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HomeMy WebLinkAbout237-20 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 237-20 File !Number: 2020-0735 ARKANSAS MUNICIPAL LEAGUE VEHICLE PROGRAM: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF $5,208.00 RECOGNIZING REIMBURSEMENTS FROM THE ARKANSAS MUNICIPAL LEAGUE VEHICLE PROGRAM AND SHELTER INSURANCE FOR DAMAGES.TO CITY VEHICLES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAVETTEVILLE, ARKANSAS: Section I: That the City Council of the City of Fayetteville, Arkansas hereby approves the attached budget adjustment in the total amount of $5,208.00 recognizing revenue for hail damage repairs to four city vehicles covered by the Arkansas Municipal League and reimbursement for repair of a city vehicle damaged by a non -city vehicle covered by Shelter Insurance. PASSED and APPROVED on 10/6/2020 Page 1 Printed an 10,9/20 City of Fayetteville, Arkansas Agenda Date: 10/6/2020 In Control: City Council Meeting Agenda Number: A. 2 Text File File Number: 2020-0735 Version: 1 ARKANSAS MUNICIPAL LEAGUE VEHICLE PROGRAM: 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Status: Passed File Type: Resolution A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF $S 208.00 RECOGNIZING REIMBURSEMENTS FROM THE ARKANSAS MUNICIPAL LEAGUE VEHICLE PROGRAM AND SHELTER INSURANCE FOR DAMAGES TO CITY VEHICLES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the attached budget adjustment in the total amount of $S 208.00 recognizing revenue for hail damage repairs to four city vehicles covered by the Arkansas Municipal League and reimbursement for repair of a city vehicle damaged by a non -city vehicle covered by Shelter Insurance. City or Fayetteville, Arkansas Page 1 Printed on 1017/2020 City of Fayetteville Staff Review Form 2020-0735 Legistar File ID 10/6/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Mike Reynolds 9/8/2020 POLICE (200) Submitted By Submitted Date Division / Department Action Recommendation: Approval of a budget adjustment in the amount of $5,208 to recognize revenue and establish an expense for the hail damage repairs to non -motor pool vehicles covered by the Arkansas Municipal League and reimbursement of non -responsible accident repairs from Shelter Insurance. Budget Impact: 1010.200.2940-5311.01 General Account Number Fund Project Number Project Title Budgeted Item? Yes Current Budget $ 10,000.00 Funds Obligated $ 9,759.93 Current Balance $ 240,07 Does item have a cost? NA Item Cost Budget Adjustment Attached? Yes Budget Adjustment $ 5,208.00 Remaining Budget $ 5,448.07 Purchase Order Number: V201B0321 Previous Ordinance or Resolution p Change Order Number: Approval Date: Original Contract Number Comments: ©CITY OF FAYETTEVILLE ARKANSAS MEETING OF OCTOBER 6, 2020 TO: Mayor and City Council CITY COUNCIL MEMO fu 4� FROM: Mike Reynolds, Chief of Police DATE: September 8, 2020 SUBJECT: Budget Adjustment for Insurance Reimbursement of Non -Motor Pool Vehicle Repairs RECOMMENDATION: Staff recommends approval of a budget adjustment in the amount of $5,208 to recognize revenue and establish an expense budget for the hail damage repairs to non -motor pool vehicles covered by the Arkansas Municipal League and reimbursement of non -responsible accident repairs from Shelter Insurance. BACKGROUND: On May 4, 2020, a thunderstorm moved through Fayetteville producing significant sized hail. Four (4) of our unmarked non -motor pool fleet vehicles sustained hail damage resulting in insurance claims against our comprehensive policy with the Arkansas Municipal League. Additionally, on April 26, 2020, unit number 1280 of our unmarked non -motor pool Fleet received damage from a private vehicle found to be at -fault resulting in a repair reimbursement from Shelter Insurance. DISCUSSION: This budget adjustment recognizes revenue and establishes an expense budget for insurance claims from the Arkansas Municipal League and Shelter Insurance for reimbursement of unanticipated and unbudgeted vehicle repairs. BUDGET/STAFF IMPACT: Expense budget will increase equal to the amount of revenue received for the repair of unmarked non -motor pool vehicles. There is no impact on staffing related to this budget adjustment. Attachments: Budget Adjustment Copies of insurance checks Flailing Aaare55: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov D MUNICIPAL VEHICLE PROGRAM • P.O. BOX 38 • NORTH Li rrLE ROCK, AR 72115 0052499 Prop Damage 20-00454-002 Property Damage D/ 5/04/2020 Location: Fayetteville, AR Claimant Name: FAYETTEVILLE Claims Payment Type: Part 2 Property Dam9 Ref#: 50420-01 Check Number: 0052499 Claim Amount: 1.935.62 Deductible: 1.000.00 Check Total: 935.62 UNA 1-,)U� 1010 - 'ZW . 2900-C19 00. 00 TNIS CK I N6CA YOID MI NOUT A COLORID KOROKK AND OACIt000U1/D PLUS A KpIDNT • PINDKKDPIM 417 �``� MUNICIPAL VEHICLE PROGRAM P.O. BOX 38 C NORTH LITTLE ROCK, ARKANSAS T2115 ro''�41iu1,d1® (501) 374.3484 Simmons First National LITTLE ROCK ARKANSAS 72201 Prop Damage 20.00454.002 Property Damage 0/ 5/04/2020 6/04/2020 $********935.62** Nine Hundred Thirty Five Dollars and 62/100 FAYETTEVILLE 614=29 q,',;' DATE-? 2" CHECK NO.' 6/04/2020 1 052499 $ ** ""*"935.6 VOID AFTER 00 DAYS Mounta Fay t ville,ln �7S. Fayetteville, AR 72701- 114005 24990 MUNICIPAL VEHICLE PROGRAM • P.O. BOX 38 • NORTH LITTLE ROCK, AR 72115 Prop Damage 20-00454-019 Property Damage D/ 5/04/2020 Location: Fayetteville, AR Claimant Name: FAYETTEVILLE Claims Payment Type: Part 2 Property Damg Ref#: 50420-01 Check Number: 0052663 Claim Amount: 1,864.01 Ded. Paid YES Check Total: 864.01 �ln 2 2-11 5 L1- 2Gzu 0052663 �4GL pr W.'111t V eumall MUNICIPAL VEHICLE PROGRAM P.O. BOX 38 NORTH LITTLE ROCK, ARKANSAS 72115 WP" (501)37434M Simmons First National LI77LE ROCK, ARKANSAS 72201 Prop Damage 20.00454.019 Property Damage D/ 5/04/2020 6/11/2UO0 $"***""b' 4.01** Eight.Hundred Sixty Four Dollars and One 1100 FAYETTEVILLE 113 W. Mountain Fayetteville, AR 72701- e143e29 ?�-DATEs` .,' jr�;ChEGKN6. 6/11/2020 1 0052663 $ ***" ***864.01 VOID AFTER 00 DAYS 1100052663n• MUNICIPAL VEHICLE PROGRAM • P.O. BOX 38 • NORTH LITTLE ROCK, AR 72115 Prop Damage 20-00454-020 Property Damage D/ 5/04/2020 Location: Fayetteville, AR Claimant Name: FAYETTEVILLE Claims Payment Type: Part 2 Property Damg Ref#: 50420-01 Check Number: 0052669 Claim Amount: 2,123.02 Ded. Paid YES Check Total: 1,123.02 Un� 2aIS mil_ 5. y' 202� A-,CL W u»IUt KxwvuaA MUNICIPAL VEHICLE PROGRAM P.O. BOX 38 NORTH LITTLE ROCK, ARKANSAS 72115 , (601) 374.3484 Simmons First National LITRE ROCK ARKANSAS 72201 Prop Damage 20.00454.020 Property Damage D/ 5/04/2020 6/11/2020 $******1,123.02** One Thousand One Hundred Twenty Three Dollars and Two /100 FAYETTEVILLE 113 W. Mountain Fayetteville, AR 72701- 0005 26690 0052669 Ri4W29 ;1 , UATE,F _ GHEGK.NO. i 6/11/2020 0052669 $ ****A*1.123.02 VOID AFTER 80 DAYS I MUNICIPAL VEHICLE PROGRAM • P.O. BOX 38 • NORTH LITTLE Prop Damage 20-00454-021 Property Damage D/ 5/04/2020 Location: Fayetteville, AR Claimant Name: FAYETTEVILLE Claims Payment Type: Part 2 Property Damg Ref#: 50420-01 Check Number: 0052671 Claim Amount: 2,034.94 Ded. Paid YES Check Total: 1,034.94 AR 72115 Unl4 22aq rL)D- C�S-4,z(3zo 2GD. 09OD-- 4' Co. w L� MUNICIPAL VEHICLE PROGRAM P.O. BOX 38 NORTH LITTLE ROCK, ARKANSAS 72115 (501)374.3484 Simmons First National LITRE ROCK, ARKANSAS 72201 Prop Damage 20.00454.021 Property Damage D/ 5/04/2020 6/11/2020 E******1,034.94** One Thousand Thirty Four Dollars and 94/100 FAYETTEVILLE 113 W. Mountain Fayetteville, AR 72701- 111 005 26 7 L0 0052671 0,L rper UU, ili e- V�Q.wvrl2h 6143eze DATE11052671 ECK�NO':` 6/11/2020 ' �rAMOUNT-'t' $ 034:94 VOID AFTER 80 DAYS • 1111910f:161. Acj M 1*111 TFIX61 CLAIM NO. SHELTER MUTUA- DATE AT00C&02797403 L INSURANCE COMPANY CHECK NO. 0, U 07/30/2016 0040841-1 PAY TO THE ORDER OF: e CENTRAL BANK OF BOONE COUNT.N 71 1 Columbia. Missouri 65205 1 - CITY OF Mrs FAYETTEVILLE ATTN: PURCHASING. pin 4 'AMOUNT - no 4 Ousahat two- undred fortyi�nine and 59 00 DoUdrs'-Z *-:�Arj 0 l042408433C l'Ott 24084 3 3,19 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division POLICE (200) Adjustment Number 2020 /Org2 Requestor: W. Newman BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Establish revenue and expense budgets for hail damage repairs to non -motor pool vehicles covered by Arkansas Municipal League insurance reimbursement and non -responsible accident repairs. COUNCIL DATE: 10/6/2020 LEGISTAR FILE ID#: 2020-0735 l-f aay S lack. 91312020 9:59 AM Budget Director TYPE: JOURNAL #: GLDATE: Date D - (City Council) RESOLUTION/ORDINANCE i CHKD/POSTED: / TOTAL 5,208 5,208 v.20200820 _ Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project SUb.Detl AT Account Name 1010.200.2900-4900.00 - 5,208 RE Miscellaneous Revenue - base 1010.200.2940-5311.01 5,208 - EX Insurance - Self (City Vehicles) HABudget Adjustments\2020_Budget\City Council\I 0-06,2020\2020-0735 BA Police vehicle hail damage 1 of I