HomeMy WebLinkAbout258-20 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 258-20
File Number: 2020-0818
BID 420-58 AUSTIN KING, INC. D/B/A KING ELECTRICAL CONTRACTORS:
A RESOLUTION TO AWARD BID #20-58 AND AUTHORIZE A CONTRACT WITH AUSTIN
KING, INC. D/B/A KING ELECTRICAL CONTRACTORS FOR ELECTRICAL SERVICES
ON AN ON -CALL BASIS FOR A TERM OF ONE YEAR WITH AN AUTOMATIC
RENEWAL FOR UP TO FOUR ADDITIONAL ONE YEAR TERMS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section I: That the City Council of the City of Fayetteville, Arkansas hereby authorizes awards
Bid #20-58 and authorizes a contract with Austin King, Inc. d/b/a King Electrical Contractors for
electrical services on an on -call basis for a term of one year with an automatic renewal for up to four
additional one year terms.
PASSED and APPROVED on 10/20/2020
Page 1
Attest:
Kara Paxton, City Clerk
Printed on 10121120
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
\ Text File
File Number: 2020-0818
Agenda Date: 10/20/2020 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number: A.7
BID #20-58 AUSTIN KING, INC. D/B/A KING ELECTRICAL CONTRACTORS:
A RESOLUTION TO AWARD BID #20-58 AND AUTHORIZE A CONTRACT WITH AUSTIN KING,
INC. D/B/A KING ELECTRICAL CONTRACTORS FOR ELECTRICAL SERVICES ON AN
ON -CALL BASIS FOR A TERM OF ONE YEAR WITH AN AUTOMATIC RENEWAL FOR UP TO
FOUR ADDITIONAL ONE YEAR TERMS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section I: That the City Council of the City of Fayetteville, Arkansas hereby authorizes awards Bid
#20-58 and authorizes a contract with Austin King, Inc. d/b/a King Electrical Contractors for electrical services
on an on -call basis for a term of one year with an automatic renewal for up to four additional one year tenns.
City or Fayetteville, Arkansas Page 1 Printed on 1011912020
City of Fayetteville Staff Review Form
2020-0818
Legistar File ID
10/20/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Andrea Foren 9/30/2020 PURCHASING(160)
Submitted By Submitted Date Division / Department
Action Recommendation:
Approval of a Resolution to award Bid 20-58, On -Call Electrical Services and a contract to Austin King, Inc. D/B/A
King Electric for on -call as -needed electrical services for one year, beginning 11/4/2020 and including four one-year
automatic renewals.
Various
Account Number
Various
Project Number
Budgeted Item? NA
Budget Impact:
Various
Fund
Various
Project Title
Current Budget
Funds Obligated
Current Balance
Does item have a cost? NA Item Cost
Budget Adjustment Attached? NA Budget Adjustment
Remaining Budget
V20180321
Purchase Order Number: Previous Ordinance or Resolution # Res. 199-15
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
QCITY OF
FAYETTEVILLE
;.;;m}'!% ARKANSAS
MEETING OF: OCTOBER 20, 2020
TO: Mayor and City Council
THRU: Paul A. Becker. Chief Financial Officer
FROM: Andrea Foren, Purchasing Manager
DATE: September 30, 2020
CITY COUNCIL MEMO
SUBJECT: A Resolution to approve a multi -year contract for on -call electrical services
with Austin King, Inc. D/B/A King Electric
RECOMMENDATION:
Approval of a Resolution to award Bid 20-58, On -Call Electrical Services and a contract to Austin
King, Inc. D/B/A King Electric for on -call as -needed electrical services for one year, beginning
11/4/2020 and including four one-year automatic renewals.
BACKGROUND:
Electrical services are bid for a contract period of one year with an automatic option to renew for
four additional one-year terms, for a possible contract term of five years. This contract is utilized
by various City departments and divisions on an as needed, on -call basis. Single electrical
projects that exceed the threshold for City Council approval, currently $20,000, will require
additional City Council approval.
DISCUSSION:
Bids were received from five vendors. King Electric is the lowest qualified responsive responsible
bidder and has been awarded the electrical on -call contract for the past three contract terms.
They continue to offer the City competitive pricing, exceptional customer service and are familiar
with the City's electrical structure of various buildings and facilities.
BUDGET/STAFF IMPACT:
Budgeted funds will be utilized by each City department and division depending on their
electrical project and repairs needed.
Attachments:
Contract for on -call electrical services, including the following appendices:
• Appendix A — City's Bid Package for Bid 20-58
• Appendix B — King Electric's bid submittal
• Appendix C —Recommendation for Award
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Aft CITY OF
FAYETTEVILLE
ARKANS
ARKANSAS
City of Fayetteville, AR
Contract for: On -Call Electrical Services
Contractor/Vendor: King Electric D/B/A Austin King, Inc.
Term: One year with four one-year renewals
This contract executed this M day of O mlzir , 2020, between the City of Fayetteville, Arkansas
(City) and Austin King, Inc. D/B/A King Electric (King Electric, Vendor, Contractor) in consideration of the mutual covenants
contained herein, the parties agree as follows:
1. King Electric at its own cost and expense shall furnish all labor, materials, supplies, machinery, equipment, tools,
supervision, bonds, insurance, tax permits, and all other accessories and services necessary to complete items bid
per Bid 20-58 Construction — On -Call Electrical Services as stated in King Electric bid response, and in accordance
with specifications attached hereto and made a part hereof under Bid 20-58, all included herein as if spelled out
word for word.
a. The City of Fayetteville shall pay King Electric for completion of the project based on prices indicated in
Appendix B.
b. Payments will be made after approval and acceptance of work and submission of invoice Payments will be
made approximately 30 days after approval of invoice. The City of Fayetteville reserves the right to request
receipts for materials purchased for the City of Fayetteville from suppliers, subcontractors, or other
sources. Invoices shall be submitted itemized to the detail and breakout presented in the bid form.
2. The Contract documents which comprise the contract between the City of Fayetteville and King Electric consist of
this Contract and the following documents attached hereto, and made a part hereof:
a. Appendix A: Bid package identified as Bid 20-58, Construction — On -Call Electrical Services with the
specifications and conditions typed thereon inclusive of all bidding documents, plans and drawings and
issued addenda.
b. Appendix B: King Electric's bid proposal.
c. Appendix C: Recommendation for Award, inclusive of the bid tabulation
d. Appendix D: King Electric Certificate of Insurance
3. These Contract documents constitute the entire agreement between the City of Fayetteville and King Electric and
may be modified only by a duly executed written instrument signed by the City of Fayetteville and King Electric.
4. King Electric shall not assign its duties under the terms of this agreement.
5. King Electric agrees to hold the City of Fayetteville harmless and indemnify the City of Fayetteville, against any and
all claims for property damage, personal injury or death, arising from King Electric performance of this contract.
This clause shall not in any form or manner be construed to waive that tort immunity set forth under Arkansas Law.
6. King Electric shall furnish a certificate of insurance addressed to the City of Fayetteville, showing that applicable
coverage exists for the following insurance which shall be maintained throughout the term of the Contract. Any
work sublet, the contractor shall require the subcontractor similarly to provide worker's compensation insurance.
in case any employee engaged in work on the project under this contract is not protected under Worker's
City of Fayetteville, AR
Bid 20-58, Construction —On-Call Electrical Services
Page 1 of 4
Compensation Insurance, King Electric shall provide and shall cause each Subcontractor to provide adequate
employer's liability insurance for the protection of such of his employees as are not otherwise protected. The
premiums for all insurance and the bond required herein shall be paid by Vendor.
a. Workmen's Compensation: Statutory Amount
b. Comprehensive General & Automobile Insurance: $500,000 for each person injured.
c. Bodily Injury Liability: $1,000,000 for each accident.
d. Property Damage Liability: $1,000,000 aggregate.
7. King Electric shall furnish proof of licensure as required by all local and state agencies.
8. This contract may be terminated by the City of Fayetteville or King Electric with 30 calendar days written notice.
9. This contract shall be effective beginning on November 4, 2020, the day after the end of the contract previously
approved by the Fayetteville City Council via Resolution 199-15.
a. The City agrees to reserve the right to automatically renew the contract for four (4) additional one (1) year
terms. Renewals shall be automatic unless either King Electric or the City notifies the other of its intent to
terminate the contract at the end of the contract period.
b. Single projects exceeding the threshold for City Council approval will require additional approval from the
Fayetteville City Council.
c. Single projects over the City Council threshold shall require a one hundred percent (100%) performance
and payment bond. Performance and Payment bonds shall be provided to the City after being file marked
at the Washington County Circuit Clerk's Office.
d. King Electric shall warranty work performed under this contract for a period of one (1) full year from the
date of final payment for each project awarded under this contract.
10. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city
contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request
is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a
prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25-19.101 et. Seq.).
Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance.
11. Changes in scope or Price: Changes, modifications, or amendments in scope, price or fees to this contract shall not
be allowed without a prior formal contract amendment approved by the Mayor and the Fayetteville City Council in
advance of the change in scope, cost or fees.
12. Jurisdiction: Legal jurisdiction to resolve any disputes shall be Washington County, Arkansas with Arkansas law
applying to the case. The City will not agree to be forced to mediate or arbitrate any dispute.
13. Contractor's Representations:
a. King Electric has examined and carefully studied all contract documents.
b. King Electric shall visit the project sites and become familiar with and is satisfied as to the general, local,
and Site conditions that may affect cost, progress, performance, and furnishing of the Work.
c. King Electric is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may
affect cost, progress, performance, and furnishing of the Work.
City of Fayetteville, AR
Bid 20-58, Construction —On-Call Electrical Services
Page 2 of 4
d. King Electric will carefully study all:
A. Reports of explorations and tests of subsurface conditions at or contiguous to project sites
and all drawings of physical conditions in or relating to existing surface or subsurface
structures at or contiguous to the Site; and
B. Reports and drawings of a Hazardous Environmental Condition, if any, at the Site. King
Electric acknowledges that The City of Fayetteville and Engineer do not assume responsibility
for the accuracy or completeness of information and data shown or indicated in project
documents with respect to Underground Facilities at or contiguous to the Site.
e. King Electric will obtained and carefully studied (or assumes responsibility of having done so) all such
additional supplementary examinations, investigations, explorations, tests, studies, and data concerning
conditions (surface, subsurface, and Underground Facilities) at or contiguous to project sites or otherwise
which may affect cost, progress, performance, and furnishing of the Work or which relate to any aspect
of the means, methods, techniques, sequences, and procedures of construction to be employed by King
Electric and safety precautions and programs -incident thereto.
f. King Electric does not consider that any additional examinations; investigations, explorations, tests, studies,
or data are necessary for the performing and furnishing of the.Work at the Contract Price, within the
Contract Times, and in accordance with the other terms and conditions of the Contract Documents.
g. King Electric is aware of the general nature of work to be performed by The City of Fayetteville and others
at the Site that relates to the Work as indicated in the Contract Documents.
h. King Electric has correlated the information known to King Electric, information and observations obtained
from visits to the Site, reports and drawings identified in the Contract Documents, and all additional
examinations, investigations, explorations, tests, studies, and data with the Contract Documents.
i. King Electric has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that King
Electric has discovered in the Contract Documents and the written resolution thereof by Engineer is
acceptable to King Electric.
j. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and
conditions for performance and furnishing of the Work.
k. King Electric is responsible for obtaining all applicable permits; however, fees for the City issued permits
shall be waived.
I. Any use of a third -parry dumpster or roll off container shall be procured from the City of Fayetteville
Recycling and Trash Collection Division. Use of a Non -City dumpster or roll off container is not allowed.
A.
14. Liens: No liens agdlPist this construction project are allowed. Arkansas law (A.C.A. §§18-44-501 through 508)
prohibits the fili, gof any mechanics' of materialmen's liens in relation to this public construction project. Arkansas
law requires)-, the contractor promises to provide and file with the Circuit Clerk of Washington County a bond
in a sum eq . to the amount of this contract. Any subcontractor or materials supplier may bring an action for non-
paymentf/labor or material on the bond. The contractor promises to notify every subcontractor and materials
co'T of or this project of this paragraph and obtain their written acknowledgement of such notice prior to
rfiYncement of the work of the subcontractor or materials supplier.
N/A
0036f Fayetteville, AR
Bid 20-58, Construction —On-Call Electrical Services
Page 3 of 4
16. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority
and women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City of
Fayetteville encourages all general contractors to subcontract portions of their contract to qualified small, minority
and women business enterprises.
WITNESS OUR HANDS THIS /DAY OF 2020.
i. INC. D/B/A KING ELECTRIC
wner
City of Fayetteville, AR
Bid 20-58, Construction —On-Call Electrical Services
Page 4 of 4
Contract for Bid 20-58
Appendix A
City Bid Package
/ City of Fayetteville, Arkansas
CITY O F Purchasing Division — Room 306
FAYETTEVILLE 113 W. Mountain
A R K A N S A S Fayetteville, AR 72701
Phone: 479.575.8220
TDD (Telecommu iication Device for the Deaf): 479.521.1316
INVITATION TO BID: Bid 20-58, Construction — On -Call Electrical Services
DEADLINE: Tuesday, July 07, 2020 before 2:00:00 PM, Local Time
PRE -BID: Thursday, June 25, 2020 at 2:00 PM; Local Time
DELIVERY LOCATION: Room 306 —113 W. Mountain, Faye e �AR 72701
PURCHASING AGENT: Adonis Bwashi, abwashi teville-a ov
DATE OF ISSUE AND ADVERTISEMENT: Friday une 1"�ne 21,,,.2020
MM
No late bids will be accepted.Occc
ubmit a ed env led with the name and address of
the bidder. All bids shall be h the a ed�ity of Fayetteville specifications and
bid documents attached heree req ed to I in ry blank and shall supply all information
requested; failure to do so maisrejectiYn.
� _ A�
The undersigned hereby offers to f deliver les or services as specified, at the prices & terms
stated herein, and in strict accordit the sp�Eifica ns and general conditions of bidding, all of which are
made a part of this offer. This shot sub}gd�A�9ovithdrawal unless upon mutual written agreement by the
Proposer/Bidder and City P^Ng Manager. ✓
r_
Name of Firm
Contact Person:
E-Mail:
Business Address:
City:
Signature:
City of Fayetteville
City of Fayetteville, AR
Bid 20-58, Construction —On-Call Electrical Services
Page 1 of 24
State:
Title:
Phone:
Date:
M
Bid 20-58, Construction —On-Call Electrical Services
Advertisement
City of Fayetteville, Arkansas
INVITATION TO BID
Bid 20-58, Construction — On -Call Electrical Services
The City of Fayetteville is accepting sealed bids from properly licensed and authorized electrical contractors for providing electrical
services on an as -needed basis for a one (1) year term with the option to renew for four (4) additional one (1) year terms. Questions
should be addressed to Adonis Bwashi, Purchasing Agent at abwashi(afayetteville-ar.gov or by calling (479) 575-8220.
All bids shall be submitted in a sealed envelope or package labeled with the project name and/or description. All bids shall be received
by Tuesday, July 07, 2020 before 2:00:00 PM, Local Time at the City of Fayetteville, Purchasing Division address listed below. A public
bid opening will be conducted shortly after the deadline at City Hall. No late bids shall be accepted. The ofof Fayetteville shall not be
responsible for lost or misdirected bids.
City of Fayetteville /1
Purchasing Division —Room 306
113 West Mountai t '
Fayetteville, AR 72 /'�
Bidding documents shall be obtained by the City of Faye[tevVe asing Divisio el tr ically. No a{tjfff >kts shall be issued.
Addendums will be posted on the City's website at htt : fa e- ov bids . �/
All vendors intending on bidding SHALL register as a pla y not' wash', vi �A`�'J► n registering as a plan
holder, vendors shall submit primary contact informal' in ing na oc[or, pri onM, phone number, fax number,
and physical address. FAILURE TO REGISTER AS A PL�CAN RES IN UR BID BEJ(pYGI'ED.
A non -mandatory pre -bid conference will be o Thursday, Ju 2020 at 10:00 ZdFTiime virtually. Information regarding
the pre -bid meeting is available on the pr on the sty' ele r nic bid g at �. All interested parties are encouraged to
attend. x `
Bid Documents shall be obtained fro he City of Fa v�e Purchasingn electronically, at no cost. No partial sets will be
issued. V • `Vl►
All vendors intending on bidding shall re ist holder b iff `donis Bwashi, Purchasing Agent, via e-mail at
abwashi(�favetteville-ar.¢ov. When regi�i a s a plan holder, ve rs shall submit primary contact information including name of
contractor, primary contact, phone n r, numb a sical address. Failure to register as a plan holder can result in your
bid being rejected. Sub -Contractor su liers are alko str y encouraged to obtain documents directly from the City and get
registered as a plan holder.
Each bid shall be accompQeda cashie eank doing business in the Stale of Arkansas or a corporate bid bond in an
amount not less than fivele oft am�bid. A one hundred percent (100%) performance and payment bond is required
with the contract awarded and shall be�ked by the Washington County Circuit Clerk's Office upon receipt to the City. A
contractor's license from the State of Arkansas Contractor's Licensing Board is not required at the time of bid; however, no contractor
shall submit a bid under this prior to submitting appl cation for licensure. The City shall not execute any construction contract unless
and until the successful bidder for the project furnishes an appropriate license issued by the board.
Bidders shall be qualified to do business and licensed in accordance with all applicable laws of the state and local governments
the Project is located.
The City reserves the right to reject any or all Bids and to waive irregularities therein, and all Bidders shall agree that such rej,4_6on
shall be without liability on the part of the City for any damage or claim brought by any Bidder because of such rejections, r shall
the Bidders seek any recourse of any kind against the City because of such rejections. The filing of any Bid in respo r this
City of Fayetteville, AR
Bid 20-58, Construction — On -Call Electrical Services
Page 2 of 24
invitation shall constitute an agreement of the Bidder to these conditions. Awarding this project shall be contingent upon grant
funding being approved and received.
Pursuant to Arkansas Code Annotated §22-9.203 The City of Fayetteville encourages all qualified small, minority and women business
enterprises to bid on and receive contracts for goods, services, and construction. Also, City of Fayetteville encourages all general
contractors to subcontract portions of their contract to qualified small, minority and women business enterprises.
Bids must remain in effect for 120 days after the bid opening date
City of Fayetteville
By: Adonis Bwashi, Purchasing Agent
P: 479.575.8220 Email: abwashi@fayetteville-ar.gov
TDD (Telecommunications Device for the Deaf): (479) 521-1316
Date of advertisement: 06/12/2020 & 06/19/2020
City of Fayetteville, AB
Bid 20-58, Construction — On -Call Electrical Services
Page 3 of 24
City of Fayetteville, Arkansas
Bid 20-58, Construction - On -Call Electrical Contractor
Date Issued:
Wednesday, June 02, 2020
Deadline:
Thursday, July 16, 2020 before 2:00 PM, local time
F.O.B
Fayetteville, Arkansas as needed
_ Purchasing Agent Contact Information
Adonis Bwashi, (479) 575-8256, abwashi@fayetteville-ar.gov
SECTION A: Materials Estimated
Annual
ITEM
DESCRIPTION
MARK UP %
CONTRACTORS
MATERIAL COST
ESTIMATE
ESTIMATED MATERIAL COST
WITH MARK UP %
1
Material (Cost plus %)SO-S10O
x $ 1,000.00
= $
2
Material (Cost plus %) $101-$500
%
x $ 1,000.00
' $
3
Material (Cast plus %)$501-$1000
%x
$ 5,000.00
= $
4
Material (Cost plus %) $1001-$5000
%x
S 5,000.00
=
5
Material (Cost plus %) $5000 and up
%
x 5 65,000.00
' is
6
Rental Equipment (Cost plus %)
%UP**#10,00
00
$
Total Bi Sect n A (I m 1 $
Section B: Hour i ated An al
ITEM
DESCRIPTION
ES ER
00
♦ P CE UR
I ATED COST
$
7
Journeyman Electrician - Straight/Regular Time
a
Journeyman Electrician - Nights and Week
25
= $
9
Journeyman Electrician - Holiday
x $
$
10
Apprentice Electrician - Straig eg me
x $
= $
11
Apprentice Electrician -Nights eekends
25
= $
12
Apprentice Electrician - Holidays
10
= $
13
Electrician's Helper - Straight/Regu ar a
50
x 5
' $
14
Electrician's Helper - Nights and e
x 5
= $
15
Electrician's Helper- Holida
0
x $
= 5
16
Foreman/Supervis -5 ral egular
200
x 5
= $
17
Foreman/Superviso is and eken
25
x 5
= 5
18
Foreman/Supervisor - Holidays
10
x $
_ $
19
General Laborer - Straight/Regular Time
300
x $
= $
20
General Laborer- Nights and Weekends
20
x 5
= $
21
General Laborer - Holidays
10
x 5
- $
Total Bid, Section B (Items 7-21):
$
Total Base Bid $
Section A + Section B Sum of Items 1-21 :
NAME OF FIRM
rage 4of24 THIS BID FORM CONTINUES ON THE NEXT PAGE...
EXECUTION OF BID -
Actual specification of any deficient item shall be noted on the bid sheet or separate attachment. If specifications of item bid
differ from provided literature, deviation shall be documented and certified by the manufacturer as a regular production
option.
Upon signing this Bid, the bidder certifies that:
1. He/she has read and agrees to the requirements set forth in this proposal, including specifications, terms,
standard conditions, and any pertinent information regarding the articles being bid on.
2. Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these requirements as
specified by The City of Fayetteville.
3. The Bidder can and will comply with all specifications and requirements for delivery, d entation and support
as specified herein.
4. I, as an officer of this organization, or per .he attached lett of authorization, am du thorized to certify the
information provided herein is accurate and true.VP
5. Bidder shall comply with all Stale and Federal.E 0 portunity d N n- iscrimina�jequirements and
conditions of employment in addition to all fedttlXa , and lock,aw ��+
6. Bidder shall disclose any possible conflict rjnCity
with t .6G�Yetteville iR gr6ut not limited to, any
relationship with any City of FayettevilleResisclose i relationship exists between
any principal or employee of youBoorcon
of Fay eemploy5r� cted City of Fayetteville official.
If no relationship exists, this shostated ig6our response. fy�j�J� disclose such a relationship may
result in cancellation of a pureurayt�dl�suit of PeC ,se.
1.71R06AMN REM 1 ON
40 P EXIST��(`
2.) RELATIOI QTS (P s • in):
7. Bidder will perform the `Nor liance ' all a plicable trench safety standards set forth in Occupational
P P
Safety and Health Adminis(Fan SHA) �— Subpart P — Excavations.
8. As A bidder on 4ftr ' c you are*r o provide debarment/suspension certification indicating that you
are in compliarlte wit t e bell o ear x utive Order. Certification can be done by completing and signing
this form. �`
a. Federal Executive Order (E.0.) 12549 "Debarment and Suspension"requires that all contractors receiving
individual awards, using federafunds, and all sub -recipients certify that the organization and its
principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded by any Federal department or agency from doing business with the Federal Government.
b. Your signature below certifies that neither you nor your principal is presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction
by any federal department or agency.
City of Fayetteville, AR
Bid 20-58, Construction — On -Call Electrical Services
Page 5 of 24
Unsigned bids will be rejected. Items marked * are mandatory for consideration.
*NAME OF FIRM:
*D/B/A or Corporation Name
*BUSINESS ADDRESS:
*CITY:
*PHONE:
*E-MAIL:
*BY: (PRINTED NAME)
*AUTHORIZED SIGNATURE:
*TITLE:
Purchase Order/Payments shall be issued to this name
*STATE:
FAX:
*ZIP:
ANN
DUNS NUMBER: AGE BE
*TAX ID NUMBER: INI
Acknowledge Addendums: f w�
Addendum No. Dated: Ack d by:
Addendum No. Dated: Wwledggd
Addendum No. Dated: __.azcknow dP
v v
Addendum No. Dated: jn%N_/kkq�4dged by:
City of Fayetteville, AR
Bid 20-58, Construction —On-Call Electrical Services
Page 6 of 24
City of Fayetteville
Bid 20-58, Construction —On-Call Electrical Services
Instructions to Bidders
PART ONE -DEFINED TERMS
1.1 Terms used in these Instructions to Bidders which are defined in the General Conditions have the
meanings assigned tc them in the General Conditions. Certain additional terms used in these
Instructions to Bidders have the meanings indicated below which are applicable to both the singular and
plural thereof.
1.2 Bidder - one who submits a Bid directly to City of Fayetteville as distinct from a sub -bidder, which
submits a bid to a Bidder.
1.3 Issuing Office - the office from which the Bidding Documents are to be issu where the bidding
procedures are to be administered.
1.4 Successful Bidder - the lowest, responsible, and resp idder ( a City of Fayetteville (on
the basis of the City of Fayetteville's evaluation as herei fter pr kes an award.
PART TWO- COPIES OF BIDDING DOCUMENTS + V
2.1 Complete sets of the Bidding Docume � e nu it4Sr the de m, if any, stated in the
Advertisement for Bids may be obt�m the Is ice.
2.2 Complete sets of Bidd ng Doc e s must b 7�d in pre ari�Neither City of Fayetteville nor
Architect assumes any r p e lity f ro or nt rp tions resulting from the use of
incomplete sets of Bid ment .
2.3 City of Fayetteville anc RFchitect in a 'ng copies id ng Documents available on the above terms
do so only for the purpose of o Bids r � ork and do not confer a license or grant for any
other use.
PART THREE - EXAMINATION II DCONtAbOCUMENTS
3.1 Bidders area ised the Dr#vt*&sSpecifications are on file at the City of Fayetteville Purchasing
Division ands II c srtitut )Niin ormation which the City of Fayetteville shall furnish. No other
information given or soun gg de by the City of Fayetteville or any official thereof, prior to the
execution of said contract, sha ever become a part of, or change the contract, drawings, specifications
and estimates, or be binding on City of Fayetteville.
Prior to submitting ary Bid, Bidders are required to: read carefully the Specifications, contract, and
Bonds; examine carefully all Drawings; visit the site of the Work to carefully examine local conditions;
inform themselves by their independent research and sounding of the difficulties to be encountered,
and all attending circumstances affecting the cost of doing the work, and the time specified for its
completion; and obtain all information required to make an intelligent bid.
City of Fayetteville, AR
Bid 20-58, Construction —On-Call Electrical Services
Page 7 of 24
3.2 Bidders shall rely exclusively upon their surveys, estimates, investigations, and other things which are
necessary for full and complete information upon which the bid may be made and for which a contract
is to be awarded. The Bid Form, providing for unit and lump sum prices bid by the Contractor, contains a
statement that all bids are made with the full knowledge of the difficulties and conditions that may be
encountered, the kind, quality and quantity of the plans, work to be done, excavation, and materials
required and with full knowledge of the drawings, profiles, specifications, and estimates and all
provisions of the contract and Bonds.
3.3 Bidders shall promptly notify Architect of all conflicts, errors, ambiguities, or discrepancies which Bidder
has discovered in or between the Contract Documents and such other related documents.
3.4 Information and data shown or indicated in the Contract Documents with respect to existing
Underground Facilities at or contiguous to the site is based upon information and data furnished to City
of Fayetteville and Architect by City of Fayetteville's of such Underground Facilime
r others, and City of
Fayetteville and Architect do not assume responsibility for the accuracy orn et ness thereof unless
it is expressly provided otherwise in the Supplementary Conditions.
3.5 On request, City of Fayetteville will provide each Bidde ccess toPssary
o conduct such examinations,
investigations, explorations, tests, and studies a ach adder d fo s issionpof a Bid.
Bidder must fill all holes and clean u and re a site its foondi ' �n completion of
such explorations, investigations, tests, an = A
3.6 Reference is made to the General R%�ll��mtnts fo Z fication neral nature of work that
is to be performed at the site bCi$ of Faye�tevi r others su as utilities and other prime
contractors) that relates to th vvO or which d is to be s On request, and as available,
City of Fayetteville will p eacADO
ore at access to or copies of Contract
Documents (other tha thereof price) ch work.
3.7 The submission of a BicAwill const' u� incoW. rti a representation by Bidder that Bidder has
complied with every requirem s Ailit without exception the Bid is premised upon
performing and furnishin t require y e Contract Documents and applying the specific
means, methods, techni �quences, pro dures of construction (if any) that may be shown or
indicated or expressly q by th%Cct Documents, that Bidder has given Architect written
notice of all conflic s, ambi iti and discrepancies that Bidder has discovered in the Contract
g P
Documents a a written r ns thereof by Architect are acceptable to Bidder, and that the
Contract DocVeyare ga'i lent to indicate and convey understanding of all terms and
conditions forming a furllis ing the Work.
PART FOUR - AVAILABILITY OF LANDS FOR WORK AND WORK BY OTHERS
4.1 The lag upon which the Work is to be performed, rights -of -way and easements for access thereto and
othef.-nds designated for use by Contractor in performing the Work are identified in the Contract
D,Q_ ents. All additional lands and access thereto required for temporary construction facilities,
struction equipment, or storage of materials and equipment to be incorporated in the Work are to
e obtained and paid for by Contractor. Easements for permanent structures or permanent changes in
existing facilities are to be obtained and paid for by City of Fayetteville unless otherwise provided in the
of Fayetteville, AR
Bid 20-58, Construction — On -Call Electrical Services
Page 8 of 24
Contract Documents.
PART FIVE - INTERPRETATION OF CONTRACT DOCUMENTS AND ADDENDA
5.1 If any person contemplating submitting a bid for construction of the Work is in doubt as to the true
meaning of any part of the proposed Contract Documents or finds discrepancies in or omissions from
any part of the proposed Contract Documents, he should submit a written request for interpretation
thereof to the Architect not later than seven days before the date set for bid opening. The person
submitting the request shall be responsible for its prompt delivery.
5.2 Interpretation or correction of proposed Contract Documents will be made only by Addendum to all
holders of Bidding Documents. Only questions answered by formal written Addenda will be binding.
Oral and other interpretations or clarifications will be without legal effect. City of Fayetteville will not be
responsible for any other explanations or interpretations of the proposed Cont aocuments.
5.3 Addenda may also be issued to modify the Bidding Documents as advisable by City of
Fayetteville. �/ �i�•••//////
5.4 Bidder assumes all responsibility for checkin e Ci y's weTitl"Ouww.acc etteville.org for
updates and addenda issued to this project.
PART SIX - APPROXIMATE ESTIMATE OF QUANTI
6.1 The provided estimate of quantiti pproxim e o and shall e basis for receiving unit price
bids for each item but shall n be onsidered bdders as ac titles that may be required for
the completion of the prop rk. Ho rr, qua i e unit and lump sum prices bid for
each item, shall deter mount otc1'I bid for corison of Bids and aid in determining the
low and responsive BiNuilldtmBoFncls. e pur e of awardin he contract, and will be used as basis for fixing
the amount of the req� •� ►
PART SEVEN -
7.1
7.2
7.3
Bidders must state a
include amounts suf
every clescripillm ti
Specifications ind
Ik named in the Bid Form. Unit and lump Sum prices shall
of all labor, materials, tools, equipment, and apparatus of
finish completely all of the work as called for in the
Prices bid on the various itemthe Bid Form shall bear a fair
done. Bids which appear unbalanced and are deemed not to o
may be rejected at the discretion of City of Fayetteville. ,n
3tionship to the cost of the work to be
the best interest of City of Fayetteville
By submission of a Bid, Bidder represents that BiddeF I. -as considered the entire Project and the Work
required and has reviewed the Drawings and Specifacfons to verify the full scope of the Work.
PART EIGHT- BID FORM
City of Fayetteville, AR
Bid 20-5B, Construction — On -Call Electrical Services `
Page 9 of 24
8.1 Bids are due as indicated in the Advertisement for Bids.
8.2 Bids must be made out in ink on the Bid Form included in these Bidding Documents. The unit price or
lump sum bid for each item must be stated in figures and in words in the appropriate blank spaces
provided on the Bid Form. The figures must be clear and distinctly legible so that no question can arise
as to their intent and meaning. In case of a difference in the written words and figures, the amount
stated in written words shall govern. Discrepancies between the multiplication of units of Work and unit
prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any
column of figures and the correct sum thereof will be resolved in favor of the correct sum.
EE
8.4
8.5
M.
Bids which are incomplete, unbalanced, conditional, or obscure or which contain additions not called
for, erasures, alterations, or irregularities of any kind or which do not comply with these Instructions to
Bidders may be rejected as informal or non -responsive at the option of City of Fayetteville. However,
City of Fayetteville reserves the right to waive technicalities as to changes, at r ions, or revisions and
to make the award in the best interest of City of Fayetteville. /'�
Address sealed bids to City of Fayetteville and deliver address ' n life Advertisement for Bids
on or before the day and hour set for opening the bi . Enclos f c�Ipleted Bid Form and Project
Manual in a sealed envelope bearing the title t e pr ject, th n the Bid r 'dder's Arkansas
Contractor's License Number, and the da o ar oft bid ning. I aled envelope is
delivered by a public carrier, it must be co a in anQth velope add City of Fayetteville
and the attention of the project nam the s ibilit o see that the Bid is
received on time. �� � c'�V
Acceptance of deductive alter to 'ds is at the of Fayettev' �MSEretion, as best services the City
of Fayetteville's interest. Eictive% na f pre be provided on the Bid Form. The
price of the Bid for a ive altern be the a unt to be deducted from the price of the
Total Base Bid if the C o a ettevi selects any bohea ernates. The unit price amount for each
alternate shall be the sa as the u(t amou*LI the Bid.
No Bidder shall divulge t �eiL<o5frVion�in thidany person whomsoever, except those having a
partnership or other finanrest with�im in a Bid, until after the bids have been opened.
% (./J�
PART NINE - SIGNATURE ON 1
W
If the Bid is de y an i id NhAfirm name must be given, and the Bid Form signed by the
individual or a authori d a nt. If the Bid is made by a partnership, the firm name and the names
of each member must be giv and the Bid signed by a member of the partnership, or a person duly
authorized. If the Bid is made by a company or corporation, the company or corporate name must be
given and the Bid signed by an officer or agent duly authorized. The corporate seal must be affixed and
attested by the secretary or an assistant secretary. The corporate address and state of incorporation
must be shown below the signature.
9.2 All names must be typed or printed in black ink below the signature.
9.3 The address and telephone number for communications regarding the Bid must be shown.
City of Fayetteville, AR
Bid 20-58, Construction —On-Call Electrical Services
Page 10 of 24
9.4 Powers of attorney, properly certified, for agents and others to sign Bids must be in writing and filed
with City of Fayetteville.
9.5 The Bid shall also contain a signed acknowledgment of receipt of all Addenda.
PART TEN - BID SECURITY
10.1 A five percent (5%) bid security, in the form of a bid bond, or cashier's check from a bank located in the
State of Arkansas, as stated in the Advertisement For Bids, shall accompany each bid. Bid bonds for the
difference in price between low bidder and second low bidder shall not be acceptable. The Successful
Bidder's security will be retained until City of Fayetteville receives a signed Agreement and required
Bonds and Certificates of Insurance. If the Successful Bidder fails to execute and deliver the Agreement
and furnish the required contract security within fifteen days after the Ncl(IN of Selection, City of
Fayetteville may annul the Notice of Selection and the Bid security of that 4fter 11 be forfeited.
10.2 The City of Fayetteville reserves the right to retain i urity un�e,00IMssful Bidder enters into
the Contract or until sixty (60) days after bid opening, hichever ' 1-wLoorlkr. Cash equivalent security of
the second and third law bidder may be exc>:anr 3n equi le tjlWebond aft r�ld tabulations are
complete or thirty (30) days after bid openi � h ver 1s oner.
PART ELEVEN - PERFORMANCE BOND AND PAY NO •` s (J►
11.1 Prior to signing the Agreement, Cgro� shallKip
r a surety *ante Bond and a payment
Band, equal to one hundred p e of the cantrrice.
11.2 Contractor shall pay sin conn wwith the�faining of said Bonds. The Bonds shall be
conditioned that Con tr r I faith Iy per orm th ontr t and shall pay all indebtedness for lobar
and materials furnished pedorm Sint const c n such alterations and additions as prescribed
in this contract. /���//
11.3 The surety company issuiBonds m t be solvent company on the "Surety Companies Annual
List" issued by the U.S. a ent oR asury, and the Bonds are not to be issued in an amount
greater than the un ng limita ioN
or he surety company as set out therein.
•
11.4 In Arkansas, vail g law performance and payment Bonds on public works contracts
shall be execute y a rest nt 1 aI agent who is licensed by the Insurance Commissioner to represent
the surety company execut aid Bonds and filing with such Bonds his Power of Attorney as his
authority. The mere countersigning of the Bonds will not be sufficient.
11.5 The date of the Bonds, and of the Power of Attorney, must not be prior to the date of the contract. At
least two originals of the Bonds shall be furnished, each with Power of Attorney attached.
11.6 Bonds are to be approved by City of Fayetteville. If any Bonds contracted for become unsatisfactory or
unacceptable to City of Fayetteville after the acceptance and approval thereof, Contractor, upon being
notified to that effect, shall promptly execute and furnish acceptable Bonds in the amounts herein
City of Fayetteville, AR
Bid 20-58, Construction — On -Call Electrical services
Page 11 of 24
specified. Upon presentation of acceptable Bonds, the unsatisfactory Bonds may be canceled at the
discretion of Contractor.
11.7 The bonds shall be presented to the City after being file marked at the Washington County Circuit
Clerk's Office. Multiple copies of the original bonds may be necessary for filing purposes.
PART TWELVE -CONTRACT TIME
12.1 The number of days within which, or the dates by which the Work is to be substantially completed and
also completed and ready for final payment is outlined in the Bid Form.
PARTTHIRTEEN - LIQUIDATED DAMAGES
13.1 Provisions for liquidated damages, if any, are set forth in the Bid Form.
PART FOURTEEN - SUBCONTRACTORS SUPPLIERS AND OTHERS
14.1 Contractor shall not assign or sublet all or any part of t s contra ho the prior written approval of
City of Fayetteville nor shall Contractor allow s c sub ontract r c mence ntil approval of
workman's compensation insurance and p a i y insu nce a ay be re pproval of each
subcontract by City of Fayetteville will in Hier relgasitractor fro igations as set out
in the Drawings, Specifications, contract�4�pz nds. `
PART FIFTEEN - SUBSTITUTE AND "OR EQU ' 1�MS`
15.1 Any reference to a particu or ac� is i n gude
o establish an acceptable level of
quality for this purch or man rs that in a bid that are of at least equal
quality, size and specifi o a to vvLkas been sped, �}I be acceptable for consideration.
PART SIXTEEN - COMPLIANCE WITH ST
16.1 A Contractor's Licen
the City of Fayettevil
Arkansas Acts of 196
PART SEVENTEEN -
17.1
To demonstrate q
o'rct, however, prior to executing the agreement with
tensed in accordance with the requirements of Act 150,
sing Law for Contractors" for bids in excess of $20,000.
OF BIDDERS
each Bidder must be prepared to submit within five
days after bid opening, upon City of Fayetteville's or Architect's request, detailed written evidence such
as financial data, present commitments, and other such data as may be called for. Each Bid must contain
evidence of Bidder's qualification to do business in the State of Arkansas. _
PART EIGHTEEN - DISQUALIFICATIONS OF BIDDERS
18.1 Any one or more of the following may be considered as sufficient for the disqualification of bid rs and
the rejection of Bids.
City of Fayetteville, AR
Bid 20-58, Construction — On -Call Electrical Services N.
Page 12 of 24
18.2 More than one Bid Form for the same work from an individual, firm, partnership, or corporation under
the same or different names.
18.3 Evidence of collusion among bidders. Participants in such collusion may receive no recognition as
bidders for any future work.
18.4 Unbalanced Bid Forms in which the prices for some items are out of proportion to the prices for other
items, or changes written in, or amendments by letter, or failure to submit a unit price for each item of
work for which a bid price is required by the Bid Form, or failure to include all required contract
documents.
18.5 Lack of competency as revealed by the financial statement, experience, plant, and equipment
statements submitted. Lack of responsibility as shown by past work judged the standpoint of
workmanship and progress. �.
18.6 Uncompleted work which, in the judgment of City o teville, t J�ihi72f or prevent the prompt
completion of additional work if awarded. rC
18.7 Being in arrears on existing contracts, in io with Ci60"
�teville, defaulted on a
previous contract. •
PART NINETEEN - OPENING OF BIDS Oe
1 c'��`//1►
19.1 Bids will be opened and read aicly at th lace where 1l�fo be submitted in a room to be
designated by City of Faye a f�� ope stract of the amounts of the base
Bids and major altern will be m Ilable tQdersafter the opening of Bids.
PART TWENTY -CONSIDERATION1 IDDS • a►
20.1 After the bids are opened a r�he quant slilI be extended and totaled in accordance with the
bid prices of the accepted s his reviev�,pf th ids will confirm the low bidder.
20.2 In evaluating Bids, Ped
ettevill `I consider the qualifications of Bidders, whether or not the Bids
comply with r eW, and such alternates, unit prices, and other data as may be
requested in tBi�Form o1f'loi� a otice of Selection.
20.3 City of Fayetteville may cons r the qualifications and experience of Subcontractors, Suppliers, and
other persons and organizations proposed for those portions of the Work as to which the identity of
Subcontractors, Suppliers, and other persons and organizations must be submitted as provided in the
Supplementary Conditions. City of Fayetteville also may consider the operating costs, maintenance
requirements, performance data, and guarantees of major items of materials and equipment proposed
for incorporation in the Work when such data is required to be submitted prior to the Notice of
Selection.
PART TWENTY-ONE -RIGHT TO REJECT BIDS
City of Fayetteville, AR
Bid 20-58, Construction — On -Call Electrical Services
Page 13 of 24
21.1 City of Fayetteville reserves the right to reject any and all Bids, to waive technicalities, and to advertise
for new bids. All Bids are subject to this reservation. City of Fayetteville reserves to itself the right to
decide which shall be deemed the lowest responsive and responsible Bid. Due consideration will be
given to the reputation, financial ability, experience and equipment of the Bidder.
21.2 City of Fayetteville also reserves the right to waive informalities not involving price, time or changes in
the Work and to negotiate contract terms with the Successful Bidder.
PART TWENTY-TWO - AWARDING OF CONTRACT
22.1 City of Fayetteville reserves the right to withhold the awarding of a contract a reasonable period of time
from the date of opening bids, not to exceed sixty (60) days except with the consent of the Successful
Bidder. The awarding of a contract upon a successful Bid shall give the Bidder follkht to action or claim
against City of Fayetteville upon the contract until the contract is reduce�ti and signed by the
contracting parties. The letting of a contract shall not be complete until ntract is executed and
the necessary Bonds approved.
PART TWENTY-THREE - RETAINAGE
23.1 Provisions concerning retainage and Contr ask h S jo it securitie f retainage are set
forth in the Agreement.
PART TWENTY -FOUR -SIGNING OFAGREENt�I�
G
24.1 When City of Fayetteville tice ec to th% Bidder, it will be accompanied by
the number of unsign parts of'�ement a�lZRdicated in the Supplementary Conditions,
with all other written r ctt ocu is at ached. ithinn ten (10) days thereafter, Contractor shall
sign and deliver the requ ed numb o�nterp s f t Agreement and attached documents to City
of Fayetteville with the require Cer ' nsurance. Within ten (10) days thereafter City
of Fayetteville shall delive ,oty�'f ll co r rt to Contractor.
PART TWENTY-FIVE - MATERIAL�G�p�NTY M1 C/�
25.1 Before any co ct, v`ard_ed►BPell ay be required to furnish a complete statement of the origin,
composition, % m ufactu fl r II materials proposed to be used in the construction of the
Work, together h samp s, w is may be subjected to tests provided for in the Specifications to
determine their quality and f1Ws for the Work.
PART TWENTY-SIX- FAMILIARITY WITH LAWS
26.1 Bidder is presumed to be familiar with all federal, state, and city laws, ordinances, and regulations which
in any manner affect those engaged or employed in the Work, or the materials or equipment used, or
that in any way affect the Work and shall in all respects comply with said laws, ordinances, and
regulations. No claim of misunderstanding or ignorance on the part of Contractor will in any way serve
to modify the provisions of the contract. No representations shall be binding unless embodied in the
City of Fayetteville, AR
Bid 26-58, Construction — On -Call Electrical Services
Page 14 of 24
contract.
PART TWENTY-SEVEN - ADDITIONAL LAWS AND REGULATIONS
Bidders' attention is called to the following laws and regulations which may have an impact on the Work
and on the preparation of the Bid.
27.1 Americans with Disabilities Act.
27.2 Storm water discharge regulations, enacted under the Clean Water Act and administered by the
Arkansas Department of Environmental Quality (ADEQ) under a general permits program. Contractor
may be required to obtain coverage under general permit ARR001000 prior to commencing work at the
site.
27.3 Arkansas Act 291 of 1993, dealing with excavation safety, signed into law oa h , 1993.
PART TWENTY-EIGHT— PAST EXPERIENCE REQUIRED \ 7%. ♦�' —
28.1 All bidders shall have past experience in
Fayetteville reserves the right to reject
are required.
End of Section
V
imila� work J d s'Meed for thi ect. The City of
V"Ife expZiience minim r(4) references
Qj
�` �►
O 4411,
Q•/v*
City of Fayetteville, AR
Bid 20-58, Construction — On -Call Electrical Services
Page 15 of 24
City of Fayetteville
Bid 20-58, Construction — On -Call Electrical Services
General Terms and Conditions
• it : ► : : r •
a. Bids shall be reviewed following the stated deadline, as shown on the cover sheet of this
document.
b. Bidders shall submit bids based on documentation published by the Fayetteville Purchasing
Division.
c. Bids shall be enclosed in sealed envelopes or packages addressed to the City of Fayetteville,
Purchasing Division, Room 306, 113 W. Mountain, Fayetteville, AR 72701. The name, address of
the firm and Bid RFP or RFQ number shall be on the outside of the packaging as well as on an
packages enclosed in shipping containers or boxes.
d. The City will not be responsible for misdirected bids. Vendor shout urchasing Office at
479.575.8220 to ensure correct receipt of bid documents nor tp run time and date
listed on the bid form. 1�
P V6r
g
e. Bidders shall have experience in prv� pr ducts icesof�} *same or similar
nature.�,j
f, Bidder is advised that exceptions$do
6y/k\�Af the to o fined in t be identified in
its response to the bid. Failure t�may
� i y to d a IPA term non-
negotiable. Proposer's desir exceptio o,�non-negq�• rm will not disqualify it
from consideration for a �// (v�
g. Local time is define me i a t &e, Ar e due date of the deadline. Bids
shall be receivr�e he i m by t; c clock located in the Purchasing Division
Office. `` `
h. Bids will be evaluTted and a r rd' d t� st interest of the City of Fayetteville. The City
reserves the right to aw m ' e ' theN none, or by line item.
2. WRITTEN REQUESTS FOR INTE NS OR CLAR TION:
No oral interpretations wal e e to an>�fi to the meaning of specifications or any other contract
documents. All questio ining t t e rims and conditions or scope of work of this bid must be sent in
writing via e-mail a hasing t. ponses to questions maybe handled as an addendum if the
response would p vid larific o t r quirements of the bid. All such addenda shall become part of
the contract dacumen s. The Ci will of be responsible for any other explanation or interpretation of the
proposed bid made or given prior the award of the contract.
3. DESCRIPTION OF SUPPLIES AND SERVICES:
Any reference to a particular brand or manufacturer is done in an effort to establish an acceptable level of
quality for this project. Brands or manufacturers that are included in bid that are of at least equal quality,
size, design, and specification as to what has been specified, will be acceptable for consideration only if
approved by the City of Fayetteville Purchasing Division. The City of Fayetteville reserves the right to accept
or reject any requested equal.
City of Fayetteville, AR
Bid 20-58, Construction — On -Call Electrical Services
Page 16 of 24
4. RIGHTS OF CITY OF FAYETTEVILLE BID PROCESS:
In addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the
following:
a. The City of Fayetteville reserves the right to select the bid that it believes will serve the best
interest of the City.
b. The City of Fayetteville reserves the right to accept or reject any or all bids.
c. The City of Fayetteville reserves the right to cancel the entire bid.
d. The City of Fayetteville reserves the right to remedy or waive technical or immaterial errors in
the invitation to bid or in bids submitted.
e. The City of Fayetteville reserves the right to request any necessary clarifications, additional
information, or data without changing the terms of the bid.
5. COSTS INCURRED BY BIDDERS:
All expenses involved with the preparation and submission of bids to the City, or a k performed in
connection therewith, shall be borne solely by the bidder(s). No payment will Irbir any responses
received, or for any other effort required of, or made by, a bidder(s) prior to cont ct commencement.
CONFLICT OF INTEREST: ��
a. The bidder represents that it presentlYh o int rest a s all�Cquire no st, either direct
or indirect, which would conflict in a�% a er with a pe ante o required
hereunder, as provided in City of Fa(etl�v a Cody S 34.26 titl rity of City
Employee to Contract with the (j�IL��""
All bidders shall promptly \Zlo�
conflicts of interest for ap
which may influence A
provided. Such writ n r
circumstance, of
as to whether th associatic
constitute a conflict of inter
with the bidder its op'I .c
notification.
n rNr oorlor%C Al ^�
A bid may be wit0hurchaeg
rto the
authorized reprethe fA
unless approved C
/�1 nis Bwas
Purchasi In writing, of all potential
ectiv&VUsssociati t est, or other circumstance
to i fle bijnt or quality of services being
:ionify tp ve business association, interest or
AAth dder ytake and request an opinion to the City
st or crc nce would, in the opinion of the City,
ntere e bidder. The City agrees to communicate
mail fi s mail within thirty days of receipt of
` w
�[ for the bid submittal, based on a written request from an
�e r, a bid shall not be withdrawn after the time set for the bid
Bid modifications received after the time set for the bid submittal shall not be considered. Modifications in
writing received prior to the deadline will be accepted. The City will not be responsible for misdirected bids.
Bidders should call the Purchasing Division at (479) 575-8220 to ensure receipt of their submittal
documents prior to opening time and date listed.
9. LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS:
a. The laws of the State of Arkansas apply to any purchase made under this bid. Bidders shall
comply with all local, state, and federal directives, orders and laws as applicable to this proposal
City of Fayetteville, AR
Bid 20-58, Construction —On-Call Electrical Services
Page 17 of 24
and subsequent contract(s) including but not limited to Equal Employment Opportunity (EEO),
Disadvantaged Business Enterprises (DBE), & OSHA as applicable to this contract.
b. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified
small, minority and women business enterprises to bid on and receive contracts for goods,
services, and construction. Also, City of Fayetteville encourages all general contractors to
subcontract portions of their contract to qualified small, minority and women business
enterprises.
10. PROVISION FOR OTHER AGENCIES:
Unless otherwise stipulated by the bidder, the bidder agrees to make available to all Government agencies,
departments, municipalities, and counties, the proposal prices submitted in accordance with said proposal
terms and conditions therein, should any said governmental entity desire to buy under this proposal.
Eligible Users shall mean all state of Arkansas agencies, the legislative and judicial branches, political
subdivisions (counties, local district school boards, community colleges, municipali bions
unties, or other
public agencies or authorities), which may desire to purchase under the terms of the
contract.
11. COLLUSION:
The Proposer, by affixing his or her signature to t*his posa , agree to he lowing: ' r certifies that
his or her bid is made without previous unders VI greem� or c ection erson, firm or
corporation making a proposal for the same it �d/orry e nd is4inall,6��ir, without
outside control, collusion, fraud, or otherwi ' actiq
12. RIGHT TO AUDIT FOIA AND JURISDICIT `�[JV1J
a. The City of Fayetteville s the privile e of auditing �s records as such records
relate to purchases the C' �ic� vend .
b. Freedom of In Act: C�ycon vcts ancidoc ents prepared while performing City
contractual war re subiect to Arkansas F om of Information Act. If a Freedom of
Information Act request is se ed tot e G`ij o ayetteville, the (Contractor) will do
everything possible top a do 10 a prompt and timely manner as prescribed in
the Arkansas Free f Wrmation A A. §25-19-101 et. seq.). Only legally authorized
photocopying co nt to`hy�FQ'A may be assessed for this compliance.
c. Legal junsdic ' r solve ispe�s shall be in Washington County, Arkansas with Arkansas
law ap t e case
13. CITY INDEMNIFIC ,}� N `
The successful bid�er(s) agrees mnify the City and hold it harmless from and against all claims,
liability, loss, nydaf age or expense, including but not limited to counsel fees, arising from or by reason of any
actual or cl ed trademark, patent or copyright infringement or litigation based thereon, with respect to
the goods Vany part thereof covered by this order, and such obligation shall survive acceptance of the
goodspayment thereof by the City.
14. VARVINCE FROM STANDARD TERMS & CONDITIONS:
AI andard terms and conditions stated in this request for bid apply to this contract except as specifically
/,�bfy
ted in the subsequent sections of this document, which take precedence, and should be fully understood
bidders prior to submitting a proposal on this requirement.
ayetteville, AR
*'Bid 20-58, Construction — On -Call Electrical Services
Page 18 of 24
15. ADA REQUIREMENT FOR PUBLIC NOTICES & TRANSLATION:
Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event,
should call 479.521.1316 (telecommunications device for the deaf), not later than seven days prior to the
deadline. Persons needing translation of this document shall contact the City of Fayetteville, Purchasing
Division, immediately.
16. PROCUREMENT POLICY FOR RECYCLED MATERIALS:
The City of Fayetteville wishes to encourage its bidders to use recycled products in fulfilling contractual
obligations to the City and that such practices will serve as a model for other public entities and private
sector companies.
17. PAYMENTS AND INVOICING:
The bidder must specify in their bid the exact company name and address which must be the same as
invoices submitted for payment as a result of award of this bid. Further, the succesdder is responsible
�hi
for immediately notifying the Purchasing Division of any company name changould cause
invoicing to change from the name used at the time of the original bid. Paymerfi i e made within thirty
days of invoice received. The City of Fayetteville is very crrthy an qoftlMy any interest, fees, or
penalty for untimely payments. Payments can be processe rough b' s ceptance of Visa at no
additional costs to the City for expedited payment�pr sstng. The Ci I n agree to onrefundable
deposit or retainer that would remain propertytq�e der ev if th urly wor y performed by
the bidder would not justify such fee.
The City will pay the awarded bidder basen itpric on inv 'ci ggress payments will be
made after approval and acceptance ofJnd submis ' n invoice. *s will be made within 30
days of accepted invoice.
18. CANCELLATION:
a. The City resewt to c cel1� 40
contr t wu ut cause by giving thirty (30) days prior
notice to the Ca ractor in wr' of the inten o cancel or with cause if at any time the
Contractor fails t fulfill or aa'de y any o �r or conditions specified.
b. Failure of the contract rply wi fThe provisions of the contract shall be considered
a material breach dkkract and shall b se for immediate termination of the contract at the
discretion of the
,PNO ayette%ill�w
c. In addition t lher leg I r dies available to the City of Fayetteville, the City reserves the
right t a c obta �ther source, any items and/or services which have not been
delive d
in wi the om from the date of ordertras determined by the City of
Fayettevi {
d. In the event sufficient budgeted funds are not availa�lgffor a new fiscal period, the City shall
notify the vendor of such occurrence and contract's all terminate of the last day of the current
fiscal period without penalty or expense to the C'
19. ASSIGNMENT, SUBCONTRACTING, CORPORATE ACQUISITI--S AND/OR MERGERS:
a. The Contractor shall perform this contract.] o assignment of subcontracting shall be allowed
without prior written consent of the City, a bidder intends to subcontract a portion of this
work, the bidder shall disclose such in nt in the bid submitted as a result of this bid.
City of Fayetteville, AR
Bid 20-58, Construction — On -Call Electrical Services
Page 19 of 24
b. In the event of a corporate acquisition and/or merger, the Contractor shall provide written
notice to the City within thirty (30) calendar days of Contractor's notice of such action or upon
the occurrence of said action, whichever occurs first. The right to terminate this contract, which
shall not be unreasonably exercised by the City, shall include, but not be limited to, instances in
which a corporate acquisition and/or merger represent a conflict of interest or are contrary to
any local, state, or federal laws. Action by the City awarding a proposal to a firm that has
disclosed its intent to assign or subcontract in its response to the bid, without exception shall
constitute approval for purpose of this Agreement.
20. NON-EXCLUSIVE CONTRACT:
Award of this bid shall impose no obligation on the City to utilize the vendor for all work of this type, which
may develop during the contract period. This is not an exclusive contract. The City specifically reserves the
right to concurrently contract with other companies for similar work if it deems such an action to be in the
City's best interest. In the case of multiple -term contracts, this provision shall apply�parately to each item.
21. LOBBYING: n1
Lobbying of selection committee members, City of Fayett ' e employf
request for proposals, request for qualifications, bids or co , durii
the bidder/proposer/protestor or any member of the kidde /propr e
bidder/proposer/protestor, or any person eml
organization that is responding to the request
a pending bid protest is strictly prohibited eA
Fayetteville and shall be prohibited until ei e
of Fayetteville; provided, however, not ti
contacting the Purchasing Division
procurement process. For purer
influencing or attempting
inillie
request for qualification, Jskb
attempt to obtain goodwill pers
request for proposal, request for c
22. ADDITIONAL REQUIREMENTS:
23.
The City reserves the right
approved by the City as a
Contractor shall orouid?t
The City reserves the right to u
individually, at the City's sole o
!es ore rAA officials regarding
i th endency of bid protest, by
estor's sp5ind agent of the
rrated wi resenting an
ualificatio bi r contract, or has
r on a d - Ae hed by the City of
)rd1a i_s fiklly resolved by the City
prosy vV—idder/proposer from
ariJi% nd/or questions related to the
litwspBll include but not be limited to,
ifectSn with any request for proposal,
horal or written communication or an
this provision. Such actions may cause any
be rejected.
s relating to this bid from the bidder. When
and authorized in writing prior to work, the
ments as may become necessary.
;Ily add or delete locations and/or services, either collectively or
at any time after award has been made as may be deemed necessary
or in the best interests of the City. In such case, the Contractor(s) will be required to provide services to this
contract in accordance with the terms, conditions, and specifications.
24. INTEGRITY OF BID DOCUMENTS:
Bidders shall use the original bid form(s) provided by the Purchasing Division and enter information only in
the spaces where a response is requested. Bidders may use an attachment as an addendum to the bid
form(s) if sufficient space is not available on the original form for the bidder to enter a complete response.
Any modifications or alterations to the original documents by the bidder, whether intentional or otherwise,
City of Fayetteville, AR
Bid 20-58, Construction —On-Call Electrical Services
Page 20 of 24
will constitute grounds for rejection of such response. Any such modifications or alterations a bidder wishes
to propose shall be clearly stated in the bidder's response and presented in the form of an addendum to the
original bid documents.
25. OTHER GENERAL CONDITIONS:
Bidder is presumed to be familiar with all federal, state, and city laws, ordinances, and regulations which
in any manner affect those engaged or employed in the Work, or the materials or equipment used, or
that in any way affect the Work and shall in all respects comply with said laws, ordinances, and
regulations. No claim of misunderstanding or ignorance on the part of Bidder or Proposer will in any way
serve to modify the provisions of the contract. No representations shall be binding unless embodied in
the contract.
b. Prices shall include all labor, materials, overhead, profit, insurance, shipping, freight, etc., to cover the
products and services presented. Saiestaxshaiinotbeinciudedin thebidprice. A plicable Arkansas sales
tax laws will apply when necessary but will not be considered in award of this o.
C. Each bidder should state the anticipated number of days from the date of c an order for
delivery of services to the City of:aye tteville. ' J
d. Bidders must provide the City with their bids signed by emplow legal authority to submit
bids on behalf of the bidder. The entire cost Of p e ann and pr i gponses e borne by the
bidder. k
e. The City reserves the r'.ght to request an a i` I info o�r t deems om any or all
bidders after the submission deadline.
f. The request for bid is not to be con as an offer tract, or co itment of an kind; nor does
commit h city to a for an co 3Tficurred b ♦♦♦ idder in re j�all be clearly understood
it co t the y pay prep Y
that any costs incur by t�M-�� `(c ser in s o i tot s or proposal is at the bidder's own
risk and expense w a oi�pfig usine ity of Fa ville shall not be liable for
reimbursement to they ie��►f{or an xpen a sc in red, gardless of whether or not the proposal
is accepted. ` ♦``
g. If products, components, or ser �crh�{escribed in this bid document are proposed, the
bidder must include comp a ptive liters r each. All requests for additional information
must be received within a ing days wing the request.
h. NOTE: Any uncertai be brou t t e attention to Adonis Bwashi immediately via telephone
(479.575.8220 e / a (abwa h teville-ar. ov). It is the intent and goal of the City of
Fayetteville P cha g Divis' N ' documents providing a clear and accurate understanding of
the scope of w be co let d/or goods to be provided. We encourage all interested parties to
ask questions to enable all bi to be on equal bidding terms.
Any inquiries or requests for explanation in regard to the City's requirements should be made promptly
to Adonis Bwashi, City of Fayetteville, Purchasing Agent via e-mail (abwashi@favetteville-ar.gov) or
telephone (479.575.8220). No oral interpretation or clarifications will be given as to the meaning of any
part of this request for proposal. All questions, clarifications, and requests, together with answers, if
any, will be provided to all firms via written addendum. Names of firms submitting any questions,
clarifications, or requests will not be disclosed until after a contract is in place.
Any information provided herein is intended to assist the bidder in the preparation of proposals
necessary to properly respond to this bid. The bid is designed to provide qualified Proposers with
City of Fayetteville, AR
Bid 20-58, Construction — On -Call Electrical Services
Page 21 of 24
sufficient basic information to submit proposals meeting minimum specifications and/or test
requirements, but is not intended to limit a bid's content or to exclude any relevant or essential data.
k. Bidders irrevocably consent that any legal action or proceeding against it under, arising out of or in any
manner relating to this Contract shall be prevailed by Arkansas law. Proposer hereby expressly and
irrevocably waives any claim or defense in any said action or proceeding based on any alleged lack of
jurisdiction or improper venue or any similar basis.
I. The successful bidder shall not assign the whole or any part of this Contract or any monies due or to
become due hereunder without written consent of City of Fayetteville. In case the successful bidder
assigns all or any part of any monies due or to become due under this Contract, the Instrument of
assignment shall contain a clause substantially to the effect that is agreed that the right of the assignee in
and to any monies due or to become due to the successful bidder shall be subject to prior liens of all
persons, firms, and corporations for services rendered or materials supplied for the performance of the
services called for in this contract.
m. The successful bidder's attention is directed to the fact that all applicable Fe tate laws,
municipal ordinances, and the rules and regulations of II authorities having furisd tion over the services
shall apply to the contract throughout, and they will be e�d to befMLdA in the contract as though
written out in full herein. The successful bidder shalj kee
ordinances and regulations of the Federal, Staiiie,AQLmuni
affecting those engaged or employed in provNLNtltse se
services and of all orders and decrees of bo es ribunai
mself/ f ly informe of all laws,
pal g e nts or auth in any manner
or in y way a e conduct of the
ny
)rity over same.
If any discrepancy or inconsistency shot 'Move ll�Zl-ot ct d u nTS or in the
specifications herein referred to, in r to any su w rdinanceon, order or decree, s/he
shall herewith report the same i o City of ayet ille.
26. INVOICING: All invoices shall nted o y�f�) with
`tJJ) information listed below.
a. City Departme ered the i TTdls or service v
b. Order Date ' `
c. Delivery date or t e date of iC •
d. Name of the City Employ, equec ed up the goods, materials, or service
e. Bid Number that a I' t e purchas n nvoices. Amounts in the bid shall match invoicing.
27. ATTACHMENTS TO BID TS: `
a. Appendix I: V InvoiceSum
ar or the last 4 years
G �
G
City of Fayetteville
City of Fayetteville, AR
Bid 20-58, Construction — On -Call Electrical Services
Page 22 of 24
Bid 20-58, Construction —On-Call Electrical Services
Technical Specification:
ALL BIDDERS SHALL READ THIS 'TECHNICAL SPECIFICATION" SECTION WITH BID. FAILURE
TO SUBMIT A RESPONSE ON THIS `TECHNICAL SPECIFICATION" FORM IN A COMPLETED
FORMAT CAN RESULT IN BID REJECTION.
BIDDING REQUIREMENTS:
F>�IZiI47T�
1.1 The City requires the services of an Electrical Contractor to provide labor, material, materials,
and equipment to perform repairs, new installations, and any necessa vice to various City
buildings and projects.
1.2 The City reserves the right to bid any project. AiLi is not an exclusivract.
1.3 The contractor maybe required to do eme enc repairsn s ther tha rmal working
hours. The contractor shall be in a pooit e availablL of artwenty-four lhour basis for
such emergency work. Contractors Xf%de a res se We.
1.4 On site emergency response ti e note one (*hLT%r4rnotification. Regular
response time shall be no m�n two to ys after cBidder shall include
mileage and travel timenthis agr ne The Cit/y�s ssume mileage or travel
time costs. t } �� _ j J\
1.5 The City anticipl@Mii00 of serMr various jects during the each contract term. This
quantity is ap)r aEa a nd re Bents the est eXquirement for the contract period.
1.6 The City shall not be obli purc m� r less than the estimated quantities listed.
The City reserves the urchase re r less via an on -call basis depending upon actual
needs during the cc [rr period.
1.7 Bidders shall evidence t,t t� have past experience in the type of work as outlined in
the bid c ca ons and Jude specific experience. A minimum of three (3) references
must sub fitted w'
1.8 Contractor shall hav�a licensed electrical contractor with the State of Arkansas for a
minimum of five (5) years. Current valid contractor's license is required and shall be valid at time
of bid.
1.9 The Bidder shall possess the correct occupational licenses, all professional licenses and any other
authorizations necessary to carry out and perform the work required by the project AT THE TIME
OF BID SUBMISSION pursuant to all applicable Federal, State, and Local Laws, Statutes,
Ordinances, and rules and regulations of any kind.
1.10 The Contractor shall be responsible for obtaining all required permits; however, fees for all
City of Fayetteville, AR
Sid 20-58, Construction —On -Cali E'ectrical Services
Page 23 of 24
permits will be waived and shall not be included in pricing.
1.11 All work shall be performed in a good, workmanship like manner and shall conform to codes
enforced by the City Inspection Division.
1.12 In the event a project is deemed to exceed $20,000, the City department requesting service and
the Purchasing department shall be notified immediately.
1.13 Labor quoted shall include all labor cost, insurance, overhead, profit, travel time, mileage, etc.
Prices quoted shall be firm for the term of the contract.
1.14 The Contractor shall employ a competent and thoroughly experienced superintendent capable
of handling all phases of each project including any necessary assistants to complete each
project. When any work under this contract is being performed, the Cit nd necessary
employees shall be present at the job site. The Superintendent shall ret the Contractor in
his absence and all directions given to him shall be as binding as if qfttW Contractor.
1.15 Major and important directions shall be confirIwriting ye�i(te#fberactor, other directions
shall be so confirmed upon written request of t Contra \`\J
1.16 The Superintendent shall be in com * ar spon ' le ch of the r the
Contractor and shall not be superse ►any otter onnel of th or. The
Contractor shall submit the nam prop tenden f tractor and shall
furnish a telephone number rs thr i the Su ent may be reached 24
hours each day of the contr oration. _ r .
The Contractor shaqINNeffici t ion I
He shall carefu stompa wings,
report at once ed ager ny err� il
discover, but he all not beYM ponsikille tr L
In the event the City
of performance or*
thirty (30) days vyrlhj
Any
Faci
1.20 Any
City of Fayetteville, AR
Bid 20-58, Construction —On-Call Electrical Services
Page 24 of 24
r7,using his best skill and attention.
fica ions, and other instructions and shall
stency, or omission which he may
existence or discovery.
,unhappo? rs billed on projects, quality of work, timeliness
tanner, th reserves the right to cancel this contract within
ajninKalty to the City.
kil City Owned and Leased Buildings will be directed from
will be directed through their respective division.
Aft CITY OF
JUM FAYETTEVILLE
ARKANSAS
Vendor
Grand Totals
Vendor Invoice Summary
Invoice Date Range 01/01/17 - 12/31/17
Sort By Vendor
Amount
Run by Adonis 0washi on 06/09/2020 02:08:18 PM Page 1 of 1
Aft CITY OF
.� FAYETTEVILLE
ARKANS
ARKANSAS
Vendor
Grand Totals
O
Cj
Vendor Invoice Summary
Invoice Date Range 01/01/18 - 12/31/18
Sort By Vendor
P D,
Run by Adonis Bwashi on 06/09/2020 02:09:27 PM Page I of I
Aft CITY OF
.� FAYETTEVILLE
ARKANS
ARKANSAS
Grand Totals
Vendor Invoice Summary
Invoice Date Range 01/01/19 - 12/31/19
Sort By Vendor
Run by Adonis Bwashi on 06/09/2020 02:09:57 PM Page 1 of 1
Vendor Invoice Summary
r� NFAYEN;'
EVIL�EInvoice Date Range 01/01/20 - 06/09/20
..` Sort By Vendor
of Invoices Total Invoice Amount
r.
Grand Totals
Run by Adonis Bwashi on 06/09/2020 02:10:23 PM Page 1 of i
Bid 2&58, Addendum 1
Date: Tuesday June 16, 2020
To: All Prospective Vendors
From: Adonis Bwashi — 474.575.8220 — abwashi@favetteville-ar.gov CITY OF
RE: Bid 20-58, Construction — On -Call Electrical Services FAY E T T E V I L L E
ARKANSAS
This addendum is hereby made a part of the contract documents to the same extent as though it were originally included
therein. Bidders should indicate their receipt of same in the appropriate blank of the VINCrm. BIDDERS SHOULD
1. This Addendum includes a revised bid form which shall be sed by er Failure too ubmit the correct
revised bid form in a printed sealed format shal in bid re}ecti n. i ers shall sttb�tii a copy of the
enclosed revised bid form, this addendum, ari2�a er requil doc ents
2. Clarification attached are as follows: •`�",J' �1,j,/�
a. The Bid Table for Bid 20-5 ed docu nt) s been u te•.`Please download, complete,
and re -upload Bid Table h ef.# BT-0�7�h descri io8 20-58, CONSTRUCTION —ON-
CALL ELECTRICAL SER C ase it�R ,# BT-h Table has been consolidated to
facilitate submi<- otallBB se i ``a�Ic�culati n.
V •
A'
City of Fayetteville, .oft
Bid 20-31, Addendum 1
Pagelll
Telecammunicatians Device for the Deaf TDD (474) 521-1316 113 West Mountain • Fayetteville, AR 72701
Bid 2&58, Addendum 2
Date: Wednesday July 1, 2020 94ff
•
To: All Prospective Vendors
From: AdonisBwashi-479.575.8220—abwashi@fayetteville-ar.Rov CITY OF
RE: Bid 20-58, Construction —On-Call Electrical Services FAY E T T E V I L L E
ARKANSAS
This addendum is hereby made a part of the contract documents to the same extent as though it were originally included
therein. Bidders should indicate their receipt of same in the appropriate blank of the Bnorm. BIDDERS SHOULD
This Addendum includes a deadline clarification which shall b sed by ' e
1. Clarification confirmed are as follows:
. +,
a. Bid Deadline: Tuesday, July 07, ore 2 ocal i e�
O�
Cj
Cj
City of Fayetteville, AR
Bid 20-31, Addendum 1
Page 111
Telecommunicarions Device for the Deaf TDD(479)521-1316 113 West Mountain- Fayetteville, AR 72701
Contract for Bid 20-58
Appendix B
Bid Submittal —
King Electric
D/B/A Austin King, Inc.
Responses
$uccess: All drip is validl
^Numeric
SECTION B: HOURS (ESTIMATED ANNUAL)
Success: All values provided
41.1
Journeyman Electrician- StralghtlRegular Time
SOD
Hour
$40.00
$20,00D.00
r
v
Success: All values provided
A-2
Jou meyman E lectrician- Nig SM and Weekends
25
Moor
554,00
SL35o.00
Success: AD values aromas
a13
Journeyman Electrician - Holiday
10
Heur
554.00
SS4000
Success: All valum provided
01,
Apprentice Electrician- StraightlRogular Time
SW
Hour
$30,00
515,OOcoo
Succesa: All "Wes provided
915
Apprentice Electrician- Nights an Weekends
25
Haur
$4000
$1,000,No
r
r - - . . ,,
_
T
`_ —.
T1
.. 1
Sueeess: All vatuas ptaAded
414
Apprentice ElecWcian- Holidays
10
Hour
540.00
$400A0
Success: All vatuea provided
91.7
Electrician's Helper- StraightlRegular Time
500
Hour
$10.00
$5,000.00
Cr
r
r
r
vaN Success: AN ea provided !
ai4
Electrician's Helper- Nights and Weekends
25
Hour
$1400
a35o.W
Success: All valuas proNdod
e1-9
Electrician's Helper - Holidays
10
Hour
$14.00
$14ow
r.
Succors: An values p+o"dded i
01-10
ForomanlSupervisor-Siraight7Reguiar Time
206
Hour
E40.co
59,000.00
Sucaera; All values provided
$1-11
FommaNSupervlsor- Nights and Weekends
25
Naar
$54.00
51.350.00
r
_
r
Smven: All values provided
41-12
FommeNSupenlaor- Holidays
10
Hear
sum
S54o.00
Sm.: AD »hues provided
01-13
General Laborer - StratgtlURagular Time
300
Hour
$11.00
$3,30DA0
r...
Success: An values pro.4ded y
01.14
General Lebomr- Nights and Weekends
20
Hour
$15,00
a300.00
Success: AN value, provided
e1.15
General Laborer, Holidays
t0
Hour
$ IS=
$15000
SECTION A: MATERIALS (ESTIMATED
ANNUAL)
Success: An values provided
02.1
Material (Cost plus %) $04100
low
Mark up %
$1,15
$1.150.00
Success: All vatuas povded
d2-2
Material (Cost plus %) $1014500
low
Made up%
$1.15
$1,150,00
Suctow AD velms prinrided I
e23
Material (Cost plus %) $501 -$1000
500D
Madcap%
$1,15
85,7W Do
Success: All veto" provided
424
Material (Coat plus %) $100145000
5001)
Made up %
E ms
$ 5,75s/
Success: All vriuea p.Adad
n-5
Rental Equipment (Cost plus%)
1
t0D00
Mark up%
Slot
"0,000.00
Success: All vallo$ provided
424
Material (Cost plus %) $5000 and up
65000
Markup %
$1.10
$ 71,500.00
City of Fayetteville, Arkansas
CITY OF Purchasing Division - Room 306
FAYETTEVILLE 113 W. Mountain
A R K A N S A S Fayetteville, AR 72701
Phone: 479,575.8220
TDD (Telecommunication Device for the Deaf): 4 79.521.1316
INVITATION TO BID: Bid 20-58, Construction — On -Cali Electrical Services
DEADLINE: Tuesday, July 07, 2020 before 2:00:00 PM, Local Time
PRE -BID: Thursday, June 25, 2020 at 2:00 PM; Local Time
DELIVERY LOCATION: Room 306 —113 W. Mountain, Fayetteville, AR 72701
PURCHASING AGENT: Adonis Bwashi, abwashi@favetteville-ar.aov
DATE OF ISSUE AND ADVERTISEMENT: Friday June 14 and June 21, 2020
INVITATION TO BID
Bid 20-58 Construction - On -Call Electrical Services
No late bids will be accepted. Bids shall be submitted in sealed envelopes labeled with the name and address of
the bidder. All bids shall be submitted in accordance with the attached City of Fayetteville specifications and
bid documents attached hereto. Each bidder is required to fill in every blank and shall supply all information
requested; failure to do so may be used as basis of rejection.
The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms
stated herein, and in strict accordance with the specifications and general conditions of bidding, all of which are
made a part of this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the
Proposer/Bidder and City Purchasing Manager.
Name of Firm:
//✓ J ( y
Contact Person: (i Pi fy 1 n 5 Title: �rt7 crs� a
E-Mail: ���J`i"s(J Cwvt,f�G�0Ct- Phone: y75-qy3-0006
Business Address:
City: Y7ftd ��o _ State: Ak Zip: 77--)DY
Signature' u Date: 6•- l c1- Z o
City of Fayetteville
City of Fayetteville, AR
Did 26-58, Construction — On -Call Electrical Services
Page 1 of 24
City of Fayetteville, Arkansas
Bid 20-58, Construction - On -Call Electrical Contractor
Date Issued:
Wednesday, June 02, 2020
Deadline:
Tluusday. July 16. 2020 heroic 2.00 pill. local emir
F-O.B
Fayetteville, Arkansas as needed
Purchasing Agent Contact Information
Adonis Swashi, (479) 575-8256, abwashi@fayetteviile-ar.gov
SECTION A: Materials Estimated Annual
ITEM
DESCRIPTION
MARK UP %
CONTRACTORS
MATERIAL COST
ESTIMATE
ESTIMATED MATERIAL COST
WITH MARK UP %
1
Material (Cost plus %) So-$100
1 %
x $ 1.000.00
$ 1 / 5*0. p
2
Material (Cost plus %) $101-$500
Jis, %
x $ 1.000.00
- $ S0 r�
3
Material (Cost plus %) 5501-$1tl00
/ 5 %
+ 5 5,000.00
4
Material (Cost plus %) Sltltll-S5000
/ S %
x $ 5,000.00
• $ g" % S "t7, r+
5
Material (Cost plus %) $5000 and up
/ Q %
x $ 6S,000.00
• $ ( ,f""DD, r✓
6
Rental,Equipment(Cost Pius%)
(} %x
$ 10,000.00
• 5
Total Bid, Section A (Items 1-6):
5 300,
Section B: Hours (Estimated Annual)
ITEM
DESCRIPTION
ESTIMATED
HOURS PER
PRICE/HOUR
ESTIMATED COST
7
Journeyman Electrician - Straight/Regular Time
Soo
. S 140,00
° S 2 QU O•''
8
Journeyman Electrician - Nights and Weekends
25
x S j'e+' do
• S ! S(j• "�
9
Journeyman Electrician - Holiday
10
° $ 0 tp
• S j'•ct 0,`"
10
Apprentice Electrician - Straight/Regular Time
Soo
x S 0 e °
$ '-(%DO °•O
11
Apprentice Electrician- Nights an Weekends
25
S y0'p
S 000 "e
12
Apprentice Electrician - Holidays
10
$ g 0 e o
• S qoo.N
13
Electrician's Helper - Straight/Regular Time
500
x S %0 00
$ s'•0pp,'�
14
Electrician's Helper - Nights and Weekends
25
x S ) LF. ee
S
15
Electrician's Helper - Holidays
10
+ S iu, p °
• 5 % c% 0,
16
Foreman/Supervisor - Straight/Regular Time
200
S 40.0'
• $ Y000, ~
17
Foreman/Supervisor- Nightsand Weekends
25
° $ �{ °a
' S l 35-0,,
18
Foreman/Supervisor - Holidays
t0
$ �L(,•O
5 5-40.,
19
General Laborer- Straight/Regular Time
30.t0' I Air°
$ (, 0 0
S 3 00,
20
General Laborer- Nights and Weekends
2(t
x S /j a °
° 5 3 00.
21
General Laborer- Holidays
-- 0
° $ % 5, ° e
$ S p• v�
otal Bid, Section B Items 7-21):
S
Total Base Sid 5 17 z r
Secti, A + Section B (Sum of Items 1-21):
_ )y NAME OF FIRM
L.. _ /14 L
age 4 Of 24 }'
THIS BID ORM CONTINUES ON THE NEXT PAGE...
EXECUTION OF BID -
Actual specification of any deficient item shall be noted on the bid sheet or separate attachment. If specifications of item bid
differ from provided literature, deviation shall be documented and certified by the manufacturer as a regular production
option.
Upon signing this Bid, the bidder certifies that:
1. He/she has read and agrees to the requirements set forth m this proposal, including specifications, terms,
standard conditions, and any pertinent information regarding the articles being bid on.
2. Unless otherwise rioted and explained, the unit bid and listed meets or exceeds all of these requirements as
specified by The City of Fayetteville.
3. the Bidder can and will comply with all specifications and requirements for delivery, documentation and suppor t
as specified herein.
4. I; as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the
information provided herein is accurate and true.
S. Bidder shall comply with all State and Federal Equal Opportunity and Non•DiscriminaLion requirements and
conditions of employment in addition to all federal, state, and local laws.
6. Bidder shall disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any
relationship with any City of Fayetteville employee. Response shall disclose if a known relationship exists between
any principal or emplovee of your firm and any City of Fayetteville employee or elected City of Fayetteville official.
If no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may
result in cancellati of a purchase and/or contract as a result of your response.
?.) NO KNOWN RELATIONSHIP EXISTS
2.) RELATIONSHIP EXISTS (Please explain):
1. Bidder will perform the work in compliance with all applicable trench safety standards set forth tit Occupational
Safety and Health Administration (OSHA) Part 1926—Subpart P — Excavations.
8. As A bidder on this project, you are required to provide debarment/suspension certification indicating that you
are in compliance with the below Federal Executive Order. Certification can be done by completing and signing
this form.
a. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving
individual awards, using federal funds, and all sub -recipients certify that the organization and its
principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded by any Federal department or agency from doing business with the Federal Government.
b. Your signature below certifies that neither you nor your orncipal is presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction
by any federal department or agency.
City of Fayetteville, AR
Bid 20-58, Construction — OnCallElectrical Services
Page 5 of 24
Unsigned bids will be rejected. Items marked* are mandatory for consideration.
"NAME OF FIRM: Y t 1 n(
Purchase OrderfPayments shalt be issued to this name
*D/B/A or Corporation Name G�I irs,,k j' _ 7,4e,
*BUSINESS ADDRESS: 21'VS W i't't co /'L �k G
*CITY: �� ytK�✓r�1t "STATE: Ak *ZIP:
*PHONE: i 7'1 gLliOoo6 FAX:
*E-MAIL: 61fi3
*BY: (PRINTED NAME)
"AUTHORIZED SIGNATURE:
*TITLE: ! `oti-t T
DUNS NUMBER:
`TAX ID NUMBER: 6 2_ - b b 5�00 cl
CAGE NUMBER:
7z1101/
Acknowledge Addendums:
Addendum No. Dated: Acknowledged by:
Addendum No. Dated: - o Acknowledged by: 1:142 41
Addendum No. Dated: Acknowledged by:
Addendum No. Dated: Acknowledged by:
ALL BIDDERS SHALL COMPLETE THE `TECHNICAL SPECIFICATION" SECTION WITH BID.
FAILURE TO SUBMIT A RESPONSE ON THE PROVIDED "TECHNICAL SPECIFICATION" FORM
IN A COMPLETED FORMAT CAN RESULT IN BID REJECTION.
City of Fayetteville, AR
Bid 20-58, Construction — On -Gall Electrical Serves
Page 6 of 24
I wyc' Go U: c.
TT
V.-AIA Document A310" - 2010
Bid Bond
CONTRACTOR:
SURETY:
(Xame, legal status arid address.)
iFame, legal stains old principal place
King Elcctricai Contrac(ors, Inc.
af'basiness)
2145 W. Moore Lane
United Fire & Casualty Company
Favcueville, AR 72704
P. O. Box 73909
Cedar Rapids. IA 52407
OWNER:
(Name. legal slams and address)
City of Fayeneville, Arkansas
113 W. Mountain
Faveneville. AR 72701
BOND AMOUNT: $ Fiver Percent of Bid Amount ---- 15':'.1
PROJECT:
(Name, 1(xwiu n aruuidresa', and Preyeei number. i/'unv)
Bid 20-58, Construction - On -Call Electrical Sen•iccs
The Contractor and Surety are lxiwid to the Owner in the amount set firth above. fir the
payment ol'which the Contracwr and Surety bind themselves, their heirs, executors,
adminisuawrs, successors and assigns, jointly and severally, as provided harem. The
conditions of this Bond are such that if the Chwner accepts the hid of the Contractor within
the time specified in the hid dtx:uments. or within such time Ixaial as may be agreed to by
the Owner and Contractor, and the Contractor either (1) enwis into a contract with the
Owner in accordance with the wins of such bid, and gives such lxmd or Minds as may be
specified in the bidding or Contract rkicuments, with a surety admitted in the jurisdiction
of the Project and otherwise acceptable to the Owner, for the faithful perlbrmanee of such
Contract and for the prompt payment of labor and material furnished in the lwosecution
dureof; or (2) pays to the Owner the diner-cnce, not to exceed die amount or this Band
between the amount specified in mid hid and such larger amount For which the Owner may
in good faith contract with another party to perfiirm the work covered by said bid, than this
obligation shall be null and void, otherwise to remain in full three and cflcct The Surety
hereby waives any notice of an agreement between the Chvner and Contractor to extend the
time in which the Owner may accept the bid. Waiver of notice by the Surety shall not apply
to any extension exceeding sixty (6U) days in the aggregate beyond the time for acceptance
of bids specified in the bid documents, and die Owner and Contractor shall obtain the
Surety's consent for an extension beyond sixty (60) days.
If this Bond is issued in cannection with a subcontractor's bid to a Contractor, the term
Contractor m this land shall be deemed to be Subcontractor and die term Owner shall be
deemed to be Contractor.
When this Bond has been furnished to comply with a statutory or other legal requirement m
the location of the Project, any provision in this Bond conflicting with said statutory or
legal requirement shall be deemed deleted herefrom and provisions conforming to such
statutory or other legal requirement shall be deemed incorporated herein. 1khen so
furnished. the intent is that this 13ond shall be construed as a statutory bond and not as a
common law bond.
ADDITIONS AND DELETIONS:
The author of this document has
added information needed for its
completion. The author may also
hate revised the text of the ongmal
AIA standard form. An Additions and
Oektions Repatthal notes added
information as well as r"sions to the
standard form text is available from
the author and should be reviewed. A
vertical line in the left margin d,this
document indicates there the author
has added necessary mlamatim
and where the author has added to or
deleted from the original AIA text.
This document has important legal
consequences. Consultation with an
attorney is encouraged with respect
tons completion a modification.
Any singular reference to Contractor.
Surety. Owner a other party shall be
considered plural where applicable.
Init. AIADocumem A310"-2010. Copyrigrt41963. t970 and 2010 by The American lnsnMeotAlchitects. Nldghtsreserved. WARNING: This AIA" Document
Is protected by U.& Copyright Law and international Trestles. Unauthorized reproduction or CNtnbutlon of this AIA' Document, warty portion of IL
may result In severe civil and criminal penalties, and WE be prosecuted to the maximum extent possible under the law.
Signed and scaled This 1h tkty n( hdv . 2020
(ifihtessl
(i4'ifndssl
King, r1c •triad Contra •tt rc. Inc.
(Contractor asPtinripal) (Seal)
(771k>)
United Fire & Casualty Company
03
c
(lif1U) Pamela K. Hays. AUmmey-in-F+tct
AM Document A0101• - 2010, Copyriyn:J 1907, 1970 and 2010 by The Amedcon Institute of Architects. At rlgms reserved WARN NO: This AIA' Docsmlent
Inil' If protected by U.S. CopyngM Law, and IMM1altonU Treales. Una thonxed reproduction or oktdbtnlon of thla AIA' Document, ar arty portion of IL 2
may resua in s nv re civil and criminal penalties. and will be prosecuted ro the maximum mere possible urwkr the tuw.
I INI11.1) FIIW& CASUALT)' COMPANY, CHAR RAPIDS, IA Inquiries: Sumtw Department
UNI'ITD FIRE & INDEMNITYCOMPANY. \\'1!13S']'I:R,'I'% 1I8 Second Ave SE
FINANCIAL PACIFIC' INSURANCE C'O\IPANY, ROC'KLIN. CA Cedar Rapids, IA 524411
Mfg-
CER11FII'D COPY OF I'ON'IiR OF A' 70RNEY
IM
(orieina I on File at Home Oil -lee of Company - Sec Certification)
KNON' ALL PERSONS BY" II II.SI: PRESEN I'S,'fhal I Intleil Frc & Casually Company. a corporation duly organized mid existing under the laws
of the State of ]gait: United Fire & Indcuntiv Company, a cogorauon duly organized and exisline under We late, of die Site of "I'ex:is; and
Financial I'acifie Insurance Company, u corporation duly org:nved ;aid existing under die lows cf die Sinle of California (herein collectively called
the Companies). and having their corporate headquarters in Cellar Rapids, State of Iowa, does make• constitute and appoint
WILLIAM H. GRIFFIN, CYNTHIA L. TRICKEY, NICK W. PETERS. JAMES R. RAMSAY. PAMELA K. HAYS, GRANT
HUDDLESTON, EACH INDIVIDUALLY
their true and lawful Anomcry(s)-m-pact with power and authority hereby conferred in lien, seal and execute in its behalf all lawful bonds.
mndceakhngs and other obligatory instruments of similar native provided that tan single obligation .hall exceed E 10, 000.000.00
and to bind the Companies thereby us fulh• :rod at the .same extou as il'such instruments wen simled by the duly authori/wd officers of the Companies
,and all of the acts of said Attorney, puruuam to the authority hereby given and hereby ratified and confmmd.
'I'hc Audiority hereby granted shall expire the 18th day of February. 2021 unless sooner revoked by United Firc & Casualty
Company, 1linhed Fire & Indeanity Conq)any, :nd Financial Pacific Insunice Company.
This Power of Attorney is made and cxeeuled pursuit to and by authority of the following bylaw duly ndnpted on phi• 15.2011. by the 13omds of
Directors of Unital fire & Cagaity Congiany. United l+' c & Indemnity Comp;my, and Fhn:mcial 1'acife lustuance Comp:nly:
`AHide \'I — \arch• IMnd+and I lndemk lags^
Section 2, Appointment of Atu ney-m-Fact. "'[he President or any \'ice President, or sly other officer of the Companies may, from time w time, a l,p inn by wrat n
certificates mtomcy.-in-fact to act in bclalfof the Compenie, in the execution nl'pilicic, ofinsumnce, bond, undenakings and other obli®lon• instruments oflike nature,
the stgnamre of any officer mehurvel hereby, and the Corporate seal. may be Affixed by fiesimile to on• potter of Attorney or special power of atomey at ccrtitication of
either authuniiod hereby. such signature and cal, uhrn so used. being adopted by arc Companies as the original signature of such officer and the original seal of the
Companmc,. to be wlid and binding upon the Companies with the same force and effect u, though manually affixed. Such mtomcvsdn-fbct, subject to the limnatiom set of
forth in their respectise Certificates of authomy shall have full power to brad the Companies by their signature mid execution of any such instruments and to attach the ¢al
the Companies thereto. 'Ili Pmsidcm out any Vice Paesidcm, the [bard of D "Was or any other officer of the Companies may at wry time m%ohe All power and authority
preciously gitcn to any miomey-i n-race
PPPo,'::4" PNw�gn" Mo�� IN WITNESS WI IMEOF, the COMPANIES have each caused these Presents to be signed by it, vice president sod its corporate seal to be hereto afixed this 18th day of February, 2019
v,t.,
€P <mtnGren'; yop oil UNI'I'L'DI'1121i&CISIIAI:['YC'O\1PeWY
xu �'it i1% i 1INPI'M FIRE& INDENIN'rTY C'O\1PANY
-s-"s,°�.,,,,P a•°` '`%;�,u ^1„,0+'` `;dw4ry"Ire.! FINANCIAL PACIFIC INSURANCECOMPANY
State of Iowa, County of I.aa. ss:Vice PnriJrnt
On 18th day of February 2019, before me personally came Dennis J. Richmann
to me Mown, who being by me duly seom, did deglosc and say; that he resides in Cedar Rapids. State of Iowa; that he is a Vice ]'resident of United Fire
& Casualty Company. a Vice president of United Fire & hnlenmity Company, and a Vice President of Financial Pacific Insurance Company the
corporations described at and which execmcd the above mstrumrnr that he knows We seal of said eogiorations; tint die seal affixed to the said
instrument is such corpurme seal; that it was so affei t] pursuant to authority giver) by die Bond of Directors of said eogoratiuns and that he signed hie
name thereto pursuant to like authority, and acknowledges same to be die act and deed of said corporations
vWr, Patti Wadden Pw,
�tmdosser Notarial Sew I ' /iComiadE
on nurter 71a77J W nnlap• Public
A My continuation Expires 10202019
My commission expire•,: 1026CO19
I. Mary A. ferisch, A\fl.Ualll b'LCretatV OI Dolled lire & Cibualty Company and As>n5lann Socroury of United Fire & Indemnity Company, and AUL+tat
Secrctaryy of Fhimtcial Pacific insurance Company, do herchy codify that I lave compared the foregoing copy of the flower of,\ttomey and affidavit. mid
the copy of We Section of the bylaws ;rod resolutions of said Corporations asset forth in said Potwer of Auomey, with the ORIG INALS ON FILE IN THE
HOME OFFICE OF SAID CORI'ORAIIONS, and that We same an: correct tnmsa'y)L+ thereof, and of die whole of die saki origenF„ mid lot! din rid
Roster ol"Alusmcy Ins nod been revoked and is tow in full Puree mid effect.
lit testin ny whereof I have., t'ereunto subscribed my name And Affixed the cogoonte seal of the said Corporations
this ` l' day of ,J f A.
i �J` nwVr�. -.toGQ tYS �tt`
COen Gut. ._ a'. • n tc .0 YtrU fO.SE n
nx Tl J(�Y"T1 jLJV
%P srAe .`a e, ♦, vnl 'g.•OQ k'� V Assistant Secretary. -
'041111 -,�'""mom+°� `'"•m„ ✓'r 13P&C & 111781 & l'PIC
Nue,�
111'r)A0015 122017
This Paper has a colored background and void pantograph.
Contract for Bid 20-58
Appendix C
Recommendation for Award
/-7] -1- CITY OP -,t all
`11 .
ARKANS A9 `1�' •N
III laCA111JI_AtI[+LTI
Bid 20-58, CONSTRUCTION - ON -CALL ELECTRICAL CONTRACTOR
3M
Electric ll[
Axis Electric, LLC
King Electric
Midland Industrial Services,
Multi- Craft Contractors
LLC
Total Cast
$137,187.50
5131,890.OD
$152,720.00
$236,350.00
II
$221,555.00
Selected d
U
U
21
�I
0
0
Selected($)
$0
50
$,�� $152,720.00
$0 1'.
50
Unit
ESTIMATED
Unit
ESTIMATED
I Unit
ESTIMATED
Unit
ESTIMATED
Unit
ESTIMATED
III
Items
Quantity
ait
I
Prim
COST
Price
COST
Price
COST
Price
COST
Price
COST
Measure
iA
a
qUt
Journeyman Electrician- Straight/Regular Time
500
Hour
$70
535,000.00
560
530,ODO.00
$40
�$20,OODAO
S65
$32,500.00
'$61
$30,500.00
HI-2
Journeyman Electrician- Nights and Weekends
25
Hour
$105
52,625.00
$90
$2.250.00
$54
i$1,350.00
S70
$I750.00
$91.50
$2,287.50
01-3
Journeyman Eleclritian- Holiday
10
Hour
5140
$1,400.00
$90
$900
$54
Y$540
Sao
5800
$122
$1,220.00
111.4
Apprentice Electrician - Straight/Regular Time
500
Hour
$55
527.500.00
$60
$30,000.00
$30
$15000.00
I$1,000.00
560
$30,000.00
S54
527,000.00
HI-5
Apprentice Electrician- Nights an Weekends
25
Hour
582.50
$2,062.50
$90
$2.250.00
$40
570
51,750.00
Sal
$2,025.00
81.6
Apprentice Electrician - Holidays
10
Hour
$110
$1,100.00
$90
$900
$40
'i$400
580
$800
St0ff
51,080.00
81.7
Electrician's Helper - Straight/Regular Time
Soo
Hour
$55
$27,500.00
$60
$30,000.OD
$to
't$5,000.00
$60
530.000.00
S54
527,000.00
81.8
Electrician's Helper- Nights and Weekends
25
Hour
$82.50
$2,062.50
$90
$2,250.00
$14
IS350
$70
$1,750.00
Sal
52.025.00
k1.9
Electrician's Helper - Holidays
10
Hour
$110
$1,100.00
$90
$SOD
$14
$140
$80
$800
$108
$1,080.00
41-10
Foreman/Superyisor Straight/Regular Time
200
Hour
$85
$17,000.00
$60
512,000.00
S40
`S8,D00.00 J$65
$13.000.00
562.50
$12,500.00
111-11
Fareman/Supervisor. Nights and Weekends
25
Hour
5127.50
$3,187.50
$90
$2,250.00
S54
�S1,3SO.00_
$70
51.750.00
584.50
52,112.50
41d2
Forr eman/SupervisoHolidays
10
Hour
S170
51,700.00
$90
$900
$54
$5400
SRO
$900
$106.50
$1,065.00
p1.13
General Laborer - Straight/Regular Time
300
Hour
$55
$16,500.00
$60
$18.000.00
$11
't$3,300.00
S60
518,000.00
542.50
S12350.00
41-14
General Laborer- Nights and Weekends
2D
Hour
$82.50
51,650.00
$9D
51,800.00
$15
'$300
S65
$1,300.00
$57
$1,140.00
d1-15
General Laborer - Holidays
10
Hour
15110
SI,100.00
$9D
$900
$is
'.SI50 h
S70
$700
$72
S720
02.1
Material (Cost plus%) 50-SIOO
10DO
Mdup
5.
$,II0.
51
.15
500
$'It2
$1300.DO
$1,500,001,200D1.
42-2
plus
]00Material(Cost
M
$1000
,
1
2OD
1.
350
0
$1,300.OD
92-3
Material(Cost plus %)$501-$1000
50M
Mark up%
$1.10
$5,500.00
51.11
$5,550.00
1$1.15
55,750.00
51.20
$6.000.00
$1.20
$6,000.00
424
Material (Cost plus%) 53001-$5000
SODD
Mark up%
1$1.10
$5,500.00
$1.11
$5,550.00
$1.15
$5,750.00
$1.20
56.000.00
SLAS
$5,750.00
42.5
Rental Equipment (Cost plus%)
10000
Mark up%
$1.10
$11,000.00
$1.11
$11,100.00
'$1
510,000.00
SLAS
511,500.00
$1.10
511,000.00
92-6
Material (Cost plus %)$5000 and up
65000
Markup%
$1.10
$71,500.00
$1.11
$72,150.00
$1.10
$71,500.00
$1.15
574,750.00
$1.10
571,SDO.00
*Highlighting Notes Corrected Calculation Error
'NOTICE: Final Rid award is contingent upon vendor meeting minimum specifications and formal authon action by City officials.
i� I,,. o'
.� .RKAHSVILLE
F*Y ET E
Bid 20-58, Construction — On -Call Electrical
Services - 1 - Bid 20-58, Construction — On -
Call Electrical Services - 1
Project Overview
Project Details
Reference ID
Bid 20-58, Construction — On -Call Electrical Services - 1
Project Name
Bid 20-58, Construction — On -Call Electrical Services - 1
Project Owner
Andrea Foren
Project Type
ITB
Department
Purchasing
The City of Fayetteville is accepting sealed bids from properly licensed
and authorized electrical contractors for providing electrical services on
Project Description
an as -needed basis for a one (1) year term with the option to renew for
four (4) additional one (1) year terms. Questions should be addressed
to Adonis Bwashi, Purchasing Agent at abwashi@fayetteville-ar.gov or
by calling (479) 575-8220.
Open Date
Jun 15, 2020 12:00 AM CDT
Close Date
Jul 07, 2020 2:00 PM CDT
Seal status
Highest Scoring Supplier I Score
I
King Electric 100 pts
Generated on Jul 13, 2020 11:14 AM CDT - Adonis Bwashi
Page 1 of 6
! —, cnr 0v
.LC FAYETTEVILLE
® ANRANSAS
Requested Information
Unsealed on
Unsealed by
iSignature Submittal
Jul 07, 2020 2:19 PM CDT
Adonis Bwashi
—Bid Bond !
Jul 07, 2020 2:19 PM CDT
Adonis Bwashi
BID TAB 20-58,
CONSTRUCTION - ON -CALL
i
Jul 07, 2020 2:02 PM CDT
Adonis Bwashi
ELECTRICAL SERVICES (BT-
071R)
Conflict of Interest
# Declaration of Conflict of Interest You have been chosen as a Committee member for this
Evaluation. Please read the following information on conflict of interest to see if you have any
problem or potential problem in serving on this committee. ## Code of Conduct All information
related to submissions received frcm Suppliers or Service Providers must be kept confidential by
Committee members. ## Conflict of Interest No member of a Committee shall participate in the
evaluation if that Committee member or any member of his or her immediate family: ' has direct or
indirect financial interest in the award of the contract to any proponent; ` is currently employed by,
or is a consultant to or under contract to a proponent; " is negotiating or has an arrangement
concerning future employment or contracting with any proponent; or, ' has an ownership interest in,
or is an officer or director of, any proponent. Please sign below acknowledging that you have
received and read this information. If you have a conflict or potential conflict, please indicate your
conflict on this acknowledgment form with information regarding the conflict. I have read and
understood the provisions related to the conflict of interest when serving on the Evaluation
Committee. If any such conflict of interest arises during the Committee's review of this project, I will
immediately report it to the Purchasing Director.
Name I Date Signed Has a Conflict of Interest?
Les McGaugh 1 Jul 07, 2020 2:06 PM CDT No
Adonis Bwashi 1 Jul 07, 2020 2:02 PM CDT No
Generated o i Jul 13, 2020 11:14 AM CDT - Adcnis Bwashi
Page 2 of 6
.� FA
F4x EA"3^3 ILLE
♦G�NS/f
Public Notices
Bid 20-58, Addendum 1
Adonis Bwashi, Jun 16, 2020 11:04 AM CDT
Bid 20-58, Addendum 1 has been uploaded on Bonfire for further clarification. Please see Files
section on the Bid 20-58, Construction - On -Call Electrical Services.
Bid 20-58, Addendum 2
Adonis Bwashi, Jul 01, 2020 11:54 AM CDT
Addendum 2 clarifies that the bid deadline is Tuesday, July 07, 2020 before 2:00 PM, Local
Time.
41
4 AM CDT - Adonis Bwashi
Page 3 of 6
Ill OC
.� FAYETTEVILLE
•4M�Nt�t
Submissions
Supplier
Date Submitted
Name
Email
Confirmation Code
King Electric
Jul 03, 2020 2:51 PM
Chris King
chris@ckingelectric.net
ODg2Mjk=
CDT
Multi- Craft Contractors
Jul 07, 2020 7:20 AM
CDT
Matt Karczmarczyk
tkarcz@multi-craft.net
ODg4Nzk=
ODg3Njk=
Axis Electric, LLC
Jul 06, 2020 2.30 PM
Nathan Galyen
ngalyen@axis-electric.com
CDT
3M Electric LLC
Jul 07, 2020 1:35 PM
CDT
Mantrel Hampton
mhampton@3melectricllc.com
ODkwODg=
Midland Industrial
Jul 07, 2020 1:34 PM
Amber Ritchie
aritchie@midlandllc.com
ODkwODc=
Services, LLC
CDT
Generated on Jul 13, 2020 11:14 AM CDT- Adonis Bwashi
Page 4 of 6
G FA E
IW.....- ILLE
Y[1M9��
Scoring Summary
Active Submissions
Supplier
Total
1100 pts
B - TOTAL BASE BID
1100 pts
B-1 -
I 1100 pts
King Electric
100 pts
100 pts
100 pts ($152,720.00)
Multi- Craft Contractors
68.93 pts
68.93 pts
68.93 pts ($221,555.00)
Axis Electric, LLC
65.86 pts
65.86 pts
65.86 pts ($231,890.00)
Midland Industrial Services, LLC
64.62 pts
64.62 pts
64.62 pts ($236,350.00)
3M Electric LLC
64.39 pts
64.39 pts
64.39 pts ($237,187.50)
Generated on Jul 13, 2020 11:14 AM CDT - Adonis Bwashi
Page 5 of 6
/, enr ov
WQFAVETTEVILLE
ANKANS Af
Andrea Foren
(Project Owner)
Signatures
Andrea
Foren
Signatures
Digitally signed by
Andrea Foren
Date: 2020.09.15
14:32:18-05'00'
Digitally signed by Adonis Bwashi
I Adonis Bwashi DN: cn=Adonis Bwashi,
(Evaluator)0� email=abwashi@fayetteville-ar.gov,
//// `�� c=US
Date: 2020.08.19 15:35:59-05'00'