The URL can be used to link to this page

Home My WebLink About261-20 RESOLUTION113 West Mountain Street Fayetteville. AR 72701 (479) 575-8323 Resolution: 261-20 File Number: 2020-0826 CONVERGINT TECHNOLOGIES - SECURITY EQUIPMENT, SYSTEMS, SERVICES, AND SUPPLIES: A RESOLUTION TO AUTHORIZE THE PURCHASE OF FACILITY SECURITY EQUIPMENT, SYSTEMS, SERVICES, AND SUPPLIES FROM CONVERGINT TECHNOLOGIES- PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, ON AN AS -NEEDED BASIS THROUGH JUNE 30. 20211 AND ANY FUTURE RENEWAL PERIODS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAVETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of facility security equipment, systems, services, and supplies from Convergint Technologies, pursuant to a Sourcewell cooperative purchasing contract, on an as -needed basis through June 30, 2021, and any future renewal periods. PASSED and APPROVED on 10/20/2020 Attest: G\,EtR K VTY Kara Paxton, City Clerk Treasurfr FAYE�7EV/tt" : ;o �9sS�y�'rgNSP`? •• ``�� SON COVt`;``` lliw Page 1 Printed on 10121120 eE G1YEgf c a M 4 •� i tak4Ns�S City,of Fayetteville, Arkansas Text File File Number: 2020-0826 113 West Mountain Street FayetteAle, AR 72701 (479)575-8323 Agenda Date: 10/20/2020 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Resolution Agenda Number: A.10 CONVERG INT TECHNOLOGIES - SECURITY EQUIPMENT, SYSTEMS, SERVICES, AND SUPPLIES: A RESOLUTION TO AUTHORIZE THE PURCHASE OF FACILITY SECURITY EQUIPMENT, SYSTEMS, SERVICES, AND SUPPLIES FROM CONVERGINT TECHNOLOGIES; PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, ON AN AS -NEEDED BASIS THROUGH TUNE 30, 2021, AND ANY FUTURE RENEWAL PERIODS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of facility security equipment, systems, services, and supplies from Convergint Technologies, pursuant to a Sourcewell cooperative purchasing contract, on an as -needed basis through June 30, 2021, and any future renewal periods. City of Fayetievitta, Arkansas Page J Printed on 1011912020 Keith Macedo Submitted By City of Fayetteville Staff Review Form 2020-0826 Legistar File ID 10/20/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 9/30/2020 INFORMATION TECHNOLOGY (170) Submitted Date Division / Department Action Recommendation: Staff recommends approval to authorize the purchase of facility security equipment, systems, and services with related equipment and supplies on an as -needed basis, from Convergint Technologies utilizing Sourcewell contract k031517-CiL through June 30, 2021, and any future renewal periods. Budget Impact: NA NA Account Number Fund NA NA Project Number Project Title Budgeted Item? No Current Budget Funds Obligated Current Balance $ Does item have a cost? No Item Cost Budget Adjustment Attached? NA Budget Adjustment Remaining Budget $ V20180321 Purchase Order Number: Previous Ordinance or Resolution q Change Order Number: Original Contract Number: -Comments: Approval Date: CITY OF FAYETTEVILLE ARKANS ARKANSAS MEETING OF OCTOBER 20, 2020 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff CITY COUNCIL MEMO FROM: Keith Macedo, Director of Information Technology Brad Fulmer, Assistant Director of Information Technology DATE: September 30, 2020 SUBJECT: Sourcewell Contract RECOMMENDATION: A resolution to authorize the purchase of facility security equipment, systems, and services with related equipment and supplies on an as -needed basis, from Convergint Technologies utilizing Sourcewell contract #031517-CTL through June 30, 2021, and any future renewal periods. BACKGROUND: Sourcewell cooperative purchasing, formally National Joint Powers Alliance, competitively bids out various products and services for state and local government agencies. Sourcewell holds hundreds of competitively solicited cooperative contracts that allow agencies to benefit from the shared purchasing power of a national purchasing cooperative and reduces procurement overhead. Every Sourcewell contract is the result of a formal competitive solicitation conducted by trained, professional procurement officials and made available through the Sourcewell's cooperative purchasing program. Sourcewell bid Facility Security Equipment, Systems, and Services with Related Equipment and Supplies which includes fiber optic and network cabing in March of 2017. Contract #2018011-01 was awarded on June 29, 2017 to Convergint and the initial term is valid through June 30, 2021. DISCUSSION: The City is currently working on proposed project to connect City Hall and Town Center facilities via fiber optic cable and are in need of a contractor to perform the work. Convergint offers this services through Sourcewell's contract #2018011-01 that would allow the City to move quickly to connect the buildings. Purchasing security and communication solutions from the Sourcewell contract gives the City an opportunity to have competitive pricing which is based off a high - volume discount. If the City were to bid such products and services itself, it would not benefit from the shared purchasing power that the Sourcewell cooperative contract provides. There is no fee to the City to purchase from the contract. BUDGET/STAFF IMPACT: Security and communication technology solutions is budgeted within each division and various capital improvement projects and operating budgets across the City. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Attachments: Staff Review Form Sourceweil Contract Sourcewell Fo,meAy NJPA June 6, 2018 The National Joint Powers Alliance (NJPA( will formally be known as Sourcewell beginning June 6, 2018. The NJPA Board of Directors on May 15, 2018 voted to approve changing the organization's name to Sourcewell. Documentation has been formally submitted for Sourcewell to be registered and trademarked, both federally and in Minnesota, with the appropriate agencies. Sourcewell has worked intentionally to mitigate the implications of this change to current and potential members, currently awarded vendors, and other existing partners. After June 6th, 2018, Sourcewell will maintain and continue to recognize the National Joint Powers Alliance name. Membership agreements, contracts, and agreements entered into with the National Joint Powers Alliance will remain valid and continue in effect without impact. This will ensure contractual continuity and safeguard any disruptions to engagement with Sourcewell. This includes membership, use of cooperative purchasing contracts, or other contractual engagements. Z Marcus M lef General Counsel and Director of Government Relations 20212th Street NE ( P.O. Box 219 1 Staples. MN 56479 888-894.1930 1 www.sourcewell-mn.gov STATE OF MINNESOTA COUNTY OF TODD RESOLUTION ESTABLISHING CORPORATE AND AGENCY NAME FOR REGION 5 SERVICE COOPERATIVE AS SOURCEWELL (F/K/A National Joint Powers Alliance) Resolution No. 2018-07 WHEREAS, the Board of Directors previously authorized and directed staff undertake all actions necessary and sufficient to "rebrand" Region 5 Service Cooperative; and WHEREAS, after careful study and consideration, the name Sourcewell was chosen as the legal, organizational, and agency name for Region 5 Service Cooperative; and WHEREAS, the organizational bylaws were duly adopted, ratified and approved and became effective as of the May 2018 Board of Directors meeting; and WHEREAS, Article 1, Section 1 of said bylaws establishes Sourcewell as the legal organizational name for Region 5 Service Cooperative; and WHEREAS, Minnesota Statutes, § 123A.21 provides that the "care, management, and control" of Region 5 Service Cooperative is vested in its Board of Directors, including the power and authority to establish the legal name of the organization. NOW THEREFORE BE IT RESOLVED by the Board of Directors as follows: 1. The name National Joint Powers Alliance is replaced and the legal, organizational, and agency name of Region 5 Service Cooperative is Sourcewell. 2. The official and effective date of this change is June 6, 2018. 3. All prior contracts and other legal obligations established or incurred under the name National Joint Powers Alliance remain in full force and effect. 4. All contracts or other legal obligations undertaken on and after June 6, 2018 shall be executed and performed in the name Sourcewell. 5. This Resolution is effective upon signature and shall henceforth serve as sufficient and official proof and evidence of the legal, organizational and agency name for Region 5 Service Cooperative. 6. The Executive Director, or his designee, is authorized and directed to provide copies of this resolution to third parties as requested or required and to affix the same to legal documents when necessary. Chairperson, Sourceweli Board of Directors ATTEST: Clerk to the Board of Directors FORM E CONTRACT ACCEPTANCE AND AWARD (Top portion of this form will be completed by NJPA if the vendor is awarded a contract. The vendor should complete the vendor authorized signatures as part of the RFP response.) NJPA Contract #:031517-CTL Proposer's full legal name: Convergint Technologies LLC Based on NJPA's evaluation of your proposal, you have been awarded a contract. As an awarded vendor, you agree to provide the products and services contained In your proposal and to meet all of the terms and conditions set forth In this RFP, In any amendments to this RFP, and in any exceptions that are accepted by NJPA. The effective date of the Contract will be June 30, 2017 and will expire on June 30, 2021 (no later than the later of four years from the expiration date of the currently awarded contract or four years from the date that the NJPA Chief Procurement Officer awards the Contract). This Contract may be extended for a fifth year at NJPA's discretion. NJPA Authorized Signatures: N1PA DI TO OF COOPERA IVE CONTRACTS AND PROCUREMENT/CPO SIGNATURE Ilkaw TT/.4t-- N1PA EXECUTIVE DIRECTOR/OEO SIGNATURE Awarded on June 29, 2017 Vendor Authorized Signatures: Jeremy Schwartz (NAME PRIMED OR TYPED) Chad Coauette (NAME PRIMED OR TYPED) NJPA Contract # 031517-CTL The Vendor hereby accepts this Contract award, including all accepted exceptions and amendments. Vendor Name Ccnvergint Technologies LLC Authorized VENDOR Vincent Piau (NAME PRINTED OR TYPED) Executed on 19th July _ 20 17 NJPA Contract # 031517-CTL