HomeMy WebLinkAbout2020-11-17 - Agendas - FinalCity of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
City Council Final Agenda
Tuesday, November 17, 2020
5:30 PM
City Hall Room 219
City Council Members
Council Member Sonia Gutierrez Ward I
Council Member Sarah Marsh Ward 1
Council Member Mark Kinion Ward 2
Council Member Matthew Petty Ward 2
Council Member Sloan Scroggin Ward 3
Council Member Sarah Bunch Ward 3
Council Member Teresa Turk Ward 4
Council Member Kyle Smith Ward 4
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Kara Paxton
City Council Meeting Final Agenda November 17, 2020
Call To Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports and Discussion Items
Agenda Additions
A. Consent
A.1 2019-0990
APPROVAL OF THE NOVEMBER 5, 2020 CITY COUNCIL MEETING MINUTES
A.2 2020-0917
RFQ 20-03 GARVER LLC:
A RESOLUTION TO AUTHORIZE A CONTRACT WITH GARVER, LLC, PURSUANT TO
RFQ 20-03, TO PROVIDE ON -CALL AVIATION ENGINEERING SERVICES FOR A
PERIOD OF ONE YEAR WITH AUTOMATIC RENEWALS FOR UP TO FOUR
ADDITIONAL ONE YEAR TERMS, AND TO APPROVE TASK ORDER 1 IN AN
AMOUNT NOT TO EXCEED $20,000.00
A.3 2020-0930
2020 BULLETPROOF VEST PARTNERSHIP (BVP) GRANT PROGRAM:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A MATCHING GRANT AWARD
FROM THE 2020 BULLETPROOF VEST PARTNERSHIP PROGRAM IN THE AMOUNT
OF $21,200.00 FOR THE REPLACEMENT OF BODY ARMOR VESTS FOR
FAYETTEVILLE POLICE OFFICERS, AND TO APPROVE A BUDGET ADJUSTMENT
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A.4
MR
A.6
UVA
2020-0983
FAYETTEVILLE POLICE DEPARTMENT POLICIES:
A RESOLUTION TO APPROVE FAYETTEVILLE POLICE DEPARTMENT POLICIES 1.2.3
BIAS BASED PROFILING PROHIBITED; 22.2.8 MILITARY ACTIVATIONS; AND 49.1.1
PEER TO PEER SUPPORT PROGRAM
2020-0935
ADVANCED INFORMATION MANAGEMENT (AIM):
A RESOLUTION TO AUTHORIZE THE DESTRUCTION OF CERTAIN RECORDS
SHOWN ON THE ATTACHED AFFIDAVITS PURSUANT TO RELEVANT SECTIONS OF
THE ARKANSAS CODE RELATED TO MAINTENANCE AND DESTRUCTION OF
ACCOUNTING AND OTHER CITY RECORDS
2020-0938
MOHAWK RESOURCES LTD:
A RESOLUTION TO APPROVE THE PURCHASE OF A TRUCK LIFT FROM MOHAWK
RESOURCES LTD IN THE AMOUNT OF $37,488.86 PLUS ANY APPLICABLE TAXES
AND FREIGHT CHARGES, PURSUANT TO A SOURCEWELL COOPERATIVE
PURCHASING CONTRACT, FOR USE BY THE FLEET OPERATIONS DIVISION
2020-0916
BID #20-82 SECOND NATURE LANDSCAPES, INC.:
A RESOLUTION TO AWARD BID #20-82 AND AUTHORIZE A CONTRACT WITH
SECOND NATURE LANDSCAPES, INC. IN THE AMOUNT OF $134,397.50 FOR THE
INSTALLATION AND MAINTENANCE OF TREES ALONG RUPPLE ROAD AND OLD
WIRE ROAD, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF
$13,000.00, AND TO APPROVE A BUDGET ADJUSTMENT
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A.8
A.9
A.10
2020-0936
BID #20-80 LEGACY CONSTRUCTION MANAGEMENT, INC.:
A RESOLUTION TO AWARD BID #20-80 AND AUTHORIZE A CONTRACT WITH
LEGACY CONSTRUCTION MANAGEMENT, INC. IN THE AMOUNT OF $378,794.00
FOR CONSTRUCTION SERVICES ASSOCIATED WITH ADDITIONS, REPAIRS, AND
REPLACEMENTS AT RESTROOMS IN MULTIPLE CITY PARKS, AND TO APPROVE A
PROJECT CONTINGENCY IN THE AMOUNT OF $37,236.00
2020-0940
FAYETTEVILLE PUBLIC LIBRARY EXPANSION PROJECT CHANGE ORDER
NO. 7:
A RESOLUTION TO APPROVE CHANGE ORDER NO. 7 TO THE FAYETTEVILLE
PUBLIC LIBRARY EXPANSION PROJECT CONTRACT WITH CROSSLAND
CONSTRUCTION COMPANY, INC. TO SHIFT $332,000.00 OF THE LIBRARY'S SCOPE
OF WORK TO THE CITY, AND TO APPROVE A BUDGET ADJUSTMENT
2020-0921
REPEAL RESOLUTION NO.245-20 GOODWIN & GOODWIN, INC.:
A RESOLUTION TO REPEAL RESOLUTION NO. 245-20, TO AWARD BID #20-71 AND
AUTHORIZE A CONTRACT WITH GOODWIN & GOODWIN, INC. IN THE AMOUNT
OF $288,326.10 FOR THE CONSTRUCTION OF THE PALMER AVENUE DRAINAGE
IMPROVEMENTS PROJECT, TO APPROVE A PROJECT CONTINGENCY IN THE
AMOUNT OF $43,240.00, AND TO APPROVE A BUDGET ADJUSTMENT - 2019
DRAINAGE BOND PROJECT
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A.11 2020-0231
RFQ #19-03 DESIGN WORKSHOP, INC.:
A RESOLUTION TO AUTHORIZE MAYOR JORDAN TO SIGN AN AGREEMENT WITH
DESIGN WORKSHOP, INC., PURSUANT TO RFQ #19-03, IN THE AMOUNT OF
$185,739.00 FOR THE DEVELOPMENT OF A NEW TEN-YEAR PARK SYSTEM MASTER
AND STRATEGIC PLAN, AND TO APPROVE A PROJECT CONTINGENCY IN THE
AMOUNT OF $5,000.00
B. Unfinished Business
BA 2020-0269
MARKHAM HOSPITALITY OWNER, LLC ACCESS EASEMENT:
A RESOLUTION TO APPROVE THE CONVEYANCE OF A PERMANENT ACCESS
EASEMENT TO MARKHAM HOSPITALITY OWNER, LLC AND MARKHAM
RESIDENTIAL OWNER, LLC ACROSS REAL PROPERTY OWNED BY THE CITY OF
FAYETTEVILLE
This resolution was tabled indefinitely at the June 4, 2020 City Council meeting.
C. New Business
C.1 2020-0952
MULTI -CRAFT CONTRACTORS, INC.:
AN ORDINANCE TO WAIVE FORMAL COMPETITIVE BIDDING AND ACCEPT A
QUOTE IN THE AMOUNT OF $29,750.00 FROM MULTI -CRAFT CONTRACTORS, INC.
FOR REPAIRS TO A PUMP STATION DAMAGED IN A MOTOR VEHICLE ACCIDENT,
TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $2,975.00, TO
AUTHORIZE THE MAYOR TO SIGN A RELEASE OF PROPERTY DAMAGE RELATED
TO THE VEHICLE ACCIDENT, AND TO ACCEPT INSURANCE FUNDS IN THE
AMOUNT OF $25,000.00 AS A SETTLEMENT OF ALL CLAIMS
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C.2
C.3
CA
C.5
2020-0948
VAC 2020-004 (800 BLOCK OF N. PARK AVE./PARK AVE. ALLEY):
AN ORDINANCE TO APPROVE VAC 20-004 FOR PROPERTY LOCATED IN THE 800
BLOCK OF NORTH PARK AVENUE TO VACATE A PORTION OF ALLEY
RIGHT-OF-WAY
2020-0955
RZN 2020-015 (NE OF ZION RD. & RANDAL PL./LA HACIENDA OF NWA):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 20-015 LOCATED NORTHWEST OF ZION ROAD AND RANDAL
PLACE FOR APPROXIMATELY 3.27 ACRES FROM RMF-24, RESIDENTIAL MULTI
FAMILY, 24 UNITS PER ACRE AND R-O, RESIDENTIAL OFFICE TO RI-U,
RESIDENTIAL INTERMEDIATE -URBAN AND CS, COMMUNITY SERVICES
2020-0953
GRADING PERMIT APPEAL:
A RESOLUTION TO GRANT THE APPEAL OF MANNY TERMINELLA REGARDING A
NOTICE OF VIOLATION ISSUED BY THE CITY ENGINEERING DIVISION FOR
FAILURE TO OBTAIN A GRADING PERMIT FOR WORK BEING PERFORMED AT 3180
EAST TOWNSHIP STREET
2020-0943
RFQ-19-01 OLSSON , INC. AMENDMENT #2:
A RESOLUTION TO APPROVE AMENDMENT NO. 2 TO THE PROFESSIONAL
ENGINEERING SERVICES AGREEMENT WITH OLSSON, INC., PURSUANT TO RFQ
#19-01, IN THE AMOUNT OF $154,900.00 FOR THE REMAINING ARCHITECTURAL
SERVICES RELATED TO THE REPLACEMENT PARKING DECK FOR THE CULTURAL
ARTS CORRIDOR PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT - 2019
CULTURAL ARTS CORRIDOR BOND PROJECT
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C.6
C.7
C.8
C.9
2020-0944
ECONOMIC DEVELOPMENT ADMINISTRATION GRANT:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF AN 80/20 ECONOMIC
DEVELOPMENT ADMINISTRATION GRANT IN THE AMOUNT OF $2,000,000.00 FOR
THE CONSTRUCTION OF THE INDUSTRIAL DRIVE EXTENSION, AND TO APPROVE
A BUDGET ADJUSTMENT - 2019 ECONOMIC DEVELOPMENT BOND PROJECT
2020-0929
RFQ # 20-01 GARVER, LLC:
A RESOLUTION TO APPROVE A PROFESSIONAL ENGINEERING SERVICES
AGREEMENT WITH GARVER, LLC IN THE AMOUNT OF $392,725.00, PURSUANT TO
RFQ # 20-01, SELECTION 21, FOR THE DESIGN OF THE ROLLING HILLS DRIVE
PROJECT, TO AUTHORIZE THE MAYOR TO ACQUIRE THE EASEMENTS AND
RIGHT-OF-WAY NECESSARY FOR THE PROJECT, AND TO APPROVE A BUDGET
ADJUSTMENT - 2019 TRANSPORTATION BOND PROJECT
2020-0933
OLSSON ASSOCIATES, INC. AMENDMENT # 1:
A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE PROFESSIONAL
ENGINEERING SERVICES AGREEMENT WITH OLSSON, INC. IN THE AMOUNT OF
$196,190.00 FOR ENGINEERING SERVICES RELATED TO THE DESIGN OF THE
MIDTOWN CORRIDOR PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT -
2019 TRANSPORTATION BOND PROJECT
2020-0947
2021 ANNUAL BUDGET AND WORK PROGRAM:
A RESOLUTION TO ADOPT THE 2021 ANNUAL BUDGET AND WORK
PROGRAM
D. City Council Agenda Session Presentations
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E. City Council Tour
F. Announcements
G. Adjournment
NOTICE TO MEMBERS OF THE AUDIENCE
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All interested persons may appear and address the City Council on Unfinished Business, New Business, and
Public Hearings at City Council meetings. If you wish to address the City Council on an agenda item, please
wait for the Mayor or Chair to request public comment. When the Mayor or Chair recognizes you, please
start your public comment by giving your name and address. Comments are to be addressed to the Mayor or
Chair. The Mayor or Chair will direct your comments to the appropriate elected officials, staff, or others for
response. Keep your comments respectful, brief, to the point, and relevant to the agenda item being
considered. Each speaker from the public will be allowed one turn to speak for discussion of an agenda item.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City
Council meetings:
Agenda Additions: A new item which is requested to be added to the agenda at a City Council meeting should
only be considered if it requires immediate City Council consideration and if the normal agenda setting process
is not practical. The City Council may only place such new item on the City Council meeting's agenda by
suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda.
Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If a Council Member wishes to comment upon or discuss a Consent Agenda
item that item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Unfinished Business and New Business:
Overview Period: Agenda items at a City Council meeting shall be introduced by the Mayor and, if an
ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city
contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation
period, but may be recalled by a Council Member later to answer questions. City staff, Council Members and
applicants may use electronic visual aids in the City Council meeting as part of the presentation of the agenda
item. City staff s presentation and an Applicant's presentation whether presented by one or more than one
presenter shall each be limited to a maximum of ten (10) minutes unless the City Council by unanimous consent
or majority vote allows additional time.
Public Comments: Public comment at a City Council meeting shall be allowed for all members of the audience
who have signed up prior to the beginning of the agenda item they wish to address being opened for public
comment. Speakers shall be limited to a maximum of five (5) minutes to be broken into segments of three and
two minutes. Amendments may receive public comments only if approved by the City Council by unanimous
consent or majority vote. If public comment is allowed for an amendment, speakers will only be allowed to
speak for three (3) minutes. The City Council may allow both a speaker additional time and an unsigned -up
person to speak by unanimous consent or majority vote.
Courtesy and Respect: All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as
to integrity, abusive comments and statements about motives or personalities. Any member of the public who
violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall
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leave the podium.
Interpreters or Telecommunications Devise for the Deaf (TDD), for hearing impaired are available for all City
Council meetings, a 72-hour advance notice is required. For further information or to request an interpreter,
please call 479-575-8330.
A copy of the complete City Council agenda is available on our website at www.fayetteville-ar.gov or in the
Office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas (479)575-8323.
All cell phones must be silenced and may not be used within the City Council Chambers.
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