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Home My WebLink About227-20 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 227-20 File Number: 2020-0723 J.R. STEWART PUMP & EQUIPMENT, INC.: A RESOLUTION TO ACCEPT A QUOTE IN THE AMOUNT OF $26,751.03 PLUS APPLICABLE TAXES AND FREIGHT CHARGES FROM J.R. STEWART PUMP & EQUIPMENT, INC. FOR THE REPAIR OF PUMP AT THE WEST SIDE WATER RESOURCE RECOVERY FACILITY WHEREAS, an equalization basin return pump used at the West Side Water Resource Recovery Facility was recently shipped to J.R. Stewart Pump & Equipment to disassemble, inspect, and provide a quote for repair of the pump; and WHEREAS, pursuant to Ark. Code Ann. §19-11-203(14)(DD), formal competitive bidding is not necessary for the repair of "hidden or unknown damages." NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that because of Ark. Code Ann. § 19-11-203(14)(DD), repair of"hidden or unknown damages," the repair of the pump does not require formal competitive bidding and, therefore, accepts the quote in the amount of $26,751.03 (plus any applicable taxes and freight charges) from J.R. Stewart Pump & Equipment for the repair of an equalization basin return pump used at the West Side Water Resource Recovery Facility. PASSED and APPROVED on 9/15/2020 Page 1 Printed on 9110120 Resolution. 227-20 File Number: 2020-0723 Attest: t11t11/ GOER K r*� Kara Paxton, City Clerk Treasurer; AYE7�EV/<<E, �- �'i,G �ONl COP Page 2 Printed on 9118120 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2020-0723 Agenda Date: 9/15/2020 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A 3 J.R. STEWART PUMP & EQUIPMENT, INC.: A RESOLUTION TO ACCEPT A QUOTE IN THE AMOUNT OF $26,751.03 PLUS APPLICABLE TAXES AND FREIGHT CHARGES FROM J.R. STEWART PUMP & EQUIPMENT, INC. FOR THE REPAIR OF PUMP AT THE WEST SIDE WATER RESOURCE RECOVERY FACILITY WHEREAS, an equalization basin return pump used at the West Side Water Resource Recovery Facility was recently shipped to J.R. Stewart Pump & Equipment to disassemble, inspect, and provide a quote for repair of the pump; and WHEREAS, pursuant to Ark. Code Ann. § 19-11-203(14)(DD), formal competitive bidding is not necessary for the repair of "hidden or unknown damages." NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that because of Ark. Code Ann. § 19-11-203(14)(DD), repair of "hidden or unknown damages," the repair of the pump does not require formal competitive bidding and, therefore, accepts the quote in the amount of $26,751.03 (plus any applicable taxes and freight charges) from J.R. Stewart Pump & Equipment for the repair of an equalization basin return pump used at the West Side Water Resource Recovery Facility. City of Fayetteville, Arkansas Page 1 Printed on 911612020 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2020-0723 Legistar File ID 9/15/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 8/25/2020 WASTEWATER TREATMENT (730) Submitted Date Division / Department Action Recommendation: Staff recommends approval of a quote from J.R. Stewart Pump & Equipment, Inc. in the amount of $26,751.03 plus applicable taxes for the repair of an equalization basin return pump at the West Side Water Resource Recovery Facility. 5400.730.5800-5414.00 Account Number 02069.1 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Budget Impact: Water and Sewer Fund Plant Pumps and Equipment - WWTP Project Title Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget $ 1,477,313.00 $ 663,695.39 $ 813,617.61 $ 29,426.13 $ 784,191,48 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: Freight is included in the quoted price. Taxes are estimated at $2,675.10 for a project total cost of $29,426.13. CITY OF FAYETTEVILLE ARKANSAS MEETING OF SEPTEMBER 15, 2020 TO: Mayor Lioneld Jordan THRU: Susan Norton, Chief of Staff Tim Nyander, Utilities Director FROM: Greg Weeks, Area Manager DATE: August 25, 2020 CITY COUNCIL MEMO SUBJECT: J.R. Stewart Pump & Equipment, Inc. — Repair of Equalization Basin Return Pump for West Side Water Resource Recovery Facility RECOMMENDATION: Staff recommends approval of a quote from J.R. Stewart Pump & Equipment, Inc. in the amount of $26,751.03 plus applicable taxes for the repair of an equalization basin return pump at the West Side Water Resource Recovery Facility. BACKGROUND: The West Side Treatment Facility utilizes a flow equalization basin as part of the treatment process. During abnormal flow events, raw influent is directed to this basin from headworks allowing for consistent flow through the facility's bioprocess. The stored influent is later returned to the treatment process via two return pumps. In March, an operator performing routine checks reported a variable frequency drive (VFD) failure on equalization return Pump No.1. The VFD was inspected and found to be functioning correctly. After testing the motor, staff discovered that the windings had failed. The pump was pulled and sent to J.R. Stewart Pump & Equipment of West Memphis, AR for a hidden -damages inspection. DISCUSSION: J.R. Stewart Pump & Equipment has submitted a price proposal for the repair of Pump No. 1 for $26,751.03. Staff recommends the approval of this proposed return pump repair by J.R. Stewart. It is anticipated this repair will be deemed tax exempt under Arkansas tax code. But pending that determination from the state if taxes are imposed, they are estimated to be $2,675.10 for a project total cost of $29,426.13. Freight is included in the quoted price. Because it was necessary to have the repair facility disassemble the units to determine the extent of hidden and unknown damage to equipment already purchased, a bid waiver and/or formal sealed bidding is not necessary according to Ark. Code Ann. §19-11-203(14)(DD). Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: Funds are available in the Plant Pumps and Equipment - W.W.T.P. account within the Water and Sewer Fund. Attachments: Quote from J.R. Stewart Pump & Equipment, Inc. 2 J.R. STEWART PUMP & EQUIP INC, JRS 313 S.Second St West MEMPHIS AR Office (870)-735-2484 Fax (870)-735-0765 Joshua Alleman Jacobs Engineering We are pleased to offer the following items; Repair of KSB KRT 250-350 50HP Bearings O-ring kit Mechanical Seal Impeller wear ring Case wear ring Impeller Parts total is $12,942.85 Freight is $400.30 50 HP motor Needs new cords Motor needs to be rewind Material cost is $3,250.89 Labor is 22.95 HRS @98.00 HRS $21249.10 Resurface volute wear ring Install bearing and other Equip Welding and milling of bearing housing to spec Labor 40HRS @ 98.00 is $3,920.00 Materials, consumables metal plugs and Machining of various parts to fitment. $3,987.89 Price for repair is $26,751.03 SIGNATURE REQUIRED FOR PURCHASE AND P.O. # DUE TO 90VIDX9 ORDERS MAY IMPACTED ON LEAD TIMES. ALL PUNW5,90T IN STOCK 4 TO 10 WEEKS. Tax not included 8/6/2020 Patrick Hughey Outside sales WWW.JRSPUMP.COM Office; 870-735-2484 Cell; 901-461-7603