HomeMy WebLinkAbout278-20 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 278-20
File Number: 2020-0853
HAWKINS-WEIR ENGINEERS, INC. AMENDMENT NO. 2 - 2019 DRAINAGE BOND
PROJECT:
A RESOLUTION TO APPROVE AMENDMENT NO. 2 TO THE PROFESSIONAL
ENGINEERING SERVICES AGREEMENT WITH HAWKINS-WEIR ENGINEERS, INC. IN
THE AMOUNT OF $273,600.00 FOR ENGINEERING DESIGN SERVICES ASSOCIATED
WITH THE PROJECT TO ALLEVIATE FLOODING NEAR THE NORTH COLLEGE AVENUE
AND EAST SUNBRIDGE DRIVE INTERSECTION - 2019 DRAINAGE BOND PROJECT
WHEREAS, on September 17, 2019, the City Council passed Resolution 211-19 to authorize
Mayor Jordan to sign a Professional Engineering Services Agreement with Hawkins -Weir Engineers,
Inc. for conceptual drainage design services to alleviate the flooding at the intersection of North
College Avenue and East Sunbridge Drive; and
WHEREAS, on April 21, 2020, the City Council passed Resolution 124-20 to authorize Amendment
No. 1 to the agreement for additional conceptual drainage design services involving an investigation of
alternative storm drain routing; and
WHEREAS, Hawkins -Weir Engineers, Inc. has provided a proposed scope and additional
fee/reimbursables to complete the full design based on the most feasible routing.
NOW, THEREFORE, BE IT RESOLVED BV THE CITY COUNCIL OF THE CITY OF
FAVETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign Amendment No. 2 to the Professional Engineering Services Agreement with Hawkins -Weir
Engineers, Inc. in an amount of $273,600.00 for engineering design services associated with the
project to alleviate flooding near the intersection of North College Avenue and East Sunbridge
Page 1 Printed on I M20
Resolution: 278-20
File Number.• 2020-0853
Avenue.
PASSED and APPROVED on 11/5/2020
Attest:
C RK' •T�'%
T
Kara Paxton, City Clerk TreasurerrrI
;
:9
AS
Page 2 Printed on 1110120
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
i
Text File
File Number: 2020-0853
Agenda Date: 11/5/2020 Version: 1 Status: Passed
In Control: City Council Meeting
Agenda Number: A 10
File Type: Resolution
HAWKINS-WEIR ENGINEERS, INC. AMENDMENT NO.2 - 2019 DRAINAGE BOND
PROJECT:
A RESOLUTION TO APPROVE AMENDMENT NO. 2 TO THE PROFESSIONAL ENGINEERING
SERVICES AGREEMENT WITH HAWKINS-WEIR ENGINEERS, INC. IN THE AMOUNT OF
$273,600.00 FOR ENGINEERING DESIGN SERVICES ASSOCIATED WITH THE PROJECT TO
ALLEVIATE FLOODING NEAR THE NORTH COLLEGE AVENUE AND EAST SUNBRIDGE DRIVE
INTERSECTION - 2019 DRAINAGE BOND PROJECT
WHEREAS, on September 17, 2019, the City Council passed Resolution 211-19 to authorize Mayor Jordan
to sign a Professional Engineering Services Agreement with Hawkins -Weir Engineers, Inc. for conceptual
drainage design services to alleviate the flooding at the intersection of North College Avenue and East
Sunbridge Drive; and
WHEREAS, on April 21, 2020, the City Council passed Resolution 124-20 to authorize Amendment No. 1
to the agreement for additional conceptual drainage design services involving an investigation of alternative
storm drain routing; and
WHEREAS, Hawkins -Weir Engineers, Inc. has provided a proposed scope and additional fee/reimbursables
to complete the full design based on the most feasible routing.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign
Amendment No. 2 to the Professional Engineering Services Agreement with Hawkins -Weir Engineers, Inc. in
an amount of $273,600.00 for engineering design services associated with the project to alleviate flooding near
the intersection of North College Avenue and East Sunbridge Avenue.
City ofFaystteviffe, Arkansas Page f Printed on 111612020
Chris Brown
Submitted By
City of Fayetteville Staff Review Form
2020-0853
Legistar File ID
11/5/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
10/8/2020 ENGINEERING (621)
Submitted Date Division / Department
Action Recommendation:
Approval of a contract amendment #2 with Hawkins Weir Engineers, Inc. in the amount of $273,600 for a total
contract amount not to exceed $374,500 for engineering design services associated with flooding near the
intersection of N College Ave and E Sunbridge Dr.
Budget Impact:
4604.860.7415-5860.02 4604 - Drainage Projects (2019 Bonds)
Account Number
46040.7415.1000
Project Number
Fund
Drainage Project (2019 Bonds),
Sunbridge/College Drainage Phase I
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget
Project Title
$ 1,410,468.00
$ 69,603.58
$ 1,340,864.42
$ 273,600.00
$ 1,067,264.42
V20180321
Purchase Order Number: 2019-00000661 Previous Ordinance or Resolution # 211-19; 124 20
Change Order Number:
Original Contract Number:
Comments:
#2019-00000036
Approval Date:
CITY OF
FAYETTEVILLE
%PF ARKANSAS
MEETING OF NOVEMBER 5, 2020
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Garner Stoll, Development Services Director
Chris Brown, City Engineer
CITY COUNCIL MEMO
FROM: Alan Pugh, Staff Engineer
DATE: October 8, 2020
SUBJECT: Approval of a contract amendment #2 with Hawkins Weir Engineers, Inc. in
the amount of $273,600 for a total contract amount not to exceed $374,500
for engineering design services associated with flooding near the
intersection of N College Ave and E Sunbridge.
RECOMMENDATION:
Staff recommends approval of a contract amendment #2 with Hawkins Weir Engineers, Inc. in
the amount of $273,600 for a total contract amount not to exceed $374,500 for engineering
design services associated with flooding near the intersection of N College Ave and E
Sunbridge Dr.
BACKGROUND:
Hawkins Weir was selected originally for this project by RFQ 19-01 selection #15 with the
original contract being approved through resolution 211-19. That contract included conceptual
drainage work to determine the impacts of proposed detention basins and the original proposed
routing. Subsequently the contract was amended though resolution 124-20 to include an
investigation of alternative storm drain routing. Based on the conceptual layouts and
investigation, the most feasible routing option determined.
DISCUSSION:
This project has been identified as one of the projects to be funded by the first phase of the
2019 Drainage Bond Program. Hawkins -Weir Engineers, Inc has provided a proposed scope
and an additional fee/reimbursables in the amount of $273,600 to complete the full design
based on the most feasible routing. The contract will be paid based on hourly rates for work
completed, up to the total contract amount (currently $374,500 including this amendment). The
estimated project amount of $1.4 million is subject to changes based on completion of full
design.
BUDGET/STAFF IMPACT:
The design for this project will be paid for with the funds from the 2019 Drainage Bond Project.
Attachments:
Engineering Agreement
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
HAWKINS WEIR
E N G I N E E R 5, I N C.
Engineering Client Success
September 23, 2020
Mr. Alan Pugh, P.E., CFM
City of Fayetteville Engineering Department
125 West Mountain
Fayetteville, Arkansas 72701
Re: Amendment No. 2 to the Agreement for Professional Services
Sunbridge and College Avenue Drainage Improvements Project
Fayetteville, Arkansas
HWEI Project No. 2019070
Dear Mr. Pugh:
Please find attached Amendment No. 2 to the Agreement for engineering services
associated with the Sunbridge and College Drainage Improvements Project for the City of
Fayetteville, Arkansas.
We will commence this work immediately upon your authorization to proceed. If there are
changes in scope or protracted delays for reasons beyond our control, we would expect to
negotiate with you an equitable adjustment of our compensation taking into consideration the
impact of such changes and delays.
Should you have any questions, comments, or require additional information, please do
not hesitate to call.
Sincerely yours,
HAWKINS--�WEI/IR ENGINEERS, INC.
J. Kyle Salyer, P.E., P.S.
JKS/mcw
Enclosures: Amendment No. 2
cc: Ms. Becky Horne, Hawkins -Weir Engineers, Inc.
2019070W P092320KS.docx
v t O1 ul�LM ml
TO THE
AGREEMENT For PROFESSIONAL ENGINEERING SERVICES
BETWEEN
CITY OF FAYETTEVILLE, ARKANSAS
AND
HAWKINS-WEIR ENGINEERS, INC.
In accordance with the AGREEMENT For PROFESSIONAL ENGINEERING SERVICES for the
Sunbridge/College, Phase 1 Drainage Project (HW Project No. 2019070), dated September 17, 2019,
between the City of Fayetteville, Arkansas (hereinafter called Owner) and Hawkins -Weir Engineers, Inc.
(hereinafter called Engineer), Owner hereby authorizes Engineer to proceed with engineering services as
modified by this Amendment No. 2.
SECTION 1 — SCOPE OF SERVICES
1.1 The City of Fayetteville Engineering Department has directed the Engineer to amend services
included in the AGREEMENT on the PROJECT. These amended services include the additional surveying
and engineering design services that are needed to complete the final design of the project. The original
AGREEMENT and AMENDMENT NO. 1 included conceptual design and alternative alignment
evaluation. Detailed services are included in the attached Appendix A, Scope of Services.
SECTION 2 — TIME OF SERVICE
2.1 The additional scope of services defined herein will be completed within an additional 270 calendar
days added to the 255 calendar days provided in the AGREEMENT and previous AMENDMENT NO. 1.
Details of the additional time of services are included in the attached Appendix B, Proposed Schedule.
Engineer will proceed with providing the services set forth herein immediately upon execution of this
AMENDMENT NO. 2.
Amendment No. 2 .docx Page 1 of 2 September 23, 2020
SECTION 3 — COMPENSATION
3.1 Owner shall compensate Engineer for providing the services set forth herein in accordance with the
terms of the Agreement. Total payment for Scope of Services described herein shall not exceed Two
Hundred Sixty -One Thousand Eight Hundred Dollars ($261,800.00) plus reimbursable expenses of Eleven
Thousand Eight Hundred Dollars ($11,800.00) without written approval of Owner. These additional
services adjust the Agreement's not to exceed fee to $350,200.00 and the not to exceed reimbursable
expenses to $24,300.00, for a total contract amount of $374,500.00.
Attachments: Appendix A, Scope of Services dated September 2020
Appendix B, Proposed Schedule dated September 2020
Appendix C, Fee Proposal Breakdown dated September 2020
AUTHORIZATION BY:
CITY OF FAYETTEVILLE. ARKANSAS
Date:
ACCEPTED BY:
HAWKINS-WEIR ENGINEERS, INC. ,
BY: W+
J. Kyle Salyer, P.E., P.S.
Vice President
Date: 9 A 0fivzo
C
Jordan, Mayor
Amendment No. 2 .docx Page 2 of 2 September 23, 2020
I ., I Appendix A _
w Scope of Services
Sunbridge Drive and College Avenue
Drainage Improvements
City of Fayetteville, Arkansas CITY OF
FAYETTEVI!!E
HWEI Project No. 2019070 ARKANSAS
September 2020
Hawkins -Weir Engineers, Inc. (HW) proposes to provide the following surveying and
engineering design services for the referenced project. Except as noted below, design services
will be limited to the areas shown on the attached vicinity map.
Task Description
Task 1 — Field Survey Phase
Perform a field and utility location survey of the above ground physical features and
improvements on the site as necessary to prepare plans for the construction of the
proposed street and drainage improvements
2. Perform a topographic survey of the site, including critical spot elevations on existing
improvements such as drainage pipe flow lines, curbs, pavement, and drainage structure
improvements
3. Perform a survey to determine existing right-of-way and easements
4. Coordinate with Arkansas One -Call for the marking of existing utilities and field locate
them as part of the survey work based on the locations marked in the field by the utility
owner
5. Prepare a scaled drawing in AutoCAD format
6. Establish on -site survey horizontal and vertical control points for construction (maximum
number of 3 horizontal and 2 vertical control points)
Task 2 — Preliminary Design Phase
1. Prepare preliminary plans, documents and data as follows:
Perform drainage design calculations and show all existing and proposed drainage
facilities on the plans, on both the plan and profile. Show horizontal and vertical
location, elevations, grades and structure detail
Prepare plans and details of City owned water, sanitary sewer and storm drainage
facilities which require relocation to accommodate construction of the proposed
drainage improvements
c. Prepare construction details which depict all typical items including, but not limited to,
drainage inlets and junction boxes, drainage channels and transitions, culvert details,
and street crossings
2019070\Appendix A (Amendment No. 2).docx Page 1
d. Draft preliminary notes on plans to fully describe the construction work to be performed
e. Prepare recommendation for sequence of construction and prepare preliminary layout
of construction phasing and traffic detours, if required
f. Prepare preliminary stormwater and erosion control measures on plans
2. Prepare a Request for Proposal (RFP) for Geotechnical Testing
3. Prepare a draft copy of contract documents and specifications
4. Prepare cost estimates for preliminary design
5. Prepare right-of-way information to include the following:
a. Identify property subdivisions, existing and proposed rights -of -way and easements,
ownership names, addresses, temporary construction easements and related
information
b. Provide complete information on the plans for proposed acquisitions of right-of-way
and permanent and temporary construction easements
6. Coordinate with franchise utility companies including the following:
a. Obtain location and size of existing overhead and underground utilities from utility
companies
b. Attend meetings with each affected utility company to discuss necessary adjustments
or relocations
7. Coordinate with the City of Fayetteville to perform field locates by spot digging, utilizing
city personnel and equipment
8. Submit Preliminary Design Package including Plans, Specifications, and Estimate and
participate in a review meeting with City Staff
Task 3 — Final Design Phase
1. Prepare final design calculations, plans, profiles, details, cross sections, street crossings,
traffic detours and other items
2. Prepare structural plans for drainage inlets, junction boxes, headwalls, and retaining walls.
Utilize the City of Fayetteville format and standard detail drawings where applicable
3. Prepare final stormwater and erosion control measures on plans. As needed, prepare
stormwater pollution prevention plan in accordance with the requirements of ADEQ
General Permit ARR150000, Part II, Section A.4
4. Prepare Specifications and Contract Documents. The City will provide templates for the
front end documents
5. Prepare final construction cost estimate
2019070Vippendix A (Amendment No. 2).docx Page 2
6. Prepare land descriptions and exhibits for permanent and temporary construction
Easement Documents (based on an assumed maximum of 20 easements)
a. Coordinate with the City of Fayetteville's Land Agent and prepare any required
document revisions
7. Participate in a final plan review coordination meeting with the City of Fayetteville
Engineering, Street and Utility Departments
a. Prepare a meeting summary
8. Participate in a coordination meeting with Franchise Utility Owners
a. Prepare a meeting summary
9. Perform internal QA/QC review of design documents
10. Submit public water and sanitary sewer relocation plans to the Arkansas Department of
Health
11. Deliver one (1) reproducible full-size copy, two (2) half-size copies, and one (1) electronic
copy of the Plans and Specifications to the City for their use
Task 4 — Advertising and Bidding Phase
1. Assist the City in advertising the Project for bidding
2. Conduct a Pre -Bid Conference with the Owner and prospective bidders
3. Prepare any necessary bidding Addendums
4. Assist the City in receiving Bids and preparing a Certified Bid Tabulation
5. Review bids and prepare a recommendation to the City for the Award of a Construction
Contract
6. Assist in the preparation of Contract Documents for execution between the City and
Contractor
Exclusions to the Scope of Services
The design services provided by Hawkins -Weir do not include the following tasks:
1. Construction Observation or Administration including: submittal review, review or
preparation of payment requests, assessment of substantial/final completion, review of
Contractor's conformance to construction documents, or preparation of Record Drawings.
Any Scope of Services for Construction Phase Services will be considered under a
separate agreement or amendment
2. Design or bidding of the project in multiple phases
2019070\Appendix A (Amendment No. 2).docx Page 3
3. Evaluation of drainage pipe material
4. Environmental assessment or evaluation of the site
5. Section 404 U.S. Army Corps of Engineers (USACE) permitting including: wetlands
delineation, wetland and stream mitigation, cultural resources survey, and U.S. Fish and
Wildlife Endangered Species Clearance
6. Construction layout staking for the Contractor, except that HW will minimally provide three
(3) construction control points
7. Design of franchise utility relocation plans or service extensions
8. Bid solicitations
9. As -built survey of the final improvements
10. Arkansas Department of Transportation coordination and permitting
11. Street lighting design
Attachments:
Vicinity Map
20190701Appendix A (Amendment No. 2).docx Page 4
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Appendix B
Proposed Schedule
Sunbridge Drive and College Avenue
Drainage Improvements
City of Fayetteville, Arkansas
HWEI Project No. 2019070
September 2020
Project Task
Complete Field Survey
Prepare Preliminary Design and Submit to Owner
Prepare Final Design and Submit to Owner
Advertise and Bid Project
IVA
CITY OF
FAYETTEVILLE
ARKANSAS
Days from Notice to Proceed
60
120
210
270
2019070Wppendix B (Amendment No. 2).docx Page 1
Appendix C
' Sunbridge Drive and College Avenue Drainage Improvements
City of Fayetteville, Arkansas
HWEI Project No. 2019070
September 2020
Task 1 - Field Survey Phase
1. Perform a field and utility location survey of the above ground
prepare plans for the construction of the proposed street and r
2. Perform a topographic suvey of the site, including critical spot
lines, curbs, pavement, and drainage structure improvements
3. Perform a survey to determine existing right-of-way and easer
4. Coordinate with Arkansas One -Call for the marking of existing
locations marked in the field by the utility owner
Task 2 - Preliminary Desiqn Phase
atures and improvements on the site as necessary to
provements
on existing improvements such as drainage pipe flow
i tie them down as part of the survey work based on the
Total Hours =
CITY Of
FAYETTEVILLE
ARKANSAS
Engr
VII
Engr
IV
Engr
III
Surveyor
GPS
Survey
Designer
II
Tech
III
Tech
I
Insp
II
4
16
48
4
16
48
4
24
40
4
16
80
80
8
24
0
0
16
80
240
0
80
0
0
Task Subtotall $56,800 1
Engr Engr Engr Surveyor GPS Designer Tech Tech Insp
1.
Prepare preliminaryplans, documents and data as follows
a.
Perform drainage design calculations and show all existing and proposed drainage facilities on the plans, on both the plan
and profile. Show horizontal and vertical location, elevations, grades and structure detail
16
8
40
40
b.
Prepare plans and details of City owned water and sanitary sewer facilities which require relocation to accommodate
construction of the drainage improvements.
16
8
40
40
c.
Prepare construction details which depict all typical items including, but not limited to, drainage inlets and junction boxes,
drainage channels and transitions, culvert details, and street crossings
20
40
d.
Draft preliminary notes on plans to fully describe the construction work to be performed.
16
8
20
20
e.
Prepare reommendation for sequence of construction and preliminary layout of construction phase and traffic detours, if
required.
16
20
20
40
f.
Prepare preliminary stormwater and erosion control measures on plans.
16
8
2.
Prepare
a RFP for Geotechnical Testing
4
3.
Prepare a draft copy of contract documents and specifications
12
32
40
4.
Prepare cost estimates for preliminary design
12
16
5.
Pre are no ht-of-wa information to include the following
a.
identify property subdivisions, existing and proposed right-of-way and easements, ownership names, addresses, temporary
construction easements and related information
4
4
20
20
16
b.
Provide complete information on plans for proposed acquisitions of right-of-way and permanent and temporary construction
easements
4
4
20
20
16
6.
Coordinate with franchise utility companies including the following:
a. Obtain location and size of existing overhead and underground Wiles from utility companies
8
16
b. Attend meetin s with each affected utility company to discuss necessary adjustments or relocations
16
8
16
7.
Coordinate with the City of Fayetteville to perform field locates by spot digging, utilizing City personnel and equipment
4
4
8
4
8.
Submit Preliminary Design Package including Plans, Specifications, and Estimate and participate in a review meeting with City
Staff
1 4
4
8
i orai rtours =I Tzu I 4U I Zbb I 4u I U I 4u I zZU I aU u
TaskSubi.1.111 $88 900
2019070\Appendix C (Amendment No. 2).xls
Appendix C
Sunbridge Drive and College Avenue Drainage Improvements
City of Fayetteville, Arkansas
M,A'�'tvlfll
HWEI Project No. 2019070
September 2020
Task 3 - Final Design Phase
boxes, headwalls, and retaining walls. Utilize the City of Fayetteville format
and standard detail drawings where applicable
3. Prepare final stormwater and erosion control measures on plans. As needed, prepare stormwater pollution p
accordance with the requirements of ADEQ General Permit ARR150000, Part II Section AA
4. Prepare Specifications and Contract Documents. The Citv will provide templates for The front end documents
a
11. Deliver one (1) reproducible full-size copy, two (2) half-size copies, and one (1) electronic copy of the
the Citv for their use
Total Hours =
Task 4 - Advertising and Bidding Phase
Roimhurcahln Fvnenene and Suhrnnm JfanY Fnne
CITY OF
FAYETTEVILLE
ARKANSAS
Task Subtotal $100,900
Engr
VII
Engr
IV
Engr
III
Surveyor
GPS
Survey
Designer
II
Tech
III
Tech
I
Insp
11
2
4
8
8
4
4
4
4
4
4
16
20
8
2
4
4
8
2
4
4
4
2
4
4
8
16
24
40
1 0
1 0
1 0
1 20
1 40
0
iasxsuototai uo,zuu
Item
Description
Total
1. Outside Services - Title Research
Assumed - 10 Parcels @ $250/ arcel - Deed of Record and Easement Research
$2.500
2. Outside Service - Geotechnical Testing
Estimate
$5 000
3. Outside Service - Utility Locates
ARKUPS 24 Hrs $94/Hr)
$2 300
4. Outside Service - Additional CCTV Investigation
$1 000
5. ADH Review Fee
Review of Plans and Specifications
$500
6. Reproduction & Printing
Copies of Plans and Specifications
$500
1 al t.ovul
Fnninourinn Sonrirne Summary
Task 1
Field Survey Phase
$56,800
Task 2
Preliminary Design Phase
$88,900
Task 3
Final Design Phase
$100,900
Task 4
Advertising and Bidding Phase
$15,200
Reimbursable Expenses and Subconsultant Fees
$11,800
I otal tngmeering Fee - Not to tXtleep
$Z73,5uo
2019070\Appendix C (Amendment No. 2).xls