Loading...
HomeMy WebLinkAbout2020-10-06 - Agendas - Revised FinalCity of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 City Council Final Agenda Tuesday, October 6, 2020 5:30 PM City Hall Room 219 City Council Members Council Member Sonia Gutierrez Ward I Council Member Sarah Marsh Ward 1 Council Member Mark Kinion Ward 2 Council Member Matthew Petty Ward 2 Council Member Sloan Scroggin Ward 3 Council Member Sarah Bunch Ward 3 Council Member Teresa Turk Ward 4 Council Member Kyle Smith Ward 4 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Kara Paxton City Council Meeting Final Agenda October 6, 2020 Call To Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports and Discussion Items 1. 2019-0965 MONTHLY FINANCIAL REPORT Agenda Additions A. Consent A. 1 2019-0987 APPROVAL OF THE SEPTEMBER 1, 2020 AND SEPTEMBER 15, 2020 CITY COUNCIL MEETING MINUTES A.2 2020-0735 ARKANSAS MUNICIPAL LEAGUE VEHICLE PROGRAM: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF $5,208.00 RECOGNIZING REIMBURSEMENTS FROM THE ARKANSAS MUNICIPAL LEAGUE VEHICLE PROGRAM AND SHELTER INSURANCE FOR DAMAGES TO CITY VEHICLES City of Fayetteville, Arkansas Page 2 Printed on 101612020 City Council Meeting Final Agenda October 6, 2020 A. 3 A. 5 A. 6 2020-0766 BID #20-66 GOODWIN & GOODWIN, INC.: A RESOLUTION TO AWARD BID #20-66 AND AUTHORIZE A CONTRACT WITH GOODWIN & GOODWIN, INC. IN THE AMOUNT OF $315,139.10 FOR THE CONSTRUCTION AND REHABILITATION OF WATER PRESSURE SUSTAINING AND REDUCING VALVES, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $63,027.82 2020-0767 OLSSON, INC. AMENDMENT NO.4: A RESOLUTION TO APPROVE AMENDMENT NO.4 TO THE PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH OLSSON, INC. IN AN AMOUNT NOT TO EXCEED $58,800.00 FOR ENGINEERING SERVICES RELATED TO THE EAST FAYETTEVILLE WATER SYSTEM IMPROVEMENTS PROJECT 2020-0770 J.R. STEWART PUMP & EQUIPMENT, INC.: A RESOLUTION TO ACCEPT A QUOTE IN THE AMOUNT OF $45,042.86 PLUS APPLICABLE TAXES AND FREIGHT CHARGES FROM J.R. STEWART PUMP & EQUIPMENT, INC. FOR THE REPAIR OF A PUMP AND MOTOR USED AT THE HAMESTRING SEWER LIFT STATION 2020-0772 IN -PLACE MACHINING COMPANY: A RESOLUTION TO APPROVE AN AMENDMENT TO THE CONTRACT WITH IN -PLACE MACHINING COMPANY IN THE AMOUNT OF $20,461.31 FOR ADDITIONAL COSTS ASSOCIATED WITH THE REPAIR OF A ROTOR SHAFT ON THE THERMAL DRYER AT THE BIOSOLIDS MANAGEMENT SITE City of Fayetteville, Arkansas Page 3 Printed on 101612020 City Council Meeting Final Agenda October 6, 2020 A. 7 A. 8 A. 9 2020-0773 2020 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ACTION PLAN: A RESOLUTION TO APPROVE THE 2020 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ACTION PLAN, TO AUTHORIZE MAYOR JORDAN TO EXECUTE THE CDBG AGREEMENT FOR 2020 IN THE AMOUNT OF $741,644.00 WHEN RECEIVED, AND TO APPROVE A BUDGET ADJUSTMENT 2020-0780 BID #20-73 BUILDING EXTERIORS, INC.: A RESOLUTION TO AWARD BID #20-73 AND AUTHORIZE A CONTRACT WITH BUILDING EXTERIORS, INC. IN THE AMOUNT OF $70,658.00 FOR THE INSTALLATION OF 160 TREES ALONG THE CATO SPRINGS TRAIL, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $7,000.00 2020-0774 BID #20-72 SWEETSER CONSTRUCTION, INC. - 2019 PARK IMPROVEMENTS BOND PROJECT: A RESOLUTION TO AWARD BID #20-72 AND AUTHORIZE A CONTRACT WITH SWEETSER CONSTRUCTION, INC. IN THE AMOUNT OF $439,182.60 FOR CONSTRUCTION OF A LARGER GULLEY PARK TOWNSHIP PARKING LOT, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $20,000.00, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 PARK IMPROVEMENTS BOND PROJECT City of Fayetteville, Arkansas Page 4 Printed on 101612020 City Council Meeting Final Agenda October 6, 2020 A. 10 A. 11 A. 12 2020-0764 BID #20-71 GOODWIN & GOODWIN, INC. - 2019 DRAINAGE BOND PROJECT: A RESOLUTION TO AWARD BID #20-71 AND AUTHORIZE A CONTRACT WITH GOODWIN & GOODWIN, INC. IN THE AMOUNT OF $205,426.10 FOR THE CONSTRUCTION OF THE PALMER AVENUE DRAINAGE IMPROVEMENTS PROJECT, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $30,810.00, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 DRAINAGE BOND PROJECT 2020-0768 BID #20-74 MILESTONE CONSTRUCTION COMPANY, LLC - 2019 CITY FACILITIES IMPROVEMENTS BOND PROJECT: A RESOLUTION TO AWARD BID #20-74 AND AUTHORIZE A CONTRACT WITH MILESTONE CONSTRUCTION COMPANY, LLC IN THE AMOUNT OF $427,919.21 FOR THE RESTORATION OF THE TOWN CENTER PLAZA, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $40,081.00, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 CITY FACILITIES IMPROVEMENTS BOND PROJECT 2020-0769 RFQ 19-01MILLER, BOSKUS, LACK ARCHITECTURE PA FOR ARCHITECTURAL SERVICES - 2019 PARK IMPROVEMENT BOND PROJECT: A RESOLUTION TO APPROVE A PROFESSIONAL ARCHITECTURAL SERVICES AGREEMENT WITH MILLER BOSKUS LACK ARCHITECTS, P.A., PURSUANT TO RFQ #19-01, FOR ARCHITECTURAL SERVICES ASSOCIATED WITH THE YVONNE RICHARDSON COMMUNITY CENTER EXPANSION, TO APPROVE PHASE 1 OF THE CONTRACT IN THE AMOUNT OF $27,390.00 FOR PROGRAMMING AND SCHEMATIC DESIGN, TO AUTHORIZE PLANNING COMMISSIONER MATT HOFFMAN TO PROVIDE SERVICES TO THE CITY, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 PARK IMPROVEMENT BOND PROJECT B. Unfinished Business City of Fayetteville, Arkansas Page 5 Printed on 101612020 City Council Meeting Final Agenda October 6, 2020 B.1 2020-0414 ARKANSAS AND MISSOURI RAILROAD FUTRALL DRIVE AND GREGG AVENUE - 2019 TRANSPORTATION BOND PROJECT: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND AUTHORIZE A NEW RAILROAD CROSSING COST AND MAINTENANCE AGREEMENT AND AN EASEMENT AGREEMENT WITH THE ARKANSAS AND MISSOURI RAILROAD FOR A NEW RAILROAD CROSSING AT FUTRALL DRIVE AND GREGG AVENUE, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $28,344.86, AND TO APPROVE A BUDGET ADJUSTMENT FOR THE ESTIMATED TOTAL PROJECT COST OF $750,000.00 - 2019 TRANSPORTATION BOND PROJECT At the August 4, 2020 City Council meeting this item was tabled for two weeks. This item will be placed on the 08/18/2020 City Council meeting agenda. At the August 18, 2020 City Council meeting this item was tabled for two weeks. This item will be placed on the September 1, 2020 City Council meeting agenda. This item was tabled for two weeks at the September 1, 2020 City Council meeting. This item will be placed on the September 15, 2020 City Council meeting agenda. At the September 15th, 2020 City Council Meeting this item was tabled. This item will be placed on the 10/06/2020 City Council Meeting. B.2 2020-0724 RZN 2020-000001: (3670 W. MT. COMFORT RD./KUM & GO #2424): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 20-01 LOCATED AT 3670 WEST MOUNT COMFORT ROAD FOR APPROXIMATELY 2.01 ACRES FROM R-A, RESIDENTIAL AGRICULTURAL TO CS, COMMUNITY SERVICES At the September 15, 2020 City Council Meeting this item was left on the first reading. This item will be placed on the October 6, 2020 City Council Meeting. C. Public Hearing: City of Fayetteville, Arkansas Page 6 Printed on 101612020 City Council Meeting Final Agenda October 6, 2020 C. 1 2020-0690 CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY - AMBASSADOR TAXI COMPANY: A RESOLUTION GRANTING A CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY TO AMBASSADOR TAXI FOR THE OPERATION OF UP TO SIX (6) TAXICABS IN THE CITY OF FAYETTEVILLE D. New Business D. 1 2020-0765 BID #20-57 HORSESHOE CONSTRUCTION, INC.: A RESOLUTION TO AWARD BID #20-57 AND AUTHORIZE A CONTRACT WITH HORSESHOE CONSTRUCTION, INC. IN THE AMOUNT OF $2,197,855.00 FOR CONSTRUCTION SERVICES ASSOCIATED WITH THE KITTY CREEK SEWER IMPROVEMENTS PROJECT, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $219,785.50, AND TO APPROVE A BUDGET ADJUSTMENT D.2 2020-0802 LANDLORDS TO MAKE REASONABLE ACCOMMODATIONS AND WORK WITH TENANTS: A RESOLUTION TO ENCOURAGE ALL LANDLORDS IN FAYETTEVILLE TO MAKE REASONABLE ACCOMMODATIONS AND WORK WITH THEIR TENANTS ADVERSELY IMPACTED EITHER PHYSICALLY OR ECONOMICALLY BY THE COVID-19 VIRUS PANDEMIC IN ORDER TO AVOID EVICTIONS City of Fayetteville, Arkansas Page 7 Printed on 101612020 City Council Meeting Final Agenda October 6, 2020 D. 3 1 1 D. 6 2020-0778 TEMPORARY SUSPENSION OF UTILITY BILL SERVICE CUT-OFFS AND LATE CHARGES: AN ORDINANCE TO TEMPORARILY SUSPEND SERVICE DEPOSITS, CUT-OFFS, AND ACCRUALS OF LATE CHARGES ON CITY UTILITY BILLS FOR NON-PAYMENT DUE TO THE INABILITY TO PAY BECAUSE OF THE COVID-19 VIRUS PANDEMIC DISASTER EMERGENCY 2020-0775 CITY PARK NAMING - UNDERWOOD PARK: A RESOLUTION TO NAME THE CITY PARK OF ABOUT 65 ACRES LOCATED ON DEAN SOLOMON ROAD AS "UNDERWOOD PARK" AS RECOMMENDED BY STAFF AND THE PARKS AND RECREATION ADVISORY BOARD 2020-0777 RZN-2020-000006 (1278 W. HENDRIX ST./FUGITT): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 20-000006 LOCATED AT 1278 WEST HENDRIX STREET FOR APPROXIMATELY 0.50 ACRES FROM RSF-8, RESIDENTIAL SINGLE FAMILY, 8 UNITS PER ACRE TO RSF-18, RESIDENTIAL SINGLE FAMILY, 18 UNITS PER ACRE 2020-0779 VAC-2020-000001 (SOUTH OF 2011 W. FOX GLOVE DR./CRAIN KIA): AN ORDINANCE TO APPROVE VAC 20-000001 FOR PROPERTY LOCATED SOUTH OF 2011 WEST FOXGLOVE DRIVE TO VACATE PORTIONS OF GENERAL UTILITY AND ACCESS EASEMENTS City of Fayetteville, Arkansas Page 8 Printed on 101612020 City Council Meeting Final Agenda October 6, 2020 D.7 2020-0751 SPECIALIZED REAL ESTATE GROUP, INC.: AN ORDINANCE TO WAIVE FORMAL COMPETITIVE BIDDING AND APPROVE A COST SHARE AGREEMENT WITH SPECIALIZED REAL ESTATE GROUP, INC. AS AGENT FOR MARKHAM RESIDENTIAL OWNER, LLC FOR THE CONSTRUCTION OF TRAIL IMPROVEMENTS ALONG MARKHAM ROAD WITH A REFUND IN AN AMOUNT NOT TO EXCEED $68,289.00 TO BE PAID BY THE CITY OF FAYETTEVILLE FOR THE COST OF THE IMPROVEMENTS THAT EXCEED THE ROUGH PROPORTIONALITY OF THE IMPACT OF THE DEVELOPMENT, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $6,828.90 D.8 2020-0709 AMEND §130.01 ADOPTION OF STATE CRIMINAL CODE: AN ORDINANCE TO AMEND § 130.01 ADOPTION OF STATE CRIMINAL CODE OF THE FAYETTEVILLE CODE TO INCLUDE A HATE CRIME COMPONENT WITHIN CITY PROSECUTIONS OF CERTAIN STATE CRIMINAL MISDEMEANORS D.9 2020-0803 OFF-STREET PARKING DEVELOPMENT DISTRICT NO. 1: AN ORDINANCE TO ACCEPT A DEED TO THREE DOWNTOWN OFF-STREET PARKING LOTS, TO APPROVE A FINAL REPORT OF THE OFF-STREET PARKING DEVELOPMENT DISTRICT NO. 1 OF FAYETTEVILLE, ARKANSAS , TO ACCEPT ALL REVENUES AND MONEY REMAINING WITHIN THE DISTRICT'S POSSESSION, AND TO DISSOLVE THIS DISTRICT City of Fayetteville, Arkansas Page 9 Printed on 101612020 City Council Meeting Final Agenda October 6, 2020 D.10 2020-0782 RZN-2020-000011: (NORTHEAST OF DEANE ST. & PORTER RDJFAYETTEVILLE PD): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 20-000011 LOCATED NORTHEAST OF DEANE STREET AND PORTER ROAD FOR APPROXIMATELY 11.60 ACRES FROM R-A, RESIDENTIAL AGRICULTURAL TO P-1, INSTITUTIONAL E. City Council Agenda Session Presentations E. 1 2020-0627 AGENDA SESSION PRESENTATION - 10 YEAR TRANSIT DEVELOPMENT PLAN F. City Council Tour G. Announcements H. Adjournment NOTICE TO MEMBERS OF THE AUDIENCE City of Fayetteville, Arkansas Page 10 Printed on 101612020 City Council Meeting Final Agenda October 6, 2020 All interested persons may appear and address the City Council on Unfinished Business, New Business, and Public Hearings at City Council meetings. If you wish to address the City Council on an agenda item, please wait for the Mayor or Chair to request public comment. When the Mayor or Chair recognizes you, please start your public comment by giving your name and address. Comments are to be addressed to the Mayor or Chair. The Mayor or Chair will direct your comments to the appropriate elected officials, staff, or others for response. Keep your comments respectful, brief, to the point, and relevant to the agenda item being considered. Each speaker from the public will be allowed one turn to speak for discussion of an agenda item. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda Additions: A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If a Council Member wishes to comment upon or discuss a Consent Agenda item that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Unfinished Business and New Business: Overview Period: Agenda items at a City Council meeting shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by a Council Member later to answer questions. City staff, Council Members and applicants may use electronic visual aids in the City Council meeting as part of the presentation of the agenda item. City staff s presentation and an Applicant's presentation whether presented by one or more than one presenter shall each be limited to a maximum of ten (10) minutes unless the City Council by unanimous consent or majority vote allows additional time. Public Comments: Public comment at a City Council meeting shall be allowed for all members of the audience who have signed up prior to the beginning of the agenda item they wish to address being opened for public comment. Speakers shall be limited to a maximum of five (5) minutes to be broken into segments of three and two minutes. Amendments may receive public comments only if approved by the City Council by unanimous consent or majority vote. If public comment is allowed for an amendment, speakers will only be allowed to speak for three (3) minutes. The City Council may allow both a speaker additional time and an unsigned -up person to speak by unanimous consent or majority vote. Courtesy and Respect: All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall City of Fayetteville, Arkansas Page 11 Printed on 101612020 City Council Meeting Final Agenda October 6, 2020 leave the podium. Interpreters or Telecommunications Devise for the Deaf (TDD), for hearing impaired are available for all City Council meetings, a 72-hour advance notice is required. For further information or to request an interpreter, please call 479-575-8330. A copy of the complete City Council agenda is available on our website at www.fayetteville-ar.gov or in the Office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas (479)575-8323. All cell phones must be silenced and may not be used within the City Council Chambers. City of Fayetteville, Arkansas Page 12 Printed on 101612020 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2019-0965 Agenda Date: 10/6/2020 Version: 1 Status: Agenda Ready In Control: City Council Meetinq Agenda Number: 1. MONTHLY FINANCIAL REPORT File Type: Report City of Fayetteville, Arkansas Page 1 Printed on 101612020 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2019-0987 Agenda Date: 10/6/2020 Version: 1 Status: Agenda Ready In Control: City Council Meetinq Agenda Number: A. 1 File Type: Minutes APPROVAL OF THE SEPTEMBER 1, 2020 AND SEPTEMBER 15, 2020 CITY COUNCIL MEETING MINUTES City of Fayetteville, Arkansas Page 1 Printed on 101612020 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2020-0735 Agenda Date: 10/6/2020 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Resolution Agenda Number: A. 2 ARKANSAS MUNICIPAL LEAGUE VEHICLE PROGRAM: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF $5,208.00 RECOGNIZING REIMBURSEMENTS FROM THE ARKANSAS MUNICIPAL LEAGUE VEHICLE PROGRAM AND SHELTER INSURANCE FOR DAMAGES TO CITY VEHICLES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the attached budget adjustment in the total amount of $5,208.00 recognizing revenue for hail damage repairs to four city vehicles covered by the Arkansas Municipal League and reimbursement for repair of a city vehicle damaged by a non -city vehicle covered by Shelter Insurance. City of Fayetteville, Arkansas Page 1 Printed on 101612020 Mike Reynolds Submitted By City of Fayetteville Staff Review Form 2020-0735 Legistar File ID 10/6/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 9/8/2020 POLICE (200) Submitted Date Division / Department Action Recommendation: Approval of a budget adjustment in the amount of $5,208 to recognize revenue and establish an expense budget for the hail damage repairs to non -motor pool vehicles covered by the Arkansas Municipal League and reimbursement of non -responsible accident repairs from Shelter Insurance. Budget Impact: 1010.200.2940-5311.01 Account Number Project Number Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does item have a cost? NA Item Cost Budget Adjustment Attached? Yes Budget Adjustment Remaining Budget Purchase Order Number: Change Order Number: Original Contract Number: Comments: General Fund Project Title $ 10,000.00 $ 9,759.93 240.07 $ 5,208.00 5,448.07 V20180321 Previous Ordinance or Resolution # Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF OCTOBER 6, 2020 TO: Mayor and City Council FROM: DATE: SUBJECT: Mike Reynolds, Chief of Police September 8, 2020 CITY COUNCIL MEMO Budget Adjustment for Insurance Reimbursement of Non -Motor Pool Vehicle Repairs RECOMMENDATION: Staff recommends approval of a budget adjustment in the amount of $5,208 to recognize revenue and establish an expense budget for the hail damage repairs to non -motor pool vehicles covered by the Arkansas Municipal League and reimbursement of non -responsible accident repairs from Shelter Insurance, BACKGROUND: On May 4, 2020, a thunderstorm moved through Fayetteville producing significant sized hail. Four (4) of our unmarked non -motor pool fleet vehicles sustained hail damage resulting in insurance claims against our comprehensive policy with the Arkansas Municipal League. Additionally, on April 26, 2020, unit number 1280 of our unmarked non -motor pool fleet received damage from a private vehicle found to be at -fault resulting in a repair reimbursement from Shelter Insurance. DISCUSSION: This budget adjustment recognizes revenue and establishes an expense budget for insurance claims from the Arkansas Municipal League and Shelter Insurance for reimbursement of unanticipated and unbudgeted vehicle repairs. BUDGET/STAFF IMPACT: Expense budget will increase equal to the amount of revenue received for the repair of unmarked non -motor pool vehicles. There is no impact on staffing related to this budget adjustment. Attachments: Budget Adjustment Copies of insurance checks Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CH C NO. MUNICIPAL VEHICLE PROGRAM • P.O. BOX 38 • NORTH LI'rTLE ROCK, AR 72115 0052499 Prop Damage 20-00454-002 Property Damage D/ 5/04/2020 Location: Fayetteville, AR Claimant Name: FAYETTEVILLE Claims Payment Type: Part 2 Property Damg Ref#: 50420-01 Check Number: 0052499 Claim Amount: 1,935.62 Deductible: 1,000.00 Check Total: 935,62 Un-A 12Un '�L 5-4-2 61(_) 1Gkc) . 2w. 2gc<o---y9oo. ob �-, L ,zr• W1Ili Q Qufnaol Tlil� r:HBCk IS VOID 1N1TN013T A COWRIED NORRRR ANa MACkARGURO TLLB A KNIGHT & riNGERPRINT WAT90MARK ON THR OACK • HOLD AT ANGLE TO VIEW MUNICIPAL VEHICLE PROGRAM 814=29 P.O. BOX 38 NORTH LITTLE ROCK, ARKANSAS 72115 0,0 (501) 374-3484 DATE CHECK NO.. Prop Damage 20-00454.002 Property Damage D/ 5/04/2020 Simmons First National LITTLE ROCK, ARKANSAS 72201 6/04/2020 $********935.62** Nine Hundred Thirty Five Dollars and 62/100 FAYETTEVILLE 113 W. Mountain Fayetteville, AR 72701- 6/04/2020 0052499 AMOUNT $ *****935.62 VOID AFTER 90 DAYS �zz F, 4 � w&_ II1005 24990 CHECK NO. MUNICIPAL VEHICLE PROGRAM - P.O. BOX 38 - NORTH LITTLE ROCK, AR 72115 0052663 Prop Damage 20-00454-019 Property Damage D/ 5/04/2020 Location: Fayetteville, AR Claimant Name: FAYETTEVILLE Claims Payment Type: Part 2 Property Damg Ref#: 50420-01 Check Number: 0052663 Claim Amount: 1,864.01 Ded. Paid YES Check Total: 864.01 221� 14 G L ?av- w"l1it Nwmao '041% CHECK IS V_8t_0 WIT_HOUt A COWA 010 Rk[, I]nC1[QI}t�t►NR f�Lti5 A t4J li l3T & FIFIQEFF iSIlJT N4Ti iMARIL Gl1 TH6 p1AC IC . Hpja AHd�B VIA Vi§ r: MUNICIPAL VEHICLE PROGRAM 81-43%829 P.O. BOX 38 NORTH LITTLE ROCK, ARKANSAS 72115 (501)374-3484 DATE CHECK NO. Prop Damage 20.00454-019 Property Damage D/ 5/04/2020 Simmons First National LITRE ROCK, ARKANSAS 72201 6/11/2020 ` $**k **�r�864.01** Eight,Hundred Sixty Four Dollars and One /100 FAYETTEVILLE 113 W. Mountain Fayetteville, AR 72701- 6/11/2020 r 0052663 AMOUNT $ ********864.01 �. VOID AFTER 90 DAYS Now. i 30-ow—'swo: r V0052663III MUNICIPAL VEHICLE PROGRAM - P.O. BOX 38 - NORTH LITTLE ROCK, AR 72115 Prop Damage 20-00454-020 Property Damage D/ 5/04/2020 Location: Fayetteville, AR Claimant Name: FAYETTEVILLE Claims Payment Type: Part 2 Property Damg Ref#: 50420-01 Check Number: 0052669 Claim Amount: 2,123.02 Ded. Paid YES Check Total: 1,123.02 U��+ aais Q. 1C-1G. QCG - o'�'-im — L19w .0c� Iti�wv�� CIff-CK NO 0052669 7iitf rmucg lit voin wor4out A Co RPS41MY WXTE01MARS ON THE BACK iL4iJdtlfL14QLD AT AMO!~If TC ►lltgf MUNICIPAL VEHICLE PROGRAM 81-4M29 P.O. BOX 38 NORTH LITTLE ROCK, ARKANSAS 72115 (501) 374.3484 DATE CHECK NO, Prop Damage 20-00454-020 Property Damage D/ 5/04/2020 Simmons First National LITRE ROCK, ARKANSAS 72201 6/11/2020 $******1,123.02** One Thousand One Hundred Twenty Three Dollars and Two /100 FAYETTEVILLE 113 W. Mountain Fayetteville, AR 72701- 6/11/2020 0052669 AMOUNT $ ******1,123,02 VOID AFTER 90 DAYS 111005 266911, CHECK NO. MUNICIPAL VEHICLE PROGRAM - P.O. BOX 38 - NORTH LITTLE ROCK, AR 72115 0052671 Prop Damage 20-00454-021 Property Damage D/ 5/04/2020 Location: Fayetteville, AR Claimant Name: FAYETTEVILLE Claims Payment Type: Part 2 Property Damg Ref#: 50420-01 Check Number: 0052671 Claim Amount: 2,034.94 Ded. Paid YES Check Total: 1,034.94 Uni+ 22a9 RL rpor UJ; w e- pat4 a sj -f MS CHftK IS VOID WITI49UT A GGWMAI 801IONFI AND BACKGROUND PLUS A KNIGHT It FINCERPRfUT WATEF MARK ON THR BACK - IiOLt3 AY IINAI.E 70 VIEW ���- MUNICIPAL VEHICLE PROGRAM 81-43%29 P.O. BOX 38 NORTH LITTLE ROCK, ARKANSAS 72115 1��,�*'i (501) 374.3484 DATE CHECK NO. Prop Damage 20-00454-021 Property Damage D/ 5/04/2020 Simmons First National LITTLE ROCK, ARKANSAS 72201 6/11/2020 $**** 1,034.94** One Thousand Thirty Four Dollars and 94/100 FAYETTEVILLE 113 W. Mountain Fayetteville, AR 72701- 6/11/2020 0052671 AMOUNT ******1,034.94 VOID AFTER 90 DAYS I W1005267Ln' CLAIM NO SHELTER MUTUAL I.NSURAANCE OMPANY PATE C'1IFt�.4'I► NO.. A'i 040�10U2.797403 Cniwt�hia, lU[i murf 5521 R•()001 07130/202[1 . il4 4i3�i.433 PAY TOTHE ORDER OF: CENTRAL BANK 4F �(]Dw oU{V75 Columbia; Missouri 6szn L+b_�F75 CITY DI~.FAYE1"]'EVILI, AITN: PURCHASING. el AMOUNT h- mired. .tent �. f. .;' u d s-1 �a0 1.611-rs tt 1 $1,249.59 0:1042408433C- f i ilflllf llll�li�lf �lfflllf fl�fllf ��1� f ! �I� 6�{.Yl 'TV F[AT�+PI+ 11"04 24064 3 3iis City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 POLICE (200) 2020 Requestor: W. Newman BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Establish revenue and expense budgets for hail damage repairs to non -motor pool vehicles covered by Arkansas Municipal League insurance reimbursement and non -responsible accident repairs. COUNCIL DATE: LEGISTAR FILE ID#: 10/6/2020 2020-0735 Hally 3larc 91V2020 9:59 ,4M Budget Director TYPE: JOURNAL #: Date D - (City Council) I GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL 5,208 5,208 v.20200820 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 1010.200.2900-4900.00 - 5,208 RE Miscellaneous Revenue - base 1010.200.2940-5311.01 5,208 - EX Insurance - Self (City Vehicles) H:\Budget Adjustments\2020_Budget\City Council\ 1 0-06-2020\2020-0735 BA Police vehicle hail damage 1 of 1 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2020-0766 Agenda Date: 10/6/2020 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Resolution Agenda Number: A. 3 BID #20-66 GOODWIN & GOODWIN, INC.: A RESOLUTION TO AWARD BID #20-66 AND AUTHORIZE A CONTRACT WITH GOODWIN & GOODWIN, INC. IN THE AMOUNT OF $315,139.10 FOR THE CONSTRUCTION AND REHABILITATION OF WATER PRESSURE SUSTAINING AND REDUCING VALVES, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $63,027.82 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #20-66 and authorizes Mayor Jordan to sign a contract with Goodwin & Goodwin, Inc., a copy of which is attached to this Resolution, in the amount of $315,139.10 for construction and rehabilitation of two large water pressure sustaining valves and various smaller water pressure reducing valves, and further approves a project contingency in the amount of $63,027.82. City of Fayetteville, Arkansas Page 1 Printed on 101612020 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2020-0766 Legistar File ID 10/6/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 9/10/2020 WATER SEWER (720) Submitted Date Division / Department Action Recommendation: Staff recommends awarding Bid #20-66 and authorizing a contract with Goodwin & Goodwin, Inc. in the amount of $315,139.10 for construction associated with the rehabilitation of two large water pressure sustaining valves and various smaller pressure reducing valves, and approving a project contingency in the amount of $63,027.82. Budget Impact: 5400.720.5600-5808.00 Water and Sewer Account Number Fund 12009.1801 Water System Rehabilitation/Replacement Project Number Project Title Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget $ 7,001,729.00 $ 2,442,163.63 $ 4,559,565.37 $ 378,166.92 4,181,398.45 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE ARKANSAS MEETING OF OCTOBER 6, 2020 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Tim Nyander, Utilities Director FROM: Corey Granderson, Utilities Engineer DATE: September 10, 2020 CITY COUNCIL MEMO SUBJECT: Bid #20-66, Goodwin & Goodwin, Inc. — Construction Contract for Pressure Sustaining Valves Rehabilitation RECOMMENDATION: Staff recommends awarding Bid #20-66 and approving a construction contract with Goodwin & Goodwin, Inc. in the amount of $315,139.10 for construction related to the rehabilitation of two large water pressure sustaining valves and various smaller pressure reducing valves, and approving a project contingency in the amount of $63,027.82. BACKGROUND: On August 11, 2020 the City of Fayetteville accepted sealed competitive bids for the Pressure Sustaining Valve Rehabilitation project. Goodwin & Goodwin, Inc. submitted the lowest bid. All bids are shown here: Crossland Heavy Contractors, Inc. $406,739.10 Goins Enterprises, Inc. $566,974.10 Goodwin & Goodwin, Inc. $315,139.10 DISCUSSION: Fayetteville owns two large diameter water transmission mains that feed water to the city's primary pressure plane directly from Beaver Water District. Due to topography, these mains are modulated in Springdale by two large pressure sustaining valves. These valves have historically not been used to their full potential and this rehabilitation work will restore them and provide additional safety and operational redundancies. Furthermore, several of the city's pressure planes are separated by pressure reducing valves that only actuate as -needed during fire flow conditions. Three of these smaller pressure reducing valves will be rehabilitated in various locations in the distribution system. BUDGET/STAFF IMPACT: Funds are available for this project in the Water System Rehabilitation account. Attachments: Project Vicinity Map Certified Bid Tab, Bid #20-66 Agreement Olsson Recommendation Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Bid 20-66, Pressure Sustaining Valves Rehabilitation Vicinity Map CITY OF fe � - SPRINGDALE • �. � ), .. • "'"" .. � �� s %'-� •„ • _ IWY 412 E ROBINSON AVE r >�• _' - ' .!� tL. -- �. ,F:".,,'L. �.. 'SV SI TEAT r � �` K • k SPRINGDALE _ _ t -- i, rµ r - r+ ;:•y.- ::x" `; !�1) r-� �� „_.'t�' (SHEETC6)Jj _.'•adl� - •a.. %� ` r ` I p1! eYc�.:t is �z s�� •�•' • R,&,, f 'L 'Ed'. _ -• 1,-N J t ''o i - Y `•i '`� 1 a Y �i.`. �,• F.r• - 0.15 },.� In' -E DON TYSON PKW 1. i 'ix OF1'-- E .'14Nh .. • A FAYETTEVILLE 3V T T�i ZA rgUY TERRY RDA c GUY TERRY ROAD +a !r - aJ• e F'r';. L • a� E JorcE R1 VAULT (SHEET C4) _- o- r ELJOYCE BLVD ,L \�\1\ ��� r 1 t;� � 7»(:9• , � 1-y � 1 , f }i Y 4 il• - Q a-jj 4t �� 7 ., ,�•.. _ `. ah �iT'•`.'y �' t AllpgF �• �N .* t pl 08 Pit I'7—'F.-.� I BOX AVENUE PRV e��. �"'+` � ,;'• � �? (SHEET CI) s\o .�i... >f r, . Y� ,�,�,�.'^'•'i CITY OF M, FAYETTEVILLE a5 : 4 SETTER STREET CHECK VALVE (SHEET C2) VICINITY MAP 0 2000' 400" CITY OF FAYETTEVILLE ARKANSAS Bid Tabulation Bid 20-66, Construction - Pressure Sustaining Valves Rehab Crossland Heavy Contractors, Inc. Goins Enterprises, Inc. Goodwin & Goodwin, Inc. Total Cost $406,739.10 $566,974.10 $315,139.10 Unit Quantity of Unit Total Unit Total Unit Total # Items Required Measure Price Cost Price Cost Price Cost Pressure Sustaining Valve Site, complete in $155,000.00 $155,000.00 $286,165.00 $286,165.00 $76,800.00 $76,800.00 #1-1 place 1 Lump Sum Pressure Reducing Valve Sites (3 total), $134,000.00 $134,000.00 $163,570.00 $163,570.00 $121,600.00 $121,600.00 #1-2 complete in place 1 Lump Sum Allowance for PRV and PSV Rehabilitation Work, RFP Building and Equipment, complete in place. $111,739.10. ALL Bidder's will need to insert the allowance $111,739.10 $111,739.10 $111,739.10 $111,739.10 $111,739.10 $111,739.10 cost (see attachment) into Bid Item No.3 and include it with the Total Bid amount. FAILURE TO ADD THE ALLOWANCE TO THE TOTAL BID COULD RESULT IN THE #1-3 REJECTION OF THE BIDDER'S BID. 1 Lump Sum Sediment Control, Erosion Control and Site Restoration, and Best Management $6,000.00 $6,000.00 $5,500.00 $5,500.00 $5,000.00 $5,000.00 #1-4 Practices 1 Lump Sum cirr of EE YILL ARKANS AYICANiAS Bid 20-66, Construction - Pressure Sustaining Valves Rehab - Bid 20-66, Construction - Pressure Sustaining Valves Rehab Project Overview Project Details Reference ID Bid 20-66, Construction - Pressure Sustaining Valves Rehab Project Name Bid 20-66, Construction - Pressure Sustaining Valves Rehab Project Owner Andrea Foren Project Type ITB Department Purchasing Budget $600,000.00 Project Description Bid 20-66, Construction - Pres: Open Date I Jul 12, 2020 12:00 AM CDT Close Date I Aug 11, 2020 2:00 PM CDT Highest Scoring Supplier Score Goodwin & Goodwin, Inc. 100 pts corn of RATNTTNYILL. AYNANS" Seal status Requested Information Unsealed on Unsealed by Bid Bond Aug 11, 2020 2:02 PM CDT Les McGaugh City Required Forms Aug 11, 2020 2:02 PM CDT Les McGaugh Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during any time in which they are entering into, or Aug 11, 2020 2:02 PM CDT Les McGaugh while in contract, with any public entity as defined in §25- 1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing. Arkansas Contractor's License Aug 11, 2020 2:02 PM CDT Les McGaugh AR Secretary of State Filing # Aug 11, 2020 2:02 PM CDT Les McGaugh corn of RATETTLYILL. AYRAMS" Conflict of Interest # Declaration of Conflict of Interest You have been chosen as a Committee member for this Evaluation. Please read the following information on conflict of interest to see if you have any problem or potential problem in serving on this committee. ## Code of Conduct All information related to submissions received from Suppliers or Service Providers must be kept confidential by Committee members. ## Conflict of Interest No member of a Committee shall participate in the evaluation if that Committee member or any member of his or her immediate family: * has direct or indirect financial interest in the award of the contract to any proponent; * is currently employed by, or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement concerning future employment or contracting with any proponent; or, * has an ownership interest in, or is an officer or director of, any proponent. Please sign below acknowledging that you have received and read this information. If you have a conflict or potential conflict, please indicate your conflict on this acknowledgment form with information regarding the conflict. I have read and understood the provisions related to the conflict of interest when serving on the Evaluation Committee. If any such conflict of interest arises during the Committee's review of this project, I will immediately report it to the Purchasing Director. Name Date Signed Has a Conflict of Interest? Les McGaugh Aug 11, 2020 2:02 PM CDT No cirr of I WO RATETTEVILLE AYRANSM Public Notices Bid 20-66, Construction - Pressure Sustaining Valves Rehab: Pre -bid Meeting Time Change Les McGaugh, Jul 15, 2020 11:47 AM CDT Bid 20-66, Construction - Pressure Sustaining Valves Rehab: Pre -bid Meeting Time has changed to Monday 7.20.2020 at 10:00 AM. Zoom link below. Join Zoom Meeting https://zoom.us/j/95042872435?pwd=RlNlZVUvNytkL3RlcmJwT040alIlUT09 Meeting ID: 950 4287 2435 Password: 189251 One tap mobile+16465588656„95042872435#,,,,0#„189251# US (New York)+13017158592„95042872435#,,,,0#„189251# US (Germantown) Addendum 1 to Bid 20-66 has been issued. Les McGaugh, Aug 05, 2020 10:56 AM CDT The City has issued Addendum 1 to Bid 20-66, Construction - Pressure Sustaining Valves Rehab Bid Item Not. 3 - Per Addendum 1 Les McGaugh, Aug 05, 2020 1:12 PM CDT The Bid form has been revised to include the allowance amount as clarified in Addendum 1 in the item description. ALL Bidder's will need to insert the allowance cost ($111,739.10) into Bid Item No.3 and include it with the Total Bid amount.FAILURE TO ADD THE ALLOWANCE TO THE TOTAL BID COULD RESULT IN THE REJECTION OF THE BIDDER'S BID. 2 0 U 11 11 11 C % 2 F4 0 \ E � � � � - O O O � 0 U E \ E 0 o 0 o \ 0 2 2 / @ k n » @ a) / � \ _ E v \ / E f / f @ _ ± 2 � f � n / 7 k / 7 \ % \ / \U %G \G J J � J k � 0 ■ (D ] 0 m . _ CL -0 o o CL CO) c / |�| © : LU 2 0 . � Cl)0 N E E •� W FWF 3 LLF� }� C cn uLLd Cl) Q c 0 Q � 'ea m U. co co co (n N co co co � a d a v a c t 0 0 0 m M ti O U) N C. L6 O COO LO m p CM U)- Ev cn Q Q ~ O � LO O ti Uf f— LO U) 0. Q 0- 0- O CC) O O LOO O L6 ti LO U C U U C 0 C) +� C U — � .3 0 U a CL 06 in 2 N 0 0 U [QI Q corn of RATETTLYILL. AYRAMS" Signatures Name Andrea Foren (Project Owner) Les McGaugh (Evaluator) Andrea Foren Signatures Digitally signed by Andrea Foren Date: 2020.09.10 14:09:08-05'00' Les McGaugh Digitally signed by Les McGaugh Date: 2020.08.28 16:16:35-05'00' 018-0031 Contract Section I SECTION 00 52 00 —AGREEMENT AGREEMENT BETWEEN OWNER AND CONTRACTOR Contract Name/Title: EAST SERVICE WATER AREA IMPROVEMENTS — CONTRACT SECTION I, EXISTING INFRASTRUCTURE MODIFICATIONS Contract No.: , Construction THIS AGREEMENT is dated as of the day of in the year 20 by and between The City of Fayetteville, Arkansas and Goodwin & Goodwin, Inc. (hereinafter called Contractor). ARTICLE 1 - WORK 1.1 Contractor shall complete all Work as specified or indicated in the Contract Documents. The work under this Agreement includes, but is not limited to: Modifications to the City of Fayetteville's existing pressure sustaining valves and valve vaults (2 total) located on the City's existing 36-inch and 42-inch transmission waterlines from Beaver Water District. The Work also includes miscellaneous improvements and modifications to existing pressure reducing valve sites (3 total), and all other items as detailed and specified in the Contract Documents for a complete installation. 1.2 The Contractor agrees to perform the work described in the Contract Documents and comply with the terms therein for the amounts shown in the Bid Proposal. Refer to Section 00 41 43- Bid Form for quantities. 1.3 Any use of a third -party dumpster or roll off container shall be procured from the City of Fayetteville Recycling and Trash Collection Division. Use of a Non -City dumpster or roll off container is not allowed. 1.4 Contractor is responsible for obtaining all applicable permits. The fees for City of Fayetteville (only) issued permits shall be waived. 1.5 The Contract may include work in City of Fayetteville right-of-way, ARDOT (State) right-of-way, railroad right-of-way and in General or Utility Easements. AGREEMENT 00 52 00 - 1 018-0031 Contract Section I ARTICLE 2 - ENGINEER 2.1 The Contract Documents have been prepared by Olsson Associates (Engineer) for the City of Fayetteville. The Engineer assumes all duties and responsibilities, and has the rights and authority assigned to Engineer in connection with completion of the Work in accordance with the Contract Documents. ARTICLE 3 - CONTRACT TIME 3.1 TIME OF THE ESSENCE A. All time limits for milestone, if any, Substantial Completion and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract. 3.2 DATES FOR COMPLETION AND FINAL PAYMENT A. The Work shall be substantially completed within 60 calendar days after the date when the Contract Times commence to run as provided in the GENERAL CONDITIONS, and final completion and ready for final payment within 75 calendar days after the date when the Contract Times commence to run as provided in the GENERAL CONDITIONS. 3.3 LIQUIDATED DAMAGES A. Owner and Contractor recognize that time is of the essence of this Agreement and that The City of Fayetteville will suffer financial loss if the Work is not completed within the time specified above, plus any extensions thereof allowed in accordance with the GENERAL CONDITIONS. The parties also recognize the delays, expense, and difficulties involved in proving the actual loss suffered by The City of Fayetteville if the Work is not Substantially Completed on time. Accordingly, instead of requiring any such proof, The City of Fayetteville and Contractor agree that as liquidated damages for delay (but not as a penalty) Contractor shall pay The City of Fayetteville Five Hundred Dollars ($500.00) for each calendar day that expires after the time specified above in Paragraph 3.2 for Substantial Completion until the Work is Substantially Complete. After Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the remaining Work within the time specified in Paragraph 3.2 for completion and readiness for 2 - 00 52 00 AGREEMENT 018-0031 Contract Section I final payment or any proper extension thereof granted by The City of Fayetteville, Contractor shall pay The City of Fayetteville Five Hundred Dollars ($500.00) for each calendar day that expires after the time specified for completion and readiness for final payment. ARTICLE 4 - CONTRACT PRICE 4.1 The CITY OF FAYETTEVILLE agrees to pay, and the CONTRACTOR agrees to accept, as full and final compensation for all work done under this agreement, the amount based on the unit prices bid in the Proposal (BID FORM) which is hereto attached, for the actual amount accomplished under each pay item, said payments to be made in lawful money of the United States at the time and in the manner set forth in the Specifications. 4.2 As provided in the Contract estimated quantities are not guaranteed, and determinations of actual quantities and classifications are to be made by ENGINEER as provided in the General Conditions. Unit prices have been computed as provided in the Contract Documents. 4.3 Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or fees. 1. Further, there shall be no changes to the scope and/or contract documents without prior written approval of the Engineer of Record and the City's designated Professional Engineer. ARTICLE 5 - PAYMENT PROCEDURES 5.1 SUBMITTAL AND PROCESSING OF PAYMENTS A. Contractor shall submit Applications for Payment in accordance with the GENERAL CONDITIONS. Applications for Payment will be processed by Engineer as provided in the GENERAL CONDITIONS. 5.2 PROGRESS PAYMENTS, RETAINAGE A. The City of Fayetteville shall make progress payments on account of the Contract Price on the basis of Contractor's Applications for Payment as recommended by Engineer, on or about the AGREEMENT 00 52 00 - 3