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Home My WebLink About279-20 RESOLUTION0, FAY E rlP ,'PK�NS PS 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 279-20 File Number: 2020-0865 TLG PETERBILT: A RESOLUTION TO AUTHORIZE THE PURCHASE OF THREE PETERBILT TRASH TRUCKS FROM TLG PETERBILT OF FORT SMITH, ARKANSAS FOR THE TOTAL AMOUNT OF $998,764.00, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of three Peterbilt 520 front loader trash trucks from TLG Peterbilt of Fort Smith, Arkansas for the total amount of $998,764.00, pursuant to a Sourcewell cooperative purchasing contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 11/5/2020 Attest: v • C I Ty AF9 0'�•' G Kara Paxton, City Clerk Treas`ur i gNSAS • • .. Page 1 Printed on 1116120 W City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 4i Text File File Number: 2020-0865 Agenda Date: 11/5/2020 Version: 1 Status: Passed In Control: City Council Meeting Agenda Number: CA TLG PETERBILT: File Type: Resolution A RESOLUTION TO AUTHORIZE THE PURCHASE OF THREE PETERBILT TRASH TRUCKS FROM TLG PETERBILT OF FORT SMITH, ARKANSAS FOR THE TOTAL AMOUNT OF $998,764.00, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of three Peterbilt 520 front loader trash trucks from TLG Peterbilt of Fort Smith, Arkansas for the total amount of $998,764.00, pursuant to a Sourcewell cooperative purchasing contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 111612020 Sara Glenn Submitted By City of Fayetteville Staff Review Form 2020-0865 Legistar File ID 11/5/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/14/2020 Submitted Date Action Recommendation: FLEET OPERATIONS (770) Division / Department A resolution to authorize the purchase of three front load trash trucks from TLG Peterbilt of Fort Smith for the total Sourcewell contract price of $998,764.00 and to approve a budget adjustment. Budget Impact: 9700.770.1920-5802.00 Shop Account Number 02082.2020 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Fund Recycling and Trash Vehicles Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 1,858,500.00 $ 947,865.00 _ $ 910,635.00 $ _--- 998,764.00 $ 90,000.00 $ 1,871.00 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF W4WFAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 5, 2020 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation Sara FROM: Glenn, Fleet Operations Superintendent DATE: October 14, 2020 CITY COUNCIL MEMO SUBJECT: Purchase three Front Load Trash Trucks for Recycling & Trash Collection RECOMMENDATION: Council approves the purchase of three front load trash trucks from TLG Peterbilt of Fort Smith for the total Sourcewell contract price of $998,764.00 and to approve a budget adjustment. BACKGROUND: Unit 4018 is a 2014 Peterbilt Front Load truck with 14.4/15 points and has exceeded its life expectancy. Unit 4023 is a 2014 Mack Front Load truck with 15/15 points that will exceed its life expectancy by the end of 2020. Unit 4024 is a 2014 Mack Front Load truck with 15/15 points that will also exceed its life expectancy by the end of 2020. DISCUSSION: TLG Peterbilt of Fort Smith AR currently has a 2020 Peterbilt 520 Front Loader with Labrie body available for $325,992.00. In addition, they are able to order two 2022 Peterbilt 520 Front Loaders with Labrie bodies to be built to the City's specifications for $336,386.00 each. This is a total Sourcewell contract price of $998,764.00 to TLG Peterbilt of Fort Smith AR. BUDGET/STAFF IMPACT: Sufficient funds have been collected for these purchases. A budget adjustment will be presented to council, this is moving excess funds left over from previous purchases. This item was passed at the October 13`h Equipment Committee meeting. Attachments: Budget Adjustment Sourcewell Quote Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Sourcewell * i� Awarded Contract Thursday October 1, 2020 Shawn Smith TLG Peterbilt-Fort Smith 6915 Alma Hwy Van Buren, AR 72956 SOURCEWELL Sara Glenn SOURCEWELL City of Fayetteville (34143) SOURCEWELL 113 W Mountain St SOURCEWELL Fayetteville, AR 72701-6083 SOURCEWELL 479-444-3494 Regarding: 2021 Peterbilt 520 quotation per SOURCEWELL Contract # 060920 To Whom It Concerns: TLG Peterbilt-Fort Smith is a proud vendor for SOURCEWELL, and we are pleased to submit for your review our quotation for a new 2020 520 in stock and two 2022 Peterbilt 520's to be built per SOURCEWELL Contract # 060920. Your terms are as follows: 2020 and 2022 Peterbilt (520) per the attached specifications (subject to spec review.) Price includes SOURCEWELL discount from Peterbilt Motors Company Price includes pre -delivery inspection Price requires 1 % non-refundable deposit or PO# to be applied against balance due. Price does NOT include state or federal taxes, such as Federal Excise Tax Price is FOB City of Fayetteville Delivery is subject to approval date VIN LF104932 Net cash price $325,992.00, FOB City of Fayetteville. 2-New Orders Net cash price $672,772.00, FOB City of Fayetteville. This represents a discount of 41.32% in agreement with the SOURCEWELL contract # 060920 pricing for this model. / THE LARSON GROUP TLGTRUCKS.COM City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number FLEET OPERATIONS (770) 2020 /Org2 Requestor: Sara Glenn BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: The transfer of funds that remain after the purchase of other vehicles have been completed, to support the purchase of three new Front Load trucks needed by Trash Collection. This transfer will not effect any future purchases. RESOLUTION/ORDINANCE COUNCIL DATE: LEGISTAR FILE ID#: 11/5/2020 2020-0865 }f o-Uy Slack. 1011612020 8:15 AM Budget Director TYPE: JOURNAL #: GLDATE: CHKD/POSTED: Date D - (City Council) 11/5/2020 TOTAL Account Number - _ Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub.Detl AT v.20200820 Account Name 9700.770.1920-5802.00 90,000 = 02082 2020 EX Vehicles & Equipment - base 9700.770.1920-5802.00 9700.770.1920-5802.00 (16,000) (48,600) - 02082 02078 2019 2017 EX EX Vehicles & Equipment Vehicles & Equipment - - base base 9700.770.1920-5802.00 (25,400) - 02080 2020 EX Vehicles & Equipment - base HABudget Adjustments\2020_Budget\City Council\1 1-05-2020\2020-0865 BA Fleet Front Loaders 1 of 1