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HomeMy WebLinkAboutOrdinance 6383113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Ordinance: 6383 File Number: 2020-0991 2021 SEVEN HILLS HOMELESS CENTER FUNDING: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVE A CONTRACT WITH SEVEN HILLS HOMELESS CENTER IN THE AMOUNT OF $113,400.00 FOR SERVICES TO HOMELESS AND NEEDY RESIDENTS IN FAYETTEVILLE IN 2021 WHEREAS, the Board of Directors of Seven Hills has operated a day time facility to serve numerous homeless and needy Fayetteville residents for over 18 years relying upon the support of several local churches, charities and charitable persons, as well as some governmental support (for veterans, etc.); and WHEREAS, the Fayetteville City Council approved a funding request for the 2021 fiscal year to maintain the operations of the Seven Hills day center and, although funding for the center by donors has improved, a shortfall still exists that jeopardizes its ability to continue to offer vital services to Fayetteville's homeless residents; and WHEREAS, if Seven Hills could no longer operate its Walker Family Residential Community transitional housing facility, currently housed citizens might become homeless again and have to live on the streets or in the woods; and WHEREAS, if Seven Hills could no longer operate its day time facility, the large number of homeless residents who depend upon this facility for showers and washing, hot food, a warm place to stay during the day, as well as access to a telephone and other job assistance services could not find such comparable services elsewhere; and WHEREAS, the facilities and services provided by Seven Hills are required to be continued and Page 1 Printed on 1212120 Ordinance. 6383 File Number: 2020-0991 should continue to be supported by the City in order to prevent our homeless and needy residents from suffering undue hardship and deprivation. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of City of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and approves a contract between the City of Fayetteville, Arkansas and Seven Hills Homeless Center in the amount of $113,400.00 for services to homeless and needy Fayetteville residents and authorizes Mayor Jordan to sign this contract. PASSED and APPROVED on 12/1/2020 Attest: Kara Paxton, City Clerk Treasurer '�qY�r •• o: Page 2 Printed on 1212120 City of Fayetteville, Arkansas 113West Mountain Street Fayetteville, AR 72701 —� (479) 575-8323 i Text File File Number: 2020-0991 Agenda Date: 12/1/2020 Version: 1 Status: Passed In Control: City Council Meeting File Type: Ordinance Agenda Number: C 5 2021 SEVEN HILLS HOMELESS CENTER FUNDING: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVE A CONTRACT WITH SEVEN HILLS HOMELESS CENTER IN THE AMOUNT OF $113,400.00 FOR SERVICES TO HOMELESS AND NEEDY RESIDENTS IN FAYETTEVILLE IN 2021 WHEREAS, the Board of Directors of Seven Hills has operated a day time facility to serve numerous homeless and needy Fayetteville residents for over 18 years relying upon the support of several local churches, charities and charitable persons, as well as some governmental support (for veterans, etc.); and WHEREAS, the Fayetteville City Council approved a funding request for the 2021 fiscal year to maintain the operations of the Seven Hills day center and, although funding for the center by donors has improved, a shortfall still exists that jeopardizes its ability to continue to offer vital services to Fayetteville's homeless residents; and WHEREAS, if Seven Hills could no longer operate its Walker Family Residential Community transitional housing facility, currently housed citizens might become homeless again and have to live on the streets or in the woods; and WHEREAS, if Seven Hills could no longer operate its day time facility, the large number of homeless residents who depend upon this facility for showers and washing, hot food, a warm place to stay during the day, as well as access to a telephone and other job assistance services could not find such comparable services elsewhere; and WHEREAS, the facilities and services provided by Seven Hills are required to be continued and should continue to be supported by the City in order to prevent our homeless and needy residents from suffering undue hardship and deprivation. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of City of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of City ofFayeNevige, Arkansas page 1 Printed on 121212020 File Number. 2020-0991 formal competitive bidding and approves a contract between the City of Fayetteville, Arkansas and Seven Hills Homeless Center in the amount of $113,400.00 for services to homeless and needy Fayetteville residents and authorizes Mayor Jordan to sign this contract. City of Fayetteville, Arkansas page 2 Printed on 121212020 City of Fayetteville Staff Review Form 2020-0991 Legistar File ID 12/1/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Paul Becker 11/4/2020 CHIEF FINANCIAL OFFICER (110) Submitted By Submitted Date Division / Department Action Recommendation: An ordinance to waive competitive bidding, to approve a monthly funding agreement with Seven Hills Homeless Center contingent on satisfactory contractual performance for the period of January 1, 2021 through December 31, 2021 Budget Impact: 1010.090.6600-5721.00 Account Number Project Number Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget Fund Project Title $ 113,400.00 $ 113,400.00 $ 113,400.00 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: 2020-04 Comments: Approval Date: CITY OF .FAYETTEVILLE PF ARKANSAS MEETING OF DECEMBER 1, 2020 CITY COUNCIL MEMO TO: Mayor Jordan, and Members of the City Council THRU: Susan Norton, Chief of Staff FROM: Paul A Becker, Chief Financial Officer DATE: November 4, 2020 SUBJECT: Seven Hills Homeless Center 2021 Funding RECOMMENDATION: To approve a monthly funding agreement with Seven Hills Homeless Center contingent on satisfactory contractual performance for the period of January 1, 2021 through December 31, 2021. BACKGROUND: The Seven Hills Homeless Center has provided services to homeless and needy residents in Fayetteville for over 18 years. Seven Hills is a not for profit organization that has relied almost exclusively on private donations for operational funding during that period. In the 2021 budget, the City Council has been asked to approve funding for the 2021 fiscal year to maintain the operations of the day center by Seven Hills in the amount of $113,400. Although funding for the center by generous donors has improved, a shortfall still exists. The contractual amount would be paid in monthly disbursements of $9,450 each month beginning in January 2021. Attached is a contract for services with Seven Hills. BUDGET/STAFF IMPACT: This contract is contingent on funding approval by the City Council. Attachments: 1. Contract with Seven Hills Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CONTRACT THIS CONTRACT is made by and between the City of Fayetteville, Arkansas (hereinafter "City") and Seven Hills Homeless Center, which is an Arkansas nonprofit corporation which filed its corporate documents with the Secretary of State in 2001 (hereinafter "Seven Hills") on this 1 st day of December 2020. Whereas, the Board of Directors of Seven Hills has operated a daytime facility to serve numerous homeless and needy Fayetteville residents for over 18 years relying upon the support of several local churches, charities and charitable persons, as well as some governmental support (for veterans, etc.); and Whereas, the Fayetteville City Council has approved a funding request for the 2021 fiscal year to maintain the operations of the Seven Hills day center. Although funding for the center by donors has improved, a shortfall still exists to continue to offer vital services to Fayetteville's homeless residents; and Whereas, if Seven Hills could no longer operate its Walker Family Residential Community transitional housing facility, currently housed citizens might become homeless again and have to live on the streets or in the woods; and Whereas, if Seven Hills could no longer operate its day time facility, the large number of homeless residents who depend upon this facility for showers and washing, hot food, a warm place to stay during the day, as well as access to a telephone and other job assistance services could not find such comparable services elsewhere; and Whereas, the facilities and services provided by Seven Hills are required to be continued and should continue to be supported by the City in order to prevent our homeless and needy residents from suffering undue hardship and deprivation. NOW, THEREFORE, The City of Fayetteville and the Board of Directors of Seven Hills Homeless Center agree as follows: 1. The term of this contract shall be January 1, 2021 until December 31, 2021 unless ended earlier by the City for failure of Seven Hills to comply with all provisions and requirements of this contract. 2. Seven Hills Homeless Center agrees to and shall provide all necessary personnel, supplies, utilities and maintenance of its facility to serve all Fayetteville's needy homeless residents who are utilizing and will continue to need to utilize the daytime facility. Seven Hills agrees to continue to offer all programs and services which Seven Hills has been normally supplying in the past in its daytime facility. 3. Seven Hills Homeless Center further agrees to and shall provide all necessary personnel, supplies, utilities and maintenance of the Walker Family Residential Community transitional facility to serve the transitional housing occupants. Seven Hills is authorized to use some of the City revenue for these purposes where appropriately authorized by the earlier agreement between the City and Seven Hills. Seven Hills agrees to continue to offer all programs and services to these Fayetteville transitional housing tenants as it has normally been providing in the past. 4. Seven Hills Homeless Center further agrees to make diligent efforts to regain its financial footing by increasing its revenues and/or reducing its expenses so Seven Hills Homeless Center can once again pay all of its own bills and will not need further financial support from the City of Fayetteville. 5. Seven Hills Homeless Center further agrees to make a report to the Mayor on its financial status on a monthly basis. Seven Hills also agrees to present any other report as requested by the Mayor or City Council. 6. The City of Fayetteville agrees to pay the sum of NINE THOUSAND FOUR HUNDRED FIFTY ($9,450.00) on the first Wednesday of each month beginning in January while this contract is effective as long as the Finance Director and the City Administration are satisfied that Seven Hills is satisfactorily complying with all terms and conditions of this contract. IN WITNESS WHEREOF, the parties hereto have caused their signatures to be set by their authorized representatives effective the date signed by the Mayor after approval by the Fayetteville City Council. SEVEN HILLS HOMELESS CENTER ':?air ye dy of the Seven Hills Homeless Center Board Jessica Andrews, CEO CITY OF FAYETTEVILLE, ARKANSAS �1oz1it Date: —_T Uate: ATTEST: 0,E R K ��`C�`• • C I T y • •�F`9'.� Kara Paxton City Clerk/Treasurer �',�y �'��gNSAS , • �: COVO��`�. iii NORTHWEST ARKANSAS Democrat (gazette P 0.BOX IEO7 FA1ET'E:1LL E.A^r..27 1• 79!42.1700•'Ag 74-69=-111a• ..::V,'"IP,'r'D3 C"'a AFFIDAVIT OF PUBLICATION I, Brittany Smith,do solemnly swear that I am the Accounting Legal Clerk of the Northwest Arkansas Democrat-Gazette,a daily newspaper printed and published in said County, State of Arkansas; that I was so related to this publication at and during the publication of the annexed legal advertisement the matter of: Notice pending in the Court, in said County, and at the dates of the several publications of said advertisement stated below, Ordinance:6383 suffering undue hardship and and that during said periods and at said dates,said newspaper File 2020-0991 SEVEN HILLS HOMELESS NOW,THEREFORE,BE IT was printed and had a bona fide circulation in said County; CENTER FUNDING: ORDAINED BY THE CITY that said newspaper had been regularly printed and published AN ORDINANCE TO WAIVE COUNCIL OF THE CITY OF THE REQUIREMENTS OF FAYETTEVILLE,ARKANSAS: in said County,and had a bona fide circulation therein for the FORMAL COMPETITIVE Section I:That the City Council of period of one month before the date of the first publication of BIDDING AND APPROVE A City of Fayetteville,Arkansas said advertisement; and that said advertisement was ublished CONTRACTILLS HOMELESSWIEH SEVENCEN hereby determines an exceptionalom p HILLS CENTER situation exists in which competitive in the regular daily issues of said newspaper as stated below. IN THE AMOUNT OF bidding is deemed not feasible or $113,400.00 FOR SERVICES practical and therefore waives the TO HOMELESS AND NEEDY requirements of formal competitive RESIDENTS IN FAYETTEVILLE bidding and approves a contract City of Fayetteville IN 2021 between the City of Fayetteville, Ord 6383 WHEREAS,the Board of Directors Arkansas and Seven Hills Homeless of Seven Hills has operated a day Center in the amount of S113,400.00 time facility to serve numerous for services to homeless and needy homeless and needy Fayetteville Fayetteville residents and authorizes residents for over 18 years relying Mayor Jordan to sign this contract. Was inserted in the Regular Edition on: upon the support of several local PASSED and APPROVED on churches,charities and charitable 12/1/2020 December 6, 2020 persons, as well as some Approved: governmental support (for Lioneld Jordan,Mayor Publication Charges: $176.32 veterans, etc.);and Attest: g WHEREAS,the Fayetteville City Kara Paxton,City Clerk Treasurer Council approved a funding request 75355409 Dec 6,2020 for the 2021 fiscal year to maintain the operations of the Seven Hills Z day center and,although funding Slat- for the center by donors has Brittany Smith improved,a shortfall still exists that jeopardizes its ability to continue to offer vital services to Fayetteville's Subscribed and sworn to before me homeless residents;and This i day of Dec.2, 2020. 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