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Home My WebLink About274-20 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 274-20 File Number: 2020-0919 B&H FOTO & ELECTRONICS CORP.: A RESOLUTION TO APPROVE THE PURCHASE OF AUDIO-VISUAL EQUIPMENT FROM B&H FOTO & ELECTRONICS CORP. IN THE AMOUNT OF $66,153.65 PLUS APPLICABLE TAXES AND SHIPPING CHARGES, PURSUANT TO AN OMNIA PARTNERS COOPERATIVE PURCHASING CONTRACT, FOR USE IN THE TOWN CENTER AND CITY HALL, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $5,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of audio-visual equipment from B&H Foto & Electronics Corp. in the amount of $66,153.65 (plus any applicable taxes and freight charges), pursuant to an OMNIA Partners cooperative purchasing contract, for use in the Town Center and City Hall, and further approves a project contingency in the amount of $5,000.00 PASSED and APPROVED on 11/5/2020 City of Fayetteville, Arkansas 113 West Mountain Street ;; Fayetteville, AR 72701 (479) 575-8323 r� }s ; Text File File Number: 2020-0919 Agenda Date: 11/5/2020 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A.6 B& H FOTO & ELECTRONICS CORP.: A RESOLUTION TO APPROVE THE PURCHASE OF AUDIO-VISUAL EQUIPMENT FROM B&H FOTO & ELECTRONICS CORP. IN THE AMOUNT OF $66,153.65 PLUS APPLICABLE TAXES AND SHIPPING CHARGES, PURSUANT TO AN OMNIA PARTNERS COOPERATIVE PURCHASING CONTRACT, FOR USE IN THE TOWN CENTER AND CITY HALL, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $5,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of audio-visual equipment from B&H Foto & Electronics Corp. in the amount of $66,153.65 (plus any applicable taxes and freight charges), pursuant to an OMNIA Partners cooperative purchasing contract, for use in the Town Center and City Hall, and further approves a project contingency in the amount of $5,000.00 Cky of Fayetteville, Arkansas Page 1 Printed on 11/&2020 Doug Bankston Submitted By City of Fayetteville Staff Review Form 2020-0919 Legistar File ID 11/5/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/16/2020 MEDIA SERVICES (060) Submitted Date Division / Department Action Recommendation: Purchase Audio -Visual Equipment from B&H PhotoVideo Under OMNIA/National IPA Contract to Facilitate Socially Distanced Public Meetings at the Town Hall Center and in City Hall Room 219 Due to the Coronavirus Pandemic 4270.900.9290-5210.00 Account Number 20019.1 Project Number Budgeted Item? No Does item have a cost? Yes Budget Adjustment Attached? No Budget Impact: Disaster & Replacement Minor Equipment Fund COVID-19 Disaster Recovery Fund Project Title Current Budget $ 2,850,000.00 Funds Obligated $ 375,642.51 Current Balance $ 2,474,357.49 Item Cost $ 79,471.82 Budget Adjustment Remaining Budget $ 2,394,885.67 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE W4W ARKANSAS MEETING OF 11/5/2020 TO: Mayor and City Council THRU: Lisa Thurber, Director of Communications Susan Norton, Chief of Staff FROM: Doug Bankston, Director of Media Services DATE: 10/16/2020 CITY COUNCIL MEMO SUBJECT: Purchase Audio -Visual Equipment from B&H PhotoVideo Under OMNIA/National IPA Contract to Facilitate Socially Distanced Public Meetings at the Town Hall Center and in City Hall Room 219 Due to the Coronavirus Pandemic RECOMMENDATION: Staff recommends purchasing audio-visual equipment from B&H PhotoVideo under the OMNIA/National IPA contract (Region 4 ESC Contract, R160901, City of Eagan, MN) to facilitate public, socially distanced, in -person meetings at the Town Center and to better facilitate social -distancing protocols in City Hall Room 219. BACKGROUND: Public meetings held in City Hall have been virtual via Zoom since early in the COVID-19 pandemic. DISCUSSION: City Administration will be hosting public engagement sessions on large scale projects using a combination of in -person "charrette" style meetings and virtual engagement via website and Speakup. These meetings were typically held in City Hall room 111 or 326 but due to distancing requirements with COVID, public engagement meetings will need more space than those rooms allow. The spacious venue of the Town Center enables this, but audio-visual equipment must be procured for in -room, broadcast, and recording needs. City Hall Room 219 requires some additional audio-visual equipment and reconfiguration to better facilitate that room's social distancing flexibility for other public meetings and/or events. BUDGET/STAFF IMPACT: Purchase cost is $66,153.65, plus $1,548.00 for shipping and $6,770.17 in tax, for a total of $74,471.82 from the COVID-19 Disaster Recovery Fund. Request for a contingency of $5,000, for a total of $79,471.82. The intention is to use CARES Act Funding, if possible, for the purchase. No staff impact. Attachments: SRM, Memo, CCM, Quote Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CITY OF FAYETTEVILLE W4W ARKANSAS TO: City Council FROM: Doug Bankston, Director of Media Services DATE: 10/16/2020 SUBJECT: Quoted Item Replacement STAFF MEMO The quote from B&H PhotoVideo includes four (4) Samsung 82" QLED Q70 Series 4K UHD TV screens with an instant rebate of $1,000 per TV screen. However, the rebate has an expiration date of 10/14/20, which expires well before the ability to purchase. Media Services has substituted four (4) LG NAN090 86" Class HDR 4K UHD IPS LED TV screens with a cost of $8,390.96 ($2,97.74 each) and will receive an updated quote from B&H PhotoVideo. The four LG screens will cost less the four Samsung screens without rebate. Doug Bankston Director of Media Services Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Government, Education, and Corporate Department For Pricing Requests, Purchase Orders, and Customer Service: PF212-239-7503 00-947-8003 800-858-5517 [duration: emailbidsoMphoto.com Fed Gov: federalsalesobhm �;H photo.co ®212-239-7759 Corporate: corparatesalest.6hphotosons State and Local: blddept.dbhpboto.mm — d lite ProfessionaA Source 420 Ninth Avenue, New York City, NY 10001 • www.bhphotovideo.com --� Prices Are Valid Until: 1 1/13/20 Quote No.: 1068038683 Reference No.: R 160901-P Sold To: Neal 1lilbe 101 W. Rock Street FAVET'i-EVILLE, AR 72701 Bill Phone: (479)444-3482 4 1 SAMSUNG 82" OLED 070 SERIES 4K UHD TV/REG Price After$1000.00 Instant Rebate Exp. 10/14/20 6 1 AJA UHD/4K/HD HDMI TO ETHERNET RECEIVER/REG 6 1 AJA HDBaseT ETHERNET TO HDMI TRANSMITTER/REG 1 I SAMSUNG 32"LED LCD WORD 2560xl440 MTR 5MS HDMI/REG 1 I LISTEN ESSNTLS LVL 2 STATIONARY RF SYST 72MHZ/REG This Is A Special Order Item, And Is Not Returnable. 1 I AJA 1-CH OPTICAL FIBER - SD/HD/3G/SDI +DWP/REG Continued on Next Page ... SAON82070T (ON82070TAFX) AJHBRHDMI (HBRHDMI) AJHBTHDMI (HBTHDMI) SAS32D850T (LS32085KTSRZ) LILS31072 (LS31072) AJFIDORQ (FIDOR) 1,960.00 7,840.00 319.95 1,919.70 319.95 1,919.70 380.15 380.15 929.00 929.00 360.45 360.45 Customer Copy Page 1 of 4 4 Government, Education, and Corporate Department For Pricing Requests, Purchase Orders, and Customer Service: o P2800-947-8003 800-858-5517 Edwation:emailbldwbhphoto.com Fed Gov: fed eralsales:mbhphoto.com 12-239-7503 212-239-7759 FCorporate corporatetal�s �bhphoto.com State and tocal:blddepl,:�hhphoto.com e The Professional's Source - 420 Ninth Avenue, New York City, NY 10001 • www.bhphotovideo.com - Quote No.: 1068038683 de T. Saletipersuu 1 AJA 2-CH SD/HD/3G/SDI to OPTICAL FIBER+DWP/REG 1 AJA MULTI -CHANNEL HD H.264 USB 3.0 RECORDR/REG 1 AJA HDMI TO SDI MINI CONVRTR w/ROI SCALING/REG 1 PANASONIC AW-RP60 REMOTE CAMERA CONTROLLER/REG 4 PANASONIC AW-HE40SW PTZ CAM w/HD/SD-SDI O/P-WH/REG 1 BLACK -MAGIC ATEM 1 WE ADVANCED BROADCAST PANELIREG 1 BLACK -MAGIC ATEM 1 WE PRODUCTION STUDIO 4K/REG 4 PEARSTONE STND SERS CABLE/ HDMI to HDMI - 37REG 4 WISE 1TB PORTABLE SSD HARD DRfVE/REG 4 BLACKMAGIC VIDEO ASSIST 7" MONITOR/AEG 4 JELCO EL-80 EZ-LIFT CASE for 80" FLAT SCREEN/REG This Is A Special Order Item, And is Not Returnable. Continued on Next Page ... AJFID02TO (FID02n AJKIPROGO (KIPRCGO) AJROIHDMI (ROIMDMI) PAAWRP60GJQ (A W R P60GJS) PAAWKE40SW (AWHE40SWPJ) BLATEMIA (DSWPANELAO) BLATEMIME4K (S W ATEMPS W 1 ME) PEHDA103 (HDA103) WIPTS1024 (PTS1024) BLVIDA127HRD (HYPERDAVIDAI) JEEL80 (EL80) 522.45 522.45 3,235.95 3,235.95 805.95 805.95 2,125.00 2,125.00 3,125.00 12,500.00 2,598.00 2,598.00 2,125.00 2,125.00 7.46 29.84 241.92 967.68 858.00 3,432.00 4,693.68 18,774.72 Customer Copy Page 2 of 4 Government, Education, and Corporate Department For Pricing Requests, Purchase Orders, and Customer Service: V2800-947-8003V300-858-5517FEciucation email bids•,hhphnto.com Fed Gov: federalsalesdbhphoto.com 12-239-7503 12-239-7759rporate:corporatesalcs. mphoto.com State and Local: biddept,obhphoto.com e lite I'ro.&ssionaA source — 420 Ninth Avenue, New York City, NY 10001 • www.bhphotovideo.com Quote No.: 1068038683 i IMIDDLE -ATLANTIC 24SP 1-BAY RACK W/ DOORS - SLATE/REG I MIS24DSL I 1,609.00 I 1,609.00 This Is A Special Order Item, And Is Not Returnable. (S24oSl-) 1 SENNHEISER VOCAL SET (CNDNSR/SPRCARD/548-572MHzYREG SEXSW2865A 334.00 334.00 (XS W 2865 A) 1 BOSCH CCS 1000 D CONTROL UNIT WITH RECORDER/REG BOCCSDCURD 1,239.00 1,239.00 This Is A Special Order Item, And Is Not Returnable. (Fotu298789) 16 BOSCH CCS 1000 D DISCUSSN DEVICE - LONG MIC/REG BOCCSDDL 336.00 5,376.00 Your request for the additional qty has been approved (Fotu299031) This Is A Special Order Item, And Is Not Returnable. Continued on Next Page ... Customer Copy Page 3 of 4 1.H I A M LI-46 , The Professionals Source Government, Education, and Corporate Department For Pricing Requests, Purchase Orders, and Customer Service: 1200-947-8003 VEIOO-858-5517 docation emallbidsoMphoto.com Fed Gov federalsalesoMphoto.com 12-239-750312-239-7759 Corporate: carporatesales"hphoto.com State and Imal biddepto6hpholosem 420 Ninth Avenue, New York City, NY 10001 • www.bhphotovideo.com —� Quote No.: 1068038683 Customer Copy Page 4 of 4