HomeMy WebLinkAbout265-20 RESOULTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 265-20
File Number: 2020-0832
BOSTON MOUNTAIN SOLID WASTE DISTRICT:
A RESOLUTION TO APPROVE A CONTRACT WITH THE BOSTON MOUNTAIN SOLID
WASTE DISTRICT FOR ENVIRONMENTAL EDUCATION AND OUTREACH SERVICES IN
THE AMOUNT OF $60,935.00 FOR YEARS I AND 2 AND $25,000.00 FOR YEARS 3
THROUGH 5
WHEREAS, the City has contracted with the Boston Mountain Solid Waste District for several years
to partially fund a Recycling Educator position that provides the community with waste reduction,
recycling, and compost information to improve the public's knowledge and participation in the City's
waste diversion efforts; and
WHEREAS, in September of 2020 the City was awarded a U.S. Department of Agriculture
Community Compost and Food Waste Reduction Program that will fully fund the educator position for
a period of two years.
NOW, THEREFORE, BE IT RESOLVED BV THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign a Contract for Environmental Education and Outreach Services with the Boston Mountain Solid
Waste District, a copy of which is attached to this Resolution, in the amount of $60,935.00 for years 1
and 2 and $25,000.00 for years 3 though 5, for the provision of an environmental and recycling
education program for the citizens of Fayetteville.
PASSED and APPROVED on 10/20/2020
Page 1 Printed on 10121120
Resolution. 265-20
File Number.2020-0832
Attest:
Kara Paxton, City Clerk TreasureC
�O %�N� i 01,,``��
Page 2 Printed on 10121120
City of Fayetteville, Arkansas 113WestMountainStreet
�\ Fayetteville, AR 72701
(479) 575-8323
Text File
�- File Number: 2020-0832
Agenda Date: 10/20/2020 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number: A.14
BOSTON MOUNTAIN SOLID WASTE DISTRICT:
A RESOLUTION TO APPROVE A CONTRACT WITH THE BOSTON MOUNTAIN SOLID WASTE
DISTRICT FOR ENVIRONMENTAL EDUCATION AND OUTREACH SERVICES IN THE AMOUNT
OF $60,935.00 FOR YEARS 1 AND 2 AND $25,000.00 FOR YEARS 3 THROUGH 5
WHEREAS, the City has contracted with the Boston Mountain Solid Waste District for several years to
partially fund a Recycling Educator position that provides the community with waste reduction, recycling, and
compost information to improve the public's knowledge and participation in the City's waste diversion efforts;
and
WHEREAS, in September of 2020 the City was awarded a U.S. Department of Agriculture Community
Compost and Food Waste Reduction Program that will fully fund the educator position for a period of two
years.
NOW, THEREFORE, BE IT RESOLVED BV THE CITY COUNCIL OF THE CITY OF
FAVETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a
Contract for Environmental Education and Outreach Services with the Boston Mountain Solid Waste District, a
copy of which is attached to this Resolution, in the amount of $60,935.00 for years 1 and 2 and $25,000.00
for years 3 though 5, for the provision of an environmental and recycling education program for the citizens of
Fayetteville.
City or Fayetteville, Arkansas Page 1 Printed on 1011912020
Leif Olson
Submitted By
City of Fayetteville Staff Review Form
2020-0832
Legistar File ID
10/20/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
10/1/2020 SUSTAINABILITY/RESILIENCE (631)
Submitted Date Division / Department
Action Recommendation:
Approval of an resolution authorizing a Contract for Service with the Boston Mountain Solid Waste District for
a recycling education position utilized in the Recycling and Trash Division.
Budget Impact:
5500.750.5060-5342.00
5 500.750.5080-5 342.00
Recycling & Trash Collections
Account Number Fund
32009 USDA Community Compost & Food Waste
Reduction Grant
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? NA
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 121,370.00
( $ 121,370.00
$ 60,935.00
$ _ 60,435.00
V20180321
Purchase Order Number: Previous Ordinance or Resolution # Res 235-20, Ord 5628
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF OCTOBER 20, 2020
TO: Mayor and City Council
CITY COUNCIL MEMO
THRU: Susan Norton, Chief of Staff
Jeff Coles, Recycling and Trash Collection Director
Peter Nierengarten, Environmental Director
Brian Pugh, Waste Education Coordinator
Shannon Newman, RTC Financial Analyst
FROM: Leif Olson, Sustainability Planner
DATE: October 1, 2020
SUBJECT: Resolution authorizing a Contract for Service with the Boston Mountain
Solid Waste District for an education position utilized in the Recycling and
Trash Division.
RECOMMENDATION:
Recycling and Trash Division staff recommends approval of an resolution authorizing a
Contract for Service with the Boston Mountain Solid Waste District (BMSWD) for an
education position in the Recycling and Trash Division.
BACKGROUND:
The City has had an ongoing contract with the BMSWD for several years to partially fund a
Recycling Educator position that provides the community with waste reduction, recycling, and
compost information to improve the public's knowledge and participation in the City's waste
diversion efforts.
DISCUSSION:
In September of 2020 the City was awarded a U.S. Department of Agriculture Community
Compost and Food Waste Reduction Program grant in the amount of $73,870.00 that was
accepted by the City Council with Resolution No. 235-20. This contract with Boston Mountain
Solid Waste District is acknowledging the acceptance of these funds and expanding the current
part-time educator position to a full -rime educator position for a period of two years. The
contract is set up to renew automatically on an annual basis for up to four additional one-year
terms with a clause allowing either party to not renew within at least sixty days before the end of
the annual term.
BUDGET/STAFF IMPACT:
The City shall pay $60,935 each for years 1 and 2 of this contract, and $25,000 each for years
3-5 of the contract. For years 1 and 2, $25,000 will be paid from budgeted funds in the
Recycling and Trash Division's operating budget. The remaining $35,935 will be paid from the
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
U.S. Department of Agriculture Community Compost and Food Waste Reduction Program
grant. Years 3-5 will be paid from the Recycling and Trash Division's operating budget.
Attachments:
Contract with Boston Mountain Solid Waste District to fund a Recycling Educator Position
Appendix A — Scope of Services
Previous Contract with Boston Mountain Solid Waste District for Recycling Educator Position
CONTRACT FOR ENVIRONMENTAL
EDUCATION AND OUTREACH SERVICES
On this0161A day of , 2020, Boston Mountain Regional Solid
Waste Management District ( "District") and the City of Fayetteville, Arkansas ("City") agree to
enter into the following contract to provide environmental education and outreach services in the
City of Fayetteville.
WHEREAS, the District has the resources available to provide public education and
community outreach relating to solid waste management and waste minimization education in
Fayetteville; and
WHEREAS, the District has provided exceptional environmental education and outreach
services to the residents of the City of Fayetteville for many years and both the City and the
District wish to extend this agreement for an additional five years contingent upon annual budget
approval; and
WHEREAS, the City has received a grant from the United States Department of
Agriculture that the City and the District agree should be used to convert a part-time educator
position to a full-time educator position for a period of two years.
IT IS, THEREFORE, agreed by the Boston Mountain Regional Solid Waste
Management District and the City of Fayetteville, Arkansas, as follows:
1. Term.
This contract shall begin on November 1, 2020 and shall end on October 31, 2021. The contract
shall renew automatically on an annual basis for up to four (4) additional one year terms unless
either party provides written notice to the other party of its intention not to renew this agreement
at least sixty (60) days before the end of the annual term.
2. Scope of Services and Schedule of Deliverables.
The District shall provide the services set forth in Appendix A for Years 1 and 2 of this contract.
The scope of services for Years 3-5 shall be determined by written agreement of the City and
District at least sixty (60) days prior to the end of Year 2.
3. Consideration
The City shall pay the sum of $60,935.00 each year/ears I and 2 of the contract as
consideration for the District's provision of servorth in Appendix A. Thereafter, the City
shall pay the sum of $25,000.00 for years 3-5 oract as consideration for the District's
provision of services set forth in the scope of
2. .4
All provisions of this agreement are
Council of the City of Fayetteville, ,
ices to be established prior to the end of Year
on annual budget authority granted by the City
CONTRACT FOR ENVIRONMENTAL
EDUCATION AND OUTREACH SERVICES
On thisrl day of wbbez , 2020, Boston Mountain Regional Solid
Waste Management District ( "District") and the City of Fayetteville, Arkansas ("City") agree to
enter into the following contract to provide environmental education and outreach services in the
City of Fayetteville.
WHEREAS, the District has the resources available to provide public education and
community outreach relating to solid waste management and waste minimization education in
Fayetteville; and
WHEREAS, the District has provided exceptional environmental education and outreach
services to the residents of the City of Fayetteville for many years and both the City and the
District wish to extend this agreement for an additional five years contingent upon annual budget
approval; and
WHEREAS, the City has received a grant from the United States Department of
Agriculture that the City and the District agree should be used to convert a part-time educator
position to a full-time educator position for a period of two years.
IT IS, THEREFORE, agreed by the Boston Mountain Regional Solid Waste
Management District and the City of Fayetteville, Arkansas, as follows:
1. Term.
This contract shall begin on November I, 2020 and shall end on October 31, 2021. The contract
shall renew automatically on an annual basis for up to four (4) additional one year terms unless
either party provides written notice to the other party of its intention not to renew this agreement
at least sixty (60) days before the end of the annual term.
2. Scope of Services and Schedule of Deliverables.
The District shall provide the services set forth in Appendix A for Years 1 and 2 of this contract.
The scope of services for Years 3-5 shall be determined by written agreement of the City and
District at least sixty (60) days prior to the end of Year 2.
3. Consideration
The City shal I pay the sum of $60,935.00 each yearX Years I and 2 of the contract as
consideration for the District's provision of service set forth in Appendix A. Thereafter, the City
shall pay the sum of $25,000.00 for years 3-5 ordt,- contract as consideration for the District's
provision of services set forth in the scope of services to be established prior to the end of Year
2.
All provisions of this agreement are cons ogent on annual budget authority granted by the City
Council of the City of Fayetteville, Ansas.
4. Amendments
Changes, modifications or amendments to the scope, price or fees dictated by this Contract shall
not be allowed without a written Contract amendment approved by the City and the District in
advance of the change.
IN WITNESS WHEREOF, the parties hereto have caused their signatures to be set by
their authorized representative effective the date set forth hereinabove.
CITY OF FAVETTEVILLE,
ARKANSAS/
�//7;iy1174OF VIN
ELD ."P)AN, Mayor
ATTEST:
By:
KARA PAS O ,city,f,:h1�1.'��,,,,,��
Far_ rTEVILLE :
BOSTON MOUNTAIN REGIONAL SOLID
WASTE MANAGEMENT DISTRICT
By:
NA , ' I
WITNESS: 7
By: _
4. Amendments
Changes, modifications or amendments to the scope, price or fees dictated by this Contract shall
not be allowed without a written Contract amendment approved by the City and the District in
advance of the change.
IN WITNESS WHEREOF, the parties hereto have caused their signatures to be set by
their authorized representative effective the date set forth hereinabove.
CITY OF FAYETTEVILLE,
BOSTON MOUNTAIN REGIONAL SOLID
WASTE MANAGEMENT DISTRICT
By:
NAME, Title
ATTEST: WITNESS:
By: By:
KARA PAX O , Cit``��,1i9� �T r►rrr�i
: FAYETTEVILLE .
APPENDIX A
Educational Material Development - General Public
Provide waste reduction/recycling/composting/solid waste information to improve public's knowledge
and participation in programs.
Deliverable:
A. Assist with development of citywide mailout to update on Diversion goal progress including capture
rates and other information.
B. Assist with development of Green City Program by developing how to reduce waste and recycle
guides for each City Division and post to C.O.F.I site.
C. Assist with a toolkit for recycling program development that would complement recycling staff's
efforts. It should include step-by-step instructions for setting up a recycling program as well as
waste audit instructions, a list of recyclables to target, information on how to request collection
service and sample Education and Outreach materials.
D. Assist with development of Art Mural/community education/kiosk and signage at the 15`h Recycling
Drop Off Center at S. Happy Hollow.
E. Maintain monthly Environmental Education News & Resources E- Newsletter.
F. Assist with developing a Digital Marketing Campaign targeting education to residents using social
media platforms and digital marketing technologies.
Public Outreach - General Public, Chamber of Commerce, Library, Civic
Groups
Create PowerPoint presentations, press releases, PSA's, and events to improve visibility of organization
and provide venue for dialogue with citizens.
Deliverable:
A. Assist with implementing one door-to-door education campaign in a neighborhood to be
designated by staff to educate residents on the recycling program.
B. Assist with public events including presentations at the Library, especially on Composting with the
new kitchen facilities at the library, highlighting recycling and solid waste information.
C. Present solid waste programs to civic groups and/or the Chamber of Commerce members during
lunch events.
D. Assist with implementation of a Recycling Ambassador program that could possibly provide grants
to community groups in exchange for documented volunteer hours to help with outreach such as
the Door to Door campaigns in underperforming neighborhoods; Apartment Recycling Education
distributed to participating complexes; and other recycling outreach efforts. Training certification
should be a part of the program before volunteering at events.
E. Table and present at public events throughout Fayetteville (Botanical Gardens of the Ozarks,
Community Development Block Grant event, etc.)
Youth Public Education — Private and Public Schools
Provide interactive education programs to the Private and Public schools in Fayetteville.
Deliverable:
A. Give presentations as needed to the Green Teams at different schools.
B. Attend and present if necessary at the End of Year Green Team Celebration for Fayetteville
Schools.
C. Conduct waste audits with Fayetteville Area schools.
D. Coordinate with private and public schools to give presentations to students.
E. Present education programs to preschool kids.
F. Conduct waste tours and professional tours with school groups as needed.
G. Collaborate with High School Cheer team for recycling education routine for athletic events.
Adult Education - Educators
Assist Fayetteville Environmental Educator with facilitating teacher workshops and other professional
development opportunities. Workshops will focus on solid waste, waste diversion, and natural resource
conservation.
Deliverable:
A. Develop educational booth and materials for Convocation at the beginning of the school year for
Fayetteville Public Schools.
B. Assist with development of teacher / school administrators waste reduction and recycling guide,
including videos on composting for all public schools.
Technical Recycling Assistance — Businesses, Schools, Chamber of
Commerce
Initiate, maintain and expand recycling programs within schools and other organizations to increase
waste diversion.
Deliverable:
d
A. Assist with contacting and educating businesses about the commercial glass program and other
recycling initiatives.
B. Present if needed to the Chamber of Commerce Greenway Initiatives program to describe
services available to businesses.
C. Provide training to apartment owners/managers and residents on services available to them a
assist in implementing indoor recycling container distribution with 2013 ADEQ grant.
D. Conduct business waste audit as needed to interested business.
.rs
Community Involvement/Partnerships - Non -profits, Government
Agencies, Professional and School groups
Increase collaboration between stakeholders and citizens, share resources, and create new programs.
Deliverable:
A. Assist with events such as Earth Day in April, Compost Awareness Day in May, National Reuse
Day in October, America Recycles Day in November, and watershed clean ups through -out the
year.
B. Collaborate with the Mt. Kessler Outdoor Education program.
C. Mobile Food Waste Collection and Compost Education Program (USDA Grant)
Support education about food waste composting as part of USDA Community Compost and Food Waste
Reduction Grant.
Deliverable:
A. Compost educator in -kind grant match of $21,870 per year for two years
B. Compost educator to staff mobile food waste collection trailer and various Fayetteville events.
C. Increase the amount of organic food waste collected from both commercial and residential
sectors to move the needle on our Diversion from landfill goal.
D. Increase knowledge about how compost can be useful in landscapes and gardens through
education and outreach to City of Fayetteville residents.
Special Projects -Varies
Participate in various events and programs related to environmental education.
Deliverable:
A. Help update the Adopt -a -street database for use with the Keep Fayetteville Beautiful affiliate.
B. Assist with campaign to retailers conducting plastic bag recycling awareness campaign and use
of reusable shopping bags as best option to customers.
C. Help prepare recycling award applications for SWANA, the Arkansas Recycling Coalition and the
Keep America Beautiful awards programs.
ORDINANCE NO.5628
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVING A CONTRACT WITH THE
BOSTON MOUNTAIN SOLID WASTE DISTRICT IN THE AMOUNT OF
$25,000.00 FOR AN ENVIRONMENTAL AND RECYCLING EDUCATION
PROGRAM
WHEREAS, the Boston Mountain Solid Waste District is willing to cost -share a
position, to be employed by the District, to provide environmental and recycling education; and
WHEREAS, the Boston Mountain Solid Waste District already has an agreement in
place with Madison County to supply an education program and cost -sharing this position with
the District would be the most cost-effective way to provide this educational program,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines
an exceptional situation exists in which competitive bidding is deemed not feasible or practical
and therefore waives the requirements of formal competitive bidding and approves a Contract
(marked as Exhibit "A" attached hereto and made a part hereof) between the City of Fayetteville,
Arkansas and the Boston Mountain Solid Waste District in the amount of $25,000.00 for the
provision of an environmental and recycling education program for the citizens of Fayetteville.
PASSED and APPROVED this 5v' day of November, 2013.
APPROVED:
ATTEST:
By:
SONDRA E. SMITH, City �jrkdrTilasurer
��•�,C,.'G�IY ��'•SG''�
r
;FAY::ILiE;
L,Z
Al AFi-41
s�.`vQ`����
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
October 15th, 2013
City Council Meeting Date
Agenda Items Only
Brian Pugh Solid Waste and Recycling Transportation Services
Submitted By Division Department
Action Kedulrect:
(Ordinance waiving the requirements of formal competitive bidding and authorizing a Contract for Service with Boston
Mountain Solid Waste District for an education position utilized in the Solid Waste and Recycling Division.
$ 25,000.00
Cost of this request
5500.5000.5315.00
Account Number
739, 593.00
Category / Project Budget
$ 444, 390.10
Funds Used to Date
$ 295,202.90
Project Number Remaining Balance
Budgeted Item �J Budget Adjustment Attached
-Z7
Depart i ctor
Date
ity Attorney
Date
61/
Finance and Internal Services Director Date
Date
ate
Services & Charges
Program Category / Project Name
SW Operations & Administration
Program / Project Category Name
Solid Waste and Recycling
Fund Name
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City
Clerk's Office
ENi
Received in RD
Mayor's Office / r/
I0jt5I I :,R (`re dLf nt�[y 15, 2009
•
Tavelrevle
�ARKANSAS�
To: Fayetteville City Council
Thru: Mayor Lioneld Jordan
Don Marr, Chief of Staff
Terry Gulley, Transportation Director
From: Brian Pugh, Waste Reduction Coordinator '
Date: September 27, 2013
CITY COUNCIL AGENDA MEMO
MEETING DATE OF OCTOBER Is'
THE CITY OF FAYETTEVILLE, ARKANSAS
Subject: Ordinance waiving the requirements of formal competitive bidding and authorizing a Contract for Service with
the Boston Mountain Solid Waste District for an education position utilized in the Solid Waste and Recycling
Division.
RECOMMENDATION
Fayetteville City Administration recommends authorizing a ordinance waiving the requirements of formal competitive
bidding and authorizing a Contract for Service with the Boston Mountain Solid Waste District for an education position
utilized in the Solid Waste and Recycling Division.
BACKGROUND
The Solid Waste & Recycling Division utilized two Energy Corp members from November 2012 to September 2013 for
education related activities. The two positions were split with one full time and one part time position working on the
recycling marketing and education programs. To date these positions have helped with these programs by reaching
approximately 1,800 people with presentations ranging from solid waste and recycling tours, waste free lunches, recycling
basics, composting techniques and how recycling can help with energy savings. These positions have been vital working
in house on researching other programs, website maintenance and brochure and sign development and also crucial in
conducting outreach to businesses and non -profits. These positions conducted much of the door to door education in
rolling out the commercial glass program and cigarette litter prevention plan on Dickson St.
DISCUSSION
The Energy Corp program is no longer being funded through the Federal Government so there will be no positions in the
2013-2014 period in which to apply for help with the recycling education efforts. The Boston Mountain Solid Waste
District has an agreement in place with Madison County to supply an education position for their programs. In addition,
Boston Mountain is hiring for a position that would work 20 hours a week for Washington County and 20 hours a week
for the City of Fayetteville conducting education for the recycling programs.
The employee hired for the new education position would be employed through the Boston Mountain Solid Waste District
and the District would handle all personnel issues and benefit packages. The cost for the City would be $25,000 per year
and would come from education budget funds already approved for 2013 and 2014.
BUDGET IMPACT
The agreement is for $25,000 and will be paid for from the Solid Waste and Recycling Budget — Promotional Activities
5500.5060.5342.00. In 2013 the cost will be pro -rated for the last remaining quarter in 2013. There is sufficient funding
in the operating budget for this position.
Boston Mountain Interlocal Agreement CC Agenda Memo Oct 1
ORDINANCE NO.
AN ORDINANCE WAIVING THE REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVING A CONTRACT WITH THE
BOSTON MOUNTAIN SOLID WASTE DISTRICT IN THE AMOUNT OF
$25,000.00 FOR AN ENVIRONMENTAL AND RECYCLING EDUCATION
PROGRAM
WHEREAS, the Boston Mountain Solid Waste District is willing to cost -share a
position, to be employed by the District, to provide environmental and recycling education; and
WHEREAS, the Boston Mountain Solid Waste District already has an agreement in
place with Madison County to supply an education program and cost -sharing this position with
the District would be the most cost-effective way to provide this educational program,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines
an exceptional situation exists in which competitive bidding is deemed not feasible or practical
and therefore waives the requirements of formal competitive bidding and approves a Contract
(marked as Exhibit "A" attached hereto and made a part hereof) between the City of Fayetteville,
Arkansas and the Boston Mountain Solid Waste District in the amount of $25,000.00 for the
provision of an environmental and recycling education program for the citizens of Fayetteville.
PASSED and APPROVED this 15th day of October, 2013.
APPROVED:
By:
LIONELD JORDAN, Mayor
ATTEST:
In
SONDRA E. SMITH, City Clerk/Treasurer
CONTRACT FOR SERVICE
The Boston Mountain Regional Solid Waste Management District (District) and the City of Fayetteville,
Arkansas agree to enter into the following agreement to provide environmental education and outreach
in the City of Fayetteville.
Environmental Education is to be provided by the District. The District has the resources available to
provide public education and community outreach relating to solid waste management and waste
minimization education in Fayetteville.
It is agreed by the District and the City of Fayetteville as follows:
The District shall:
1. Provide waste reduction and waste minimization education to citizens of the City of Fayetteville.
2. Prepare and present education programs to Fayetteville's citizens on services and programs
available to them related to solid waste management, including recycling.
3. Provide an environmental educator that will perform at least 1,040 hours per year on
environmental education for the City. For any partial year performance, the District shall
provide a prorated number of hours per year at a rate of 86.67 hours per month.
4. The environmental educator will be an employee of Boston Mountain Solid Waste District. The
District agrees to indemnify and hold harmless, to the extent such is not in conflict with
immunities provided for by state law, the City of Fayetteville and all of its officers and officials
from any claims, of whatever nature, relating to the employment of the environmental
educator.
5. Provide a quarterly report to the City of outreach programs and services performed. Said report
shall be provided by the 15'h day of each month succeeding each quarter. The report shall
include detailed statistics regarding the number of Fayetteville citizens served by the education
services provided by the District pursuant to this agreement, and the nature and content of
educational services provided.
The City of Fayetteville shall:
1. Pay for this service the sum of $25,000 per calendar year. A pro -rated sum shall be paid for any
partial year performance for the calendar year of the execution of this agreement (2013).
Scope of Work:
Educational Material Development - General Public
Provide recycling/composting/solid waste information to improve public's knowledge and
participation in programs.
Deliverable:
A. Create program brochures for residential recycling, commercial recycling, apartment
recycling, drop-off centers recycling, and composting to correlate with the "Recycle Something"
campaign.
B. Website updates, as needed, to both accessfayetteville.org and the
RecyclingSomething.org webpage content with the direction of the City's I.T. department.
C. Development of Interactive displays at the new Marion Orton Recycling Center Drop off
on North Street.
Public Outreach - General Public, Chamber of Commerce, Library, Civic Groups
Create PowerPoint presentations, press releases, PSA's, and events to improve visibility of
organization and provide venue for dialogue with citizens.
Deliverable:
A. Develop, plan and implement a "Project Driveway" event similar to one held in Seattle
Washington to highlight the City's Pay -As -You -Throw residential waste program.
B. Develop, plan and implement one door-to-door education campaign in a neighborhood
to be designated by staff to educate residents on the recycling program.
C. Create one public event at the Library highlighting recycling and solid waste information.
D. Develop, plan and present at least 5 recycling and solid waste programs to civic groups
and/or the Chamber of Commerce members during lunch events.
E. Collaborate with the Washington County Cooperative Extension Service to provide
education on proper Household Hazardous Waste disposal options.
Youth Public Education — Private and Public Schools
Provide interactive education programs to the Private and Public schools in Fayetteville.
Deliverable:
A. Attend Green Team meetings and work to give presentations to the Green Teams at
different schools.
Develop educational booth and attend the End of Year Green Team Celebration and
Teacher Fair at the beginning of the school year for Fayetteville Public Schools.
C. Conduct one waste audit with one public school.
D. Contact private schools to give presentations to students.
Adult Education - Educators
Assist Washington County Environmental Educator with facilitating teacher workshops and
other professional development opportunities. Workshops will focus on solid waste, waste
diversion, and natural resource conservation.
Deliverable:
A. Assist with four PLT Teacher workshops and AEEA Expo
Technical Recycling Assistance — Businesses, Schools, Chamber of Commerce
Initiate, maintain and expand recycling programs within schools and other organizations to
increase waste diversion.
Deliverable:
A. Contact and educate businesses on Dickson Street about the commercial glass program,
cigarette litter abatement program and other recycling initiatives.
B. Develop and present to the Chamber of Commerce Greenway Initiatives program to
describe services available to them.
C. Work with teacher leaders at schools on how to participate in recycling services.
D. Contact and educate apartment owners/managers and residents on services available to
them and assist in implementing indoor recycling container distribution with 2013 ADEQ grant.
Community Involvement/Partnerships - Non -profits, Government Agencies, Professional and
School groups
Increase collaboration between stakeholders and citizens, share resources, and create new
programs.
Deliverable:
A. Collaborate with non -profits and other agencies on events based around Earth Day in
April, America Recycles Day in November, and watershed clean ups through -out the year.
Special Projects - Varies
Participate in various events and programs related to environmental education.
Deliverable:
A. Expand the Second Chance School Supplies program to additional schools, recruit
volunteers for the spring E-waste Roundup. This contract shall renew automatically on an annual
basis unless by December 15t, either party provides written notice to the other of its intention
not to renew this agreement.
All provisions of this agreement are contingent on annual budget authority granted by the City Council
of the City of Fayetteville, Arkansas.
Signatures:
BOSTON MOUNTAIN REGIONAL SOLID WASTE
MANAGEMENT DISTRICT
HONORABLE FRANK WEAVER
BOARD CHAIRMAN
DATE
CITY OF FAYETTEVILLE, ARKANSAS
MAYOR UONELD JORDAN
DATE
L`XHISIT A 11.0
CONTRACT FOR SERVICE
The Boston Mountain Regional Solid Waste Management District (District) and the City of Fayetteville, Arkansas agree to
enter into the following agreement to provide environmental education and outreach in the City of Fayetteville.
Environmental Education is to be provided by the District. The District has the resources available to provide public
education and community outreach relating to solid waste management and waXe minimization education in
Fayetteville.
It is agreed by the District and th�e ity of Fayetteville as follows:
The District shall: 1
1. Provide waste reduction and w��te minimization educationXo citizens of the City of Fayetteville.
2. Prepare and present education programs to Fayetteville's,Eitizens on services and programs available to them
related to solid waste managemeni;,including recycling
3. Provide an environmental educator that will perform t least 1,040 hours per year on environmental education
for the City. For any partial year perforr'riance, the istrict shall provide a prorated number of hours per year at
a rate of 86.67 hours per month.
4. The environmental educator will be an employed of Boston Mountain Solid Waste District. The District agrees
g ees to
indemnify and hold harmless, to the extent su' is not in conflict with immunities provided for by state law, the
City of Fayetteville and all of its officers and,bffic Is from any claims, of whatever nature, relating to the
employment of the environmental educat6r.
5. Provide an annual report to the City of utreach pro\eh
ervices performed. Said report shall be
provided by January 31 of the year fo the prior yearrt shall include detailed statistics regarding the
number of Fayetteville citizens sery d by the educatprovided by the District pursuant to this
agreement, and the nature and c tent of educatioprovided.
The City of Fayetteville shall:
1. Pay for this service the sum f $25,000 per calendar -ra d sum shall be paid for any partial year
performance for the cale ar year of the execution men (2013).
This contract shall renew auto atically on an annual basis unless by December 1�, either party provides written notice
to the other of its intention t to renew this agreement. \
All provisions of this agreement are contingent on annual budget authority granted by the City Council of the City of
Fayetteville, Arkansas.
11.0
Signatures:
BOSTON MOUNTAIN REGIONAL SOLID WASTE CITY OF FAYETTEVILLE, ARKANSAS
MANAGEMENT DISTRICT
EXHIBIT A
CONTRACT FOR SERVICE
The Boston Mountain Regional Solid Waste Management District (District) and the City of Fayetteville,
Arkansas agree,,to enter into the following agreement to provide environmental education and outreach
in the City of Fayetteville.
Environmental Education is to be provided by the District. The District has the resou ces available to
provide public education and community outreach relating to solid waste manage ent and waste
minimization education in Fayetteville.
It is agreed by the District and the City of Fayetteville as follows:
The District shall: �.
1. Provide waste reduction\and waste minimization educatio o citizens of the City of Fayetteville.
2. Prepare and present education programs to Fayetteville` citizens on services and programs
available to them related to solid waste management, ' cluding recycling.
3. Provide an environmental educator that will perfor at least 1,040 hours per year on
environmental education for the Clty. For any par al year performance, the District shall
provide a prorated number of hours,per year at rate of 86.67 hours per month.
4. The environmental educator will be a,h emplo ee of Boston Mountain Solid Waste District. The
District agrees to indemnify and hold hkml ss, to the extent such is not in conflict with
immunities provided for by state law, the` ity of Fayetteville and all of its officers and officials
from any claims, of whatever nature, r atii q to the employment of the environmental
educator. /
5. Provide an annual report to the City of outreach,programs and services performed. Said report
shall be provided by January 319f the year for th�Nprior year. The report shall include detailed
statistics regarding the numbed of Fayetteville citiz s served by the education services provided
by the District pursuant to thls agreement, and then ure and content of educational services
provided.
The City of Fayetteville shall:
1. Pay for this service the sum of $25,000 per calendar year. A p -rated sum shall be paid for any
partial year perfp'rmance for the calendar year of the execution this agreement (2013).
This contract shall renew automatically on an annual basis unless by Decemb r 11L, either party provides
written notice to the other of its intention not to renew this agreement.
All provisions of this agreement are contingent on annual budget authority granted y the City Council
of the City of Fayetteville, Arkansas.
Signatures:
BOSTON MOUNTAIN REGIONAL SOLID WASTE
MANAGEMENT DISTRICT
HONORABLE FRANK WEAVER
BOARD CHAIRMAN
DATE
CITY OF FAYETTEVILLE, ARKANSAS
MAYOR DONELD JORDAN
DATE
NORTHWEST ARKANSAS DEMOCRATI,AZETTE
NORTHWESTARKANSAS
THE MORNING NEWS OFSPRINGDALE
THE MORNING NEWS OF ROGERS
NORTHWEST ARKANSASTIMES
BENTON COUNTY DAILY RECORD
212 NORTH EAST AVENUE, FAYETTEVILLE, ARKANSAS 72701 1 P.O. BOX 1607, 72702 1 479-442-1700 1 WWW.NWANEWS.COM
AFFIDAVIT OF PUBLICATION
I, Holly Andrews, do solemnly swear that I am the Legal Clerk of the
Northwest Arkansas Newspapers, LLC, printed and published in
Washington and Benton County, Arkansas, bona fide circulation,
that from my own personal knowledge and reference to the files
of said publication, the advertisement of -
City of Fayetteville -
Ordinance 5628
Was inserted in the Regular Editions on:
November 14, 2013
Publication Charges: $ 129.70
Holl Andrews
Subscribed and sworn to before me
This Cj day ofy , 2013.
V li" •�--l�Y/J
Notary Public
My Commission Expires: ZILI.20 i 4
**NOTE**
Please do not pay from Affidavit. Invoice will be sent.
RECEIVED
NOV 2 62013
CITY OF FAYETTEVILLE
CITY CLERK'S OFFICE
ORDINANCE NO. 5628
AN ORDINANCE WAIVING THE
REQUIREMENTS OF FORMAL I
COMPETITIVE BIDDING AND APPROVING
A CONTRACT WITH THE BOSTON naKnNsns
MOUNTAIN SOLID WASTE DISTRICT IN
THE AMOUNT OF $25,000.00 FOR AN ENVIRONMENTAL AND RECYCLING
EDUCATION PROGRAM
WHEREAS, the Boston Mountain Solid Waste District is willing to cost -share
a position, to be employed by the District, to provide environmental and
recycling education; and
WHEREAS, the Boston Mountain Solid Waste District already has an agree-
ment in place with Madison County to supply an education program and
cost -sharing this position with the District would be the most cost-effective
way to provide thiseducational program,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section : That the City Council of the City of Fayetteville, Arkansas hereby
determines an exceptional situation exists in which competitive bidding is
deemed not feasible or practical and therefore waives the requirements of
formal competitive bidding and approves a Contract (marked as Exhibit "A"
attached hereto and made a part hereof) between the City of Fayetteville,
Arkansas and the Boston Mountain Solid Waste District in the amount of
$25,000.00 for the provision of an environmental and recycling education
program for the citizens of Fayetteville.
PASSED and APPROVED this 5th day of November, 2013.
APPROVED:
By: ,
LIONELD JORDAN, Mayor
ATTEST:
By:
SONDRA E. SMITH, City Clerk/Treasurer
Exhibits for this ordinance may be viewed in the office of the City Clerk/
Treasurer.
Deliverable:
A. Contact and educate businesses on Dickson Street about the commercial glass program,
cigarette litter abatement program and other recycling initiatives.
B. Develop and present to the Chamber of Commerce Greenway Initiatives program to
describe services available to them.
C. Work with teacher leaders at schools on how to participate in recycling services.
D. Contact and educate apartment owners/managers and residents on services available to
them and assist in implementing indoor recycling container distribution with 2013 ADEQ grant.
Community Involvement/Partnerships - Non -profits, Government Agencies, Professional and
School groups
Increase collaboration between stakeholders and citizens, share resources, and create new
programs.
Deliverable:
A. Collaborate with non -profits and other agencies on events based around Earth Day in
April, America Recycles Day in November, and watershed clean ups through -out the year.
Special Projects - Varies
Participate in various events and programs related to environmental education.
Deliverable:
A. Expand the Second Chance School Supplies program to additional schools, recruit
volunteers for the spring E-waste Roundup. This contract shall renew automatically on an annual
basis unless by December ill, either party provides written notice to the other of its intention
not to renew this agreement.
All provisions of this agreement are contingent on annual budget authority granted by the City Council
of the City of Fayetteville, Arkansas.
Signatures:
BOSTON MOUNTAIN REGIONAL SOLID WASTE
MANAGEMENT DISTRICT
HONOR BLE FRANK WEAVER
BOARD CHAIRMAN
/)V 1 113
DATE