HomeMy WebLinkAbout305-20 RESOLUTION0, FAYErp
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 305-20
File Number: 2020-0949
BURNS & MCDONNELL ENGINEERING COMPANY INC. SUPPLEMENT
AGREEMENT NO.2:
A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 2 TO THE
CONTRACT WITH BURNS & MCDONNELL ENGINEERING COMPANY, INC. IN AN
AMOUNT NOT TO EXCEED $294,086.00 FOR CONSTRUCTION MANAGEMENT
SERVICES ASSOCIATED WITH THE SAIN STREET EXTENSION PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign Supplemental Agreement No. 2 to the contract with Burns & McDonnell Engineering
Company, Inc. in an amount not to exceed $294,086.00 for construction management services
including survey control, construction observation, materials testing, and engineering management
associated with the Sain Street Extension Project.
PASSED and APPROVED on 12/1/2020
Attest:
GOER K
Kara Paxton, City Clerk TreSurtrFAyET7-EVICLE
�ON� Cw,���
Page 1 Printed on 12/2/20
City of Fayetteville, Arkansas 113West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
\� File Number: 2020-0949
Agenda Date: 12/1/2020 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A.11
BURNS & MCDONNELL ENGINEERING COMPANY INC. SUPPLEMENT AGREEMENT
NO. 2:
A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 2 TO THE CONTRACT
WITH BURNS & MCDONNELL ENGINEERING COMPANY, INC. IN AN AMOUNT NOT TO
EXCEED $294,086.00 FOR CONSTRUCTION MANAGEMENT SERVICES ASSOCIATED WITH
THE SAIN STREET EXTENSION PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign
Supplemental Agreement No. 2 to the contract with Burns & McDonnell Engineering Company, Inc. in an
amount not to exceed $294,086.00 for construction management services including survey control, construction
observation, materials testing, and engineering management associated with the Sain Street Extension Project.
City of Fayetteville, Arkansas Page 1 Printed on 121212020
Paul Libertini
Submitted By
City of Fayetteville Staff Review Form
2020-0949
Legistar File ID
12/1/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
11/9/2020 ENGINEERING (621)
Submitted Date Division / Department
Action Recommendation:
A Resolution to approve Supplemental Agreement #2 to the contract with Burns & McDonnell Engineering
Company, Inc. in an amount not to exceed $294,086 for construction management services associated with the
construction of the Sain Street Extension project.
4602.860.7213.5860.02
4470.800.8835-5860.02
Account Number
46020.7213 /
06035.7213
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Budget Impact:
4602-Streets Project 2019 Bonds
4470-Sales Tax Capital
Fund
Sain Street Extension
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$
5,163,431.00
$
4,859,342.87
I $
304,088.13
$
294,086.00
$ 10,002.13
V20180321
Purchase Order Number: 2019-00000449 Previous Ordinance or Resolution # 114-19, 64-16
Change Order Number:
Original Contract Number: 2408
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF DECEMBER 1, 2020
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Garner Stoll, Development Services Director
Chris Brown, City Engineer
FROM: Paul Libertini, Staff Engineerp�
DATE: November 6, 2020
CITY COUNCIL MEMO
SUBJECT: Sain Street Extension — Supplemental Agreement No. 2 with Burns &
McDonnell Engineering Company
RECOMMENDATION:
Staff recommends City Council approval of Supplemental Agreement #2 to the contract with
Burns & McDonnell Engineering Company in the amount of $294,086 for construction
management services.
BACKGROUND:
Burns & McDonnell Engineering Company has been providing the necessary professional
services to complete the design, environmental studies and land acquisition for the Sain Street
Extension project. Both the construction plans and the right-of-way plans have been reviewed
and approved by the Arkansas Department of Transportation (ARDOT). Since this is a federally
funded (80%) project, it is necessary to follow all the federal guidelines and requirements in
order to be eligible for reimbursement of City funds spent on construction. In this regard, it is in
the City's best interest to add construction management services to the existing agreement with
Burns & McDonnell.
DISCUSSION:
The Sain Street Extension project is ready to go to construction. A Pre -Bid meeting was held
virtually on Tuesday, October 201n. The Bid Opening was held on Wednesday, November 41n
Supplemental Agreement No. 2 includes the following tasks: survey control, construction
observation (inspection), materials testing and engineering management services. The
attached agreement and fee schedule have been reviewed and approved by ARDOT. It should
be noted that most Cities in our region hire out these types of services for federally funded
projects due to the significant demand on man-hours and specialty services e.g. bridge
inspection.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
BUDGET/STAFF IMPACT:
The cost of these services is $318,328 which will be reimbursed by the State at 80%, leaving
the actual cost to the City of only $63,665 which will be paid from the Streets Project 2019
Bonds fund. These funds will be recognized in the Budget Adjustment which is being requested
in the Agenda Item to award the construction contract.
Attachments:
Supplemental Agreement No. 2 with Burns & McDonnell Engineering Company
2
Supplemental Agreement No. 2
Job No. 040688
FAP. No. STPU-9142(39)
Sain Street Extension (Fayetteville) (S)
Date: ' 40X
WHEREAS, the City of Fayetteville, Arkansas and Burns & McDonnell Engineering
Company, Inc. entered into an Agreement for Engineering Services on March 15, 2016;
and,
WHEREAS, representatives of the City of Fayetteville, Arkansas requested work in
addition to that defined in the Agreement.
NOW THEREFORE, the following modifications will be made to the Agreement to
include the additional work requested:
MODIFICATIONS:
1) The "Contract Ceiling Price" (Section 1.2) is increased from $608,134 to
$902,220.
2) The "Title I Services Ceiling Price" (Section 1.12) remains unchanged at
$608,134.
3) The "Title II Multiplier" (Section 1.13) is updated from 3.367 to 3.577 (<FY 2018).
4) The "Title II Services Ceiling Price" (Section 1.15) is established as $294,086.
5) The fixed fee (Section 3.4) remains unchanged at $37,321.
6) See Attachment A for modifications to the scope of work.
7) See Attachment B for modifications to Appendix A - Justification of fees and
costs
8) See Attachment C for Subconsultant Agreement with McClelland Consulting
Engineers, Inc.
9) The Completion Date (Section 17.1) for Title I Services shall be revised from
June 28, 2019 to December 31, 2020 to encompass bid phase services.
Completion Date of Title II Services will coincide with the Final Acceptance of
Work by the City of Fayetteville.
IN WITNESS WHEREOF, the parties execute this Supplemental Agreement No. 2, to be
effective upon the date set out above.
BURNS & MCDONNELL
ENGINEERING COMPANY, INC.
BY:
Steven Beam, P.E.
Business Manager
CITY OFF ETTEVILLE,
ARKAN -�
(. I
L
Attachment A
SCOPE OF WORK MODIFICATIONS
Supplemental Agreement No. 2
Job No. 040688
FAP. No. STPU-9142(39)
Sain Street Extension (Fayetteville) (S)
The City of Fayetteville (City), in cooperation with the Arkansas Department of
Transportation (ARDOT), formerly known as the Arkansas State Highway and
Transportation Department (AHTD), and the Federal Highway Administration (FHWA),
engaged Burns & McDonnell Engineering Company, Inc. to provide engineering services
for the extension of Sain Street in Fayetteville, Arkansas. Section 7 of the Agreement for
Engineering Services set forth the scope of services to be performed.
The following Title II Services are now being added to the Scope of Work.
CONSTRUCTION MANAGEMENT AND ADMINISTRATION
A. GENERAL
This work consists of providing construction management services to assist the City.
The Consultant shall establish administrative office(s), capable of providing all
Engineering Management Services for the Project.
The Consultant will serve as an extension of the City to administer the project in
accordance with City's standards including ARDOT Standards, e.g., Standard
Specifications for Highway Construction, current Resident Engineer's Manual, and the
"Manual of Field Sampling and Testing Procedures". The consultant shall be
responsible for construction management and administration of the Project to ensure it is
constructed in substantial conformance to the construction plans, special provisions and
specifications, and the City's relevant standards and manuals. The Consultant shall be
the only authorized Project site contact with the City's Representatives; all information,
requests for information and correspondence from the Construction Contractor and all
other parties at the Project site will be transmitted through the Consultant to the City.
The Consultant will provide all construction management to include, but not limited to,
furnishing survey crews, inspectors, materials testing laboratory equipment and staff,
Resident Engineer, office clerical staff, vehicles, equipment, and supplies as required to
provide the Service.
The Consultant will perform all construction management to include, but not limited to,
identification and recommendation of corrections for omissions, substitutions, defects
and deficiencies in the construction plans, the work of the Construction Contractor, its
subcontractors, its vendors and its consultants; and coordination of the efforts of the
Construction Contractor and the City's Representative in an effort to meet the Project
schedule and budget.
Attachment A — Scope of Work Modifications Supplemental Agreement No. 2
B. PROJECT STAFFING
The Consultant shall provide sufficient trained personnel to adequately and competently
provide the Services and satisfy the requirements of this Agreement. The Consultant
shall have the necessary qualified personnel available to provide Services for the
project. The Consultant's personnel assigned to perform the Services must have prior
construction experience in the areas of Services that they are to perform.
The Consultant shall maintain a good working relationship with the City. Any person
employed by the Consultant or by any Subconsultant who, in the opinion of the City,
does not perform his/her Services in a reasonably proper and skillful manner, or is
intemperate or disorderly, shall at the written request of the City, be removed
immediately by the Consultant or Subconsultant employing such person and shall not be
employed again in any portion of the Services without the approval of the City.
C. SURVEY CONTROL
The Consultant shall be responsible for verifying the existence and accuracy of location
for the reference points and baseline control points indicated on the plans. The
Consultant shall re-establish any missing or disturbed control points as may be required
prior to the start of construction.
The Consultant shall establish the survey control baseline(s) along with sufficient
baseline control points and benchmarks at appropriate intervals along the project for use
by the Construction Contractor and the Consultant in performing verification surveys of
construction layout. Control and any additional design surveys shall be supervised and
certified (stamped) by a Professional Land Surveyor registered in Arkansas.
The Consultant shall utilize software and procedures for quality control and quantity
computations as required by the City. The Consultant shall make and record such
measurements as are necessary to calculate and document quantities for pay items. All
survey work shall be performed under the supervision of a Professional Surveyor
registered in the State of Arkansas.
D. CONSTRUCTION OBSERVATION
The Consultant shall be responsible for monitoring the Construction Contractor's on -site
construction operations and inspecting materials entering into the work as required. The
Consultant shall keep detailed, accurate records of the Construction Contractor's daily
operations in accordance with City's and ARDOT's procedures, rules, standards and
policies. The frequency and scope of inspections will vary with the work activity being
performed; however, the Consultant shall perform observation services in accordance
with the AHTD Resident Engineer's Manual and other procedures, policies, directives
and industry accepted standards. The inspector's site attendance shall be dictated by
the nature and needs of the construction work being executed on a day to day basis, as
such the inspector's work hours shall not reflect the Contractor's work hours. The City
will be responsible for performing any required factory inspections of fabricated or
manufactured items to be incorporated into the Project.
Attachment A — Scope of Work Modifications Supplemental Agreement No. 2
E. TESTING
The Consultant shall perform Project -site sampling and testing of component materials
and completed work items to ensure the materials and workmanship incorporated in the
project are in substantial conformity with the plans, specifications and contract
provisions. The Consultant shall meet the minimum sampling frequencies and other
provisions as contained in the ARDOT's "Manual of Field Sampling and Testing
Procedures." The Consultant shall perform all on -site sampling of materials and such
testing of materials and completed work items that are normally required to verify
conformance with the contract documents.
The Consultant shall provide the services of a Testing Laboratory to perform materials
testing of the construction materials incorporated in the work. The Testing Laboratory
shall perform material tests in accordance with the ARDOT's "Manual of Field Sampling
and Testing Procedures." The Testing Laboratory shall be certified by the Center for
Training of Transportation Professionals (CTTP).
The Testing Laboratory shall furnish a Laboratory Supervisor who shall be responsible
for all Project -site materials testing, documentation, and reporting of test results. The
Testing Laboratory shall report test results by phone or email on critical construction
items within four hours after the test results have been obtained. A written report shall
be prepared and sent to the Consultant within 48 hours after test results are known on
any test performed by the Testing Laboratory. All technicians performing materials
testing shall be certified by the Center for Training of Transportation Professionals
(CTTP) in every area in which materials testing is to be performed.
The Consultant shall be responsible for on -site job control samples to determine the
acceptability of all materials and completed work items on the basis of either test results
or verification of a certification, certified mill analysis, City's label, City's stamp, etc.
The Consultant shall maintain a log of each individual test record in accordance with the
AHTD's materials testing manual.
F. ENGINEERING MANAGEMENT SERVICES
The Consultant shall be responsible for engineering management services necessary to
verify the Project is completed and ready for acceptance by the City. This will require
interpretation of the plans and contract documents, coordination of changes to the
project, assistance in processing of change and contract documents, coordination of
changes to the project, assistance in processing of Change Orders and supplemental
agreements, resolving disputes, claims analysis, and all other engineering management
tasks normally handled by a Resident Engineer. These tasks include, but are not limited
to the following:
1. Schedule and conduct a pre -construction conference for the Project. Document
the conference in accordance with the City's & ARDOT's procedures.
2. Document any Project delay or potential delay caused by conflicts with utilities.
Review and monitor the Construction Contractor's work schedule and make
recommendations to the City regarding any changes, or needed changes, to the
schedule. Perform CPM schedule reviews, updates, and analysis of CPM
Attachment A — Scope of Work Modifications Supplemental Agreement No. 2
impacts. Review credentials and qualifications of the Construction Contractor's
personnel to ascertain compliance with construction contract requirements
regarding said personnel.
4. Maintain a complete set of project records on each Project to include daily
diaries, quantities for pay items, progress estimates, material deliveries,
materials, testing, submittals, as-builts, and correspondence.
5. Maintain a record of each pay item and every month prepare a comprehensive
progress estimate. Quantities will be based on daily records and calculations.
6. The Consultant shall conduct periodic construction meetings on the Project with
the Construction Contractor and their subcontractors, the City's Project
Representative and other interested parties to review the work schedule, plan
changes, construction problems or other matters. The results of these meetings
will be documented on the Engineer's monthly summary.
Track and maintain a log on all Construction Contractor submittals including
requests for information, shop drawings, catalog cuts, and/or samples. An up-to-
date status of each submittal must be maintained at all times through the
approval stage. Transmit submittals, in accordance with the City's guidelines, to
the City and Designer of Record for review and approval. Reviewed submittals
are to be returned to the Construction Contractor for follow-up action. The
Consultant shall encourage all reviewers to complete their review in a timely
manner. Deficiencies will be immediately reported to the City's Project
Representative.
8. Identify and monitor Project permit requirements and notify the Construction
Contractor and the City immediately when violations or potential violations occur.
9. Upon notice by the Construction Contractor of pending claims for extra work or
work beyond the original scope, maintain records indicating the approximate cost
of such work performed by the Construction Contractor.
10. Analyze and make recommendations to the City's Project Representative on all
requests received from the Construction Contractor for time extensions, contract
changes, requests for information, extra work and proposals.
11. Coordinate all contract changes with the Construction Contractor, the Designer of
Record, the City and others as required.
12. Process Supplemental Agreements pursuant to the construction contracts for
necessary changes and recommend solutions to the City.
13. Monitor traffic control devices, lane closures, traffic queue lengths, travel time
through project and other impacts on traffic in accordance with the Maintenance
of Traffic Special Provision and Traffic Management Plan.
14. Monitor the Construction Contractor's compliance with construction contract
provisions in regard to payment of predetermined wage rates in accordance with
the City's procedures. This will include subcontractor compliance.
4
Attachment A — Scope of Work Modifications Supplemental Agreement No. 2
15. Monitor each Construction Contractor's compliance with contract provisions in
regard to Equal Employment Opportunity and Affirmative Action. Coordinate
corrective actions with the City's Project Representative.
16. The Construction Contractor is fully responsible for the means and methods of
jobsite safety for his construction personnel. The Consultant will monitor the
Construction Contractor's compliance to jobsite safety; however, it is the
Construction Contractor's obligation to enforce adherence to the Federal, State
and local laws, rules and regulations concerning construction and jobsite safety.
17. Assist the City in preparing for any litigation or other action that may arise as a
result of the Project.
18. Prepare the necessary Project close-out documents to include the final estimate
and all supporting records, plus one set of red lined, as -built contract documents.
19. Perform all inspections and reporting required for U.S. Army Corps of Engineers
Section 404 Permits and National Pollutant Discharge Elimination System
(NPDES) permits issued by the Arkansas Department of Environmental Quality
in accordance with procedures contained in the ARDOT's Resident Engineer's
Manual and Erosion and Sedimentation Control Manual.
Attachment A — Scope of Work Modifications Supplemental Agreement No. 2
Attachment B - Justification of Costs and Fees - SA 2
October 27, 2020
Job 040688 Sain Street Extension (Fayetteville) (S)
Washington County
TOTAL PROJECT SUMMARY
TITLE I SERVICES
HOURS
SALARY
FEE
EXPENSES
TOTAL
PROJECT MANAGEMENT
143
$22.395
S2 687
so
$25.082
PM - SUPPLEMENTAL AGREEMENT NO. 1
32
$5.772
S693
So
$6.465
ENVIRONMENTAL CLEARANCE DOCUMENTATION
240
S31.143
S3.737
$3 268
$38.148
INTERCHANGE JUSTIFICATION REPORT
148
S18.728
S2.247
s6 300
S27.275
TRAFFIC DESIGN & PLANS
186
$23.478
$2,817
$8.909
$35,204
TRAFFIC - SUPPLEMENTAL AGREEMENT NO. 1
48
$5.531
$664
So
S6.195
ROADWAY DESIGN & PLANS
360
$46.174
$5.541
S340
S52.055
BRIDGE DESIGN & PLANS
1.188
$151,357
$18,163
$264
S169.784
BRIDGE - SUPPLEMENTAL AGREEMENT NO. 1
52
$6.433
$772
so
$7,205
ORIGINAL SUBTOTAL TITLE 1
2.265
$291275
$35,192
$19,081
$3471548
REVISED SUBTOTAL TITLE I (SA NO. 1)
27397
$311,011
$37,321
$19,081
$367,413
SUBCONSULTANTS TITLE I
McClelland Consulting Engineers, Inc
2.054
$169,046
$20.282
$8.709
S198.037
NICE Supplemental Agreeement No. 1
316
$27.289
$3.275
$10
$30,574
Harbor Environmental. Inc.
123
$9.958
$1,195
$957
S12.110
SUBTOTAL SUBCONSULTANTS TITLE 1
439
$37.247
$4,470
$967
$240,721
REVISED TOTAL TITLE I SA NO. 1
2,836
$348,258
$41,791
$20,048
$6087134
TITLE II SERVICES (SA NO. 2)
492
$71.003
$575
$71,578
SUBCONSULTANTS TITLE II (SA NO. 2)
McClelland Consulting Engineers. Inc.
2 153
S212.377
S10.131
S222.508
TOTAL TITLE II SA NO. 2
2.645
$283,380
$10,706
$294,086
ORIGINAL TOTAL PROJECT 2,836
$348,258
$41,791
$20,048
$608,1 4a
REVISED TOTAL PROJECT SA NO. 2
5,481
$631,638
$41,791
$30,754
$902,220
Attachment B - Justification of Costs and Fees - SA 2
October 27, 2020
Job 040688 Sain Street Extension (Fayetteville) (S)
Washington County
TITLE 11 SERVICES - SUPPLEMENTAL AGREEMENT NO. 2
MANHOURS
TASK
PD
PM
SE
STRE
STFE
TECH
ADMIN
TOTAL
Management & Administration
Project Updates & Invoicing
26
26
52
Shop Drawing Review (Bridge)
Expansion Joints
6
6
Structural Steel
0
Girders
16
16
Diaphragms
8
8
Splices
8
8
Stiffeners
6
6
Bearings
8
8
Type H Metal Bridge Rail
8
8
Textured Coating Color Review
4
4
Concrete Mix Design
6
6
Construction Observation (Bridge)
Structure Layout and Staking
4
4
Driving Pile
8
8
Drilling Drilled Shafts
16
16
Caps
16
16
Slab
8
8
Columns
12
12
Caps
16
16
Setting Structural Steel
24
24
Deck Pour
20
20
Painting
16
16
Final Inspection
16
16
Engineering Management Services
Preconstruction Conference
4
4
RFI Responses
40
40
Progress Meetings
30
30
Design Modifications Allowance
60
40
40
140
TOTAL MH - TITLE II SERVICES - SA NO. 2
0
26
0
360
40
40
26
492
Attachment B - Justification of Costs and Fees - SA 2
October 27, 2020
Job 040688 Sain Street Extension (Fayetteville) (S)
Washington County
TITLE 11 SERVICES - SUPPLEMENTAL AGREEMENT NO. 2
LABOR COSTS
Category - Description
Rate
MH
Amount
PD - Project Director
$70.00
0
$0
PM - Project Manager
$60.00
26
$1,560
SE - Senior Engineer
$50.00
0
$0
STRE - Structural Engineer
$42.00
360
$15,120
STFE - Staff Engineer
$35.00
40
$1,400
TECH - Technician
$28.00
40
$1,120
DMIN-AdministrativeAssistant
$25.00
26
$650
Subtotal
$19,850
Title II Multiplier 3.577
$71,003
Subtotal Labor Costsl
$71,003
EXPENSES
ITEM
Quantity
Unit
Rate
Amount
Mileage (16 mile round trip from Office to Site)
1,000
mile
$0.575
$575
Subtotal Expenses
$575
TOTAL COSTS - TITLE II SERVICES - SUPPLEMENTAL AGREEMENT NO. 2
$71,578
BASIS OF ESTIMATE
Description
Based on a 390 day construction schedule. Delays that result in lengthened construction schedule and extension of Title II Services may
require additional compensation.
Design modifications are only estimated. Each modification will require written approval of the additional funds. If this allowance is
xceeded, Engineer may require additional compensation.
Attachment B - Justification of Costs and Fees - SA 2
October 27, 2020
Job 040688 Sain Street Extension (Fayetteville) (S)
Washington County
TITLE 11 SERVICES - SUPPLEMENTAL AGREEMENT NO. 2 MCCLELLAND CONSULTING ENGINEERS, INC.
MANHOURS
TASK
PRE
TM
PE
CO
CLR
PLS
PC
GE
LT
FT
TOTAL
Project Management
Project Reports & Invoicing
24
12
4
40
Construction Contract Administration
42
88
60
190
Roadway
Pre -Construction Conference
3
3
1 3
3
1
13
Shop Drawing Reviews & Contractor Questions
4
16
16
2
38
Construction Phase Design Modifications
4
8
20
4
36
Survey Control
Maintenance of Project Survey Control Points
12
24
36
Project Inspection
Observation & Record keeping
24
56
96
1,200
24
1.400
Materials Testing
5
5
10
70
10
100
200
400
0
ES -SUPPLEMENTAL AGREEMENT NO. 2
106
188
205
1,203
105
12
24
10
100
200
2,153
LABOR COSTS
Category - Description
Rate
MH
Amount
PRE - Principle Engineer
$56.00
106
$5,936
M -Task Manager
$46.00
188
$8,648
PE - Project Engineer
$37.00
205
$7,585
CO - Construction Observer
$36.00
1,203
$43,308
CLR - Clerical
$20,00
105
$2,100
PLS - Registered Land Surveyor
$41.00
12
$492
PC - Survey Party Chief
$30,00
24
$720
GE - Geotechnicat Engineer
$46.00
10
$460
LT - Lab/Engineering Technician
$18.00
100
$1,800
FT - Field Technician
$24,00
200
$4,800
Subtotal
$75,849
Title II Multiplier 2.80
$212,377
Subtotal Labor Costs
$212,377
EXPENSES
ITEM
Quantity
Unit
Rate
Amount
Mileage (540 trips @ 1 miles)
540
Mile
0.58
$311
Concrete Cylinder Breaks (62 4" x8" Sets of 5)
310
Each
20.00
$6,200
Asphalt SG of Cores (14 Binder and 14 Surface Cores)
28
Each
35.00
$980
Proctor and Classification Testing of Select Fill Material
2
Each
300.00
$600
Nuclear Gauge Density Daily Usage Fee
170
Each
12.00
$2,040
Subtotal Expenses
$10,131
TOTAL COSTS - TITLE II SERVICES - SUPPLEMENTAL AGREEMENT NO. 2
$222,508
BASIS OF ESTIMATE
Description
Services for Construction Administrative Services:
dendums/ Inquiries/ Pre -Bid Meeting/ Bid Opening/ Bid Tabulation/ Evaluation & Recommendation/ Contract Document Prep/ NTP
Attend Project Meetings/ Write Reports &/or Minutes/ Address Site Issues/ Design Modifications/ Observe Construction.
Assumptions for Materials Testing:
10 trips for consulting/coordination related to subgrade of roadway and trail reconstruction
Density testing required for trail reconstruction, roadway fill/base materials, sidewalks and aprons, and also misc. sitework/utilities
Two (2) proctors will be required for the project select fill material
Reinforcing Bar Observation and most Proof Roll Observations will be conducted under Construction Observation services
2 sets of concrete cylinders being required for project elements (trail reconstruction, sidewalks and aprons, curb and gutter, bridge drilled piers, bridge columns, bridge pile caps and
abutments, bridge wing walls, bridge end walls, and bridge deck)
Continuous observation being required for installation of drilled piers and driven piles
shpalt testing/coring frequency to follow Standard City of Fayetteville guidelines
Attachment C
Supplemental Agreement No. 2
Job No. 040688
FAP. No. STPU-9142(39)
Sain Street Extension (Fayetteville) (S)
Date: Z - -ol b
WHEREAS, the City of Fayetteville, Arkansas and Burns & McDonnell Engineering Company,
Inc. entered into an Agreement for Engineering Services on March 15, 2016; and,
WHEREAS, Burns & McDonnell Engineering Company, Inc. ("Consultant") and McClelland
Consulting Engineers, Inc. ("Subconsultant") entered into a Subconsultant Agreement for
professional and related services on March 15, 2016; and,
WHEREAS, representatives of the City of Fayetteville, Arkansas requested work in addition to
that defined in the Agreement.
NOW THEREFORE, the following modifications will be made to the Subconsultant Agreement to
include the additional work requested:
MODIFICATIONS:
1) The "Contract Ceiling Price" (Section 3.2) is increased from $228,611 to $451,119.
2) The "Title I Services Ceiling Price" remains unchanged at $228,611.
3) The "Title II Multiplier" is established as 2.80 (FY 2018).
4) The "Title II Services Ceiling Price" is established as $222,508.
5) The fixed fee (Section 3.4) remains unchanged at $23,557.
6) The "Schedule of Salary Ranges" (Section 3.5.1) is revised to add the following Staff
Classification and expenses:
Staff Classification Low Rate per Hour High Rate per hour
Construction Observer $30.00 $40.00
Expenses Rate
Concrete Cylinder Breaks $20.00 per each
Asphalt Cores & Testing $35.00 per each
Proctor and Classification Testing of Fill $300.00 per each
Nuclear Gauge Density Usage Fee $12.00 per day
7) See Attachment A for modifications to the scope of work.
IN WITNESS WHEREOF, the parties execute this Supplemental Agreement No. 2, to be effective
upon the date set out above.
BURNS & MCDONNELL
ENGINEERING COMPANY, INC.
Steven Beam, P.E.
Business Manager
MCCLELLAND CONSULTING
ENGINEERS, INC.
Kevin Beaumont Date: 2020.11.02
12:41:22-06'00'
BY:
Kevin Beaumont
Vice President/ Dep't Head
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Paul Libertini
Submitted By
Burns & McDonnell Engineering
Company, Inc. Supplemental Agreement
City of Fayetteville Staff Review Form #4
2023-0473
Item ID
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
4/17/2023 ENGINEERING (621)
Submitted Date Division / Department
Action Recommendation:
For the Mayor's Signature - Supplemental Agreement #4 to the Contract with Burns & McDonnell Engineering
Company, Inc. in an amount not to exceed $49,846.00 for Professional Services associated with the construction of
the Sain Street Extension Project.
Budget Impact:
4470.800.8835-5809.00
4602.800.7213-5809.00
Sales Tax Capital Improvement
Streets Project 2019 Bonds
Account Number Fund
06035.7213 Sain Street Ext Const (2019 Bond Project)
46020.7213 Sain St. Extension (2019 Bonds)
Project Number
Budgeted Item? Yes
Does item have a direct cost? Yes
Is a Budget Adjustment attached? No
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 273,812.00
$ 64,105.00
$ 209,707.00
$ 49,846.00
159,86:
V20221130
Purchase Order Number: 2019-00000449 Previous Ordinance or Resolution # 64-16, 114-19, 305-20
Change Order Number: 4
Original Contract Number: 2408
Comments:
Approval Date:
04/19/2023
CITY OF
FAYETTEVILLE
ARKANSAS
TO: Lioneld Jordan, Mayor
THRU: Susan Norton, Chief of Staff
Chris Brown, Public Works Director
FROM: Paul Libertini, Staff Engineer
DATE: April 17, 2023
STAFF MEMO
SUBJECT: Mayor's Signature — Supplemental Agreement #4 — Burns & McDonnell Eng.
Sain Street Extension Construction Project
RECOMMENDATION:
Staff recommends that the Mayor sign Supplemental Agreement #4 which will increase the
contract amount by +$49,846.
BACKGROUND:
On December 1, 2020, Burns & McDonnell Engineering Company was hired by the City to provide
construction management services for the construction of the Sain Street Extension project. Like
many other projects, Sain Street has been plagued with material shortages, labor shortages, utility
relocation delays, archeological monitoring delays, design modifications/revisions of the
roundabout and Hemlock Avenue as well as delays incurred with working with the adjacent
Lindsey development. The Certificate of Substantial Completion was issued on November 16,
2022. The Ribbon Cutting Ceremony was held the next day after which the roadway was open to
traffic. The project is now essentially complete, and this Supplemental Agreement is part of the
final documents.
DISCUSSION:
This Supplement Agreement will cover costs associated with additional construction inspection,
construction management and design services related to delays for the above -mentioned items.
This also covers the design of a mid -block refuge island for a Mud Creek Trail crossing, revisions
to the stormwater system affected by the Lindsey apartment complex, and alignment modifications
to Hemlock Avenue, bus stops and driveways to be in compliance with the standards for the
University of Arkansas for its Uptown Campus.
BUDGET/STAFF IMPACT:
This change order will be paid from the contingency funds set aside for this project. However, 80%
of this amount or $39,876.80 will be reimbursed by ARDOT using federal -aid funding. The City's
match of 20% will be $9,969.20
Attachments:
Supplemental Agreement #4
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Supplemental Agreement No. 4
Job No. 040688
FAP. No. STPU-9142(39)
Sain Street Extension (Fayetteville) (S)
Date: 04/19/2023
WHEREAS, the City of Fayetteville, Arkansas and Burns & McDonnell Engineering
Company, Inc. entered into an Agreement for Engineering Services on March 15, 2016;
and,
WHEREAS, representatives of the City of Fayetteville, Arkansas requested work in
addition to that defined in the Agreement.
NOW THEREFORE, the following modifications will be made to the Agreement to
include the additional work requested:
MODIFICATIONS
1) The "Contract Ceiling Price" (Section 1.2) is increased from $970,968 to
$1,020,814.
2) The "Title I Services Ceiling Price" (Section 1.12) remains unchanged at
$608,134.
3) The "Title II Services Ceiling Price" (Section 1.15) is increased from $362,834 to
$412,680.
4) The fixed fee (Section 3.4) remains unchanged at $37,321.
5) See Attachment A for modifications to the scope of work.
6) See Attachment B for modifications to Appendix A - Justification of fees and
costs
7) See Attachment C for Subconsultant Agreement with McClelland Consulting
Engineers, Inc.
IN WITNESS WHEREOF, the parties execute this Supplemental Agreement No. 4, to be
effective upon the date set out above.
BURNS & MCDONNELL
ENGINEERING COMPANY, INC.
BY:_ _ �r--
Steven Beam, P.E.
Business Manager
CITY OF FAYETTEVILLE,
ARKANS S
C' Lioneld Joudan
Mayor j
Attachment A
SCOPE OF WORK MODIFICATIONS
Supplemental Agreement No. 4
Job No. 040688
FAP. No. STPU-9142(39)
Sain Street Extension (Fayetteville) (S)
The City of Fayetteville (City), in cooperation with the Arkansas Department of
Transportation (ARDOT), formerly known as the Arkansas State Highway and
Transportation Department (AHTD), and the Federal Highway Administration (FHWA),
engaged Burns & McDonnell Engineering Company, Inc. to provide engineering services
for the extension of Sain Street in Fayetteville, Arkansas. Section 7 of the Agreement for
Engineering Services set forth the scope of services to be performed.
The following Title II Services are now being added to or modified in the Scope of Work.
CONSTRUCTION MANAGEMENT AND ADMINISTRATION
A. GENERAL
Construction Schedule is being extended through end of November 2022.
B. CONSTRUCTION OBSERVATION
Construction Observation services are increasing due to schedule extension and
observation of the additional design changes.
DESIGN CHANGES DURING CONSTRUCTION
The following design changes were directed by the City during construction:
• Addition of a mid -block refuge island east of Mud Creek
• Modifications to Hemlock approaching the roundabout to address UA request for
changes.
• Revisions to the stormwater drainage system design in order to account for
proposed apartment complex development adjacent to the project.
Attachment A — Scope of Work Modifications Supplemental Agreement No. 4
Attachment B - Justification of Costs and Fees - SA 4
April 5, 2023
Job 040688 Sain Street Extension (Fayetteville) (S)
Washington County
TOTAL PROJECT SUMMARY SUPPLEMENTAL AGREEMENT NO. 4
TITLE I SERVICES
HOURS
SALARY
FEE
EXPENSES
TOTAL
PROJECT MANAGEMENT
143
$22,395
$2,687
$0
$25,082
PM - SUPPLEMENTAL AGREEMENT NO. 1
32
$5,772
$693
$0
$6,465
ENVIRONMENTAL CLEARANCE DOCUMENTATION
240
$31,143
$3,737
$3,268
$38,148
INTERCHANGE JUSTIFICATION REPORT
148
$18,728
$2,247
$6,300
$27,275
TRAFFIC DESIGN & PLANS
186
$23,478
$2,817
$8,909
$35,204
TRAFFIC - SUPPLEMENTAL AGREEMENT NO. 1
48
$5,531
$664
$0
$6,195
ROADWAY DESIGN & PLANS
360
$46,174
$5,541
$340
$52,055
BRIDGE DESIGN & PLANS
1,188
$151.357
$18,163
$264
$169,784
BRIDGE - SUPPLEMENTAL AGREEMENT NO. 1
52
$6,433
$772
$0
$7,205
ORIGINAL SUBTOTAL TITLE 1
2,265
$293,275
$35,192
$19,081
$347,548
REVISED SUBTOTAL TITLE I (SA NO. 1)
2,397
$311,011
$37,321
$19,081
$367,413
SUBCONSULTANTS TITLE I
McClelland Consulting Engineers, Inc.
2,054
$169,046
$20,282
$8,709
$198,037
MCE Supplemental Agreeement No. 1
316
$27,289
$3,275
$10
$30,574
Harbor Environmental, Inc.
123
$9,958
$1,195
$957
$12,110
SUBTOTAL SUBCONSULTANTS TITLE 1
439
$37,247
1 $4,470
1 $967
$240,721
REVISED TOTAL TITLE I SA NO. 1
2,836
$348,258
1 $41,791
1 $20,048
1 $608,134
TITLE II SERVICES SA NO. 2
492
$71,003
$575
$71,578
TITLE II SERVICES SA NO. 3
315
1 $34,268
1
1 $11,4501
$45,71s
SUBCONSULTANTS TITLE II (SA NO. 4)
McClelland Consulting Engineers, Inc.
2,153
$212,377
$10,131
$222,508
McClelland Consulting Engineers, Inc. - Supplemental Agreement No. 3
246
$23,030
$0
$23,030
McClelland Consulting Engineers, Inc. - Supplemental Agreement No. 4
464
$49,846
$0
$49,846
ORGINAL TOTAL TITLE II SA NO. 3
3,206
1 $340,678
1
1 $22,156
$362,834
TOTAL TITLE II SA NO. 4
3,670
1 $390,524
1
$22,156
$412,680
ORIGINAL TOTAL PROJECT SA NO. 3
6,042
$688,936
$41,791
$42,204
$970,968
REVISED TOTAL PROJECT SA NO. 4
6,506
$738,782
$41,791
$42,204
$1,020,814
Attachment B - Justification of Costs and Fees - SA 4
April 5, 2023
Job 040688 Sain Street Extension (Fayetteville) (S)
Washington County
TITLE II SERVICES - SUPPLEMENTAL AGREEMENT NO. 4 MCCLELLAND CONSULTING ENGINEERS, INC.
MANHOURS
TASK
PRE
TM
PE
CO
TECH
PLS
PC
GE
CD
DRAFT
TOTAL
Project Management
Construction Contract Administration
7
15
116
138
Design Changes During Construction
Design & Coordination Mid -Block Refuge
1
3
32
36
Hemlock Tie -In
9
12
40
61
Lindsey Development Storm Drainage Rework
3
4
34
41
Construction Observation
Additional Construction Observation
2
8
16
162
188
TOTAL MH -TITLE II - SA NO. 3
22
42
238
162
0
0
0
0
0
0
464
LABOR COSTS
Category - Description
Rate
MH
Amount
PRE - Principle Engineer
$56.00
22
$1,232
TM - Task Manager
$46.00
42
$1,932
PE - Project Engineer
$37.00
238
$8,806
CO - Construction Observer
$36.00
162
$5,832
TECH - Technician
$34.50
0
$0
PLS - Registered Land Surveyor
$41.00
0
$0
PC - Survey Party Chief
$30.00
0
$0
GE - Geotechnical Engineer
$46.00
0
$0
CD - Chief Draftsman
$26.44
0
$0
DRAFT - Draftsman
$18.27
0
$0
Subtotal
$17,802
Title II Multiplier 2.80
$49,846
Subtotal Labor Costs
1 $49,846
EXPENSES
ITEM
Quantity
Unit
Rate
Amount
Mileage (540 trips @ 1 miles)
Mile
0.58
$0
Concrete Cylinder Breaks (62 4"x8" Sets of 5)
Each
20.00
$0
Asphalt SG of Cores (14 Binder and 14 Surface Cores)
Each
35.00
$0
Proctor and Classification Testing of Select Fill Material
Each
300.00
$0
Nuclear Gauge Density Daily Usage Fee
Each
1 12.00
$0
Subtotal Expenses
$0
TOTAL COSTS - TITLE II SERVICES - SUPPLEMENTAL AGREEMENT NO. 4
$49,846
BASIS OF ESTIMATE
Description
Construction Contract Administration:
Addendums/ ESI's/ RFI's/ Attend Project Meetings/ Meeting Agendas/ Minutes/ Prepare Additional Pay Applications associated with the design changes and extension of time.
Design Change during Construction
Design Revisions & Coordination ref. Mid -Block Refuge
Revisions to Alignment and Length of Hemlock tie-in, including design changes as a result of adding mini -roundabout
Coordination and rework of storm drainage to accommodate the Lindsey development at new mini -roundabout
Construction Observation
Provide ongoing Construction Observation for project for the seven (7) months added to Contract Time
Supplemental Agreement No. 4
Job No. 040688
FAP. No. STPU-9142(39)
Sain Street Extension (Fayetteville) (S)
Date:
WHEREAS, the City of Fayetteville, Arkansas and Burns & McDonnell Engineering Company,
Inc. entered into an Agreement for Engineering Services on March 15, 2016; and,
WHEREAS, Burns & McDonnell Engineering Company, Inc. ("Consultant') and McClelland
Consulting Engineers, Inc. ("Subconsultant') entered into a Subconsultant Agreement for
professional and related services on March 15, 2016; and,
WHEREAS, representatives of the City of Fayetteville, Arkansas requested work in addition to
that defined in the Agreement.
NOW THEREFORE, the following modifications will be made to the Subconsultant Agreement to
include the additional work requested:
MODIFICATIONS:
1) The "Contract Ceiling Price" (Section 3.2) is increased from $474,149 to $523,995.
2) The "Title I Services Ceiling Price" remains unchanged at $228,611.
3) The "Title II Services Ceiling Price" is increased from $245,538 to $295,384.
4) The fixed fee (Section 3.4) remains unchanged at $23,557.
5) See Attachment A for modifications to the scope of work.
IN WITNESS WHEREOF, the parties execute this Supplemental Agreement No. 4, to be effective
upon the date set out above.
BURNS & MCDONNELL
ENGINEERING COMPANY, INC
BY:
Steven Beam, P.E.
Business Manager
MCCLELLAND CONSULTING
ENGINEERS, I C.
BY:
Daniel Barnes, P.E.
President -Fayetteville