HomeMy WebLinkAbout239-20 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 239-20
File Number: 2020-0767
OLSSON, INC. AMENDMENT NO. 4:
A RESOLUTION TO APPROVE AMENDMENT NO.4 TO THE PROFESSIONAL
ENGINEERING SERVICES AGREEMENT WITH OLSSON, INC. IN AN AMOUNT NOT TO
EXCEED $58,800.00 FOR ENGINEERING SERVICES RELATED TO THE EAST
FAYETTEVILLE WATER SYSTEM IMPROVEMENTS PROJECT
WHEREAS, on January 2, 2018, the City Council passed Resolution 19-18 to approve a
professional engineering services agreement with Olsson, Inc. for design work on the East Fayetteville
Water System and Township Pressure Plane Improvements Project; and
WHEREAS, three previous amendments have been approved increasing the scope of work related to
this project; and
WHEREAS, Amendment No. 4 will provide funding for construction phase services associated with
Contract Section I, the rehabilitation of two large pressure sustaining valves and three smaller pressure
reducing valves, and will include onsite daily observations and inspections per engineering best
practices and state law.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment
No. 4 to the Professional Engineering Services Agreement with Olsson, Inc., a copy of which is
attached to this Resolution, in an amount not to exceed S58,800.00 for additional engineering services
related to the East Fayetteville Water System and Township Pressure Plane Improvements Project.
PASSED and APPROVED on 10/6/2020
Page 1 Printed on 10,9/20
Resolution: 239-20
File Number 2020-0767
Approvek Attest:
Lioneld Jor a or Kara Paxton, City � �Y Y Clerk Treasurer
Page 2 Primed on 1019120
City of Fayetteville, Arkansas
Text File
File Number: 2020-0767
Agenda Date: 10/6/2020 Version: 1
In Control: City Council Meeting
Agenda Number: A. 4
OLSSON, INC. AMENDMENT NO. 4:
113 West Mountain street
Fayetteville, AR 72701
(479)575-8323
Status: Passed
File Type: Resolution
A RESOLUTION TO APPROVE AMENDMENT NO.4 TO THE PROFESSIONAL ENGINEERING
SERVICES AGREEMENT WITH OLSSON, INC. IN AN AMOUNT NOT TO EXCEED $58,800.00
FOR ENGINEERING SERVICES RELATED TO THE EAST FAYETTEVILLE WATER SYSTEM
IMPROVEMENTS PROJECT
WHEREAS, on January 2, 2018, the City Council passed Resolution 19-18 to approve a professional
engineering services agreement with Olsson, Inc. for design work on the East Fayetteville Water System and
Township Pressure Plane Improvements Project; and
WHEREAS, three previous amendments have been approved increasing the scope of work related to this
project; and
WHEREAS, Amendment No. 4 will provide funding for construction phase services associated with Contract
Section I, the rehabilitation of two large pressure sustaining valves and three smaller pressure reducing valves,
and will include onsite daily observations and inspections per engineering best practices and state law.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAVETTEVILLE,ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 4 to
the Professional,Engineering Services Agreement with Olsson, Inc., a copy of which is attached to this
Resolution, in an amount not to exceed $58,800.00 for additional engineering services related to the East
Fayetteville Water System and Township Pressure Plane Improvements Project.
City of Fayetteville, Arkansas Page 1 Printed on 10/7/2020
City of Fayetteville Staff Review Form
2020-0767
Legistar File ID
10/6/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Tim Nyander 9/10/2020 WATER SEWER (720)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of Amendment No. 4 to the agreement between the City of Fayetteville and Olsson,
Inc. in an amount not to exceed $58,800.00 for engineering services related to the East Fayetteville Water System
Improvements Project.
Budget Impact:
5400.720.5600-5314.00
Water and Sewer
Account Number
Fund
12009.1801
Water System Rehabilitation/Replacement
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$ 7,001,729.00
Funds Obligated
$ 2,820,330.55
Current Balance
I $ 4,181,398.45
Does item have a cost? Yes
Item Cost
$ 58,800.00
Budget Adjustment Attached? No
Budget Adjustment
$ -
Remaining Budget
$ 4,122,598.45
V20180321
Purchase Order Number: 2018-319
Previous Ordinance or Resolution #
Change Order Number: 4 Approval Date:
Original Contract Number: 2018-6
Comments:
CITY OF
FAYETTEVILLE
ARKANS
ARKANSAS
MEETING OF OCTOBER 6, 2020
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Tim Nyander, Utilities Director
FROM: Corey Granderson, Utilities Engineer
DATE: September 10, 2020
CITY COUNCIL MEMO
SUBJECT: Approval of Amendment No. 4 to the Agreement Between the City of
Fayetteville and Olsson, Inc. for Engineering Services Related to the East
Fayetteville Water System Improvements Project
RECOMMENDATION:
Staff recommends approval of Amendment No. 4 to the agreement between the City of
Fayetteville and Olsson, Inc. for engineering services related to the East Fayetteville Water
System Improvements Project in an amount not to exceed $68,800.00.
BACKGROUND:
On January 2, 2018, the City Council passed Resolution 19-18 to approve a professional
engineering services agreement with Olsson, Inc. to begin design work on this project. The
project consists of four sub -parts that will each be bid separately. Namely:
Contract Section 1: Pressure Sustaining Valves Rehabilitation
Contract Section 2: Gulley Road Water Tank
Contract Section 3: Gulley and Goshen Pressure Plane Improvements
Contract Section 4: Township Pressure Plane Improvements & Tank
Amendment No. 1 was passed administratively utilizing contingency dollars to adjust the project
scope. Amendment No. 2 was passed via Res. 266-19 to account for engineering time related
to permitting and re -design delays. Amendment No. 3 was passed via Res. 203-20 for
construction phase services related to Contract Section 2, the elevated water storage tank.
Contract Section 1 of this project was successfully bid and will soon begin construction.
DISCUSSION:
Amendment No. 4 will provide funding for construction phase services associated with Contract
Section 1, the rehabilitation of two large pressure sustaining valves and three smaller pressure
reducing valves. Olsson will be involved with all project aspects during construction, including
onsite daily observations and inspections per engineering best practices and state law.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
AMENDMENT NO.4
To
AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
Between
CITY OF FAYETTEVILLE, ARKANSAS
And
OLSSON, INC. (formerly MCGOODWIN, WILLIAMS, AND YATES, a DIVISION OF
OLSSON ASSOCIATES)
EAST FAYETTEVILLE AND TOWNSHIP PRESSURE PLANE IMPROVEMENTS
WHEREAS, on January 2, 2018: the City of Fayetteville, Arkansas (CITY OF FAYETTEVILLE) and
Olsson (formerly McGoodwin. Williams and Yates, a Division of Olsson Associates) of Fayetteville,
Arkansas (ENGINEER) entered into an Agreement for engineering services in connection with the East
Fayetteville and Township Pressure Plane Improvements (the "Project"); and
WHEREAS, on August 13, 2018, the CITY OF FAYETTEVILLE and the ENGINEER agreed to
Amendment No.I that included the ENGINEER providing services in connection with the evaluation,
design and/or construction administration for a 12-inch waterline along Highway 45: and
WHEREAS, on December 3, 2019, the CITY OF FAYETTEVILLE and the ENGINEER agreed to
Amendment No.2 that included the ENGINEER providing additional services for the East Fayetteville
and Township Pressure Plane Improvements. The work included meetings with Washington County
Road Dept., Arkansas Department of Health, property owners, East Fayetteville Contract Section I
redesign, geo-technical borings for the new Gulley Rd. and Township tanks, easement acquisition
services, and miscellaneous analyses and infrastructure designs; and
WHEREAS, on August 4. 2020, the CITY OF FAYETTEVILLE and the Engineer agreed to Amendment
No.3 that included the Engineer providing Construction Administration services for the East Fayetteville
Service Area Improvements. Contract Section II New Elevated Water Tank project. The work includes
project management, onsite meetings with contractor, field survey staking, observation of construction,
and field and lab material testing; and
WHEREAS, the CITY OF FAYETTEVILLE now wishes to increase the scope of work to include
Construction Administration services for the East Fayetteville Service Area Improvements, Contract
Section I Existing Infrastructure Modifications project. The work shall include project management,
onsite meetings with contractor. field survey staking, observation of construction, and field and lab
material testing; and
WHEREAS, the current Agreement must now be amended to provide the additional scope and amount of
compensation to the ENGINEER for the additional work; and
NOW THEREFORE. in consideration of the mutual covenants and Agreements herein contained, CITY
OF FAYETTEVILLE and the ENGINEER, the parties hereto, stipulate and agree that the Agreement for
Engineering Services dated January 2, 2018, and amended on August 13, 2018, December 3, 2019, and
August 4, 2020, is hereby amended in the following particulars:
SECTION 5 — PAYMENTS TO ENGINEER
5.1 The maximum not -to -exceed amount authorized for this Agreement is $982.605.00. The CITY
OF FAYETTEVILLE shall compensate ENGINEER based on a Unit Price or Lump Sum basis
as described in Appendix A.
018-0031 Amendment No.4 Page I
The total costs for proposed Amendment No. 4 are based on Olsson's fee schedule and level of
effort per task, not to exceed $58,800.00. This will raise the overall engineering project fees
from $923,805.00 to $982,605.00.
BUDGET/STAFF IMPACT:
Funds for this amendment are budgeted and available from the Water System Rehabilitation/
Replacement account. The total costs for proposed Amendment No. 4 are not to exceed
$58,800.00.
Attachments:
Engineering Services Agreement Amendment No. 4
Fee Schedule/Matrix
APPENDIX A — SCOPE OF SERVICES
Add the following Paragraph A.2.5:
A.2.5 Construction Administration Services— East Fayetteville Service Area Improvements, Contract
Section I Existing Infrastructure Modifications:
Olsson shall provide a suitable staff to perform the Construction Administration services for
the East Fayetteville Service Area Improvements. Contract Section I project. Work includes
the following:
I. Project Management — Includes submittals, RFI's, change orders, work change directives,
review of contractors monthly pay estimates, etc. Services also include coordination with
contractor, preparation and attending a kick-off meeting as well as monthly progress
meetings and Engineer site visits
2. Survey — Includes constructing staking for the modifications to be constructed at a total
of three sites located on the east side of the City of FayetteviIle 's.water. service area and
one site in Springdale, Arkansas at the existing pressure sustaining valve site.
-I. "
3. Resident Project Representative (RPR) — Duties of RPR include project observation and
reporting construction activity to Engineer, maintaining•, record of construction activity,
performing field material testing including concrete'slurnmp, air content, etc. tests, making
concrete cylinders for strength tests, and soil density testing. Scope based on RPR on site
approximately four (4) hours per day during construction activities.
4. Material Lab Tests— Work includes' concrete cylinder -breaks, grout prisms, soil and
aggregate proctors, gradation and Atterberg tests.
5. Post Construction — Work includes creation of project close-out documents; site
visit/final walk through, plans of record, etc.
Compensation for these tasks are based on a construction timeline of 60 days to Substantial
Completion and 75 days to Final Completion. If project construction runs longer that the
aforementioned times. ENGINEER shall invoice CITY OF FAYETTEVILLE the standard
hourly billing labor rate charged for those employees actually performing the work, plus
reimbursable expenses if any. ENGINEER shall not commence work without CITY OF
FAYETTEVILLE'S prior written approval. The staff shall consist of engineers, engineering
technicians, and other assistants as may be necessary to carry on the work in an efficient and
expeditious manner.
A.4 Compensation
Add the following Paragraph AAA:
AAA Construction Administration Services — East Fayetteville Service Area Improvements, Contract
Section I Existing Infrastructure Modifications:
The maximum not -to -exceed amount for services described in Section A.2.4 Construction
Administration Services — East Fayetteville Service Area Improvements, Contract
Section I Existing Infrastructure Modifications is $58,800.00.
018-0031 Amendment No.4 Page 2
For clarification purposes. Amendment No. 4 increases the maximum not -to -exceed amount of the project
by $58.800.00.
IN WITNESS WHEREOF, CITY OF FAYETTEVILLE, ARKANSAS by and through its Mayor, and
ENGINEER, by i[s authorized officer have caused this Amendment to be duly executed this �� day of
Q(�],�. 2020.
CITY OF FAYETTEVILLE. ARKANSAS OLSSON. INC.
37
ATTEST:
City
AGREEMENT
By:
W. Chris Hall. P.E. Team Leader
10) t
B. Hammond, P.E. Office Leader
JT NO.4 TO
ENGINEERING SERVICES
018-0031 Amendment No.4 Page 3
G;-SGG"
Data: 07-Aug-20
.lab: 018-0031 East Fa ettavilla Service Area Intarovernerts CSI
LABOR HOURS EXPENSES
TOTALS
Phase/
Task
Description of Work
Team
Leader
Senior
Engineer
Pmjecl
Engineer
Associate
Engineer
Assistant
Engineer
Designer
/SeNer
CAD
Tecn.
Conslrlxtion
Observation
Admin./
Clerical
Travel.
mile
(Car)
Travel.
SRnp
(FOPS/
SURV
Vebide)
Prints
(B".
each
Copies.
esGl
Total
Man.
Days
Total
Labor Fee
Total
Expense Fee
Total
Fee
$190.00
$160,00
5145.00
120M
5102.00
E125.00
$118.00
$15.00
$0.58
$15.00
$1,30
$0.15
�TFd
Conatructon Administration
P 'ecl Manamerneat
32.00
40 W
9.00
5 12.88DOW
$
S 12.880.00
SuDnittals
4.00
8.00
24.00
24.00
4.00
16.00
10.00
5 9920.00
S
5 9920.00
Cba a OMers RF1's B Work Change Directives
2.00
8.00
8.00
8.00
am
4.00
4.75
5 5 516.00
S
5 5,616.00
Kick-0K and Praress Meetings
5.00
6.00
12.W
4.50
8000
3.44
5 3291.00
$ 11
5 2 3].00
Survey- Construction 5laki
00 1.
5 1590.00
$
5 159
Ins eclioNField Maternal Testing161.00
50.00
20A
5 19000M
E y50M
5 19 ]50.00
LaD Material Testin
5 12
S
000.00
S 12
Pro ecl CloseouWost CenstmGion Services
2.00
2.00
16.00
U.
2.00
20.00
20.00
24.00
SE0.00
3.]5
5 3)40.00
S 426.]0
S O166.T0
GRAND TOTAL rounded
45.0
1 0.0
1 24.0
1 100.0
1 32.0
1 16.0
1 159.5
1 22.0
1 100.0
10.0
24.0
550.0
52.07
5 57 53].00
1 E 1222.70
1 5 58 BCD.00