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Home My WebLink About254-20 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 254-20 File Number: 2020-0811 BID #20-50 PALADINO PAINTING CO., LLC: A RESOLUTION TO AWARD BID 920-50 AND AUTHORIZE A CONTRACT WITH PALADINO PAINTING COMPANY, LLC IN THE AMOUNT OF S147,160.00 FOR CONSTRUCTION RELATED TO THE REHABILITATION OF FOUR CONCRETE CLARIFIER TROUGHS AT THE NOLAND WATER RESOURCE RECOVERY FACILITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville. Arkansas hereby awards Bid 420-50 and authorizes a contract with Paladino Painting Company. LLC in the amount of $147,600.00 for construction related to the rehabilitation of four concrete clarifier troughs at the Noland Water Resource Recovery Facility. PASSED and APPROVED on 10/20/2020 Attest: G�ER K Iq .`��J•' GITY vim•' :PG Kara Paxton, City Clerk Treasur• FAYE�fV/�CE� �= e NSAs i7"it, OIt t COv1�` Page 1 Printed on 10122120 City of Fayetteville, Arkansas 773West Mountain /MStreet Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2020-0811 Agenda Date: 10/20/2020 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Resolution Agenda Number: A.3 BID #20-50 PALADINO PAINTING CO., LLC: A RESOLUTION TO AWARD BID #20-50 AND AUTHORIZE A CONTRACT WITH PALADINO PAINTING COMPANY, LLC IN THE AMOUNT OF $147,160.00 FOR CONSTRUCTION RELATED TO THE REHABILITATION OF FOUR CONCRETE CLARIFIER TROUGHS AT THE NOLAND WATER RESOURCE RECOVERY FACILITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I : That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #20-50 and authorizes a contract with Paladino Painting Company, LLC in the amount of $147,600.00 for construction related to the rehabilitation of four concrete clarifier troughs at the Noland Water Resource Recovery Facility. City or Fayetteville, Arkansas Page 1 Printed on 1011e72020 City of Fayetteville Staff Review Form 2020-0811 Legistar File ID 10/20/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Tim Nyander 9/30/2020 WASTEWATER TREATMENT (730) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends awarding Bid #20-50 and authorizing a contract with Paladino Painting Co., LLC in the amount of $147,160.00 for construction related to the rehabilitation of four concrete clarifier troughs at the Noland Water Resource Recovery Facility. Budget Impact: 5400.730,5800-5400.00 Water and Sewer Account Number Fund 02032.1 W WTP Building Improvements Project Number Project Title Budgeted Item? Yes Current Budget $ 3,987,656.00 Funds Obligated $ 2,792,301.48 Current Balance �$ 1,095,354.52 Does item have a cost? Yes Item Cost $ 147,160.00 Budget Adjustment Attached? No Budget Adjustment $ - Remaining Budget I $ 948,194.52 V20IW321 Purchase Order Number: Previous Ordinance or Resolution If Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF �® FAYETTEVILLE ARKANS ARKANSAS MEETING OF OCTOBER 20, 2020 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Tim Nyander, Utilities Director FROM: Corey Granderson, Utilities Engineer DATE: September 30, 2020 CITY COUNCIL MEMO SUBJECT: Bid #20-50, Paladino Painting Co., LLC — Construction Contract for Noland WRRF Clarifier Trough Rehab RECOMMENDATION: Staff recommends awarding Bid #20-50 and approving a construction contract with Paladino Painting Co., LLC in the amount of $147,160.00 for construction related to the rehabilitation of four concrete clarifier troughs at the Noland Water Resource Recovery Facility. BACKGROUND: These secondary (or final) clarifiers at the Noland WRRF allow the activated sludge floc to settle out of the water and be pumped to solids handling or returned to the activated sludge process. Effluent leaving these clarifiers must flow through the concrete troughs that are being rehabilitated with this project. The concrete is decades old and has never been coated or rehabilitated. This project will increase the serviceable life of the concrete here, avoiding the need for more costly repairs or reconstruction. DISCUSSION: On August 19, 2020 the City of Fayetteville accepted sealed competitive bids for the Noland WRRF Clarifier Trough Rehab project. Only one bid was received. Paladino Painting Co. bid $173,550.00 on the original scope. To keep the project within the max award amount of $125,000.00, two deductive alternates were taken for a total of $90,150.00. During contract negotiation the project was value -engineered to use a different concrete mortar repair product. This resulted in a unit cost reduction of $5,700 per clarifier or $22,800 total reduction. Furthermore, this reduced the cost for bonding and insurances by $3,590. A Change Order is proposed along with this bid award contract to adjust the unit pricing to reflect the value _'7 engineering exercise. The total project cost after this change order is $147,160.00. BUDGET/STAFF IMPACT: Funds are available for this project in the WWTP Building Improvements account. Attachments: Certified Bid Tab, Bid #20-50 Agreement & Change Order #1 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Uy of Fayetteville Sid 20-50, Corszrucaon - Nolanc Clar.frer Trough Liner Contrac: - Between Ci-., and Cortra.;7r This cdn;ract executed :his day or 02023, between the C+ty of Fayeiteviiie, Arkansas, and Palladino Painting Company LLC (Palladino) in considerat;on of the mutual covenants contained herein, the par'. es agree as fellows: Paladino at as ow,, cost and expense sha'I f,,;rnish 0 labor, materials, supplies, machinery, equip-ert, :oeis, supervision, bonds, insurance, :ax per r,m and all other accessories and services necessary to comciete items bid per Bid 20-51- as stazed +n Paladin's tic prodorsal, and in accordance with spec"cations attached hereto ano made a cart nerecr under Bid 20.50, all included herein as if spelled out word for word 2. The Cav of Faye¢eviGe shad ray Paladino based on trier bid proposal in at,. amount not to exceed 5 90,150.00 . Payments will oe made after approval and acceptance of work and submission of invoice. Payments will be made appros,mately 30 days after receipt of invoice. 3. The Contract documents which comprise ;he contract betweer. the City of Fayetteville and Paladino ccns,s: of tints Con;: act and the following documents attached hereto, and made a part hereof: A. Bid form identified as invitation to bid 20.50 .vith ;he sdecifications and conditions typed thereon. B. Paladino's bid crodosal. C. The tacnce to Proseecave Bidders and the Bid Tabulat.on. These Contract documents consntute the entire agreement between the City of Fayetteville and Paladino and may be modified only bV a duly executed written instrument signed by the City of Fayetteville and Paladino S. Paladino shall not assign its duties under the terms of this agreement. o. Paladino agrees to hold the City of Fayetteville harmless and indemnify the City of Fayetteville, against any and all clams for property damage, personal injury or death, arising from Paladino's performance of this contract. This clause shall not in any form or manner be construed to waive that tort "Mtmwf set forth under Arkansas Lava. 7' Paladino shall urntsh a cert.ficate of insu:arce addressed to the City of Fayetteville, showing that he carries the follo+Nmg insurance which ;hall be maintained throughout the term of the Contract. Any work sublet, the contractor shall require the subcontractor similarly :o provide worker's compensation insurance. In case any employee engaged in work cn line project under this contract is not orwected under workers Compensation Insurance, , Oaiadino shall provide_ and shall cause each Subcontractor to provide adequate emoloyer's liabdicy insurance -or the protection of such of his emoloyees as are not otherwise protected. Workmen's Comoersatior Statutory Amount Gty G;':ayereviva, All did -0-A Conttlar. Cn — hGantl Garrter noi.gn tsar Page 32 e` 33 Comorehenso,e General 3 A immobile Insc'ance Bodily Injury trabdIV, Property Damage -'ab&ty 5500,000 for each oerscn injured. 51,000,000 `or each acrdent. S i;000,000 aggregate. The oremwrns'or ail insurance and the bond required herein sha8 be paid oy Paladin Z. Paladino to furnish proof of bcensure as regtired by all loca� and state agendes. 9. This contract may be terming ed by the City of=ayereville or Paladino with 30 days wnizen notice. 10. This project shall oe ccmoleted wimm. 50 calendar days from issue date of Notice co Proceed. ll. Liquidated Damages: Not applicable for this project 12. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city contractual work are subject ;o the Arkansas Freedom of Information .Act. If a Freedom of Information Act request is presentee cp the City of Fayetteville, -.he contractor will do everything possible to provide the documents in a orompt and timely manrer as prescribed in the Arkansas Freedom of Information Act (.A.C.A. 25- 19-101 et. Seq.). Only legally authorized photo copmg costs pursuant to the FOIA may be assessed for this compliance. 13. Changes in Scope or Price: Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowea without a prier formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or fees. WITNESS OUR HANDS THIS17D_DAY OF n- . 2018. TRACTOR^NAME �/ n Signature l rus4,t [-POL66L;dq�] r,�s: dot r Pr,,,tea Lonuac:flr Name & Tit'e ?ATTEST ( norrurre' 0,kft tl -17."J.,•Jn Cohipany Secretary p mri uNu n! 1 Business Address �}. Lard �; v2 Mn�IIT 72110 City, State & 2;o Code Date Signed: Cty o1 Fa�ettNniie. aP 6A 20.50, Cons:r,amr — Nolann Oa• (ter 'Mo gn i.ne• Pare 33 or 33 aTTEST: (Sign •tire) Kara Treasurer CITY �. %< Y . � pT�11 COv t�'��` �„nu,tt Date Signed: 1 0 /1 Change Order No. CITY OF FAYETTEVILLE ARKANS ARKANSAS Poludino fainting Co., UX as follows: CHANGE ORDER Contract Title: Date of Issuance: ORDI NA NCI%R ES01,11PI ON: Effective: Bid 20-50, Construction, Noland Clarifier 'Troughs Rf '1`�, Bid Previous I Unit Contract Revised Revised Original Revised Item Item Estimated or unit Estimated Unit Estimated Estimated No. •.*. Description Quantity Measure Yriee Quunlit Price Cwt Cost I Boi * imd Insurance I LS $ 6.750.00 1 $ 1.160.00 S6.750.II0 $3.16(1.(Ill 'I'mugh rihul iliWtion 2 I:A $ 41.700.00 4 S 3C+.0011.00 $R3A00.00 $144,(1011.011 •b' the original Contract Price was Nei change by previously authorized change orders The Contract Price prior to this Change Order was 'Me Contract Price will inercuse by The new Contract Price including this Change Order will be The Contruct Time(s) will liAeFeuseel Iremain unchanged Rc aired dates of Com letion •rs of the date of this Change Order therefore :u'c: Summation of Cost $90, 150.00 Net (lost for this Change Order $147,160.00 $57,010.00 S 90,150.00 S 57,010.00 S 147,160.00 0 calendar days 9 D Substantial Completion TRD Final Completion '1'RD NOTE: This summury does not iellcct changes in the Contract Price ur Timc(s) which have been authurized by Work Change Directives not incorporated in this or previous Change Orders, Puladino Painting Co., I.I,C A � ROir B DAT'I: CITY OF AYM IT', I- .r DA'I'I? Page 1 of 1 CITY OF FAYETTEVILLE ARKANS ARKANSAS Bid Tabulation Bid 20-50, Construction - Noland Clarifier Trough Rehab ueaotme: weanesaay, slugusr.ty, LULU oeJore c:uu rm, rocat rime + Paladino Painting Co., Certification of Funds: $100,00.00 II LAC Certification of Funds + 25% (Max Allowed Award): $125,000.00 Total Cost Ij $ 90,150.0 Unit Quantity of Unit Total # Items Required Measure �,Price Cost #1-1 Bonding and Insurance 1 Lump Sum l $ 6,750.0 11S6,7S0.0 Furnish and install a cementitious, one -component resurfacing mortar liner on all interior concrete surfaces IS #1-2 within a secondary clarifier 4 EA $ 41,700.0 166,800.0 `a Deductive Alternate - Furnish and install a cementitious, ' 'one -component resurfacing mortar liner on all interior #2-1 c Fete surfaces within a secondary clarifier -1 EA $ 41,700.0 $ -41700 Dedud,kilve r ternate - u nish and install a r i cementite ,.one -component resurfacing mortar liner on all interior " rete surfaces within a secondary #2-2 clarifiers -1 EA $ 41,700.0 $ -41700 `lki. ' [,,..P ��rwYenenue •aanws Bid 20-50 - Bid 20-50, Construction - Noland Clarifier Troughs Project Overview Project Details Reference ID Bid 20-50 ( Bid 20-50, Construction - Noland Clarifier Troughs Project Name Project Owner Andrea Foren Project Type ITB Department Purchasing Certification of Funds $100,000.00 Project Description Noland Clarifier Troughs Open Date Jul 26, 2020 12:00 AM CDT Close Date Aug 19, 2020 2:00 PM CDT Highest Scoring Supplier Score Paladino Painting Co., LLC 100 pts Seal status Requested Information I Unsealed on Unsealed by Generated on Aug 27, 2020 10:50 AM CDT - Les McGaugh Page 1 of 7 �® l FArE rwneruLe AYI[AIILID Required City Forms on Aug 19, 2020 2:01 PM CDT Les McGaugh Aug 19, 2020 2:01 PM CDT i Les McGaugh Bid 20-50, Bid Form (BT-37GS) i Aug 19, 2020 2:01 PM CDT Les McGaugh ! AR Secretary of State Filing #- AR Contractor's License # Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during any time in which they are entering into, or while in contract, with any public entity as defined in §25- 1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing. Conflict of Interest Aug 19, 2020 2:01 PM CDT 'I Les McGaugh Aug 19, 2020 2:01 PM CDT Les McGaugh Aug 19, 2020 2:01 PM CDT Les McGaugh # Declaration of Conflict of Interest You have been chosen as a Committee member for this Evaluation. Please read the following information on conflict of interest to see if you have any problem or potential problem in serving on this committee. ## Code of Conduct All information related to submissions received from Suppliers or Service Providers must be kept confidential by Committee members. ## Conflict of Interest No member of a Committee shall participate in the evaluation if that Committee member or any member of his or her immediate family: ' has direct or indirect financial interest in the award of the contract to any proponent; " is currently employed by, or is a consultant to or under contract to a proponent; ' is negotiating or has an arrangement . concerning future employment or contracting with any proponent; or, ' has an ownership interest in, or is an officer or director of, any proponent. Please sign below acknowledging that you have received and read this information. If you have a conflict or potential conflict, please indicate your conflict on this acknowledgment form with information regarding the conflict. I have read and understood the provisions related to the conflict of interest when serving on the Evaluation Committee. If any such conflict of interest arises during the Committee's review of this project, I will immediately report it to the Purchasing Director. Generated on Aug 27, 2020 10:50 AM CDT - Les McGaugh Page 2 of 7 FATUTTeruse sssasaas Name Date Signed Has a Conflict of Interest? Les McGaugh Aug 19, 2020 2:02 PM CDT 10 i Generated on Aug 27, 2020 10:50 AM CDT - Les McGaugh Page 3 of 7 w1 0o 1wFAYNTYSVILL5 ---- Submissions Supplier Paladino Painting Co., LLC Date Submitted Aug 19, 2020 11:47 AM CDT Name Terry Upchurch ppoestimating@yahoo.com Generated on Aug 27, 2020 10*50 AM CDT - Les McGaugh Page 6 of 7 Confirmation Code OTUIOTU= c — C. P, 0V .S FAYIMEVILL8 �oura�a Scoring Summary Active Submissions Supplier Total Within Certified Pass/Fail Total Base Bid Price / 100 Pts 1100 pts Paladino Painting Co., LLC 100 pts Pass 100 pts ($173,550.00) Generated on Aug 27, 2020 10:50 AM CDT- Les McGaugh Page 7 of 7 F.' �4 fATHTTGYLLLG 1HHAABAf Signatures Name Signatures Andrea Foren Andrea Digitally signed by Andrea Foren (Project Owner) i Date: 2020.10.08 Foren l 10:58:35-05'00, Les McGaugh ! (Evaluator) Les M eG a u g hDigitaily signed by Les McGaugh Date: 2020.10.08 10:49:45-05'00' Generated on Aug 27, 2020 10:50 AM CDT - Les McGaugh Page 4 of 7