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Home My WebLink About226-20 RESOLUTIONOf FAME i,' L �Rk'A N5''S 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 226-20 File Number: 2020-0720 CEI ENGINEERING ASSOCIATES, INC. AMENDMENT NO. 1 - 2019 TRANSPORTATION BOND PROJECT: A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE CONTRACT WITH CEI ENGINEERING ASSOCIATES, INC. FOR PHASE I OF THE CENTENNIAL PARK AT MILLSAP MOUNTAIN IN THE AMOUNT OF $9,400.00, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 TRANSPORTATION BOND PROJECT WHEREAS, on July 2, 2019, the City Council passed Resolution 40-20 to authorize a contract with CEI Engineering Associates, Inc. for design and construction phase services associated with Phase I development of Centennial Park at Millsap Mountain; and WHEREAS, a geotechnical analysis of the soil below the main entry road revealed conditions that could cause a failure of the road and staff has asked CEI to redesign the main entry road and the associated detention ponds. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 1 to the Contract with CEI Engineering Associates, Inc. for Phase 1 of the Centennial Park at Millsap Mountain, in the amount of $9,400.00, for a redesign of the main entry road and associated detention ponds. A copy of Amendment No. 1 is attached to this Resolution and made a part hereof. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 1 Printed on 9116120 Resolution: 226-20 File Number: 2020-0720 PASSED and APPROVED on 9/15/2020 Attest: .0111111 fllr/rr �\ ERK v; • "AYE = Kara Paxton, City Clerk Treasurq �E��LLE :iyS • • If 41 ANSP`' •'�i ��. idnIIIIJI Page 2 Printed on 9116120 :- City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 f ' (479) 575-8323 Text File \� File Number: 2020-0720 Agenda Date: 9/15/2020 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 2 CEI ENGINEERING ASSOCIATES, INC. AMENDMENT NO. 1 - 2019 TRANSPORTATION BOND PROJECT: A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE CONTRACT WITH CEI ENGINEERING ASSOCIATES, INC. FOR PHASE I OF THE CENTENNIAL PARK AT MILLSAP MOUNTAIN IN THE AMOUNT OF $9,400.00, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 TRANSPORTATION BOND PROJECT WHEREAS, on July 2, 2019, the City Council passed Resolution 40-20 to authorize a contract with CEI Engineering Associates, Inc. for design and construction phase services associated with Phase I development of Centennial Park at Millsap Mountain; and WHEREAS, a geotechnical analysis of the soil below the main entry road revealed conditions that could cause a failure of the road and staff has asked CEI to redesign the main entry road and the associated detention ponds. NOW, THEREFORE, BE IT RESOLVED BV THE CITY COUNCIL OF THE CITY OF FAVETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 1 to the Contract with CEI Engineering Associates, Inc. for Phase I of the Centennial Park at Millsap Mountain, in the amount of $9,400.00, for a redesign of the main entry road and associated detention ponds. A copy of Amendment No. 1 is attached to this Resolution and made a part hereof. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page I Printed on 911612020 City of Fayetteville Staff Review Form 2020 0720 Legistar File ID 9/15/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Matt Casey 8/26/2020 ENGINEERING (621) Submitted By Submitted Date Division / Department Action Recommendation: Approval of a contract amendment for construction phase services in the amount of $9,400.00 with CEI Engineering Associates, Inc. (CEI) for Phase I of Centennial Park at Millsap Mountain and approval of a budget adjustment. Budget Impact: 4602.860.7501-5860.02 4602 - Streets Project 2019 Bonds Account Number 46020.7501 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Fund Centennial Park Project Title $ 849,607.00 $ 762,282.44 $ ---- - 87,324.56 $ 9,400.00 $ 87,324,56 V20180321 Purchase Order Number: 2019-00000587 Previous Ordinance or Resolution # 152 19 Change Order Number: Original Contract Number: 2019-00000028 Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF SEPTEMBER 15, 2020 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Garner Stoll, Development Services Director Chris Brown, City Engineer FROM: Josh Boccaccio, Staff Engineer DATE: August 24, 2020 CITY COUNCIL MEMO SUBJECT: Approval of a contract amendment for construction phase services in the amount of $9,400.00 with CEI Engineering Associates, Inc. for Phase I of Centennial Park at Millsap Mountain and approval of a budget adjustment. RECOMMENDATION: Approval of a contract amendment for construction phase services in the amount of $9,400.00 with CEI Engineering Associates, Inc. (CEI) for Phase I of Centennial Park at Millsap Mountain and approval of a budget adjustment. BACKGROUND: On July 2, 2019 the Fayetteville City Council approved a contract with CEI for design and construction administration services associated with Phase I development of Centennial Park at Millsap Mountain. In April 2020, Crossland Heavy Contractors was awarded the contract to construct basic park infrastructure and a new entry road from Old Farmington Rd. The new entry road is being funded by the 2019 Transportation Bond Program. DISCUSSION: Due to geotechnical analysis of site conditions during construction, soils that exist below ground could potentially cause the main entry road to fail on a global scale. Because of this Staff has asked CEI to redesign the main entry road, with intermediate reviews and analysis by a geotechnical firm to confirm the global failure is addressed. CEI will also confirm and update construction cut and fill quantities for the main entry road. Due to the impact of tree removal redesigning the main entry road will cause, Staff has also asked CEI to change the design of the main road detention ponds. CEI has provided a fee in the amount of $9,400.00 for this additional work. The contract will be paid based on hourly rates for work completed, up to the total contract amount. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: This contract amendment and the construction of the main entry road will be funded by the 2019 Transportation Bond Program ($9,400.00). A budget adjustment is included with this council item. Attachments: CEI Proposal ohbQ,--Q,- my] CEI EXTRA WORK AUTHORIZATION Solutions for Land and Life ® ADDITIONAL WORK ❑ CHANGE IN SCOPE OF SERVICES WORK WILL BE PERFORMED UNDER THE SAME TERMS & CONDITIONS AS IN ORIGINAL AGREEMENT: UNLESS OTHERWISE STATED THESE SERVICES WERE VERBALLY DIRECTED AND/OR APPROVED BY: ON: DATE: CLIENT: PROJECT NAME: CLIENT CONTACT: PROJECT NO.: PROJECT MANAGER: DATE OF CURRENT CONTRACT: 7/20/20 City of Fayetteville Centennial Park at Millsap Mountain Chris Brown 31320.0 Jacob Shy 7/22/19 Description of Services: Due to Geotechnical analysis of site conditions during construction, soils that exist below ground could potentially cause main entry road to fail on a global scale. Because of this, CEI has been asked to redesign the main entry road, with intermediate reviews / analysis by Geotechnical firm to confirm global failure is addressed, as well as confirm / update construction cut and fill quantities for the main road. Due to these same concerns, CEI has also been asked to move main entry road detention ponds and change them to cascading weirs. Price below also includes updates to drainage report as well as additional coordination/ permitting associated with changes listed above. Compensation: $9,400.00 !f this Authorization is not executed within 30 days, it becomes null and void. This Authorization is only valid if addressed and executed by the authorized signature of the original contracted entity or its assignment as approved per the original contract Terms and Conditions. Agreed to by CEI EN ING ASSOCIATES, INC. (Signature)_ Rogers, VP Finance 8/21/2020 (Date) Distribution: Agreed to on this date: ?,15 ./v City of Fayetteville (Company Name) PLEASE SIGN & RETURN ORIGINAL ❑ CALIFORNIA [ITEXAS- OALLAS ❑ TEXAS-HOUSTON ® ARKAN>SAS 7543 N. IngrsrnAvarww TdWeat Plaza 12012 Wldadieslar Lae 3108 SW Reprwy Parkway SuOe 107 3030 L3J Freeway, Suite 100 Suite 240 Sanb mills, AR 72712 Fresno, CA 93711 Dallas, TX 75234 Housbn, TX 77477 479.273.9472 569A47.3119 972.488.3737 281.494.0380 479.273.08" FAX 569.447.3129 FAX 972A88.6M FAX 281.484.0309 FAX ❑ PENNMVANIA SW Township Uns Road Suits 450 iglus as1, PA 19442 570.963.031 570.963.5711 FAX City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 ENGINEERING (621) 202� Requestor: Matt Casey BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Approval of a contract amendment for construction phase services in the amount of $9,400.00 with CEI Engineering Associates, Inc. (CEI) for Phase I of Centennial Park at Millsap Mountain and approval of a budget adjustment. RESOLUTION/ORDINANCE COUNCIL DATE: 9/1 5/2020 LEGISTAR FILE ID#: 2020-0720 Matthe,w Mac d 812 4/2 02 0 4:37 PM Budget Director TYPE: JOURNAL #: Date D - (City Council) GLDATE: 9/15/2020 CHKD/POSTED: TOTAL - - v.20200820 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 4602.860.7501-5860.02 9,400 - 46020 7501 EX Capital Prof Svcs - Engineering/Architects 4602.860.7999-5899.00 (9,400) - 46020 7999 EX Unallocated - Budget H:\Budget Adjustments\2020_Budget\City Council\09-15-2020\2020-0720 BA Centennial CEI Contract Amendment 1 of 1