HomeMy WebLinkAboutOrdinance 6383113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Ordinance: 6383
File Number: 2020-0991
2021 SEVEN HILLS HOMELESS CENTER FUNDING:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING AND APPROVE A CONTRACT WITH SEVEN HILLS HOMELESS CENTER IN
THE AMOUNT OF $113,400.00 FOR SERVICES TO HOMELESS AND NEEDY RESIDENTS
IN FAYETTEVILLE IN 2021
WHEREAS, the Board of Directors of Seven Hills has operated a day time facility to serve numerous
homeless and needy Fayetteville residents for over 18 years relying upon the support of several local
churches, charities and charitable persons, as well as some governmental support (for veterans, etc.);
and
WHEREAS, the Fayetteville City Council approved a funding request for the 2021 fiscal year to
maintain the operations of the Seven Hills day center and, although funding for the center by donors
has improved, a shortfall still exists that jeopardizes its ability to continue to offer vital services to
Fayetteville's homeless residents; and
WHEREAS, if Seven Hills could no longer operate its Walker Family Residential Community
transitional housing facility, currently housed citizens might become homeless again and have to live on
the streets or in the woods; and
WHEREAS, if Seven Hills could no longer operate its day time facility, the large number of homeless
residents who depend upon this facility for showers and washing, hot food, a warm place to stay
during the day, as well as access to a telephone and other job assistance services could not find such
comparable services elsewhere; and
WHEREAS, the facilities and services provided by Seven Hills are required to be continued and
Page 1 Printed on 1212120
Ordinance. 6383
File Number: 2020-0991
should continue to be supported by the City in order to prevent our homeless and needy residents from
suffering undue hardship and deprivation.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of City of Fayetteville, Arkansas hereby determines an exceptional
situation exists in which competitive bidding is deemed not feasible or practical and therefore waives
the requirements of formal competitive bidding and approves a contract between the City of
Fayetteville, Arkansas and Seven Hills Homeless Center in the amount of $113,400.00 for services to
homeless and needy Fayetteville residents and authorizes Mayor Jordan to sign this contract.
PASSED and APPROVED on 12/1/2020
Attest:
Kara Paxton, City Clerk Treasurer '�qY�r •• o:
Page 2 Printed on 1212120
City of Fayetteville, Arkansas 113West Mountain Street
Fayetteville, AR 72701
—� (479) 575-8323
i
Text File
File Number: 2020-0991
Agenda Date: 12/1/2020 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Ordinance
Agenda Number: C 5
2021 SEVEN HILLS HOMELESS CENTER FUNDING:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND
APPROVE A CONTRACT WITH SEVEN HILLS HOMELESS CENTER IN THE AMOUNT OF
$113,400.00 FOR SERVICES TO HOMELESS AND NEEDY RESIDENTS IN FAYETTEVILLE IN
2021
WHEREAS, the Board of Directors of Seven Hills has operated a day time facility to serve numerous
homeless and needy Fayetteville residents for over 18 years relying upon the support of several local churches,
charities and charitable persons, as well as some governmental support (for veterans, etc.); and
WHEREAS, the Fayetteville City Council approved a funding request for the 2021 fiscal year to maintain the
operations of the Seven Hills day center and, although funding for the center by donors has improved, a
shortfall still exists that jeopardizes its ability to continue to offer vital services to Fayetteville's homeless
residents; and
WHEREAS, if Seven Hills could no longer operate its Walker Family Residential Community transitional
housing facility, currently housed citizens might become homeless again and have to live on the streets or in the
woods; and
WHEREAS, if Seven Hills could no longer operate its day time facility, the large number of homeless residents
who depend upon this facility for showers and washing, hot food, a warm place to stay during the day, as well
as access to a telephone and other job assistance services could not find such comparable services elsewhere;
and
WHEREAS, the facilities and services provided by Seven Hills are required to be continued and should
continue to be supported by the City in order to prevent our homeless and needy residents from suffering undue
hardship and deprivation.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of City of Fayetteville, Arkansas hereby determines an exceptional situation
exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of
City ofFayeNevige, Arkansas page 1 Printed on 121212020
File Number. 2020-0991
formal competitive bidding and approves a contract between the City of Fayetteville, Arkansas and Seven Hills
Homeless Center in the amount of $113,400.00 for services to homeless and needy Fayetteville residents and
authorizes Mayor Jordan to sign this contract.
City of Fayetteville, Arkansas page 2 Printed on 121212020
City of Fayetteville Staff Review Form
2020-0991
Legistar File ID
12/1/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Paul Becker 11/4/2020 CHIEF FINANCIAL OFFICER (110)
Submitted By Submitted Date Division / Department
Action Recommendation:
An ordinance to waive competitive bidding, to approve a monthly funding agreement with Seven Hills Homeless
Center contingent on satisfactory contractual performance for the period of January 1, 2021 through December 31,
2021
Budget Impact:
1010.090.6600-5721.00
Account Number
Project Number
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget
Fund
Project Title
$ 113,400.00
$ 113,400.00
$ 113,400.00
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number: 2020-04
Comments:
Approval Date:
CITY OF
.FAYETTEVILLE
PF ARKANSAS
MEETING OF DECEMBER 1, 2020
CITY COUNCIL MEMO
TO: Mayor Jordan, and Members of the City Council
THRU: Susan Norton, Chief of Staff
FROM: Paul A Becker, Chief Financial Officer
DATE: November 4, 2020
SUBJECT: Seven Hills Homeless Center 2021 Funding
RECOMMENDATION:
To approve a monthly funding agreement with Seven Hills Homeless Center contingent
on satisfactory contractual performance for the period of January 1, 2021 through
December 31, 2021.
BACKGROUND:
The Seven Hills Homeless Center has provided services to homeless and needy
residents in Fayetteville for over 18 years. Seven Hills is a not for profit organization that
has relied almost exclusively on private donations for operational funding during that
period.
In the 2021 budget, the City Council has been asked to approve funding for the 2021
fiscal year to maintain the operations of the day center by Seven Hills in the amount of
$113,400. Although funding for the center by generous donors has improved, a shortfall
still exists.
The contractual amount would be paid in monthly disbursements of $9,450 each month
beginning in January 2021. Attached is a contract for services with Seven Hills.
BUDGET/STAFF IMPACT:
This contract is contingent on funding approval by the City Council.
Attachments:
1. Contract with Seven Hills
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CONTRACT
THIS CONTRACT is made by and between the City of Fayetteville, Arkansas
(hereinafter "City") and Seven Hills Homeless Center, which is an Arkansas
nonprofit corporation which filed its corporate documents with the Secretary of
State in 2001 (hereinafter "Seven Hills") on this 1 st day of December 2020.
Whereas, the Board of Directors of Seven Hills has operated a daytime facility to
serve numerous homeless and needy Fayetteville residents for over 18 years
relying upon the support of several local churches, charities and charitable persons,
as well as some governmental support (for veterans, etc.); and
Whereas, the Fayetteville City Council has approved a funding request for the
2021 fiscal year to maintain the operations of the Seven Hills day center. Although
funding for the center by donors has improved, a shortfall still exists to continue to
offer vital services to Fayetteville's homeless residents; and
Whereas, if Seven Hills could no longer operate its Walker Family Residential
Community transitional housing facility, currently housed citizens might become
homeless again and have to live on the streets or in the woods; and
Whereas, if Seven Hills could no longer operate its day time facility, the large
number of homeless residents who depend upon this facility for showers and
washing, hot food, a warm place to stay during the day, as well as access to a
telephone and other job assistance services could not find such comparable
services elsewhere; and
Whereas, the facilities and services provided by Seven Hills are required to be
continued and should continue to be supported by the City in order to prevent our
homeless and needy residents from suffering undue hardship and deprivation.
NOW, THEREFORE, The City of Fayetteville and the Board of Directors of
Seven Hills Homeless Center agree as follows:
1. The term of this contract shall be January 1, 2021 until December 31, 2021
unless ended earlier by the City for failure of Seven Hills to comply with all
provisions and requirements of this contract.
2. Seven Hills Homeless Center agrees to and shall provide all necessary
personnel, supplies, utilities and maintenance of its facility to serve all
Fayetteville's needy homeless residents who are utilizing and will continue
to need to utilize the daytime facility. Seven Hills agrees to continue to offer
all programs and services which Seven Hills has been normally supplying in
the past in its daytime facility.
3. Seven Hills Homeless Center further agrees to and shall provide all
necessary personnel, supplies, utilities and maintenance of the Walker
Family Residential Community transitional facility to serve the transitional
housing occupants. Seven Hills is authorized to use some of the City revenue
for these purposes where appropriately authorized by the earlier agreement
between the City and Seven Hills. Seven Hills agrees to continue to offer all
programs and services to these Fayetteville transitional housing tenants as it
has normally been providing in the past.
4. Seven Hills Homeless Center further agrees to make diligent efforts to
regain its financial footing by increasing its revenues and/or reducing its
expenses so Seven Hills Homeless Center can once again pay all of its own
bills and will not need further financial support from the City of Fayetteville.
5. Seven Hills Homeless Center further agrees to make a report to the Mayor
on its financial status on a monthly basis. Seven Hills also agrees to present
any other report as requested by the Mayor or City Council.
6. The City of Fayetteville agrees to pay the sum of NINE THOUSAND
FOUR HUNDRED FIFTY ($9,450.00) on the first Wednesday of each
month beginning in January while this contract is effective as long as the
Finance Director and the City Administration are satisfied that Seven Hills is
satisfactorily complying with all terms and conditions of this contract.
IN WITNESS WHEREOF, the parties hereto have caused their signatures
to be set by their authorized representatives effective the date signed by the Mayor
after approval by the Fayetteville City Council.
SEVEN HILLS HOMELESS
CENTER
':?air
ye dy
of the Seven Hills Homeless
Center Board
Jessica Andrews, CEO
CITY OF FAYETTEVILLE,
ARKANSAS
�1oz1it
Date: —_T Uate:
ATTEST:
0,E R K
��`C�`• • C I T y • •�F`9'.�
Kara Paxton
City Clerk/Treasurer
�',�y �'��gNSAS , • �:
COVO��`�.
iii
NORTHWEST ARKANSAS
Democrat (gazette
P 0.BOX IEO7 FA1ET'E:1LL E.A^r..27 1• 79!42.1700•'Ag 74-69=-111a• ..::V,'"IP,'r'D3 C"'a
AFFIDAVIT OF PUBLICATION
I, Brittany Smith,do solemnly swear that I am the Accounting Legal Clerk of the Northwest Arkansas
Democrat-Gazette,a daily newspaper printed and published in said County, State of Arkansas; that I was so
related to this publication at and during the publication of the annexed legal advertisement
the matter of: Notice pending in the Court, in said County, and at the dates of
the several publications of said advertisement stated below, Ordinance:6383 suffering undue hardship and
and that during said periods and at said dates,said newspaper File
2020-0991 SEVEN HILLS
HOMELESS NOW,THEREFORE,BE IT
was printed and had a bona fide circulation in said County; CENTER FUNDING: ORDAINED BY THE CITY
that said newspaper had been regularly printed and published AN ORDINANCE TO WAIVE COUNCIL OF THE CITY OF
THE REQUIREMENTS OF FAYETTEVILLE,ARKANSAS:
in said County,and had a bona fide circulation therein for the FORMAL COMPETITIVE Section I:That the City Council of
period of one month before the date of the first publication of BIDDING AND APPROVE A City of Fayetteville,Arkansas
said advertisement; and that said advertisement was ublished CONTRACTILLS HOMELESSWIEH SEVENCEN hereby determines an exceptionalom
p HILLS CENTER situation exists in which competitive
in the regular daily issues of said newspaper as stated below. IN THE AMOUNT OF bidding is deemed not feasible or
$113,400.00 FOR SERVICES practical and therefore waives the
TO HOMELESS AND NEEDY requirements of formal competitive
RESIDENTS IN FAYETTEVILLE bidding and approves a contract
City of Fayetteville IN 2021 between the City of Fayetteville,
Ord 6383 WHEREAS,the Board of Directors Arkansas and Seven Hills Homeless
of Seven Hills has operated a day Center in the amount of S113,400.00
time facility to serve numerous for services to homeless and needy
homeless and needy Fayetteville Fayetteville residents and authorizes
residents for over 18 years relying Mayor Jordan to sign this contract.
Was inserted in the Regular Edition on: upon the support of several local PASSED and APPROVED on
churches,charities and charitable 12/1/2020
December 6, 2020 persons, as well as some Approved:
governmental support (for Lioneld Jordan,Mayor
Publication Charges: $176.32 veterans, etc.);and Attest:
g WHEREAS,the Fayetteville City Kara Paxton,City Clerk Treasurer
Council approved a funding request 75355409 Dec 6,2020
for the 2021 fiscal year to maintain
the operations of the Seven Hills
Z day center and,although funding
Slat- for the center by donors has
Brittany Smith improved,a shortfall still exists that
jeopardizes its ability to continue to
offer vital services to Fayetteville's
Subscribed and sworn to before me homeless residents;and
This i day of Dec.2, 2020. WHEREAS,if Seven Hills could
no longer operate its Walker
Family Residential Community
transitional housing facility,
currently housed citizens might
become homeless again and have to
live on the streets or in the woods;
and
0 t '/ WHEREAS,if Seven Hills could
Notary Public '41 / no longer operate its day time
�p� �6 2 facility,the large number of
My Commission Expires: Z �0 UZ -,i-tS eta homeless residents who depend
--'‘,S.<00* 20 upon this facility for showers and
"-s-ysv�\tl�e�.aON/ washing, hot food, a warm place
ACRI� c�1:s.• / to stay during the day,as well as
�P r access to a telephone and other job
��C�Q �a.r assistance services could not find
.�� , > such comparable services
P' elsewhere;and
**NOTE** Please do not pay from` WHEREAS, the facilities and
Invoice will be sent. services provided by Seven Hills
are required to be continued and
should continue to be supported by
the City in order to prevent our
homeless and needy residents from