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Home My WebLink About240-20 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 240-20 File Number: 2020-0770 J.R. STEWART PUMP & EQUIPMENT, INC.: A RESOLUTION TO ACCEPT A QUOTE IN THE AMOUNT OF S45,042.86 PLUS APPLICABLE TAXES AND FREIGHT CHARGES FROM J.R. STEWART PUMP & EQUIPMENT, INC. FOR THE REPAIR OF A PUMP AND MOTOR USED AT THE HAMESTRING SEWER LIFT STATION WHEREAS, a pump used at the Hamestring Sewer Lift Station was recently shipped to J.R. Stewart Pump & Equipment to disassemble, inspect, and provide a quote for repair of the pump; and WHEREAS, pursuant to Ark. Code Ann. §19-11-203(14)(DD), formal competitive bidding is not necessary for the repair of"hidden or unknown damages." NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that because of Ark. Code Ann. § 19-1 1-203(14)(DD), repair of"hidden or unknown damages," the repair of the pump does not require formal competitive bidding and, therefore, accepts the quote in the amount of $45,042.86 (plus any applicable taxes and freight charges) from J.R. Stewart Pump & Equipment for the repair of a pump and motor used at the Hamestring Sewer Lift Station. PASSED and APPROVED on 10/6/2020 Page 1 Printed on 10920 Resolution: 240-20 File Number. 2020-0770 Attest: N�1 1 t.,•t�'� Kara Paxton, City Clerk Trertr FAYETfEVILLE �''��ftT0N��go'-'`. Page 2 Printed on 1W/20 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2020-0770 Agenda Date: 10/6/2020 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 5 J.R. STEWART PUMP & EQUIPMENT, INC.: A RESOLUTION TO ACCEPT A QUOTE IN THE AMOUNT OF $45,042.86 PLUS APPLICABLE TAXES AND FREIGHT CHARGES FROM J.R. STEWART PUMP & EQUIPMENT, INC. FOR THE REPAIR OF A PUMP AND MOTOR USED AT THE HAMESTRING SEWER LIFT STATION WHEREAS, a pump used at the Hamestring Sewer Lift Station was recently shipped to J.R. Stewart Pump & Equipment to disassemble, inspect, and provide a quote for repair of the pump; and WHEREAS, pursuant to Ark. Code Ann. §19-11-203(14)(DD), formal competitive bidding is not necessary for the repair of"hidden or unknown damages." NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that because of Ark. Code Ann. § 19-1 1-203(14)(DD), repair of"hidden or unknown damages," the repair of the pump does not require formal competitive bidding and, therefore, accepts the quote in the amount of S45,042.86 (plus any applicable taxes and freight charges) from J.R. Stewart Pump & Equipment for the repair of a pump and motor used at the Hamestring Sewer Lift Station. City or Fayetteville, Arkansas Page 1 Printed on 10/72020 City of Fayetteville Staff Review Form 2020-0770 Legistar File ID 10/6/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Tim Nyander 9/16/2020 WASTEWATER TREATMENT (730) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends accepting a quote from J.R. Stewart Pump & Equipment, Inc. in the amount of $45,082.86 plus applicable taxes and freight charges for the repair of a pump and motor at the Hamestring Sewer Lift Station. 5400.730.5800-5414.00 Account Number 02069.1 Project Number Budgeted Rem? Yes Does item have a cost? Yes Budget Adjustment Attached? No Budget Impact: Water and Sewer Fund Plant Pumps and Equipment - WWTP Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 1,477,313.00 $ 699,569.66 $ 777,743.34 $ 49,591.15 $ 728,152.19 V20180321 Purchase Order Number: Previous Ordinance or Resolution q Change Order Number: Original Contract Number: Approval Date: Comments: Taxes are estimated at $4,508.29 for a project total cost of $49,591.15. CITY OF FAYETTEVILLE ARKANS ARKANSAS MEETING OF OCTOBER 6, 2020 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Tim Nyander, Utilities Director FROM: Greg Weeks, Area Manager DATE: September 16, 2020 CITY COUNCIL MEMO SUBJECT: J.R Stewart Pump & Equipment — Pump and Motor Repair for the Hamestring Sewer Lift Station RECOMMENDATION: Staff recommends accepting a quote from J.R. Stewart Pump & Equipment, Inc. in the amount of $45,082.86 plus applicable taxes and freight charges for the repair of a pump and motor at the Hamestring Sewer Lift Station. BACKGROUND: The Hamestring Lift Station on Sunshine Road delivers over 85% of the West Side WRRF's average 7+ MGD of wastewater influent. The station, first brought online in June 2008, utilizes a series of seven 350 hp Cornell -brand pumps that have been in operation for just over 12 years. During an inspection of the lift station in July, a leak was noticed coming from the mechanical seal on Pump No. 4. This pump was commissioned in 2008 and has never been rebuilt. The pump was removed from service and sent to J.R. Stewart Pump & Equipment of West Memphis, AR for a hidden -damages inspection. Given its age and hours of operation, the motor also needs to be rebuilt while the pump is pulled and in a certified repair shop. DISCUSSION: J.R. Stewart Pump and Equipment has submitted a price proposal to repair and rebuild the pump and motor of Pump No. 4 for $45,042.86, plus any applicable taxes and freight charges. Their proposal includes a complete rebuild of the motor, as well as replacing multiple components of the pump including the thrust bearings, the impellor, and the shims. Staff recommends the approval of this proposed influent pump repair. The cost of a new pump is $63,300. Because it was necessary to have the repair facility disassemble the units to determine the extent of hidden and unknown damage to equipment already purchased, a bid waiver and/or formal sealed bidding is not necessary according to Ark. Code Ann. §19-11-203(14)(DD). Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: Funds are available in the Lift Station Upgrade/Replacement account within the Water and Sewer fund. This item was presented to the Water, Sewer and Solid Waste Committee on September 8, 2020, and received unanimous approval to forward it to the City Council with a recommendation for approval. Attachments: Quote from J.R. Stewart Pump & Equipment J.R. STEWART PUMP & EQUIP INC, 313 S.Second St West MEMPHIS AR Office (870)-735-2484 Fax (870)-735-0765 Joshua Alleman Jacobs Engineering We are pleased to offer the following items; Repair 350 HP Baldor 460V 3 phase 60cycle SER M0702070027 1190 RPM 396 5011 LY. Clean, check, varnish treat & bake, Machine work, Balance, bearings, Furnish & Install new ceramic bearings per customer request. Materials and Consumables $9,789.99 Labor @98.00 a hour total $6,765.23 Price for motor rework is $16,555.22 Repair Cornell Pump 12NHG28-E20TB Replace thrust bearing $1,795.00 New Impeller $9,955.00 3 shims 915.00 each. $2,745.00 Balance shaft and new impeller $2,876.88 Labor 98.00 a hour @70.98 hours $6,956.77 Tear down machine work $2,658.99 Customer provided following parts Wear ring 3 stationary bearings Impeller washer and bolt Mechanical Seal Freight price is $1,500.00 Total price Pump and motor $45,042.86 SIGNATURE REQUIRED FOR PURCHASE AND P.O. # DUE TO COVID 19 ORDERS MAY IMPACTED ON LEAD TIMES. ALL PUMPS NOT IN STOCK 4 TO 10 WEEKS. 8/6/2020 Patrick Hughey Outside sales WWW.JRSPUMP.COM Office; 870-735-2484 Cell; 901-461-7603