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Home My WebLink About259-20 RESOLUTIONe, f.YE11F 1 � ado • #rm •4Kaet>s 113 west Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 259-20 File Number: 2020-0822 BID # 20-63 BULK CRUSHED ROCK SALT: A RESOLUTION TO AWARD BID # 20-63 AND AUTHORIZE THE PURCHASE OF BULK CRUSHED ROCK SALT FROM KANSAS SALT, LLC FOR $80.00 PER TON FOR MATERIALS PICKED UP AND M.12 PER TON FOR MATERIALS DELIVERED AS NEEDED, AND TO AUTHORIZE THE USE OF CENTRAL SALT, LLC AS A SECONDARY SUPPLIER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 20-63 and authorizes the purchase of bulk crushed rock salt from Kansas Salt, LLC for $80.00 per ton for materials picked up and S93.12 per ton for materials delivered as needed, and further authorizes the use of Central Salt, LLC as a secondary supplier in the event Kansas Salt, LLC is unavailable. PASSED and APPROVED on 10/20/2020 Attest: s�y CLERK jT� • �.n'9cP Kara Paxton; City Clerk Treasuipr : F4)e z: m_ ti �'•�F�NSAS 2 Page 1 Printed on 10/21/20 City of Fayetteville, Arkansas 113 West Mountain street ' Fayetteville, AR 72701 (479)575-8323 \ i Text File File Number: 2020-0822 Agenda Date: 10120/2020 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Resolution Agenda Number: A.8 BID # 20-63 BULK CRUSHED ROCK SALT: A RESOLUTION TO AWARD BID # 20-63 AND AUTHORIZE THE PURCHASE OF BULK CRUSHED ROCK SALT FROM KANSAS SALT, LLC FOR $80.00 PER TON FOR MATERIALS PICKED UP AND S93.12 PER TON FOR MATERIALS DELIVERED AS NEEDED, AND TO AUTHORIZE THE USE OF CENTRAL SALT, LLC AS A SECONDARY SUPPLIER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 20-63 and authorizes the purchase of bulk crushed rock salt from Kansas Salt, LLC for $80.00 per ton for materials picked up and $93,12 per ton for materials delivered as needed, and further authorizes the use of Central Salt, LLC as a secondary supplier in the event Kansas Salt, LLC is unavailable. City of FoyerteWtte, Arkansas Page t Printed on 1WI912020 City of Fayetteville Staff Review Form 2020-0822 Legistar File ID 10/20/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Terry Gulley 9/30/2020 Transportation Services / Transportation Services Department Submitted By Submitted Date Division / Department Action Recommendation: A resolution awarding Bid 20-63 to and authorizing the purchase of bulk crushed rock salt from primary supplier Kansas City Salt, LLC for a unit price of $80.00 per ton if picked up or $93.12 per ton if delivered, and authorizing the use of Central Salt, LLC if primary is unavailable. 2100.410.4120-5204.00 Account Number Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Budget Impact: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Street Fund Project Title $ 0 V20180321 Purchase Order Number: Previous Ordinance or Resolution N Change Order Number: Original Contract Number: Approval Date: Comments: The "item cost" box has been left blank because the exact item cost will vary depending upon the Transportation Division's fluctuating needs based on the severity of the next winter weather season. 3 CITY OF FAYETTEVILLE ARKANS ARKANSAS MEETING OF OCTOBER 20, 2020 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff FROM: Terry Gulley, Transportation Services Director DATE: September 30, 2020 SUBJECT: Bid 20-63, Bulk Crushed Rock Salt CITY COUNCIL MEMO RECOMMENDATION: A resolution awarding Bid 20-63 to and authorizing the purchase of bulk crushed rock salt from primary supplier Kansas Salt, LLC for a unit price of $80.00 per ton if picked up or $93.12 per ton if delivered, and authorizing the use of Central Salt, LLC if primary is unavailable. BACKGROUND: The purchase of bulk construction materials and services is necessary to maintain current infrastructure and to implement projects outlined in the Capital Improvements Program and Annual Budget and Work Program. DISCUSSION: Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures were publicly read and the results are attached to this memo. BUDGET/STAFF IMPACT: Funds for the acquisition of these materials have been budgeted in Street Fund. Bulk crushed rock salt will be purchased on an "as needed" basis with payment remitted via procurement card. Attachments: Bid 20-63 Tabulation Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 / CITY OP PAYETTEVILLE ARKANS AANAN8A8 BID TABULATION BID 20-63, BULK CRUSHED ROCK SALT Central Salt, LLC Kansas Salt, LLC. Total Cost $ S5,560.0 $ 55,500.0 Quantity Required Unit Total j Unit Total p Items Description (in Price Cost Price Cost Tons I II Medium Crushed Clean Rock Salt for Snow and Ice Removal: Maximum 1 size 3/8 inch with no more than 5% greater than 3/8" in the mix, #0-1 meeting AHTD specifications — DELIVERED to the City of Fayetteville, 500 $93.12 ! $46,S60.00 $95 $47,500.00 1525 S. Happy Hollow, Fayetteville, AR 72701— Through July 31, 2020 / *Salt Producer: Central salt - Lyons Mine I Lyons salt Medium Crushed Clean Rock Salt for Snow and Ice Removal: Maximum NO 2 size 3/8" with no more than 5% plus 3/8" in the mix, meeting AHTD 100 $90 $9,000.00 $80 $8,000.00 specifications — PICKED UP BY the City of Fayetteville —Through July 31, 2020 'Salt Producer: Central Salt - Lyons Mine I Lvons salt *NOTICE: Final Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. / C,}Y OP .W AYE F AY .T �e...VILLS Bid 20-63, Bulk Crushed Rock Salt Project Overview Project Details Reference ID Bid 20-63, Bulk Crushed Rock Salt i Project Name Bid 20-63, Bulk Crushed Rock Salt Project Owner I Andrea Foren Project Type ITB Department Purchasing Project Description The City of Fayetteville is accepting bids from properly licensed professionals to bid on the quarterly asphalt materials bid. Any questions concerning the bidding process should be addressed to Adonis Bwashi, City of Fayetteville Purchasing Agent, at abwashi@fayetteville-ar.gov or by calling (479)575-8258. Open Date Jun 29, 2020 12:00 AM CDT Close Date Jul 15, 2020 2:00 PM CDT Highest Scoring Supplier I score Kansas Salt, LLC. 100 pts + Generated on Jul 17, 2020 9:22 AM CDT - Adonis Bwashi Page 1 of 6 11,1 .1 .� FAYETTEVILLE •vv�ss�s Seal status Requested Information Unsealed on Unsealed by W-9 Form i Jul 15, 2020 2:08 PM CDT Adonis Bwashi Bid 20-53, Bid Document Jul 15, 2020 2:08 PM CDT Adonis Bwashi (Required Signature) Form I AR Secretary of State Filing # I Jul 15, 2020 2:08 PM CDT Adonis Bwashi Physical address of the salt pickup location Address (City, Jul 15, 2020 2:08 PM CDT Adonis Bwashi State, Zip) Bid 20063, Bulk Crushed Rock Jul 15, 2020 2:08 PM CDT Adonis Bwashi Salt (BT-09NP) Conflict of Interest # Declaration of Conflict of Interest You have been chosen as a Committee member for this Evaluation. Please read the following information on conflict of interest to see if you have any problem or potential problem in serving on this committee. ## Code of Conduct All information related to submissions received from Suppliers or Service Providers must be kept confidential by Committee members. ## Conflict of Interest No member of a Committee shall participate in the evaluation if that Committee member or any member of his or'her immediate family: ' has direct or indirect financial interest in the award of the contract to any proponent; ' is currently employed by, or is a consultant to or under contract to a proponent; ' is negotiating or has an arrangement concerning future employment or contracting with any proponent; or, ' has an ownership interest in, or is an officer or director of, any proponent. Please sign below acknowledging that you have received and read this information. If you have a conflict or potential conflict, please indicate your conflict on this acknowledgment form with information regarding the conflict. I have read and understood the provisions related to the conflict of interest when serving on the Evaluation Committee. If any such conflict of interest arises during the Committee's review of this project, I will immediately report it to the Purchasing Director. Name Date Signed Has a Conflict of Interest? Adonis Bwashi Jul 15, 2020 2:08 PM CDT No Generated on ,:ul 17, 2020 9:22 AM CDT - Adonis Bwashi Page 2 of 6 C.I, O, ��FAYETTEVILLE •....... Public Notices Bid 20-63, Addendum 1 Adonis Bwashi, Jun 30, 2020 8:54 AM CDT This Addendum includes a revised bid form which shall be used by all bidders. Clarifications to the required specifications are included. Project Details Have Changed j Adonis Bwashi, Jul 13, 2020 2.51 PM CDT - Project Requested Information changed .J -1 Generated on Jul 17, 2020 9:22 AM CDT - Adonis Bwashi Page 4 of 6 nor or .� FAVOTTOVILLE •ex�xe�s Submissions Supplier Date Submitted Name Email j Confirmation Code Central Salt, LLC Jul 14, 2020 1:09 PM CDT Lori Young lyoung@centralsalt.com OTAxNDg= Kansas Salt, LLC. Jul 15, 2020 4:32 PM CDT Ryan Bauer ryan@kansassalt.com OTAONzE= Project Criteria Criteria Points Description Total Base Bid 100 pts The lowest base bid offered Total 100 pts �- C", o. .w .w...... sue •oaahau Scoring Summary Active Submissions ! Total Total Base Bid Supplier i / 100 pts / 100 pts Kansas Salt, LLC. 100 pts 100 pts ($55,000.00) Central Salt, LLC 98.99 pts 98.99 pts ($55,560.00) .� FAVO ..TGVllIY uu.fff Signatures Name Signatures Andrea Foren Andrea Digitally signed by 1 i (Project Owner) Andrea Foren I Date: 2020.07.28 I ` Foren 13.42.45-05'W Adonis Bwashi (Evaluator) Digitally signed by Adonis Bwashi DN: cn=Adonis Bwashi, ema il=abwashi@fayetteville-ar.gov, c=US Date: 2020.07.17 14:0330.05'00'