HomeMy WebLinkAbout293-20 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 293-20
File Number: 2020-0929
RFQ # 20-01 GARVER, LLC:
A RESOLUTION TO APPROVE A PROFESSIONAL ENGINEERING SERVICES AGREEMENT
WITH GARVER, LLC IN THE AMOUNT OF $392,725.00, PURSUANT TO RFQ # 20-01,
SELECTION 21, FOR THE DESIGN OF THE ROLLING HILLS DRIVE PROJECT, TO
AUTHORIZE THE MAYOR TO ACQUIRE THE EASEMENTS AND RIGHT-OF-WAY
NECESSARY FOR THE PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT - 2019
TRANSPORTATION BOND PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a
professional engineering services agreement with Garver, LLC, in the amount of $392,725.00,
pursuant to RFQ #20-01, Selection 21, for the design of the Rolling Hills Drive Project and
authorizes Mayor Jordan to acquire the easements and right-of-way necessary for the project.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 11/17/2020
Page 1 Printed on 11119120
Resolution: 293-20
File Number. 2020-0929
Approved: Attest:
E�EVIL �z=
Lioneld Jorda yor Kara Paxton, City Clerk Treasurer �E
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.,i;NG ON'idliji11 ;;
Page 2 Printed on 11119120
/. City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
—� (479) 575-8323
Text File
File Number: 2020-0929
Agenda Date: 11/17/2020 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: C 7
RFQ # 20-01 GARVER, LLC:
A RESOLUTION TO APPROVE A PROFESSIONAL ENGINEERING SERVICES AGREEMENT
WITH GARVER, LLC IN THE AMOUNT OF $392,725.00, PURSUANT TO RFQ # 20-01,
SELECTION 21, FOR THE DESIGN OF THE ROLLING HILLS DRIVE PROJECT, TO AUTHORIZE
THE MAYOR TO ACQUIRE THE EASEMENTS AND RIGHT-OF-WAY NECESSARY FOR THE
PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 TRANSPORTATION BOND
PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a professional
engineering services agreement with Garver, LLC, in the amount of $392,725.00, pursuant to RFQ #20-01,
Selection 21, for the design of the Rolling Hills Drive Project and authorizes Mayor Jordan to acquire the
easements and right-of-way necessary for the project.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 1111812020
Chris Brown
Submitted By
City of Fayetteville Staff Review Form
2020-0929
Legistar File ID
11/17/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
10/26/2020 ENGINEERING (621)
Submitted Date Division / Department
Action Recommendation:
Approval of a contract in the amount of $392,725.00 with Garver, LLC for design of the Rolling Hills Drive Project,
authorizing the Mayor to acquire the easements and Right of Way for the project and approval of a budget
adjustment, per RFQ 20-01, selection #21.
4602.860.7224-5860.02
5400.860.5600-5860.02
Account Number
46020.7224
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Purchase Order Number:
Budget Impact:
4602 - Streets Project 2019 Bonds
Fund
Rolling Hills Improvements -
College to Old
Missouri
Project Title
Current Budget
$
36,051,141.00
Funds Obligated
$
13,512,282.16
Current Balance
$ 22,538,858.84
Item Cost
$
392,725.00
Budget Adjustment
$
-
Remaining Budget I $ 22,146,133.84
V20180321
Previous Ordinance or Resolution #
Change Order Number: Approval Date:
Original Contract Number:
Comments:
CITY OF
FAYETTEVILLE
%PF ARKANSAS
MEETING OF NOVEMBER 17, 2020
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Garner Stoll, Development Services Director
Chris Brown, City Engineer
FROM: Matt Casey, Engineering Design Manager
DATE: October 22, 2020
CITY COUNCIL MEMO
SUBJECT: Approval of a contract in the amount of $392,725.00 with Garver, LLC for
design of the Rolling Hills Drive Project, authorizing the Mayor to acquire
the easements and Right of Way for the project and approval of a budget
adjustment, per RFQ 20-01, selection #21.
RECOMMENDATION:
Staff recommends approval of a contract in the amount of $392,725.00 with Garver, LLC for
design of the Rolling Hills Drive Project, authorizing the Mayor to acquire the easements and
right of way for the project and approval of a budget adjustment, per RFQ 20-01, selection #21.
BACKGROUND:
The project includes roadway, drainage, pedestrian and bicycle safety improvements along the
corridor between College Avenue and Old Missouri Road as well as traffic flow improvements at
critical intersections and drainage upgrades. Pedestrian and bicycle improvement concepts
include a lighting, a greenspace buffer, sidewalk, and a multi -use trail.
Rolling Hills Drive serves as an important east -west connection street that also provides access
to adjacent neighborhoods and connects to Butterfield Elementary School. Rolling Hills Drive
connects to Appleby Road, west of College Avenue, providing the only flat east -west bicycle
route to the Razorback Greenway. The road currently carries about 10,000 cars per day.
DISCUSSION:
On September 1 st, Garver, LLC was selected by committee based on RFQ 20-01, selection
#21. Staff has worked with Garver to prepare a detailed scope of work and contract for this
project. They have provided a proposed scope and fee in the amount of $392,725.00 for the
design of this project. The contract will be paid based on hourly rates for work completed, up to
the total contract amount. Design should be complete and ready for bid in the fourth quarter of
2021.
BUDGET/STAFF IMPACT:
The roadway, drainage and trail design for this project ($307,525.00) will be paid for with the
funds from the 2019 Transportation Bond Fund. The water and sewer relocations ($85,200.00)
will be paid for from the Water and Sewer Fund.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
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IMPROVEMENTS
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AGREEMENT
For
PROFESSIONAL ENGINEERING SERVICES
Between
CITY OF FAYETTEVILLE, ARKANSAS
And
GARVER, LLC
THIS AGREEMENT is made as of , 2020, by and between City of Fayetteville,
Arkansas, acting by and through its Mayor (hereinafter called CITY OF FAYETTEVILLE) and
GARVER, LLC (hereinafter called ENGINEER).
CITY OF FAYETTEVILLE from time to time requires professional engineering services in connection
with the evaluation, design, and/or construction supervision of capital improvement projects. Therefore,
CITY OF FAYETTEVILLE and ENGINEER in consideration of their mutual covenants agree as follows:
ENGINEER shall serve as CITY OF FAYETTEVILLE's professional engineering consultant in those
assignments to which this Agreement applies, and shall give consultation and advice to CITY OF
FAYETTEVILLE during the performance of ENGINEER's services. All services shall be performed
under the direction of a professional engineer registered in the State of Arkansas and qualified in the
particular field.
SECTION 1 - AUTHORIZATION OF SERVICES
1.1 Services on any assignment shall be undertaken only upon written Authorization of CITY OF
FAYETTEVILLE and agreement of ENGINEER
1.2 Assignments may include services described hereafter as Basic Services or as Additional
Services of ENGINEER.
1.3 Changes, modifications or amendments in scope, price or fees to this contract shall not be
allowed without a formal contract amendment approved by the Mayor and the City Council
in advance of the change in scope, costs, fees, or delivery schedule.
SECTION 2 - BASIC SERVICES OF ENGINEER
2.1 Perform professional services in connection with the Project as hereinafter stated.
2.1.1 The Scope of Services to be furnished by ENGINEER during the Project is included in
Appendix A attached hereto and made part of this Agreement.
2.2 ENGINEER shall coordinate their activities and services with the CITY OF
FAYETTEVILLE. ENGINEER and CITY OF FAYETTEVILLE agree that ENGINEER has
full responsibility for the engineering services.
SECTION 3 - RESPONSIBILITIES OF CITY OF FAYETTEVILLE
3.1 CITY OF FAYETTEVILLE shall, within a reasonable time, so as not to delay the services of
ENGINEER:
Garver Contract— Professional Engineering Services 1 10/21/2020
3.1.1 Provide full information as to CITY OF FAYETTEVILLE's requirements for the
Project.
3.1.2 Assist ENGINEER by placing at ENGINEER's disposal all available information
pertinent to the assignment including previous reports and any other data relative
thereto.
3.1.3 Assist ENGINEER in obtaining access to property reasonably necessary for
ENGINEER to perform his services under this Agreement.
3.1.4 Examine all studies, reports, sketches, cost opinions, proposals, and other documents
presented by ENGINEER and render in writing decisions pertaining thereto.
3.1.5 Provide such professional legal, accounting, financial, and insurance counseling services
as may be required for the Project.
3.1.6 The City Engineer is the CITY OF FAYETTEVILLE's project representative with
respect to the services to be performed under this Agreement. The City Engineer shall
have complete authority to transmit instructions, receive information, interpret and
define CITY OF FAYETTEVILLE's policies and decisions with respect to materials,
equipment, elements and systems to be used in the Project, and other matters pertinent to
the services covered by this Agreement.
3.1.7 CITY OF FAYETTEVILLE and/or its representative will review all documents and
provide written comments to ENGINEER in a timely manner.
SECTION 4 - PERIOD OF SERVICE
4.1 This Agreement will become effective upon the first written notice by CITY OF
FAYETTEVILLE authorizing services hereunder.
4.2 The provisions of this Agreement have been agreed to in anticipation of the orderly progress
of the Project through completion of the services stated in the Agreement. ENGINEER will
proceed with providing the authorized services immediately upon receipt of written
authorization from CITY OF FAYETTEVILLE. Said authorization shall include the scope of
the services authorized and the time in which the services are to be completed. The
anticipated schedule for this project is included as Appendix A.
SECTION 5 - PAYMENTS TO ENGINEER
5.1 The maximum not -to -exceed amount authorized for this Agreement shall be based upon on
an Hourly basis as described in Appendix B.
5.2 Statements
5.2.1 Monthly statements for each calendar month shall be submitted to CITY OF
FAYETTEVILLE or such parties as CITY OF FAYETTEVILLE may designate for
professional services consistent with ENGINEER'S normal billing schedule. Once
established, the billing schedule shall be maintained throughout the duration of the
Project.
Applications for payment shall be made in accordance with a format to be developed by
ENGINEER and as approved by CITY OF FAYETTEVILLE. Applications for payment
Garver Contract— Professional Engineering Services 2 10/21/2020
shall be accompanied each month by the updated project schedule as the basis for
determining the value earned as the work is accomplished. Final payment for
professional services shall be made upon CITY OF FAYETTEVILLE's approval and
acceptance with the satisfactory completion of the study and report for the Project.
5.3 Payments
5.3.1 All statements are payable upon receipt and due within thirty (30) days. If a portion of
ENGINEER's statement is disputed by CITY OF FAYETTEVILLE, the undisputed
portion shall be paid by CITY OF FAYETTEVILLE by the due date. CITY OF
FAYETTEVILLE shall advise ENGINEER in writing of the basis for any disputed
portion of any statement. CITY OF FAYETTEVILLE will make reasonable effort to
pay invoices within 30 days of date the invoice is approved, however, payment within
30 days is not guaranteed.
5.4 Final Payment
5.4.1 Upon satisfactory completion of the work performed under this Agreement, as a
condition before final payment under this Agreement, or as a termination settlement
under this Agreement, ENGINEER shall execute and deliver to CITY OF
FAYETTEVILLE a release of all claims against CITY OF FAYETTEVILLE arising
under or by virtue of this Agreement, except claims which are specifically exempted by
ENGINEER to be set forth therein. Unless otherwise provided in this Agreement or by
State law or otherwise expressly agreed to by the parties to this Agreement, final
payment under this Agreement or settlement upon termination of this Agreement shall
not constitute a waiver of CITY OF FAYETTEVILLE's claims against ENGINEER or
his sureties under this Agreement or applicable performance and payment bonds, if any.
SECTION 6 - GENERAL CONSIDERATIONS
6.1 Insurance
6.1.1 During the course of performance of these services, ENGINEER will maintain (in
United States Dollars) the following minitnum insurance coverages:
Type of Coverage Limits of Liability
Workers' Compensation Statutory
Employers' Liability $500,000 Each Accident
Commercial General Liability
Bodily Injury and
Property Damage
Automobile Liability:
Bodily Injury and
Property Damage
Professional Liability Insurance
$1,000,000 Combined Single Limit
$1,000,000 Combined Single Limit
$1,000,000 Each Claim
ENGINEER will provide to CITY OF FAYETTEVILLE certificates as evidence of the
specified insurance within ten days of the date of this Agreement and upon each renewal
of coverage.
Garver Contract— Professional Engineering Services 3 10/21/2020
6.1.2 CITY OF FAYETTEVILLE and ENGINEER waive all rights against each other and
their officers, directors, agents, or employees for damage covered by property insurance
during and after the completion of ENGINEER's services.
6.2 Professional Responsibility
6.2.1 ENGINEER will exercise reasonable skill, care, and diligence in the performance of
ENGINEER's services and will carry out its responsibilities in accordance with
customarily accepted professional engineering practices. CITY OF FAYETTEVILLE
will promptly report to ENGINEER any defects or suspected defects in ENGINEER's
services of which CITY OF FAYETTEVILLE becomes aware, so that ENGINEER can
take measures to minimize the consequences of such a defect. CITY OF
FAYETTEVILLE retains all remedies to recover for its damages caused by any
negligence of ENGINEER.
6.3 Cost Opinions and Projections
6.3.1 Cost opinions and projections prepared by ENGINEER relating to construction costs
and schedules, operation and maintenance costs, equipment characteristics and
performance, and operating results are based on ENGINEER's experience,
qualifications, and judgment as a design professional. Since ENGINEER has no control
over weather, cost and availability of labor, material and equipment, labor productivity,
construction Contractors' procedures and methods, unavoidable delays, construction
Contractors' methods of determining prices, economic conditions, competitive bidding
or market conditions, and other factors affecting such cost opinions or projections,
ENGINEER does not guarantee that actual rates, costs, performance, schedules, and
related items will not vary from cost opinions and projections prepared by ENGINEER.
6.4 Changes
6.4.1 CITY OF FAYETTEVILLE shall have the right to make changes within the general
scope of ENGINEER's services, with an appropriate change in compensation and
schedule only after Fayetteville City Council approval of such proposed changes and,
upon execution of a mutually acceptable amendment or change order signed by the
Mayor of the CITY OF FAYETTEVILLE and the duly authorized officer of
ENGINEER.
6.5 Termination
6.5.1 This Agreement may be terminated in whole or in part in writing by either party in the
event of substantial failure by the other party to fulfill its obligations under this
Agreement through no fault of the terminating party, provided that no termination may
be effected unless the other party is given:
6.5.1.1 Not less than ten (10) calendar days written notice (delivered by certified mail, return
receipt requested) of intent to terminate,
6.5.1.2 An opportunity for consultation with the terminating party prior to termination.
6.5.2 This Agreement may be terminated in whole or in part in writing by CITY OF
FAYETTEVILLE for its convenience, provided that ENGINEER is given:
Garver Contract— Professional Engineering Services 4 10/21/2020
6.5.2.1 Not less than ten (10) calendar days written notice (delivered by certified mail, return
receipt requested) of intent to terminate,
6.5.2.2 An opportunity for consultation with the terminating party prior to termination.
6.5.3 If termination for default is effected by CITY OF FAYETTEVILLE, an equitable
adjustment in the price provided for in this Agreement shall be made, but
6.5.3.1 No amount shall be allowed for anticipated profit on unperformed services or other
work,
6.5.3.2 Any payment due to ENGINEER at the time of termination may be adjusted to cover
any additional costs to CITY OF FAYETTEVILLE because of ENGINEER's
default.
6.5.4 If termination for default is effected by ENGINEER, or if termination for convenience is
effected by CITY OF FAYETTEVILLE, the equitable adjustment shall include a
reasonable profit for services or other work performed. The equitable adjustment for
any termination shall provide for payment to ENGINEER for services rendered and
expenses incurred prior to the termination, in addition to termination settlement costs
reasonably incurred by ENGINEER relating to commitments which had become firm
prior to the termination.
6.5.5 Upon receipt of a termination action under Paragraphs 6.5.1 or 6.5.2 above, ENGINEER
shall:
6.5.5.1 Promptly discontinue all affected work (unless the notice directs otherwise),
6.5.5.2 Deliver or otherwise make available to CITY OF FAYETTEVILLE all data,
drawings, specifications, reports, estimates, summaries and such other information
and materials as may have been accumulated by ENGINEER in performing this
Agreement, whether completed or in process.
6.5.6 Upon termination under Paragraphs 6.5.1 or 6.5.2 above CITY OF FAYETTEVILLE
may take over the work and may award another party an agreement to complete the
work under this Agreement.
6.5.7 If, after termination for failure of ENGINEER to fulfill contractual obligations, it is
determined that ENGINEER had not failed to fulfill contractual obligations, the
termination shall be deemed to have been for the convenience of CITY OF
FAYETTEVILLE. In such event, adjustments of the agreement price shall be made as
provided in Paragraph 6.5.4 of this clause.
6.6 Delays
6.6.1 In the event the services of ENGINEER are suspended or delayed by CITY OF
FAYETTEVILLE or by other events beyond ENGINEER's reasonable control,
ENGINEER shall be entitled to additional compensation and time for reasonable costs
incurred by ENGINEER in temporarily closing down or delaying the Project.
Garver Contract— Professional Engineering Services 5 10/21/2020
6.7 Rights and Benefits
6.7.1 ENGINEER's services will be performed solely for the benefit of CITY OF
FAYETTEVILLE and not for the benefit of any other persons or entities.
6.8 Dispute Resolution
6.8.1 Scope of Paragraph: The procedures of this Paragraph shall apply to any and all disputes
between CITY OF FAYETTEVILLE and ENGINEER which arise from, or in any way
are related to, this Agreement, including, but not limited to the interpretation of this
Agreement, the enforcement of its terms, any acts, errors, or omissions of CITY OF
FAYETTEVILLE or ENGINEER in the performance of this Agreement, and disputes
concerning payment.
6.8.2 Exhaustion of Remedies Required: No action may be filed unless the parties first
negotiate. If timely Notice is given under Paragraph 6.8.3, but an action is initiated prior
to exhaustion of these procedures, such action shall be stayed, upon application by either
party to a court of proper jurisdiction, until the procedures in Paragraphs 6.8.3 and 6.8.4
have been complied with.
6.8.3 Notice of Dispute
6.8.3.1 For disputes arising prior to the making of final payment promptly after the
occurrence of any incident, action, or failure to act upon which a claim is based, the
party seeking relief shall serve the other party with a written Notice;
6.8.3.2 For disputes arising within one year after the making of final payment, CITY OF
FAYETTEVILLE shall give ENGINEER written Notice at the address listed in
Paragraph 6.14 within thirty (30) days after occurrence of any incident, accident, or
first observance of defect or damage. In both instances, the Notice shall specify the
nature and amount of relief sought, the reason relief should be granted, and the
appropriate portions of this Agreement that authorize the relief requested.
6.8.4 Negotiation: Within seven days of receipt of the Notice, the Project Managers for CITY
OF FAYETTEVILLE and ENGINEER shall confer in an effort to resolve the dispute. If
the dispute cannot be resolved at that level, then, upon written request of either side, the
matter shall be referred to the President of ENGINEER and the Mayor of CITY OF
FAYETTEVILLE or his designee. These officers shall meet at the Project Site or such
other location as is agreed upon within 30 days of the written request to resolve the
dispute.
6.9 CITY OF FAYETTEVILLE represents that it has sufficient funds or the means of obtaining
funds to remit payment to ENGINEER for services rendered by ENGINEER.
6.10 Publications
6.10.1 Recognizing the importance of professional development on the part of ENGINEER's
employees and the importance of ENGINEER's public relations, ENGINEER may
prepare publications, such as technical papers, articles for periodicals, and press releases,
pertaining to ENGINEER's services for the Project. Such publications will be provided
to CITY OF FAYETTEVILLE in draft form for CITY OF FAYETTEVILLE's advance
review. CITY OF FAYETTEVILLE shall review such drafts promptly and provide
CITY OF FAYETTEVILLE's comments to ENGINEER. CITY OF FAYETTEVILLE
Garver Contract— Professional Engineering Services 6 10/21/2020
may require deletion of proprietary data or confidential information from such
publications, but otherwise CITY OF FAYETTEVILLE will not unreasonably withhold
approval. The cost of ENGINEER's activities pertaining to any such publication shall be
for ENGINEER's account.
6.11 Indemnification
6.11.1 CITY OF FAYETTEVILLE agrees that it will require all construction Contractors to
indemnify, defend, and hold harmless CITY OF FAYETTEVILLE and ENGINEER from
and against any and all loss where loss is caused or incurred or alleged to be caused or
incurred in whole or in part as a result of the negligence or other actionable fault of the
Contractors, or their employees, agents, Subcontractors, and Suppliers.
6.12 Ownership of Documents
6.12.1 All documents provided by CITY OF FAYETTEVILLE including original drawings,
disks of CADD drawings and cross sections, estimates, specification field notes, and data
are and remain the property of CITY OF FAYETTEVILLE. ENGINEER may retain
reproduced copies of drawings and copies of other documents.
6.12.2 Engineering documents, drawings, and specifications prepared by ENGINEER as part of
the Services shall become the property of CITY OF FAYETTEVILLE when ENGINEER
has been compensated for all Services rendered, provided, however, that ENGINEER
shall have the unrestricted right to their use. ENGINEER shall, however, retain its rights
in its standard drawings details, specifications, databases, computer software, and other
proprietary property. Rights to intellectual property developed, utilized, or modified in
the performance of the Services shall remain the property of ENGINEER.
6.12.3 Any files delivered in electronic medium may not work on systems and software different
than those with which they were originally produced. ENGINEER makes no warranty as
to the compatibility of these files with any other system or software. Because of the
potential degradation of electronic medium over time, in the event of a conflict between
the sealed original drawings/hard copies and the electronic files, the sealed drawings/hard
copies will govern.
6.13 Notices
6.13.1 Any Notice required under this Agreement will be in writing, addressed to the
appropriate party at the following addresses:
CITY OF FAYETTEVILLE's address:
125 West Mountain Street
Fayetteville, Arkansas 72701
ENGINEER's address:
2049 E. Joyce Blvd, Suite 400
Fayetteville, Arkansas 72703
Garver Contract— Professional Engineering Services 7 10/21/2020
6.14 Successor and Assigns
6.14.1 CITY OF FAYETTEVILLE and ENGINEER each binds himself and his successors,
executors, administrators, and assigns to the other party of this Agreement and to the
successors, executors, administrators, and assigns of such other party, in respect to all
covenants of this Agreement; except as above, neither CITY OF FAYETTEVILLE nor
ENGINEER shall assign, sublet, or transfer his interest in the Agreement without the
written consent of the other.
6.15 Controlling Law
6.15.1 This Agreement shall be subject to, interpreted and enforced according to the laws of the
State of Arkansas without regard to any conflicts of law provisions.
6.16 Entire Agreement
6.16.1 This Agreement represents the entire Agreement between ENGINEER and CITY OF
FAYETTEVILLE relative to the Scope of Services herein. Since terms contained in
purchase orders do not generally apply to professional services, in the event CITY OF
FAYETTEVILLE issues to ENGINEER a purchase order, no preprinted terms thereon
shall become a part of this Agreement. Said purchase order document, whether or not
signed by ENGINEER, shall be considered as a document for CITY OF
FAYETTEVILLE's internal management of its operations.
SECTION 7 - SPECIAL CONDITIONS
7.1 Additional Responsibilities of ENGINEER
7.1.1 CITY OF FAYETTEVILLE's review, approval, or acceptance of design drawings,
specifications, reports and other services furnished hereunder shall not in any way relieve
ENGINEER of responsibility for the technical adequacy of the work. Neither CITY OF
FAYETTEVILLE's review, approval or acceptance of, nor payment for any of the
services shall be construed as a waiver of any rights under this Agreement or of any cause
of action arising out of the performance of this Agreement.
7.1.2 ENGINEER shall be and shall remain liable, in accordance with applicable law, for all
damages to CITY OF FAYETTEVILLE caused by ENGINEER's negligent performance
of any of the services furnished under this Agreement except for errors, omissions or
other deficiencies to the extent attributable to CITY OF FAYETTEVILLE or CITY OF
FAYETTEVILLE-furnished data.
7.1.3 ENGINEER's obligations under this clause are in addition to ENGINEER's other express
or implied assurances under this Agreement or State law and in no way diminish any
other rights that CITY OF FAYETTEVILLE may have against ENGINEER for faulty
materials, equipment, or work.
7.2 Remedies
7.2.1 Except as may be otherwise provided in this Agreement, all claims, counter -claims,
disputes and other matters in question between CITY OF FAYETTEVILLE and
ENGINEER arising out of or relating to this Agreement or the breach thereof will be
Garver Contract— Professional Engineering Services 8 10/21/2020
decided in a court of competent jurisdiction within Arkansas.
7.3 Audit: Access to Records
7.3.1 ENGINEER shall maintain books, records, documents and other evidence directly
pertinent to performance on work under this Agreement in accordance with generally
accepted accounting principles and practices consistently applied in effect on the date of
execution of this Agreement. ENGINEER shall also maintain the financial information
and data used by ENGINEER in the preparation of support of the cost submission
required for any negotiated agreement or change order and send to CITY OF
FAYETTEVILLE a copy of the cost summary submitted. CITY OF FAYETTEVILLE,
the State or any of their authorized representatives shall have access to all such books,
records, documents and other evidence for the purpose of inspection, audit and copying
during normal business hours. ENGINEER will provide proper facilities for such access
and inspection.
7.3.2 Records under Paragraph 7.3.1 above shall be maintained and made available during
performance on assisted work under this Agreement and until three years from the date of
final payment for the project. In addition, those records which relate to any controversy
arising out of such performance, or to costs or items to which an audit exception has been
taken, shall be maintained and made available until three years after the date of resolution
of such appeal, litigation, claim or exception.
7.3.3 This right of access clause (with respect to financial records) applies to:
7.3.3.1 Negotiated prime agreements:
7.3.3.2 Negotiated change orders or agreement amendments in excess of $10,000 affecting
the price of any formally advertised, competitively awarded, fixed price agreement:
7.3.3.3 Agreements or purchase orders under any agreement other than a formally
advertised, competitively awarded, fixed price agreement. However, this right of
access does not apply to a prime agreement, lower tier subagreement or purchase
order awarded after effective price competition, except:
7.3.3.3.1 With respect to record pertaining directly to subagreement performance,
excluding any financial records of ENGINEER;
7.3.3.3.2 If there is any indication that fraud, gross abuse or corrupt practices may be
involved;
7.3.3.3.3 If the subagreement is terminated for default or for convenience.
7.4 Covenant Against Contingent Fees
7.4.1 ENGINEER warrants that no person or selling agency has been employed or retained to
solicit or secure this Agreement upon an agreement of understanding for a commission,
percentage, brokerage or continent fee, excepting bona fide employees or bona fide
established commercial or selling agencies maintained by ENGINEER for the purpose of
securing business. For breach or violation of this warranty, CITY OF FAYETTEVILLE
shall have the right to annul this Agreement without liability or at its discretion, to deduct
from the contract price or consideration, or otherwise recover, the full amount of such
commission, percentage, brokerage, or contingent fee.
Garver Contract— Professional I(n_ineering Services 9 10/21/2020
7.5 Gratuities
7.5.1 If CITY OF FAYETTEVILLE finds after a notice and hearing that ENGINEER or any of
ENGINEER's agents or representatives, offered or gave gratuities (in the form of
entertainment, gifts or otherwise) to any official, employee or agent of CITY OF
FAYETTEVILLE, in an attempt to secure an agreement or favorable treatment in
awarding, amending or making any determinations related to the performance of this
Agreement, CITY OF FAYETTEVILLE may, by written notice to ENGINEER terminate
this Agreement. CITY OF FAYETTEVILLE may also pursue other rights and remedies
that the law or this Agreement provides. However, the existence of the facts on which
CITY OF FAYETTEVILLE bases such finding shall be in issue and may be reviewed in
proceedings under the Remedies clause of this Agreement.
7.5.2 In the event this Agreement is terminated as provided in Paragraph 7.5.1, CITY OF
FAYETTEVILLE may pursue the same remedies against ENGINEER as it could pursue
in the event of a breach of the Agreement by ENGINEER As a penalty, in addition to
any other damages to which it may be entitled by law, CITY OF FAYETTEVILLE may
pursue exemplary damages in an amount (as determined by CITY OF FAYETTEVILLE)
which shall be not less than three nor more than ten times the costs ENGINEER incurs in
providing any such gratuities to any such officer or employee.
7.6 Arkansas Freedom of Information Act
7.6.1 City contracts and documents, including internal documents and documents of
subcontractors and sub -consultants, prepared while performing City contractual work are
subject to the Arkansas Freedom of Information Act (FOIA). If a Freedom of
Information Act request is presented to the CITY OF FAYETTEVILLE, ENGINEER
will do everything possible to provide the documents in a prompt and timely manner as
prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et seq.).
Only legally authorized photocopying costs pursuant to the FOIA may be assessed for
this compliance.
IN WITNESS WHEREOF, CITY OF FAYETTEVILLE, ARKANSAS by and through its Mayor, and
ENGINEER, by its authorized officer have made and executed this Agreement as of the day and year first
above written.
CITY OF FAYETTEVILLE, ARKANSAS
By:
Mayor, Lioneld Jordan
ATTEST:
By:
City Clerk
ENGINEER
By: k
Senior Project Manager, Ron Petrie
By: D �
Project Manager, Jeff Webb
END OF AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
Garver Contract— Professional Engineering Services 10 10/21/2020
APPENDIX A — SCOPE OF SERVICES
1. General
Generally, the scope of services includes surveying, design, preparation of property acquisition
documents, and bidding services for improvements to Rolling Hills Drive from College Avenue to
Old Missouri Road. Improvements will consist primarily of a three -lane roadway section with a trail
and sidewalk, installation of two (2) single -lane roundabouts, drainage improvements, tree planting,
and water & sewer relocations.
2. Surveys
2.1. Design Surveys
Garver will provide field survey data for designing the project, and this survey will be tied to the Owner's
control network.
Garver will conduct field surveys, utilizing radial topography methods, at intervals and for distances
along the project site as appropriate for modeling the existing ground, including locations of pertinent
features or improvements. Garver will locate buildings and other structures, streets, drainage features,
trees over eight inches in diameter, visible utilities as well as those underground utilities marked by
their owners and/or representatives, and any other pertinent topographic features that may be present
at and/or along the project site. Garver will establish control points for use during construction.
2.2. Property Surveys
Garver will locate existing monumentation representing right of way and/or easements based on record
data which will be provided by an abstractor under a subconsultant agreement with Garver.
3. Geotechnical Services
Geotechnical is not anticipated for the completion of the project and not included in this scope of
services. The City of Fayetteville Minimum Street Standards for a Collector Street will be used to
determine the pavement section for the project.
4. Coordination
Garver will furnish plans to all known utility owners potentially affected by the project at the preliminary
and final stages of plan development to enable them to coordinate efforts for any necessary utility
relocations. Garver will include the surveyed locations of the observable and marked utilities in the
construction plans. Garver will also include proposed and/or relocated utility information in the
construction plans as provided by the utility companies.
Garver will furnish final plans to the following agencies: ADEQ, USFWS, and Arkansas Department of
Health for their review and comment.
Environmental Services
Garver will work to obtain the appropriate environmental permits for the project from ADEQ and to
obtain clearance from the US Fish and Wildlife Service (USFWS).
6. Conceptual Design
The conceptual design phase submittal will include conceptual exhibits, typical sections, plan & profile
sheets for sewer (including proposed storm sewer shown offset in profile), plan sheets for water, street.
Appendix A - Scope of Services 1 of 4 20T21090
Rolling Hills Drive Improvements
trail & sidewalk improvements, conceptual drainage, cross sections, and an opinion of probable
construction cost. This conceptual submittal will be for the purpose of coordinating the proposed
improvements with the Owner and developing an order of magnitude cost estimate for the project.
Garver will incorporate comments from the Owner in the Preliminary Design. Garver will proceed with
Preliminary Design after the Conceptual Design is approved by the Owner in writing.
The replacement of the existing water line along Rolling Hills Drive between Oaks Manor Drive and
Sheryl Avenue will be included in the drawings. The design will be provided under a separate Garver
project with the Owner. The opinion of probable construction cost will include cost sharing.
Garver will prepare exhibits for and attend a public involvement meeting during the conceptual design
phase. The findings of the public involvement meeting and the conceptual exhibits will also be
presented to the City Transportation Committee.
7. Preliminary Design
Once Garver receives written approval from Owner on Conceptual Design, Garver will begin
Preliminary Design. The Preliminary Design phase submittal will include updated items from the
Conceptual design plus tree planting plan, pavement marking/signage plans, maintenance of traffic
plan, erosion control plan, typical/special details, drainage report, and an opinion of probable
construction cost. The preliminary design phase will represent approximately 60 percent of final
construction contract plans. This submittal will not include technical specifications or "front end"
contract documents. Garver will incorporate comments from the Owner on the Preliminary Design in
the Final Design. Garver will proceed with Final Design after the Preliminary Design is approved by the
Owner in writing.
B. Lighting Design
Garver will develop a lighting performance specification based on IESNA recommended criteria and
the Owner provided light fixture manufacturer, type, and style. This performance specification will
require the Contractor to submit a lighting layout meeting the design statistical criteria, submit an
electrical design, and perform utility coordination. This submittal will be to the Owner.
Garver will produce an estimate of probable cost related to the performance specification. This estimate
will not be based on a design, but rather similar lighting installations in the area with respect to quantity
of poles and anticipated infrastructure sizes.
Garver will not conduct a lighting design, electrical design, electrical calculations, utility coordination,
or other design activities beyond the performance specification. Garver will not produce lighting
removal or installation plans.
These items and Contractors submittal review(s) can be added as additional services
9. Final Design
Once Garver receives written approval from Owner on Preliminary Design, Garver will begin Final
Design. During the final design phase of the project, Garver will conduct final designs to prepare
construction plans and specifications, for one construction contract, including final construction details
and quantities, special provisions, and opinion of probable construction cost. Garver will also make
any needed plan changes as a result of the final plan review and/or special easement acquisition
considerations and prepare the construction documents as required to advertise for bids.
Appendix A - Scope of Services 2 of 4 20T21090
Rolling Hills Drive Improvements
Garver will also prepare, submit, and coordinate approval of a Stormwater Pollution Prevention Plan
(SWPPP) with ADEQ, and Garver will coordinate approval of the water and sewer with the Arkansas
Department of Health
10. Property Acquisition Documents
Garver will provide mapping as required for preparing Right of Way/Easement acquisition documents
for the Owner's use in acquiring the property. Documentation will include an individual tract map with
description of temporary and permanent acquisition for each property. The Owner will provide a
standard easement acquisition document or "go-by" example for use by Garver. The fee for providing
property acquisition documentation is based on permanent right of way and temporary construction
easements for no more than twenty-five (25) properties. Property acquisition document preparation
will begin after receiving the Owner's comments from the Final Design review.
11. Bidding Services
During the bidding phase of the project, Garver will:
A. Support the contract documents by preparing addenda as appropriate.
B. Participate in a pre -bid meeting if necessary.
C. Attend the bid opening.
D. Prepare bid tabulation.
E. Evaluate bids and recommend award.
F. Prepare construction contracts.
12. Construction Phase Services
Construction Phase Services are excluded from the scope of services.
13. Project Deliverables
The following will be submitted to the Owner, or others as indicated, by Garver:
A. One digital copy of the Conceptual Design with opinion of probable construction cost.
B. One digital copy of the Preliminary Design with opinion of probable construction cost.
C. One digital copy of the Preliminary Plans to each potentially affected utility company.
D. One digital copy of the Final Design with opinion of probable construction cost.
E. One digital copy of the revised Final Design with opinion of probable construction cost.
F. One digital copy of the revised Final Plans to each potentially affected utility company.
G. Three copies of the Final Plans and Specifications to the Contractor.
H. Three copies of the right-of-way and/or easement acquisition documents.
I. Electronic files as requested.
14. Extra Work
The following items are not included under this agreement but will be considered as extra work:
A. Redesign for the Owner's convenience or due to changed conditions after previous alternate
direction and/or approval.
B. Submittals or deliverables in addition to those listed herein.
C. Traffic Study and design of traffic signal relocations. Scope does include the relocation of one
pedestrian signal pole.
D. Pavement Design.
E. Design of any utility relocation other than water and sewer. Water and sewer relocations will
be as required to accommodate roadway improvements. Relocation of existing water and
sewer that does not conflict with roadway improvements (including aged and less than
Appendix A - Scope of Services 3 of 4 20T21090
Rolling Hills Drive Improvements
minimum design standards) is extra work.
F. Retaining walls or other significant structural design.
G. Geotechnical Services.
H. Missouri Creek crossing improvement design.
I. Landscape Architectural Services.
J. Environmental Handling and Documentation, including wetlands identification, mitigation plans,
USCOE permitting, or other work related to environmentally or historically (culturally) significant
items.
K. Coordination with FEMA and preparation/submittal of a CLOMR and/or LOMR.
L. Construction Phase Services.
Extra Work will be as directed by the Owner in writing for an additional fee as agreed upon by the
Owner and Garver.
15. Schedule
Garver shall begin work under this Agreement within ten (10) days of a Notice to Proceed and shall
complete the work in accordance with the schedule below:
Phase Description
Calendar Days
Surveys — Design and Property 60 days from Notice To Proceed
Conceptual Design 45 days from completion of Surveys
Preliminary Design 60 days from approval of Conceptual Design
Final Design 60 days from approval of Preliminary Design
Property Acquisition Documents 30 days from approval of Final Design
Appendix A - Scope of Services 4 of 4 20T21090
Rolling Hills Drive Improvements
Appendix B
City of Fayetteville
Rolling Hills Drive Improvements
Garver Hourly Rate Schedule: July 2020 - June 2021
Classification
Rates
Engineers I Architects
E-1........................................... .........................
$ 111.00
E-2........................................... ........................
$ 128.00
E-3..............................................................................
$ 155.00
E-4..............................................................................
$ 181.00
E-5..............................................................................
$ 221.00
E-6..............................................................................
$ 272.00
E-7.... ........... .... --- .................................................. I
$ 361.00
Planners / Environmental Specialist
P-1..............................................................................
$ 133.00
P-2..............................................................................
$ 167.00
P-3..............................................................................
$ 198.00
P-4..............................................................................
$ 232.00
P-5..............................................................................
$ 268.00
P-6..............................................................................
$ 306.00
P-7................................. ... ...... _._................. ........
$ 370.00
Designers
D-1..............................................................................
$ 103.00
D-2............................................................................
$ 121.00
D-3..............................................................................
$ 144.00
D-4..............................................................................
$ 167.00
Technicians
T-1...............................................................................
$ 81.00
T-2...............................................................................
$ 102.00
T-3...............................................................................
$ 125.00
Surveyors
S-1..............................................................................
$ 50.00
S-2..............................................................................
$ 66.00
S-3..............................................................................
$ 88.00
S-4 ..............................................................................
$ 126.00
S-5..............................................................................
$ 167.00
S-6 ..............................................................................
$ 190.00
2-Man Crew (Survey).......................................................
$ 202.00
3-Man Crew (Survey).......................................................
$ 252.00
2-Man Crew (GPS Survey) ................................................
$ 222.00
3-Man Crew (GPS Survey) ...............................................
$ 272.00
Construction Observation
C-1.................... _.............................................
$ 98.00
C-2..............................................................................
$ 125.00
C-3..............................................................................
$ 153.00
C-4..............................................................................
$ 188.00
Management/Administration
M-1
$ 370.00
X-1..............................................................................
$ 64.00
X-2..............................................................................
$ 86.00
X-3.............................................................................
$ 120.00
X-4 ..............................................................................
$ 153.00
X-5..............................................................................
$ 187.00
X-6..............................................................................
$ 231.00
X-7..............................................................................
$ 279.00
Agreement for Professional Services
Rolling Hills Drive Improvements Garver Project No. 20T21090
Appendix B
City of Fayetteville
Rolling Hills Drive Improvements
FEE SUMMARY
Title I Service Estimated Fees
Surveys
$
53,200.00
Environmental Services
$
2,600.00
Conceptual Design - Roadway
$
42,100.00
Conceptual Design - Water and Sewer
$
23,650.00
Conceptual Design - Electrical
$
4,900.00
Preliminary Design - Roadway
$
55,100.00
Preliminary Design - Traffic
$
28,975.00
Preliminary Design - Water and Sewer
$
25,600.00
Preliminary Design - Electrical
$
11,800.00
Final Design - Roadway
$
53,700.00
Final Design - Traffic
$
14,900.00
Final Design - Water and Sewer
$
35,950.00
Final Design - Electrical
$
6,800.00
Property Acquisition Documents
$
30,300.00
Bidding Services
$
3,150.00
Subtotal for Title I Service
$
392,725.00
L:\2020\20T21090 - Fayetteville Rolling Hills Drive Imp\Contracts\Client\Draft\APPENDIX B - Garver Fee Spreadsheet -
Rolling Hills Drive.xlsm
Appendix B
City of Fayetteville
Rolling Hills Drive Improvements
SURVEYS
WORK TASK DESCRIPTION
E-3
S-5
S-4
2-Man Crew
(Survey)
2-Man Crew
(GPS
Survey)
3-Man Crew
(Survey)
X-1
$155.00
$167.00
$126.00
$202.00
$222.00
$252.00
$64.00
hr
hr
hr
hr
hr
hr
hr
1. Project Management
Administration and Coordination
4
4
4
Quality Control Review
4
8
Submittals to Client
4
4
Subtotal - Project Management
12
12
4
0
0
0
4
2. Topographic Survey
Establish Horizontal and Vertical Control
4
2
1 8
8
Topographic Survey
4
10
40
Locate Utilities
4
6
10
16
Data Processing/Preparation
12
60
Subtotal -Topographic Survey
0
24
68
28
64
0
0
3. Property Survey
Record Research
4
12
Field Research
4
2
12
Property Surveys
8
12
Data Processing/Preparation
12
24
Subtotal - Property Survey
0
20 1
38
20
12
0
0
Hours
12
56 1 110
Salary Costs
$1,860.00
$9,352.00 $13,860.00
SUBTOTAL - SALARIES:
$51,896.00
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly
$30.00
Postage/Freight/Courier
$0.00
Survey Supplies
$24.00
Travel Costs
$250.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES:
$304.00
SUBTOTAL: $52,200.00
SUBCONSULTANTS FEE: ArkUps $1,000.00
TOTAL FEE: $53,200.00
48 76
696.00 $16,872.00
0 4
$0.00 $256.00
Appendix B
City of Fayetteville
Rolling Hills Drive Improvements
ENVIRONMENTAL SERVICES
WORK TASK DESCRIPTION
E-6
E-5
E-4
E-3
E-2
P-2
P-1
$272.00
$221.00
$181.00
$155.00
$128.00
$167.00
$133.00
hr
hr
hr
hr
hr
hr
hr
1. Project Management
Administration and Coordination
Quality Control Review
Subtotal - Project Management
0
0
0
0
0
0
0
2. Environmental Services
SWPPP (large site) & NOI
1
2
2
10
ADEQ Coordination
1
USFWS IPaC and Verification Letter
1
1
Subtotal - Environmental Services
0
0
1
0
2
4
1 11
Hours 0 0 1 0 2 4 11
Salary Costs $0.00 $0.00 $181.00 $0.00 $256.00 $668.00 $1,463.00
SUBTOTAL - SALARIES: $2,568.00
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly $20.00
Postage/Freight/Courier $0.00
Travel Costs $12.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $32.00
SUBTOTAL: $2,600.00
SUBCONSULTANTS FEE: $0.00
TOTAL FEE: $2,600.00
Appendix B
City of Fayetteville
Rolling Hills Drive Improvements
CONCEPTUAL DESIGN
WORK TASK DESCRIPTION
E-6
E-5
E-4
E-3
E-2
E-1
T-1
$272.00
$221.00
$181.00
$155.00
$128.00
$111.00
$81.00
hr
hr
hr
hr
hr
hr
hr
1. Project Management
Administration and Coordination
3
Quality Control Review
6
Subtotal - Project Management
9
0
0
0
0
0
0
2. Civil Engineering - Roadway
Typical Sections
4
8
2
Plan & Profile Sheets
4
20
60
10
Roundabout Layouts (2 each)
2
16
30
16
Drainage Wateshed Delineations
2
20
4
Drainage Improvements
12
24
8
Conceptual Exhibits
2
4
8
Meetings/Coordination with City
4
6
Public Involvement Meeting
4
6
4
Transportation Committee Meeting
2
4
Opinion of Probable Construction Cost
4
8
Subtotal - Civil Engineering - Roadway
16
0
76
0
0
158
48
Hours 25 0 76 0 0 158 48
Salary Costs $6,800.00 $0.00 $13,756.00 $0.00 $0.00 $17,538.00 $3.888.00
SUBTOTAL - SALARIES: $41,982.00
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly $90.00
Postage/Freight/Courier $0.00
Travel Costs $28.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $118.00
SUBTOTAL: $42,100.00
SUBCONSULTANTS FEE: $0.00
TOTAL FEE: $42,100.00
Appendix B
City of Fayetteville
Rolling Hills Drive Improvements
CONCEPTUAL DESIGN - WATER & SEWER
WORK TASK DESCRIPTION
E-4
E-1
T-2
$181.00
$111.00
$102.00
hr
hr
hr
1. Project Management
Administration and Coordination
2
Quality Control Review
8
Subtotal - Project Management
10
0
0
2. Civil Engineering - Water and Sewer
Confirmation of Water and Sewer Locations
(GIS, Survey, Record Drawings, Field
Verification, and CCTV provided by City)
4
12
Water Relocation Plan Sheets (no profile)
8
20
40
Sewer Relocation Plan and Profile Sheets
(including showing adjacet storm sewer)
12
30
40
Opinion of Probable Construction Cost
2
8
Meetings/ Coordination with City
6
Subtotal - Civil Engineering - Water an
Sewer
32
70
80
Hours
Salary Costs
SUBTOTAL - SALARIES:
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly
Travel Costs
SUBTOTAL - DIRECT NON -LABOR EXPENSES:
42 70 80
$7,602.00 $7,770.00 $8,160.00
$23,532.00
$98.00
$20.00
$118.00
TOTAL FEE: $23,650.00
Appendix B
City of Fayetteville
Rolling Hills Drive Improvements
CONCEPTUAL DESIGN - ELECTRICAL
WORK TASK DESCRIPTION
E-4
E-3
E-1
$181.00
$155.00
$111.00
hr
hr
hr
2. Electrical Engineering
Quantities
2
3
12
Cost Estimate
1
3
6
QC Review
4
2
Address Review Comments
3
Subtotal - Electrical Engineering
7
8
21
Hours
Salary Costs
SUBTOTAL - SALARIES:
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly
Travel Costs
SUBTOTAL - DIRECT NON -LABOR EXPENSES:
SUBTOTAL:
SUBCONSULTANTS FEE:
7 8 21
$1,267.00 $1,240.00 $2,331.00
$4,838.00
$62.00
$0.00
$62.00
$4,900.00
$0.00
TOTAL FEE: $4,900.00
Appendix B
City of Fayetteville
Rolling Hills Drive Improvements
PRELIMINARY DESIGN
WORK TASK DESCRIPTION
E-6
E-5
E-4
E-3
E-2
E-1
T-1
$272.00
$221.00
$181.00
$155.00
$128.00
$111.00
$81.00
hr
hr
hr
hr
hr
hr
hr
1. Project Management
Administration and Coordination
8
Quality Control Review
6
8
Subtotal - Project Management
14
0
8
0
0
0
0
2. Civil Engineering - Roadway
Preliminary Plans
Typical Sections
2
6
2
Plan & Profile Sheets
4
24
60
24
Roundabout (2 each) Layout Sheets
2
16
30
12
Driveways (23 evaluations)
10
20
6
Tree Planting Plan
2
12
Maintainance of Traffic
8
16
8
Cross Sections
6 1
12
4
Drainage Improvements/Report
16
30
12
Coordination with Utility Companies
6
Coordination and Meetings with Owner
4
6
Quantities
4
16
Opinion of Probable Construction Cost
2
4
Subtotal - Civil Engineering - Roadway
10
0
100
2
12
194
68
Hours 24 0 108 2 12 194 68
Salary Costs $6,528.00 $0.00 $19,548.00 $310.00 $1,536.00 $21,534.00 $5,508.00
SUBTOTAL - SALARIES: $54,964.00
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly $126.00
Postage/Freight/Courier $0.00
Travel Costs $10.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $136.00
TOTAL FEE: $55,100.00
Appendix B
City of Fayetteville
Rolling Hills Drive Improvements
PRELIMINARY DESIGN - WATER & SEWER
WORK TASK DESCRIPTION
E-4
E-1
T-2
$181.00
$111.00
$102.00
hr
hr
hr
1. Project Management
Administration and Coordination
2
Quality Control Review
8
Subtotal - Project Management
10
0
0
2. Civil Engineering - Water and Sewer
Utility Coordination
2
Water Relocation Plan and Profile Sheets
8
20
40
Sewer Relocation Plan and Profile Sheets
12
30
60
Water and Sewer Details
2
4
8
Opinion of Probable Construction Cost
2
8
Meetings/ Coordination with City
6
Subtotal - C;ivil Engineering - Water an
Sewer
32
62
108
3. Structural Engineering
Subtotal - Structural Engineering
0
0
0
Hours
Salary Costs
SUBTOTAL - SALARIES:
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly
Travel Costs
SUBTOTAL - DIRECT NON -LABOR EXPENSES:
42 62 108
$7,602.00 $6,882.00 $11,016.00
$25,500.00
$80.00
$20.00
$100.00
TOTAL FEE: $25,600.00
Appendix B
City of Fayetteville
Rolling Hills Drive Improvements
PRELIMINARY DESIGN - TRAFFIC
WORK TASK DESCRIPTION
E-6
E-5
E-4
E-3
E-2
E-1
T-1
$272.00
$221.00
$181.00
$155.00
$128.00
$111.00
$81.00
hr
hr
hr
hr
hr
hr
hr
1. Preliminary SigninglStriping
Pavement Markings
4
30
Signing
4
10
Plan Check
4
2
Plan Submittal and Corrections
2
8
Subtotal - Preliminary SigninglStriping
6
10
0
48
0
0
0
2. Preliminary Si nalization (1 Int.)
Site Visit
4
4
Traffic Signal Notes
1
System Map
2
Street Name Signs
1
1
Signal Layout (Reference File)
1
10
3
60 Scale Sheets
1
1
3
40 Scale Sheets
1
1
3
Wiring Diagrams
1
2
1
Charts Sheets
1
1
3
Wheelchair Ramp Layout and Details
1
2
2
4
Summary of Quantities
1
1
2
6
Conduit Capacity Calculations
1
1
Plan Check
5
5
8
Plan Submittal and Corrections
2
2
16
16
Subtotal - Preliminary Signalization (1 Int.)
13
0
16
0
44
48
0
Hours
Salary Costs
19
$5,168.00
10 16 48 44 48 0
$2,210.00 $2,896.00 $7,440.00 $5,632.00 $5,328.00 $0.00
SUBTOTAL - SALARIES:
$28,674.00
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly
$51.00
Postage/Freight/Courier
$0.00
Travel Costs
$250.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES:
$301.00
SUBTOTAL:
$28,975.00
SUBCONSULTANTS FEE:
$0.00
TOTAL FEE: $28,975.00
Appendix B
City of Fayetteville
Rolling Hills Drive Improvements
PRELIMINARY DESIGN - ELECTRICAL
WORK TASK DESCRIPTION
E-4
E-3
E-1
$181.00
$155.00
$111.00
hr
hr
hr
1. Electrical Engineering
General Team Coordination
3
6
Performance Specification
8
8
16
Quantities
3
12
Cost Estimate
3
6
QC Review
8
8
Address Review Comments
3
Subtotal - Electrical Engineering
19
1 22
1 43
Hours
Salary Costs
SUBTOTAL - SALARIES:
19 22 43
$3,439.00 $3,410.00 $4,773.00
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly $178.00
Travel Costs $0.00
$11,622.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $178.00
SUBTOTAL: $11,800.00
SUBCONSULTANTS FEE: $0.00
TOTAL FEE: $11,800.00
Appendix B
City of Fayetteville
Rolling Hills Drive Improvements
FINAL DESIGN
WORK TASK DESCRIPTION
E-6
E-5
E-4
E-3
E-2
E-1
T-1
$272.00
$221.00
$181.00
$155.00
$128.00
$111.00
$81.00
hr
hr
hr
hr
hr
hr
hr
1. Project Management
Administration and Coordination
8
Quality Control Review
6
6
Subtotal - Project Management
14
0
6
0
0
0
0
2. Civil Engineering
Final Plans
Typical Sections
2
2
Plan & Profile Sheets
4
24
50
20
Roundabout (2 each) Layout Sheets
20
40
10
Cross Sections
4
8
2
Maintenance of Traffic Plan
6
10
2
Tree Planting Plan
4
12
Driveways (23 evaluations)
8
12 1
4
Drainage Improvements
10
16
4
Typical Details
2
4
4
Erosion Control Plans
6
12
2
Coordination with Utility Companies
8
Coordination and Meetings with Owner
4
8
Specifications/Contract Documents
10
2
Quantities
6
12
Opinion of Probable Construction Cost
4
4
Subtotal - Civil Engineering
8
0
118
4 1
12 1
172
48
Hours 22 0 124 4 12 172 48
Salary Costs $5,984.00 $0.00 $22,444.00 $620.00 $1,536.00 $19,092.00 $3,888.00
SUBTOTAL - SALARIES: $53,564.00
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly $120.00
Postage/Freight/Courier $0.00
Travel Costs $16.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $136.00
TOTAL FEE: $63,700.00
Appendix B
City of Fayetteville
Rolling Hills Drive Improvements
FINAL DESIGN - WATER & SEWER
WORK TASK DESCRIPTION
E-4
E-1
T-2
$181.00
$111.00
$102.00
hr
hr
hr
1. Project Management
Administration and Coordination
2
Quality Control Review
8
Subtotal - Project Management
10
0
0
2. Civil Engineering - Water and Sewer
Utility Coordination
2
Water Relocation Plan and Profile Sheets
8
30
60
Sewer Relocation Plan and Profile Sheets
12
40
60
Water and Sewer Details
2
4
8
Opinion of Probable Construction Cost
2
8
Meetings/ Coordination with City
6
Specifications
8
12
Final Field Inspection
4
Arkansas Department of Health
2
4
8
Subtotal - Civil Engineering - Water an
Sewer
46
98
136
3. Structural Engineering
II Subtotal - Structural Engineering
0
0
0
Hours
56 98 136
Salary Costs $10,136.00 $10,878.00 $13,872.00
SUBTOTAL - SALARIES: $34,886.00
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly $494.00
Postage/Freight/Courier $50.00
ADH Review Fee $500.00
Travel Costs $20.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $1,064.00
TOTAL FEE: $35,950.00
Appendix B
City of Fayetteville
Rolling Hills Drive Improvements
FINAL DESIGN - TRAFFIC
WORK TASK DESCRIPTION
E-6
E-5
E-4
E-3
E-2
E-1
T-1
$272.00
$221.00
$181.00
$155.00
$128.00
$111.00
$81.00
hr
hr
hr
hr
hr
hr
hr
1. Final Signing/Striping
Pavement Marking Updates
2
20
Signing Updates
2
20
Plan Check
2
1
Plan Submittal and Corrections
1
4
Subtotal - Final Signing/Striping
3
5
0
44
0
0
0
2. Final Signalization (1 Int.)
Signal Plan Updates
1
1
2
Quantity Updates
2
2
2
Special Provisions
1
1
Construction Cost Estimate
2
2
Plan Check
2
2
Plan Submittal and Corrections
2
2
4
8
Subtotal - Final Signalization (1 Int.)
8
0
10
0
8
10
0
Hours 11 5 10 44 8 10 0
Salary Costs $2,992.00 $1,105.00 $1,810.00 $6,820.00 $1,024.00 $1,110.00 $0.00
SUBTOTAL - SALARIES: $14,861.00
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly $39.00
Postage/Freight/Courier $0.00
Travel Costs $0.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $39.00
SUBTOTAL:
$14,900.00
SUBCONSULTANTS FEE: $0.00
TOTAL FEE: $14,900.00
Appendix B
City of Fayetteville
Rolling Hills Drive Improvements
FINAL DESIGN - ELECTRICAL
WORK TASK DESCRIPTION
E-4
E-3
E-1
$181.00
$155.00
$111.00
hr
hr
hr
1. Electrical Engineering
Address City's Comments
2
3
General Team Coordination
2
3
Performance Specification
2
4
8
Quantities
3
6
Cost Estimate
2
3
QC Review
3
3
Address Review Comments
3
Sign Documents
1
1
Subtotal - Electrical Engineering
10
12
27
Hours
10 12 27
Salary Costs $1,810.00 $1,860.00 $2,997.00
SUBTOTAL - SALARIES: $6,667.00
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly $133.00
Travel Costs $0.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $133.00
SUBTOTAL: $6,800.00
SUBCONSULTANTS FEE: $0.00
TOTAL FEE: $6,800.00
Appendix B
City of Fayetteville
Rolling Hills Drive Improvements
PROPERTY ACQUISITION DOCUMENTS
WORK TASK DESCRIPTION
E-3
S-5
S-4
2-Man Crew
(Survey)
2-Man Crew
Suave)
3-Man Crew
(Survey)
X-1
$155.00
$167.00
$126.00
$202.00
$222.00
$252.00
$64.00
hr
hr
hr
hr
hr
hr
hr
1. Project Management
Administration and Coordination
2
2
Quality Control Review
2
2
Submittals to Client
2
4
Subtotal - Project Management
6
4
4
1 0
0
0
0
2. Acquisition Documents (25 Parcels)
Permanent Right -of -Way and Easement
Acquisition Documents
50
100
Temporary Construction Easements
16
30
Coordination with Owner
2
2
Parcels)
2
68
130
0
0
0
0
Hours
Salary Costs
SUBTOTAL - SALARIES:
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly
Postage/Freight/Courier
Travel Costs
8 72 134
$1,240.00 $12,024.00 $16,884.00
$152.00
$0.00
$0.00
$30,148.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $152.00
SUBTOTAL: $30,300.00
SUBCONSULTANTS FEE: $0.00
TOTAL FEE: $30,300.00
0 0 0 0
$0.00 $0.00 $0.00 $0.00
Appendix B
City of Fayetteville
Rolling Hills Drive Improvements
BIDDING SERVICES
WORK TASK DESCRIPTION
E-6
E-5
E-4
E-3
E-2
E-1
T-1
$272.00
$221.00
$181.00
$155.00
$128.00
$111.00
$81.00
hr
hr
hr
hr
hr
hr
hr
1. Project Management
Administration and Coordination
2
Subtotal - Project Management
2
0
0
0
0
0
0
2. Civil Engineering
Addendums/Inquiries
6
Pre -Bid Meeting
3
Bid Opening
2
Prepare bid tabulation
2
Evaluate bids and recommend award
1
Prepare construction contracts
3
Subtotal - Civil Engineering
0
0
1 0 1
15
0
2
0
Hours 2 0 0 15 0 2 0
Costs $544.00 $0.00 $0.00 $2,325.00 $0.00 $222.00 $0.00
SUBTOTAL - SALARIES: $3,091.00
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly $50.00
Postage/Freight/Courier $0.00
Travel Costs $9.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $59.00
SUBTOTAL:
$3,150.00
SUBCONSULTANTS FEE: $0.00
TOTAL FEE: $3,150.00
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 ENGINEERING (621)
2020
Requestor: Matt Casey
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Approval of a contract in the amount of $392,725.00 with Garver, LLC for design of the Rolling Hills Drive Project,
authorizing the Mayor to acquire the easements and Right of Way for the project and approval of a budget adjustment,
per RFQ 20-01, selection #21.
COUNCIL DATE: 1 1 /1 7/2020
LEGISTAR FILE ID#: 2020-0929
Ma-tth,--,w Mad dQw
1012212020 8:10 AM
Budget Director
TYPE:
JOURNAL #:
Date
D - (City Council)
11/17/2020
GLDATE:
RESOLUTION/ORDINANCE
CHKD/POSTED:
TOTAL
- _
v.20200820
Increase / (Decrease)
Proiect.Sub#
Account Number
Expense Revenue
Project
Sub.Detl
AT
Account Name
4602.860.7224-5860.02
307,525 -
46020
7224
EX
Capital Prof Svcs - Engineering/Architects,
5400.860.5600-5860.02
85,200 -
11011
2019.7224
EX
Capital Prof Svcs - Engineering/Architects.
4602.860.7224-5810.00
50,000 -
46020
7224
EX
Easements
4602.860.7224-5860.04
20,000 -
46020
7224
EX
Capital Prof Svcs - Contra (Engineering)
4602.860.7999-5899.00
(377,525)
46020
7999
EX
Unallocated - Budget
5400.720.5600-5808.00
(85,200)
11011
1
EX
Improvements - Water Line
H:\Budget Adjustments\2020_Budget\City Council\11-17-2020\2020-0929 BA Rolling Hills Design Contract
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