 0 74,219 84,114 -11.8% Visits 34,820 38,796 18,145 0 5,228 8,763 9,036 10,861 10,6431 0 0 0 136,292 502,089 -72.9% Library Programs*** 150 179 54 45 58 130 135 41 28 46 11 0 877 1,846 -52.5% Library attendance 2,203 3,590 1,301 92 152 288 374 422 377 364 67 0 9,230 58,179 -84.10/. Outreach attendance 422 512 0 0 0 0 0 0 0 1 0 0 935 16,504 -94.3% Online views 3,298 5,679 3,458 976 521 9,816 4,253 2,390 3,344 3,309 2,388 0 39,432 39,019 1.1% Meeting Room Usage 13 16 21 0 0 0 0 0 01 0 0 0 31 152 -79.6% Study Room Checkouts 418 480 218 0 0 0 0 0 0 0 0 0 1,116 4,716 -76.3% Volunteers 241 242 242 0 242 242 242 242 242 242 242 0 2,419 235 929.4% Volunteer Hours 752 873 376 0 76 107 138 61 258 244 96 0 2,981 10,909 -72.7% Computer Sessions 7,526 7,359 2,654 0 0 0 0 0 0 0 0 0 17,539 87,129 -79.9% Holds Filled 5,933 5,235 2,616 1,672 4,153 6,217 7,174 6,706 6,991 8,723 9,296 0 64,716 64,868 -0.1% eFPL Usage** 70,624 62,639 53,303 45,989 48,095 52,388 55,746 54,272 58,817 52,325 51,338 0 605,536 731,951 -17.3% Wireless Usage Bandwidth Consumed 1,8331 1,925 1,044 85 178 253 332 296 205 100 720 -0 6,971 23,689 -70.6% Wireless Hours**** 25,2201 38,796 18,335 6,135 7,022 6,738 6,620 6,539 7,143 3,867 0 0 126,415 329,686 -61.7% *This includes all e-titles available to patrons through an Arkansas Libraries Consortium. ** Some database access statistics are not available until after board packets are printed, thus stats are incomplete. ***As of April 2020, library event attendance was virtual ****With new WiFi infrastructure in November 2020, session time is no longer counted. Individual WiFi users will be counted as a statistic beginning in 2021. YTD Key Performance Measures CIRCULATION CIRCULATION YTD DISTRIBUTION, 2020 Physical Check -Outs Digital Check -Outs IIIIIIIIIIIIIIIIIIillllllllilllllllllllllllllllilllllllllllllllllllll 898,005 Streamed Accesses 20 YTD 9% 19 YTD aim 1,262,781 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIINi�lllilllllllllllllllllp 74,219 20 YTD III�IIIIIIOnll10�111�11111111111111111111�11111111111111111111�1111111�1 84,114 19 YTD WIRELESS (GIGABYTES) YTD 20 YTD IIII�(I�IIIUII�III�IIIIIIII� 6,971 19 YTD 24% 67% PROGRAMS OFFERED PROGRAM ATTENDANCE 1,846 877 YTD Library H11111112 9,230 attendance Illlllillllllllilil(IIIIIIIi1101111flIIIIIIIIIIIIIII(Ililllllllll118111118111111111118,179 Outreach 1 935 attendance jlll(Illill(1111111811p 16,504 Online views 39,432 39,019 ■ 2020 o 2019 WIRELESS HOURS YTD 20 YTD IIIIIIIIIIIIIIIIIIIIII{IIIIIIIIIIIIIiIIIIIIIII 126,415 689 19 YTD 329,686 ., Strategic Plan Progress Report October —November 2020 Purpose: We inspire imagination and foster learning. I. Programs &. Services: We offer inspiring and relevant programs and services that engage the community's curiosity, provide opportunities for education and self- improvement, and serve as the gateway to the library by addressing the diverse needs and interests of our community. a. Programs i. Virtually presented the UA Walton Visiting Writer in Translation, A.E. Stallings. ii. Hosted monthly KUAF anti -racism discussions, "The Movement that Never Was." iii. Welcomed Ghost Hunters author and television investigator Dustin Pori for the presentation, "Halloween: A Haunted History." iv. Featured the UA Press Author Spotlight with Jeanette Fregulia, author of A Rich and Tantalizing Brew.- A History of How Coffee Connected the World. V. Welcomed Joel Doelger from Credit Counseling of Arkansas for a workshop on student loan repayment options. vi. Recorded three classes: "Google Apps I and ll," "Using Libby and Overdrive," and "Downloading ebooks for your Kindle Reader." vii. Presented a three-part movement workshop: "Sing and Dance for Parkinson's." viii. Held five monthly librarian -led book clubs in October and November. ix. Partnered with Arkansas Immigrant Defensive for voting and election programs in Spanish. X. Hosted bi-weekly Ositos Bilingues: Spanish/English Story Time. xi. Continued virtual story times: baby bookworms, toddler time, preschool story time, and one craft program per week. b. Services i. Fulfilled 34 personal library list requests: 26 adult, 8 preschool/grade school. 11. Access: We will build and expand the ease and convenience of the library experience though virtual and physical reach to all in the community, reflecting the FPL welcoming, convening, and destination culture. 10 a. Outreach partnerships i. Continued staff -led Lending Hands outreach program for home -bound residents. ii. Met with Yvonne Richardson Community Center's new program coordinator electronically. iii. Virtually attended Yvonne Richardson Community Center's Kid Nite. iv. Spoke with Denver Public Library's community liaison to discuss program ideas. V. Continued bi-monthly long-distance meetings with Topeka Public Library's bilingual children's librarian. vi. Pursued weekly meetings with NWA Latinx Task Force. vii. Chatted with LA Liberia, a California -based children's Spanish bookstore. viii. Met with Canopy's community engagement director. ix. Participated in Tyson's Give Fest event to promote FPL's programs and services. X. Held 51" annual Turkey Giveaway at Asbell Elementary School, providing 150 families with free turkeys. xi. Provided remaining 175 turkeys to the following local organizations: Meals for Musicians, Outback Food Pantry, Second Helping NWA, RootED NWA, Arkansas Coalition of Marshallese. and the Marshallese Educational Initiative. Ai. Resumed virtual bi-monthly outreach visits with the Creative School. b. Physical i. Completed the move of the following book collections: adult fiction, non- fiction, graphic novels, audiobooks, reference, large print, world languages, and foundation center. III. People: We create and maintain a culture of excellence by supporting and inspiring our staff, boards, and volunteers. a. Staff i. K. Eaton promoted to Circulation Services Lead. ii. J. Porras, M. Downing, K. Gissy, O. Taylor, B. Carrel, C. McClendon, and M. Naseri were hired as Library Services Generalists in Circulation. iii. A. Lutz and M. Harper shifted to Library Service Generalist positions in Reference. is iv. J. Jason, N. Harkey, and J. Hernandez, C. Davis, A. Lenser, and C. Autry were hired as Library Service Generalists in Reference. V. K. Hooverjoined International Association of Venue Managers. b. Volunteers i. Sent volunteers "We're thankful for you!" holiday postcards. VI. Communication: We maximize ongoing communication to increase awareness of the library and understanding of its value and impact on the community. a. Marketing Plan i. Streamlined account numbers and added a second marketing assistant into the 2021 budget. ii. Increased budget for DOXA design work in 2021 to cover specific project requests, in addition to rebrand and ongoing monthly support. iii. Restructured the approach to marketing project deadlines by putting due dates above priority. b. Public awareness campaign i. Won "Best Library" in the Best Of issue of Citiscapes and bought an accompanying ad. ii. Compiled submissions and released community -created digital "Quaranzine." iii. Maintained active social media presence, including the announcements of new hires, job openings, available virtual programs, and non -library affiliated community events. c. Operationalize brand i. Continued rebrand work of 1,000 Books Before Kindergarten" program, including making it more accessible, creating matching graphics, and preparing for the new roll out. ii. Sustained efforts on all library rebranding elements, such as new staff shirts, media bins, shelf endcap signs, etc. iii. Created "Covid Resources for Kids and Parents" YouTube playlist. d. Public relations i. Featured in the Novemberissue ofArkonsas Money& Politics. ii. Announced FPL had won an IMLS grant. `v: iii. Produced Halloween story time with Mayor Jordan and local author C. Dragonwagon, along with free treat bags for children and parents through curbside pickup. iv. Reported $5 million gift from the Hunt family. e. Website Continued to update web banners with new virtual programs and services during the building closure. Created "Covid Resources for Kids and Parents" webpage to accompany the YouTube playlist. 13 Fayetteville Public Library Summarized Budget to Actual Preliminary: Subject to Audit Revenues Local Tax Support 10-0-4882-00 Transfer for Operations - MiIlLibraryLibrary 15-0-4882-00 Transfer for Operations - MiIlLibraryLibrary 70-0-4883-00 Transfer for Debt Service - MiLibraryl-ibrary Total Local Tax Support City of Fayetteville Transfers 10-0-4880-00 Transfer for Operations - CityLibraryLibrary 10-0-4884-00 Transfer for Books - City of FLibraryLibrary 10-0-4886-00 Transfer for Computers - City LibraryLibrary 50-0-4886-00 Transfer for Computers - City LibraryLibrary Total City of Fayetteville Transfers Transfers from Foundation & Friends 10-0-4888-00 Transfer from Foundation LibraryLi bra ry 10-0-4890-00 Transfer from FriendsLibraryLibrary 60-0-4888-00 Transfer from Foundation LibraryLi bra ry Total Transfers from Foundation & Friends State Aid, Grants & Corporate Sponsorships 10-0-4010-00 State Library Tu rnbackLibraryLi bra ry 10-0-4055-00 Grants - Federal LibraryLi bra ry 10-0-4080-00 Grants - In Year AwardsLibraryLibrary 50-0-4080-00 Grants - In Year AwardsLibraryLibrary Total State Aid & Grants Charges for Services 10-0-4201-00 Rent Income - Caf6LibraryLibrary 10-0-4202-00 Rent Income - Meeting RoomsLibraryLibrary 10-0-4205-00 Copier and Printer Incomel-ibraryLibrary 10-0-4220-00 Merchandise SalesLibraryLibrary 10-0-4300-00 Fees - Library CardsLibraryl-ibrary 10-0-4302-00 Fees - Fines & Overd uesLibraryLi bra ry 10-0-4304-00 Fees - Lost MaterialsLibraryLibrary 10-0-4306-00 Fees - Damaged MaterialsLibraryLibrary 10-0-4308-00 Fees - Collection Agency ReceiLibraryLibrary 10-0-4310-00 Fees - Refunds to PatronsLi bra ryLibrary Tota I YTD 11/30/20 Current Year Annual Budget Annual Budget Adjusted Budget Actual Remaining Remaining % $4,163,720.00 $3,818,672.15 $0.00 $0.00 ($345,047.85) (8.29)% $0.00 0.00 % $6,162,305.00 $5,648,202.26 ($514,102.74) (8.34)% $1,677,451.00 $1,537,617.51 ($139,833.49) (8.34)% $442,000.00 $405,166.75 ($36,833.25) (8.33)% $89,000.00 $89,000.00 $0.00 0.00 % $16,000.00 $16,000.00 $0.00 0.00 % $2,224,451.00 $2,047,784.26 ($176,666.74) (7.94)% $105,522.00 $52,760.00 ($52,762.00) (50.00)% $0.00 $0.00 $0.00 0.00 % $0.00 $0.00 $0.00 0.00 % $105,522.00 $52,760.00 ($52,762.00) (50.00)% $146,600.00 $103,259.00 ($43,341.00) (29.56)% $19,600.00 $15,953.28 ($3,646.72) (18.61)% $167,807.00 $30,720.00 ($137,087.00) (81.69)% $0.00 $0.00 $0.00 0.00 % $334,007.00 $149,932.28 ($184,074.72) (55.11)% $12,000.00 $8,040.00 ($3,960.00) (33.00)% $1,600.00 $480.00 ($1,120.00) (70.00)% $5,600.00 $2,268.45 ($3,331.55) (59.49)% $4,600.00 $257.00 ($4,343.00) (94.41)% $300.00 $50.00 ($250.00) (83.33)% $115,000.00 $24,766.40 ($90,233.60) (78.46)% $0.00 $127.98 $127.98 0.00 % $0.00 $0.00 $0.00 0.00 % $0.00 $0.00 $0.00 0.00 % ($100.00) $0.00 $100.00 100.00 % $139,000.00 $35,989.83 ($103,010.17) (74.11)% Contributions 12/17/2020 2:54:31 PM 14 Page 1 Fayetteville Public Library Summarized Budget to Actual Preliminary: Subject to Audit YTD 11/30/20 Current Year Annual Budget Annual Budget Adjusted Budget Actual Remaining Remaining % 10-0-4100-00 Other DonationsLibraryl-ibrary $200.00 $0.00 ($200.00) (100.00)% 10-0-4645-00 Donations to FPLLibraryLibrary $600.00 $150.00 ($450.00) (75.00)% 10-0-4650-00 Contributions - UndesignatedLibraryl-ibrary $0.00 $125.00 $125.00 0.00 % 10-0-4651-00 Contributions - Money JarLibraryLibrary $0.00 $16.77 $16.77 0.00 % 10-0-4660-00 Contributions - Designated LibraryLibrary $2,300.00 $630.00 ($1,670.00) (72.61)% 10-0-4666-00 Contributions - Designated MemLibraryLibrary $500.00 $1,085.00 $585.00 117.00 % Total $3,600.00 $2,006.77 ($1,593.23) (44.26)% Investment Earnings 10-0-4701-00 Interest - UnrestrictedLibraryLibrary $6,705.00 $2,352.82 ($4,352.18) (64.91)% 10-0-4703-00 Interest - Undesignated FundsLibraryLibrary $337.00 $344.30 $7.30 2.17 % 10-0-4772-00 Gain/Loss on Investments - UnrLibraryLibrary $2,752.00 $0.54 ($2,751.46) (99.98)% 10-0-4990-00 Gain/(Loss) on Sale of AssetsLibraryLibrary $0.00 $0.00 $0.00 0.00 % 10-0-4992-00 Miscellaneous RevenueLibraryLibrary $4,100.00 $3,979.74 ($120.26) (2.93)% 10-0-4995-00 Cash (Short)/OverLibraryLibrary $0.00 ($7.20) ($7.20) 0.00 % 15-0-4701-00 Interest - UnrestrictedLibraryLibrary $13,700.00 $0.00 ($13,700.00) (100.00)% 15-0-4702-00 Interest - Designated Fund IncLibraryLibrary $0.00 $2,951.68 $2,951.68 0.00 % 20-0-4702-00 Interest - Designated Fund IncLibraryLibrary $41,000.00 $19,880.24 ($21,119.76) (51.51)% 20-0-4770-00 Gain/Loss on Investments - ReaLibraryLibrary $0.00 ($470.32) ($470.32) 0.00 % 20-0-4772-00 Gain/Loss on Investments - UnrLibraryLibrary $0.00 $9,084.40 $9,084.40 0.00 % 20-0-4779-00 Investment Management FeesLibraryLibrary ($4,700.00) ($4,355.00) $345.00 7.34 % 30-0-4702-00 Interest - Designated Fund IncLibraryLibrary $10,600.00 $5,421.37 ($5,178.63) (48.86)% 30-0-4770-00 Gain/Loss on Investments - ReaLibraryLibrary $0.00 ($208.01) ($208.01) 0.00 % 30-0-4772-00 Gain/Loss on Investments - UnrLibraryLibrary $0.00 $8,150.40 $8,150.40 0.00 % 30-0-4779-00 Investment Management FeesLibraryLibrary ($2,000.00) ($1,334.00) $666.00 33.30 % 40-0-4702-00 Interest - Designated Fund IncLibraryLibrary $6,300.00 $2,673.06 ($3,626.94) (57.57)% 40-0-4770-00 Gain/Loss on Investments - ReaLibraryLibrary $0.00 ($112.44) ($112.44) 0.00 % 40-0-4772-00 Gain/Loss on Investments - UnrLibraryLibrary $0.00 $976.42 $976.42 0.00 % 40-0-4779-00 Investment Management FeesLibraryLibrary ($550.00) ($574.00) ($24.00) (4.36)% 50-0-4702-00 Interest - Designated Fund IncLibraryLibrary $7,400.00 $4,275.58 ($3,124.42) (42.22)% 50-0-4770-00 Gain/Loss on Investments - ReaLibraryLibrary $0.00 $159.89 $159.89 0.00 % 50-0-4772-00 Gain/Loss on Investments - UnrLibraryLibrary $0.00 $5,027.02 $5,027.02 0.00 % 50-0-4779-00 Investment Management FeesLibraryLibrary ($850.00) ($1,043.00) ($193.00) (22.71)% 60-0-4701-00 Interest - UnrestrictedLibraryLibrary $0.00 $0.00 $0.00 0.00 % Total Contributions & Investment Earnings $84,794.00 $57,173.49 ($27,620.51) (32.57)% Internal Transfers and Use of Reserves 10-0-4915-00 Transfer from Expansion FundLibraryl-ibrary$131,000.00 $131,000.00 $0.00 0.00 % 10-0-4950-00 Transfer from IT Reserve Libra ryLi brary $0.00 $0.00 $0.00 0.00 % 15-0-4910-00 Transfer from OperationsLibraryl-ibrary $0.00 $0.00 $0.00 0.00 % 20-0-4915-00 Transfer from Expansion OperatLibraryLibrary $0.00 $0.00 $0.00 0.00 % 30-0-4910-00 Transfer from Operating - 10 $0.00 $0.00 $0.00 0.00 % 12/17/2020 2:54:31 PM 15 Page 2 Fayetteville Public Library Summarized Budget to Actual Preliminary: Subject to Audit 40-0-4910-00 Transfer from OperationsLibraryl-ibrary 50-0-4910-00 Transfer from OperationsLibraryl-ibrary Total In Total Revenues Expenses YTD 11/30/20 Current Year Annual Budget Annual Budget $131,000.00 $131,000.00 $0.00 0.00 % $9,184,679.00 $8,124,848.89 ($1,059,830.11) (11.54)% Library Services Personnel Services $2,414,247.00 $2,058,209.09 Library Materials, Program Supplies $1,082,750.00 $673,217.33 Program Services $289,647.00 $98,881.18 Total $3,786,644.00 $2,830,307.60 Support Services Support Services - Personnel Services $1,933,177.00 $1,625,657.15 Internal Library - Materials & Supplies $154,318.00 $127,151.09 Internal Library - Services & Charges $1,414,369.00 $1,048,155.07 Internal Library - Maintenance $334,843.00 $232,010.23 Total $3,836,707.00 $3,032,973.54 Services & Charges Services & Charges for Funds 20, 30, 40, 50, 60 and 70 $106,164.00 $17,133.00 Total $106,164.00 $17,133.00 Depreciation 10-0-5990-00 Depreciation Expense Li bra ryLibrary $0.00 $0.00 10-1-5990-05 Depreciation ExpenseAdministrationAdministrati $0.00 $0.00 Total $0.00 $0.00 Financial Stabilty Transfers 10-0-5710-00 Transfer to Operating Capital Libraryl-ibrary $0.00 $0.00 10-1-5715-05 Transfer to Furniture & EquipmAdministrationAd $0.00 $0.00 10-1-5730-05 Transfer to Facility Reserve $0.00 $0.00 10-1-5750-05 Transfer to IT ReserveAdministrationAdministrati $0.00 $0.00 15-1-5700-00 Transfer to OperatingAdministration Library $131,000.00 $131,000.00 15-1-5720-05 Transfer to Long Term ReserveAdministrationAdi $0.00 $0.00 50-1-5700-30 Transfer to Operating - 10Administrationlnforma $0.00 $0.00 70-1-5770-05 Transfer to the City of FayettAdministrationAdmi $1,998,585.00 $1,829,530.11 Total Financial Stabilty Transfers $2,129,585.00 $1,960,530.11 $356,037.91 14.75 % $409,532.67 37.82 % $956,336.40 25.26 % $307,519.85 15.91 % $27,166.91 17.60 % $366,213.93 25.89 % $803,733.46 20.95 % $89,031.00 83.86 % $89,031.00 83.86 % $0.00 0.00 % $0.00 0.00 % $0.00 0.00 % $0.00 0.00 % $0.00 0.00 % $0.00 0.00 % $0.00 0.00 % $0.00 0.00 % $0.00 0.00 % $169,054.89 7.94 % 12/17/2020 2:54:31 PM 16 Page 3 Fayetteville Public Library Summarized Budget to Actual Preliminary: Subject to Audit YTD 11/30/20 Current Year Annual Budget Annual Budget Adjusted Budget Actual Remaining Remaining % Capital Reinvestment 10-1-5810-25 Computer & Technological EquipAdministrationl $1,200.00 $1,336.00 ($136.00) (11.33)% 10-1-5810-30 Computer & Technological EquipAdministrationl $110,768.00 $103,944.16 $6,823.84 6.16 % 10-1-5870-07 Furniture & Equipment (less thAdministrationAcc $0.00 $0.00 $0.00 0.00 % 10-1-5870-25 Furniture & Equipment (less thAdministrationFac $10,000.00 $2,711.93 $7,288.07 72.88 % 30-1-5871-25 Furniture & Equipment (greaterAdministrationFa $102,200.00 $0.00 $102,200.00 100.00 % 40-1-5871-25 Furniture & Equipment (greaterAdministrationFa $103,950.00 $0.00 $103,950.00 100.00 % 50-1-5810-30 Computer & Technological EquipAdministrationl $224,000.00 $200,519.17 $23,480.83 10.48 % Total Capital Reinvestment & Depreciation $552,118.00 $308,511.26 $243,606.74 44.12 % Expansion 60-1-5339-05 Professional FeesAdministrationAdministration $0.00 $26,521.66 ($26,521.66) 0.00 % 60-1-5395-05 Bank Service ChargesAdministrationAdministratiI $0.00 $0.00 $0.00 0.00 % Total Expansion $0.00 $26,521.66 ($26,521.66) 0.00 % Total Expenses $10,411,218.00 $8,175,977.17 $2,235,240.83 21.47 % NET SURPLUS/(DEFICIT) ($1,226,539.00) ($51,128.28) $1,175,410.72 95.83 % 12/17/2020 2:54:31 PM 17 Page 4 Fayetteville Public Library Balance Sheet Preliminary: Subject to Audit As of November 30, 2020 2020 Assets Cash & Investments - Unresstricted 10-0-1001-00 Bank CreditLibraryLibrary $4,363.51 10-0-1002-00 Bank DebitLibraryLibrary $10,656.29 10-0-1003-00 Petty Cash LibraryLibrary $1,156.45 10-0-1010-00 Bank of FayettevilleLibraryLibrary $13,797.55 10-0-1020-00 ArvestLibraryLibrary $409,361.76 10-0-1030-00 1st SecurityLibraryLibrary $203,736.10 10-0-1120-00 Schwab Institutional -Operating LibraryLibrary $307,334.32 15-0-1123-00 Schwab Institutional -Expansion LibraryLibrary $986,019.84 Total Cash & Investments $1,936,425.82 Accounts Receivable - Unrestricted 10-0-1210-00 Due from Foundation $501,195.80 10-0-1215-00 Due from Friends LibraryLibrary $779.97 10-0-1225-00 Due From Other Gov. UnitsLibraryLibrary $4,350,597.77 10-0-1240-00 Accounts ReceivableLibraryLibrary ($5,559.91) 10-0-1260-00 Payroll Tax Refund ReceivableLibraryLibrary ($793.54) 10-0-1270-00 Claim against credit card LibraryLibrary $634.88 10-0-1271-00 Less: Claim against credit card LibraryLibrary ($570.10) Total Acounts Receivable - Unrestricted $4,847,425.07 Cash & Investments - Designated 20-0-1125-00 Schwab Institutional - Long-teLibraryLibrary $1,651,000.42 30-0-1126-00 Schwab - Facilities ReplacemenLibraryLibrary $543,483.02 40-0-1127-00 Schwab - Furn. & Eq. 2100-3837LibraryLibra ry $234,893.18 50-0-1128-00 Schwab - Technological EquipmeLibraryLibrary $253,925.16 60-0-1140-00 Schwab - Expansion Capitall - LibraryLibrary $4.36 Total Cash & Investments - Designated $2,683,306.14 Accounts Receivable - Restricted 10-0-1150-00 Data Path Held DepositLibraryLibrary $1,200.00 10-0-1190-00 Claims PendingLibraryLibrary $1,502.73 10-0-1280-00 Prepaid ExpensesLibraryLibrary $92,717.76 70-0-1225-00 Due From Other Gov. UnitsLibraryLibrary $2,072,306.84 Total Accounts Receivable - Restricted $2,167,727.33 Internal Due From 10-0-1221-00 Due From Expansion Operating Reserves - 15 ($0.13) 10-0-1223-00 Due From Facilities Reserve - 30 $4,971.14 12/17/2020 2:41:56 PM 18 Page 1 Fayetteville Public Library Balance Sheet Preliminary: Subject to Audit 10-0-1228-00 Due From Technology Reserve - 50 20-0-1220-00 Due From Operating - 10 20-0-1223-00 Due From Facilities Reserve - 30 20-0-1228-00 Due From Technology Reserve - 50 50-0-1220-00 Due From Operating - 10 70-0-1227-00 Due from U n reserved Libra ryLibrary Total Internal Due From Interfund 10-0-1238-00 Due from Other Funds - InterfuLibraryLibrary 10-0-1400-00 1 nterfund Libra ryLi brary 15-0-1400-00 1 nterfund Libra ryLi brary 20-0-1400-00 1 nterfu nd Libra ryLi bra ry 30-0-1238-00 Due from Other Funds - InterfuLibraryLibrary 30-0-1400-00 1 nterfund Libra ryLi brary 40-0-1400-00 1 nterfu nd Libra ryLi bra ry 50-0-1400-00 1 nterfu nd Libra ryLi bra ry 60-0-1400-00 1 nterfu nd Libra ryLi bra ry 70-0-1400-00 1 nterfu nd Libra ryLi bra ry Total Interfund Depreciable Assets 10-0-1801-00 BuildingsLibraryLibrary 10-0-1805-00 SoftwareLi bra ryLibrary 10-0-1811-00 Books & PublicationsLibraryLibrary 10-0-1813-00 EquipmentLibraryLibrary 10-0-1890-00 Construction In Progress (CIP)LibraryLibrary 10-0-1999-00 Accumulated Depreciation LibraryLi bra ry 60-0-1890-00 Construction In Progress (CIP)LibraryLibrary Total Depreciable Assets Non -Depreciable Assets 10-0-1800-00 Land 10-0-1850-00 Library Owned ArtLibraryLibrary 10-1-1800-00 Fixed AssetAdministration Library Total Non-Depeciable Assets Total Assets Liabilities and Fund Balance As of November 30, 2020 2020 $70.13 $76,241.45 $0.48 ($0.93) $102,499.19 ($1.47) $183,779.86 $114, 569.99 ($1,232,238.97) $3,899,882.78 ($1,115,400.24) $29.60 $3,787.37 $43,381.31 $365,371.12 ($192, 503.91) ($1,772,279.58) $114,599.47 $21,080,384.43 $144,777.16 $4,925,946.88 $1,763,359.80 $329,329.03 ($11,893,979.42) $1,080,831.73 $17,430,649.61 $1,449, 585.02 $150,000.00 $0.07 $1,599,585.09 $30,963,498.39 12/17/2020 2:41:56 PM 19 Page 2 Fayetteville Public Library Balance Sheet Preliminary: Subject to Audit Liabilities - Accounts Payable 10-0-2001-00 Accounts PayableLibraryLibrary 10-0-2003-00 Security Bankcard Center, INC.LibraryLibrary 10-0-2020-00 Accounts Payable- Accrued Libra ryLi brary 10-0-2025-00 Accrued Sales Tax Paya bleLibraryLi bra ry 10-0-2055-00 Federal Withholding PayableLibra ryLibrary 10-0-2065-00 FICA PayableLibraryLibrary 10-0-2075-00 Health InsuranceLibraryLibrary 10-0-2080-00 State Withholding PayableLibraryLibra ry 10-0-2082-00 State Unemployment PayableLibra ryLibrary 10-0-2087-00 Health Savings AccountLibraryl-i bra ry 10-0-2094-00 Accident Death & Disability InLibraryl-ibrary 10-0-2130-00 Vision InsuranceLibraryLibrary 10-0-2135-00 Life, AD&D and LTDLibraryLibrary 10-0-2140-00 Voluntary Life, STD & AD&DLibraryLibrary 10-0-2150-00 Retirement ContributionsLibraryl-ibrary 10-0-2155-00 Voluntary Dental Insurance 10-0-2180-00 Caring Committeel-ibraryl-ibrary 10-0-2185-00 Healthy HabitsLibraryLibrary 10-0-2190-00 Arkansas State Library Scholarl-i bra ryLibrary 10-0-2410-00 Deferred RevenueLibraryLibrary 50-0-2410-00 Deferred RevenueLibraryLibrary Total Liabilities - Accounts Payable Accrued Liabilities 10-0-2030-00 Salaries & Wages AccrualLibra ryLibrary 10-0-2045-00 Vacation Accrual LibraryLibra ry 10-0-2060-00 Sick Time AccrualLibraryLibrary Total Accrued Liabilities Internal Due To 10-0-2223-00 Due to Operating Capital - 15 10-0-2225-00 Due to Long Term - 20 10-0-2230-00 Due to FriendsLibraryLi bra ry 10-0-2235-00 Due to Technology Reserve - 50 10-0-2240-00 Due to Foundation Libraryl-i bra ry 10-0-2270-00 Due to Debt Service FundLibraryLibrary 10-0-2296-00 Due to FPLF Capital Campaign (LibraryLibrary 15-0-2220-00 Due To Operating-101-ibraryl-ibrary 30-0-2220-00 Due To Operating - 10 As of November 30, 2020 2020 $136,785.37 $2,271.00 $ 5, 546.77 ($5,436.33) $1,068.09 ($1,105.47) $48.56 $525.13 $426.15 ($3,239.08) $28.50 $19.62 $1,731.31 ($0.18) $3,259.08 $271.30 $632.67 $5,142.24 ($7,306.88) $389,653.00 $3,019.72 $533,340.57 $64,144.24 $180,963.06 $68,311.13 $313,418.43 $0.01 $76,241.45 ($3,253.33) $102,499.19 $27,643.76 ($1.47) $4,760.00 ($0.13) $4,643.95 12/17/2020 2:41:56 PM 20 Page 3 Fayetteville Public Library Balance Sheet Preliminary: Subject to Audit As of November 30, 2020 2020 30-0-2225-00 Due to Long Term - 20 ($0.94) 50-0-2220-00 Due To Operating - 10 $70.13 50-0-2225-00 Due to Long Term - 20 ($0.93) Total Internal Due To $212,601.69 Interfund 10-0-2255-00 Due to Other Funds - I nterfund Libra ryLi brary $29.60 30-0-2255-00 Due to Other Funds - I nterfund Libra ryLi brary $36,990.55 50-0-2255-00 Due to Other Funds - I nterfund Libra ryLi brary ($0.37) 60-0-2255-00 Due to Other Funds - I nterfund Libra ryLi brary $77,579.81 Total Interfund $114,599.59 Fund Balance 10-0-3001-00 Unrestricted LibraryLibra ry $1,449,588.32 10-0-3900-00 Fund Balance - Current Year NeLibraryLibrary $793,564.99 10-0-3950-00 Investment in Capital AssetsLibraryLibrary $19,435,214.87 15-0-3001-00 Unrestricted LibraryLibra ry $4,885,902.75 20-0-3015-00 Designated - Long Term Reservel-i bra ryLibrary $653,755.61 20-0-3900-00 Fund Balance - Current Year NeLibraryLibrary ($41,914.43) 30-0-3020-00 Designated - Facility Reservel-ibraryl-ibrary $535,461.95 30-0-3900-00 Fund Balance - Current Year NeLibraryLibrary ($29,795.52) 40-0-3025-00 Designated - Furniture & EquipLibraryLibrary $287,023.23 40-0-3900-00 Fund Balance - Current Year NeLibraryLibrary ($8,748.74) 50-0-3030-00 Designated - Technological EquLibraryLibrary $737,044.22 50-0-3900-00 Fund Balance - Current Year NeLibraryLibrary ($18,337.30) 60-0-3005-00 Restricted Fund BalanceLibraryLibra ry $810,752.37 70-0-3005-00 Restricted Fund BalanceLibraryLibra ry $300,025.79 Total Fund Balance $29,789,538.11 Total Liabilities and Fund Balance $30,963,498.39 12/17/2020 2:41:56 PM 21 Page 4 A L L I S O N P A R T N E R S Your partner in creating lasting places FIELD OBSERVATION REPORT TO: Kate Michaud - MSR Design David Johnson - Fayetteville Public Library Wade Abernathy - City of Fayetteville Jason Miller - Crossland Construction FROM: Chris Hartsfield / Phil Hadfield - Allison + Partners, Architects REPORT #: Fifty -One (51) PROJECT: Fayetteville Public Library Addition DATE: November 14, 2020 PAGES: 01, including this page Date of Visit: 11 /23/2020 Time of Visit: 3:00 PM - 5:27 PM Present at Site: Allison + Partners, Crossland, FPL Weather/Temperature: 50 degrees / Clear Work in Progress: Paint, Furniture, and Sitework Observations: Punch list items are being worked on. Trees and shrubs are installed on the east. Light poles, stairs, and ground coverings are installed in the courtyard. New wall covering is installed on the elevator. Wood panels are being installed in the pre -function space. Plywood is installed on the stage in the multi- purpose space. Furniture install continues. Paint continues. Items to Verify: Nothing at this time. Information or Action Required: Nothing at this time. Photos: https:Hallarch.box.com/s/deh4ld7gevo5getm3g8622g5poImb7kw 1 ALLISON + PARTNERS, Inc. f►�: A L L I S O N P A R T N E R S Your partner in creating lasting places FIELD OBSERVATION REPORT TO: Kate Michaud — MSR Design David Johnson — Fayetteville Public Library Wade Abernathy — City of Fayetteville Jason Miller — Crossland Construction FROM: Chris Hartsfield / Phil Hadfield — Allison + Partners, Architects REPORT #: Fifty -Two (52) PROJECT: Fayetteville Public Library Addition DATE: Dec. 1, 2020 PAGES: 01, including this page Date of Visit: 11 /30/2020 Time of Visit: 2:55 PM — 4:30 PM Present at Site: Allison + Partners, Crossland, FPL Weather/Temperature: 43 degrees / Clear Work in Progress: Paint, Furniture, and Sitework Observations: Punch list items are being worked on. Furniture is being moved in. Wood panels are being installed in the pre -function space. Guardrail is being installed at the loading dock. Furniture install continues. Paint continues. Items to Verify: Nothing at this time. Information or Action Required: Nothing at this time. Photos: https:Hallarch.box.com/s/69u2ppOlhvgu6vghfalmirh5eguwe6mm 1 ALLISON + PARTNERS, Inc. 23 A L L I S O N P A R T N E R S Your partner in creating lasting places FIELD OBSERVATION REPORT TO: Kate Michaud - MSR Design David Johnson - Fayetteville Public Library Wade Abernathy - City of Fayetteville Jason Miller - Crossland Construction FROM: Chris Hartsfield / Phil Hadfield - Allison + Partners, Architects REPORT #: Fifty -Three (53) PROJECT: Fayetteville Public Library Addition DATE: Dec. 8, 2020 PAGES: 01, including this page Date of Visit: 12/07/2020 Time of Visit: 3:15 PM - 5:30 PM Present at Site: Allison + Partners, Crossland, FPL Weather/Temperature: 53 degrees / Clear Work in Progress: Furniture and Punchlist Observations: Punch list items are being worked on. Interior signage is installed. Furniture is being moved in. Wall tile is installed in the deli. Wood panels are being installed in the pre -function space. Books are being loaded on shelves. Wood surface is being installed on the stage. Sinks are being installed in the kitchen. Monumental stair is being worked on. Furniture install continues. Paint touch-up continues. Items to Verify: Nothing at this time. Information or Action Required: Nothing at this time. Photos: https://allarch.box.com/s/dd5vokwkjydoe63fp50kzxys49zjkfq44 1 ALLISON + PARTNERS, Inc. 24 A L L I S O N P A R T N E R S Your partner in creating lasting places FIELD OBSERVATION REPORT TO: Kate Michaud - MSR Design David Johnson - Fayetteville Public Library Wade Abernathy - City of Fayetteville Jason Miller - Crossland Construction FROM: Chris Hartsfield / Phil Hadfield - Allison + Partners, Architects REPORT #: Fifty -Four (54) PROJECT: Fayetteville Public Library Addition DATE: Dec. 15, 2020 PAGES: 01, including this page Date of Visit: 12/14/2020 Time of Visit: 3:05 PM - 4:50 PM Present at Site: Allison + Partners, Crossland, FPL Weather/Temperature: 42 degrees / Clear Work in Progress: Furniture and Punchlist Observations: Punch list items are being worked on. Furniture is being moved in. Wood panels are being installed in the pre -function space and audio lab entry. Books are being loaded on shelves in all locations. Wood surface is installed on the stage. Stainless steel wall is installed in the kitchen. Monumental stair is being worked on. Level 300 is being prepped for carpet. Furniture install continues. Paint touch-up continues. Items to Verify: Nothing at this time. Information or Action Required: Nothing at this time. Photos: https://allarch.box.com/s/ytzluaz4j3rlpe98xg12huxg150m1 sjj 1 ALLISON + PARTNERS, Inc. 25 Our brand refresh 26 • Logos - Logo Transition - Foundation - Friends • New color palette • New type • New templates 4)0 FAYETTEVILLE PUBLIC LIBRARY Primary { Sans Serif Trade Gothic Aa B bCcDdEeFfGgH h I iJj Kk LIMmNnOo P p Q q Rs SsTtUuVvWwXxYyZz Secondary { Serif Mrs. Eaves aBb cDdEeFfHhlijj `kLiMmJVn o PpQq R s SsTtUuVvWwX xYyZ z Current Logo, current type, current logo colors 27 4)0 FAYETTEVILLE PUBLIC LIBRARY Fayetteville 41101 Public Library Logo Transition 28 0 Fayetteville 0 Friends of 0 Public Library Fayetteville '' Fayetteville Friends of Foundation Public Library Public Library Fayetteville Foundation Public Library Foundation 0 m 0UT Friends 0 Foundation Friends Foundation Logos Friends Logos Primary / Sare Serif Mont AaBbCcDdEe FfGgH h I iJjKkLINImNnOo PpQgRsSsTtU uVvWwXxYylal2345 Secondary /Serif Mercury AaBbCcDdEeFfGgHhl JjKkL]MmNnOo Pp Q qR s S s T tUuVvW wX xYyZz New Type Alternate Logo Color Versions 29 0® Fayetteville Public Library September 2020 events 479.856.7000/faylib.org Featured visit our YouTube channel for an NK event —hi-afvi,tud—, M—SeP--21,11— Virtual: Parenting Workshop Series: Youth Elementary Helping Kids Through the Pandemic Weekly Story Times 1.Kd'y' September 22 6:30P. have ffi—h—lpki-h Kid. gh thisstress(ul and uncertain time. 'hj wed�eadaya, loam —Z,, Sep.b "'' -- whole -child ill K— from 1-1 professionals physical hu.1h, .—.1 1u.l,h,- academic success.VI-1; 0.— Blifto— K th—day, September 10.4pm 1p.- 11.g1-Khd,,Tl. (Ed.-3-5113-5/ ersaundz BEYOND Family Vl1.dKS1Iu,,d.y:d1dd.d V, .-� Sepl-- vo P D'� 1SatuBd.1y1 , 11 1 pteb ly Stay Op -to -date an Illy 11riffill —d,S,1—b—'1p. , PL expansion progress ... ............. ... ace I.& S—d, sl,-- 11, 1... --p Ild, I 111d, 111 —11 rriday' H.lPKdld --ghdrKI—m- T_day,S,1--,-1p. Preschool KI-1:—S. dd--hM— YourownS rr—'s bday. "=H V11-1: IddlyI I.- slgrl- 11,dt-ld— 11d,li— 11.b (A- -6)' ra—d., S,—N, 1, 11.. =d,.Ir,,,' stun, 11, Kid, 1. . Print Calendar August 23, 2p Register online to receivi the Zoom link. Social Media New Templates 4 LCD 30 Phase 1 Phase 2 Phase 3 • In -House Templates - Print Calendar - Email Newsletters - LCDs - Web Banners • Brand Templates - Letterheads - Powerpoint - Envelopes • Business Cards • Marketing Deliverables • Staff Quick Guide • Type Licensing • Interior Signage - Signs - Flyers, Posters • Exterior Signage - Sandwich Board Signs - Construction Signage • Departmental Templates • Staff Shirts • Hats • Other In -House Templates - Brochures - Library Cards - Etc. • Continue transition - Logos (replace) - Redesign templates, signage, etc. • Create new templates for new space 31 BEYOND WORDS CAMPAIGN GOAL: $23,000,000 Capital Campaign Pledge Summary Report 12/16/2020 Pledged To Date: $11,443,451 = 49.8% Of Goal Balance Required: $11,556,549 Campaign Summary by Gift Categories Percent to Balance Goals Pledged Goal $$-To Go Total Paid Due # of Gifts $250,000 & above Pacesetter $20,000,000 $9,037,463 = 45.2% $10,962,537 $1,837,463 $7,200,000 4 $50,000 - $249,999 Leadership 2,250,000 1,557,134 = 69.2% $692,866 $802,134 $755,000 17 $5,000 - $49,999 Major 650,000 781,414 120.2% ($131,414) $464,917 $311,497 46 Under$5,000 Community 100,000 67,440 = 67.4% $32,560 $61,470 $5,970 126 TOTAL: $23,000,000 $11,443,451 49.8% $11,556,549 $3,165,984 $8,272,467 193 32 Meetings and Actions Meeting/Action Date Outcome Notes Mike Russell, Grant Davis, Mailena Urso, MelodyTiminsky, Christina Karnatz, and Roxi Hazelwood met to re-establish the corporate giving strategy and next steps. A proposal deck template was made with the purpose of FPL Foundation individualizing for each corporate Corporate Giving prospect. Grant Davis is headingthe 2 Committee 11/17/2020 solicitation schedule. 3 Tour: Rebecca Liles 11f18f2020 TBD Schmieding Foundation previously committed $50,000to the capital campaign to name the Teen Project Tour: Schmieding Room and requested a tourwhen the 4 Foundation 11f 19f 2020 Donor cultivation space was complete J.B. is a local historian and author and is 5 Tour: J.B. Hogan 1112Df2020 a longtime ambassador for FPL Approximately 13,000 FPL cardholders were mailed and solicited for the annual fund and capital campaign. Many responders have designated their giftto 6 EDY Mailing 11/20/2020 Over $7,000 currently the campaign. Chad is the Executive Director of Summit Aviation and Aviation Manager for Runway Group. Chad toured the expansion site for a second time to check on progress, and assess whether his employers, the Walton brothers, would be interested in contributing to 7 Tour: Chad Cox 11/20/2020 TBD campaign. 9 Tour: Jeannine Durdik 11123/2020 $50U.0U 9 Tour: RickWimpee 11124/2020 $1,000.O0 33 Tour: Grant Davis and 10 Family 12 13 Tour: Bryan and Bernice Hembree Tour: Mcllroy Family Gitiscapes Phata shoot 14 Tour: Rob Qualls Tour: Procter & 15 Gamble 16 IJames Dunn Grant is a current FPL Foundation Board 11/24/2020 member 1214/2020 TBD 12f4f 2020 Marketing and 12f9f2020 community exposure 12111/2020 1211112020 TBD 12114/2020 $10,000.00 Hayden recently committed $100,000to the capital campaign in addition to an in kind gift of the original Mcllroy Family Bankvault. Hayden's grandson is engaged and is considering the library as a potential reception venue. Citiscapes is featuring the library expansion for its January issue. Laura Goodwin wrote the article and photos were taken to accompany it. They plan to come backtofeature the Teaching Kitchen and Event Centerfor the February issue and will later do an exclusive feature on the Centerfar Innovation. Rob is President of the FPLTrustees Capital campaign Chair, Mike Russell, arranged a tourwith his former colleagues{leadership at Procter & Gamble. Mike will help build out next steps toward soliciting a capital gift. Christina Karnatz met with James Dunn to thank him for his previous contributions and to receive another outright gift to the capital campaign. 34 FAYETTEVILLE PUBLIC LIBRARY RESOLUTION RESOLVED, that this Board of Trustees by recorded vote on December 16, 2019 does hereby authorize Janine Parry, Board of Trustees President, and Bret Park, Board of Trustees Secretary, to sign a contract with DOXA Total Design Strategy, Inc. for graphic design. The initial contract will be for one year with options to renew annually for four additional years. Total estimated fees for FPL Brand Refresh: $14,820.00 Monthly retainer fee: $ 1,900.00 Janine ry,'Preside Fayette V e Public Library Board of Trustees t ark, Se etary Fayetteville Public Library Board of Trustees ]'�- I I (I Date z a Date 35 Project Estimate/Contract Project description: DOXA will provide design and other creative services, marketing support, and production coordination as needed for Fayetteville Public Library's 2021 program needs and expansion project needs. This contract outlines scope of work and fees for 2021 with a client option to extend for 3 additional years without additional agency review or RFP process, through 2024. Planning and estimating for subsequent years is included in the outlined scope of work and fees. Estimated scope of work and associated fees are as follows: FPL On -going Design Support Scope of work: + Monthly fixed retainer fee for on -going design support + Based on an anticipated scope of work over the course of the year including: • Brochures ■ Flyers • Posters • Signage ■ Advertisements • Digital banners and ads, etc. • Social media support • Program logos or other supporting graphics for special programs + Ongoing support for rollout of brand refresh: • Template updates to new brand style as needed ■ Updates to brand style guide and tipsheet as needed • Ongoing building of digital assets as required • Execution of branded items such as library cards, wearable items, other specialty items, etc. ■ Other brand refresh and rollout support yet to be determined + Special projects design support: • Summer Reading Club 2021 calendar and other design support • Other special project support such as postcard designs, logos, and other graphic support + Weekly status/planning meetings between DOM and FPL marketing team + Fee based on an anticipated 40 hours per month at an hourly rate of $95.00 + Unused hours will not be invoiced + To be reviewed each quarter for adjustment if scope of work exceeds allotted hours Estimated fees: Monthly retainer fee for FPL On -going Design Support .................................... $3,800.00 Continued > 36 Note: Estimated fees are based on the scope of work as outlined in this document. Any significant change in scope of work will be addressed with FPL clearly and before any additional costs are incurred and any work mutually determined to be outside of the retainer scope will be estimated before work proceeds. Outside expenses such at printing, stock photography, shipping, etc. will be invoiced in addition to fees. Your signature below indicates your approval of the estimated fees and serves as permission for DOXA to proceed with the project. Please return or fax the signed copy to the DOXA contact listed above. Fayetteville Public Library Representative: Approval: Authorized Signature __________________________________Date ________________ DOXA Representative: Authorized Signature _____ _ __________Date _ 12_17.20 ________ ----� 37 Fayetteville Public Library Staff Review Form N/A N/A for Non -Agenda Item 12/21/2020 Library Board of Trustees Meeting Date - Agenda Item Only Stephen Davis 12/14/2020 Accounting/HR Submitted By Submitted Date Division / Department Action Recommendation: Staff requests Board of Trustees approval to purchase simulators for the Center for Innovation. This request is to authorize the purchase of four simulators for the Center for Innovation: Hydraulic Excavator Simulator, EF-Truck NG Simulator System with Motion base, Fork Lift Simulator and a Redbird SD flight simulator. Total cost of all 4 simulators is $283,486 plus sales tax. The Fayetteville Public Library Foundation Board is paying $200,000 of the cost from Foundation bank/investment accounts. FPL is receiving $185,000 from the City of Fayetteville for technology improvements in 2021. FPL proposing using $111,834 of the city transfer to pay the remaining cost of the 4 simulators. BOT action is needed to approve the use of the 2021 city transfer and some of the vendors require a deposit. Budget Impact: 10-1-5810-30 Library Operations Account Number Fund Project Number Budgeted Item? Does item have a cost? Yes Budget Adjustment Attached? No Budget Review Previous Resolution # Original Contract Number: Comments: Center for Innovation Simulators Project Title Current Budget - Foundation 2020 $ 200,000.00 Current Budget - 2021 $ 185,000.00 Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget $ 385,000.00 $ 311,834.00 Approval Date: 73,166.00 38 Quote TMQU-008234 SIMFORMOTI-7,T SimformotionTm LLC is the licensee for Cat® Simulators for Caterpillar Inc. 316 SW Washington Street, Suite 300 Peoria, IL 61602 USA T + (309) 670-7595 F 309-263-0127 Tax ID 36-4643456 www.simformotion.com CUSTOMER SHIP TO Fayetteville Public Library Foundation Fayetteville Public Library Foundation 401 W Mountain St 401 W Mountain St Fayetteville, AR 72701-0000 Fayetteville, AR 72701-0000 + (479) 856-7040 + (479) 856-7040 Quote Date 10/27/2020 Curree USD Payment Term PrePay Account Manager Nate Hurn 1kipping Method Real Time Shipping Method Item Name Item Descriptio - e a rice Ext Price G4-HEX-CMM3 1 EACH G4 - Hydraulic Excavator - Simulator System $ 66,932.13 5.00% $ 63,585.52 $ 63,585.52 w/ 3 Screens on 120v Motion Level 1 Training G4-ACE-BNDL 1 EACH G4 -Advanced Excavator Bundle = $ 10,568.62 5.00% $ 10,040.19 $ 10,040.19 Level 2 Training G4-VR-ACE 1 EACH Advanced Construction Excavator VR Edition $ 5,999.00 5.00% $ 5,699.05 $ 5,699.05 SPPT12 1 EACH 12 Months Technical Support & $ 0.00 .00% $ 0.00 $ 0.00 Maintenance Updates SPPT12R 1 EACH 12 Months Technical Support & $ 725.00 .00% $ 725.00 $ 725.00 Maintenance Renewal G4-MBL-KIT-M 1 EACH Simulator Mobility Kit- On Motion $ 1,233.88 5.00% $ 1,172.19 $ 1,172.19 LBR0014 1 EACH Installation & Training II: Learning to get the $ 4,961.29 .00% $ 4,961.29 $ 4,961.29 Most out of Your Simulator Sub Total Freight Other Name Sales Tax Due Total Credit Payments Balance $ 86,183.24 $ 973.32 $ 0.00 $ 0.00 $ 87,156.56 $ 0.00 $ 0.00 $ 87,156.56 NOTES Note: On -site installation and training schedule is based on trainer availability and global travel alerts/warnings (where applicable). Discuss any questions about installation and training with your Account Manager. These items are controlled by the U.S. government and authorized for export only to the country of ultimate destination for use by the ultimate consignee or end-user(s) herein identified. They may not be resold transferred, or otherwise disposed of, to any other country or to any person other than the authorized ultimate consignee or end-user(s), either in their original form or after being incorporated into other items, without first obtaining approval from the U.S. government or as otherwise authorized by U.S. law and regulations. Simformotion LLC's Terms & Conditions of sale apply. Prices listed here are good for 30 days from date. International Terms of Sale: CIP ( All overseas taxes and import fees are the responsibility of the Acceptance of Quote or Sales Order is subject to our standard terms & conditions of sale located: http://catsimulators.com/customer-service/ Simformotion : Confidential Yellow Date Printed: Thursday, October 29, 2020 Simulator Systems International v2 1223 South 71st East Ave. Date Tulsa, OK 74112 10/29/2020 55 Detailed quote prepared for: Company: Fayetteville Public Library Foundation Contact: Lynn Yandell Email: lyandell@faylib.org Phone: 479-856-7040 State: AR EF-Truck NG Simulator System With Motion Base Hardware Specifications: Motion platform with 3 DOF included 3 - 55" HD monitors included Dell computer(s) with high-speed platform and graphics cards included LCD "glass dash" instrument panel included Rugged steel chassis and ergonomically correct cockpit included Force -feedback steering included OEM steering components and controls included Transmission configurability included Air seat with 3-point seat belt included Headlights and hazard lights control switches included Software Specifications V3 Premier Edition Software with Scoring/Grading included Fully -interactive multi -screen driving environment included Windows10 operating system included TruckSim high-fidelity vehicle dynamics modeling with different tractor and load configurations included Comprehensive training curriculum with over 40 lessons and 80+ exercises / scenarios included Unlimited practice driving in the city, expressway, mountains, test track, and driving range included Crash avoidance and adverse weather conditions included High -resolution, textured 3-D imaging of scenes included Warranty and Service: 3-Year Onsite warranty on all Dell Components included 1-Year Limited Warranty on Simulator included Training; & Support: Email tech support & Toll -free telephone tech support (1 year) included Price per above specifications: gtv Pricing Extended Simulator: EF-Truck NG Simulator 1 $ 89,900.00 $ 89,900.00 Optional Items IOS-3 Multi -View Instructor Station including instructor computer, 3 monitor display, IOS-3 control 1 $ 5,500.00 $ 5,500.00 software, ancillary components SubTotal $ 95,400.00 Ground delivery, packaging, handling, insurance to AR 1 $ 1,000.00 $ 1,000.00 InstructorTraining & Advanced Installation 1 $ 1,500.00 $ 1,500.00 Discount $ (3,200.00) Total Price $ 94,700.00 Notes: 1. Quote valid 30 Days. Delivery Within 60-90 days ARO 2. Per SSI's Terms and Conditions. 3. All Prices in US Dollars PU Phil Ingram -North American Sales Manager 40 Bill To Name Fayetteville Public Library Foundation Bill To 401 W Mountain St Fayetteville, Arkansas 72701 United States HEOOIRD FLIGHT SIMULATIONS, INN, 2301 East St. Elmo Rd., Suite 100 Austin, TX 78744 P: (512 )301-0718 F: (512) 301-0770 Proposal Number P-2010-10231 Created Date 10/29/2020 Expiration Date 12/31/2020 Prepared By Alex DeBlaze Ship To Name Fayetteville Public Library Foundation Ship To 401 W Mountain St Fayetteville, Arkansas 72701 United States Redbird SD/cl Redbird SD/cl Fully Enclosed Advanced Aviation Training 1.00 $51,295.00 $51,295.00 Device -Equipped with Control Loading Yoke C172-S 430/530 Configuration representing a Cessna 172 with steam gauges and a 1.00 $0.00 $0.00 GNS430/530+KAP140 AP (Included with Purchase) Throttle - Single Engine Vernier Single Engine Vernier Throttle (Included with Purchase) 1.00 $0.00 $0.00 (T-M) Yoke (Control Loading) - Center Premium Control Loading Yoke -Provides Force -Feedback per in flight 1.00 $0.00 $0.00 trim conditions (Included with Purchase) Rudder Pedals (Standard) Redbird AATD Rudder Pedals (Included with Purchase) 1.00 $0.00 $0.00 Single Pilot Redbird Corvus-iOS pairing -Enables ForeFlight Compatibility and Corvus 1.00 $599.00 $599.00 Provides TIS-B Information, AHRS and Ownship Position Horizon Pro - Monitor Expansion Redbird Horizon Pro - 260* Visuals Monitor Expansion --Adds 2 1.00 $4,995.00 $4,995.00 Kit for AATD additional 27" Monitors -OPTIONAL RealNav Professional - Annual Real NAV-Worldwide Navigational Data Updates (4 per year) Provides 1.00 $495.00 $495.00 Subscription - 4 Cycles SIDS, STARS, Required for WAAS Packaging, Materials and Packaging and Materials Cost 1.00 $1,600.00 $1,600.00 Installation Technicians - Type 1 Shipping and Installation Shipping and Installation Management Provided by Redbird Services 1.00 $3,950.00 $3,950.00 Management - Type 1, Zone 2 Grand Total $62,934.00 Payment Terms An initial deposit of $6293 is required with a signed contract. This initial deposit is fully refundable until 45 days prior to the estimated delivery date. A second deposit of $12587 is due 30 days prior to the estimated delivery date. The balance is due on installation date. mw--\ FORKLIFT - SIMULATOR Fayetteville Public Library Fayetteville Public Library Lynn Yandell 401 West Mountain Street lyandell@faylib.org Fayetteville, AR 72701 4798567040 United States Products & Services Item & Description FLS-CBS-001 - Sit Down CB Simulator VR CB forklift simulator Genuine forklift controls Seat belt detection Armrest with fingertip controls Genuine steering column & dashboard 24" external screen Oculus Rift CV1 VR headset OSHA compliant curriculum First year service and support OCT-DAY-001 - On -site commissioning and training On -Site Commissioning and Training FLS-CBS- WSC - Sit Down CB Shipping Crate Wooden shipping crate (one time use) SHP-CBS-US3 - Shipping - CB - US Zone 3 Delivery FLS-CBS to Zone 3, 1 Location US Subtotals One-time subtotal Reference: 20200227-094336898 Prepared: February 27, 2020 Expires: May 28, 2020 Prepared by: Moustafa Sharawy Business Development Manager m.sharawy@forklift-simulator.com Quantity Unit Price Total 1 $35,000.00 $35,000.00 1 $2,500.00 $2,500.00 1 $495.00 $495.00 1 $700.00 $700.00 $38,695.00 42 Total $38,695.00 Purchase Terms Delivery: Approx. 12 weeks FOB: Newport Beach, CA, USA Terms: 50% on order, 50% upon shipping Questions? Contact me Moustafa Sharawy Business Development Manager m.sharawy@forklift-simulator.com FL -Simulators Inc. 4590 MacArthur Blvd, Suite 500 Newport Beach, CA 92660 US 43 FAYETrEVILLE PUBLIC LIBRARY FOUNDATION Melody Timinsky, President Grant Davis, Vice President Teresa Cornett, Secretary Karen Hodges, Treasurer Huelet Smith, ex off icio 1) Call to order (Melody Tim insky) a) 4:00 p.m. 2) New Business Regular Meeting EXTRACT OF MINUTES Simulator Discussion November 17, 2020 4:00 pm Zoom Kim Agee- not present Bryn Bagwell, FPL Trustee Bo Bittle David Mazur Mailena Urso Carolyn Henderson Allen David Johnson, ex officio a) Resolution to determine method of payment for purchase of simulators for the Crossland Companies Simulation Lab inside the J.B. and Johnelle Hunt Center for Innovation. i) David- Originally in the line of credit in the LLC. In order to lower the interest rate on the loan earlier this year, they took out some elements including some simulation machinery. This is concerning because several donors have been interested in the simulation lab, and two donors have had specific interest. Problem be all capital campaign contributions are toward paying down the line of credit, not funding special projects. How do we fund purchasing some of the simulators in the lab? $200,000 was found by accounting that could be used to purchase three simulators. We can later add the other simulators. The other alternative is to go back to the banks and plead the case for the simulators. So, use existing foundation funds or ask the bank if we can apply those funds to pay for the simulations rather than the line of credit. ii) David has not yet asked the bank if this is a possibility. Bryn says this would be a question for the loan committee based on the size of the loan. iii) Using the unrestricted capital will not affect our ability to use the line of credit. iv) David says we would prefer to use the unrestricted $200,000 over the alternative. $185,000 from city is likely to be approved for technology equipment for the Library. v) Motion to use the unrestricted $200,000 capital campaign cash to fund the simulators: Motion- Karen Hodges, second- Mailena Urso A) Motion passes 44