HomeMy WebLinkAbout2020-08-26 - Agendas - ArchiveCouncil Member Sonia Gutierrez
Ward 1 Position 1
Council Member Sarah Marsh
Ward 1 Position 2
Council Member Mark Kinion
Ward 2 Position 1
Council Member Matthew Petty
Ward 2 Position 2
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Treasurer Kara
Paxton
City of Fayetteville Arkansas
Special City Council Meeting
August 26, 2020
Council Member Sloan Scroggin
Ward 3 Position 1
Council Member Sarah Bunch
Ward 3 Position 2
Council Member Teresa Turk
Ward 4 Position 1
Council Member Kyle Smith
Ward 4 Position 2
A Special meeting of the Fayetteville City Council was held on August 26, 2020 at 4:30 p.m.
in Room 219 of the City Administration Building located at 113 West Mountain Street,
Fayetteville, Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
City Council Meeting Presentations, Reports, and Discussion Items:
Monthly Financial Report
2019 Annual Audit Report
Agenda Additions: None
A. New Business
1. SRP-2020-2021 DTF DCF Grant Award: A resolution to authorize acceptance of a
State Drug Crime Enforcement and Prosecution Grant for state funding of the Fourth
Judicial District Drug Task Force in the amount of $91,319.00, and to authorize Mayor
Jordan to sign all necessary documents to receive the grant funds. At the August 18, 2020
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
City Council Meeting this item was tabled for two weeks. This Item will be placed on the
September 1, 2020 City Council Meeting Agenda.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 214-20
Announcements:
City Council Agenda Session Presentations:
City Council Tour: None
Adjournment: 9:05 PM
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov
City Council Meeting: August 26, 2020
Adjourn: iO
Subject:
Roll
Petty
Scroggin
Bunch
Turk
Smith
f
Gutierrez
Marsh
; e f f it --
Kinion
Mayor Jordan
Subject:
Motion To:
Motion By:
Seconded:
Petty
Scroggin
Bunch
Turk
Smith
Gutierrez
Marsh
Kinion
Mayor Jordan
City Council Meeting: August 26, 2020
Subject:
SRP - 2020-2021 DTF DCF Grant Award" 2020-0646
Motion To:
Q
Motion By:
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Seconded:
G-IA
New
Business
C.1
Petty
Scroggin
f
Bunch
Turk
f
Smith
Gutierrez
f
Marsh
Kinion
Mayor Jordan
7 0
Subject:
Motion To:
Motion By:
Seconded:
Petty
Scroggin
Bunch
Turk
Smith
Gutierrez
Marsh
Kinion
Mayor Jordan
City Council Meeting: August 26, 2020
Subject:
Motion To:
Motion By:
Seconded:
Petty
Scroggin
Bunch
Turk
Smith
Gutierrez
Marsh
Kinion
Mayor Jordan
Subject:
Motion To:
Motion By:
Seconded:
Petty
Scroggin
Bunch
Turk
Smith
Gutierrez
Marsh
Kinion
Mayor Jordan
DEPARTMENTAL CORRESPONDENCE
er�
OFFICE OF THE
CITY ATTORNEY
TO: Mayor Jordan
THRU: Kara Paxton, City Clerk �/
FROM: Kit Williams, City Attorney
DATE: August 27, 2020
0
Kit Williams
City Attorney
Blake Pennington
Assistant City Attorney
Jodi Batker
Paralegal
RE: The Resolution prepared by the City Attorney's Office and passed at the Special
City Council meeting of August 26, 2020
1. A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A STATE DRUG CRIME
ENFORCEMENT AND PROSECUTION GRANT FOR STATE FUNDING OF THE
FOURTH JUDICIAL DISTRICT DRUG TASK FORCE IN THE AMOUNT OF
$91,319.00, AND TO AUTHORIZE MAYOR JORDAN TO SIGN ALL NECESSARY
DOCUMENTS TO RECEIVE THE GRANT FUNDS
City of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
City Council Special Meeting Agenda
Wednesday, August 26, 2020
4:30 PM
City Hall Room 219
City Council Members
Council Member Sonia Gutierrez Ward I
Council Member Sarah Marsh Ward 1
Council Member Mark Kinion Ward 2
Council Member Matthew Petty Ward 2
Council Member Sloan Scroggin Ward 3
Council Member Sarah Bunch Ward 3
Council Member Teresa Turk Ward 4
Council Member Kyle Smith Ward 4
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Kara Paxton
City Council Special Meeting Special Meeting Agenda August 26, 2020
Call To Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports and Discussion Items
Agenda Additions
A. New Business
A. 1 2020-0646
SRP - 2020-2021 DTF DCF GRANT AWARD:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A STATE DRUG CRIME
ENFORCEMENT AND PROSECUTION GRANT FOR STATE FUNDING OF THE
FOURTH JUDICIAL DISTRICT DRUG TASK FORCE IN THE AMOUNT OF $91,319.00,
AND TO AUTHORIZE MAYOR JORDAN TO SIGN ALL NECESSARY DOCUMENTS TO
RECEIVE THE GRANT FUNDS
At the August 18, 2020 City Council meeting this item was tabled for two weeks. This
item will be placed on the September 1, 2020 City Council meeting agenda.
B. Announcements
C. Adjournment
NOTICE TO MEMBERS OF THE AUDIENCE
City of Fayetteville, Arkansas Page 2 Printed on 812012020
City Council Special Meeting Special Meeting Agenda August 26, 2020
All interested persons may appear and address the City Council on Unfinished Business, New Business, and
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Agenda Additions: A new item which is requested to be added to the agenda at a City Council meeting should
only be considered if it requires immediate City Council consideration and if the normal agenda setting process
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Overview Period: Agenda items at a City Council meeting shall be introduced by the Mayor and, if an
ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city
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Courtesy and Respect: All members of the public, all city staff and elected officials shall accord the utmost
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violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall
City of Fayetteville, Arkansas Page 3 Printed on 812012020
City Council Special Meeting Special Meeting Agenda August 26, 2020
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A copy of the complete City Council agenda is available on our website at www.fayetteville-ar.gov or in the
Office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas (479)575-8323.
All cell phones must be silenced and may not be used within the City Council Chambers.
City of Fayetteville, Arkansas Page 4 Printed on 812012020
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2020-0646
Agenda Date: 8/26/2020 Version: 1 Status: Tabled
In Control: City Council Special Meeting File Type: Resolution
Agenda Number: A. 1
SRP - 2020-2021 DTF DCF GRANT AWARD:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A STATE DRUG CRIME ENFORCEMENT
AND PROSECUTION GRANT FOR STATE FUNDING OF THE FOURTH JUDICIAL DISTRICT
DRUG TASK FORCE IN THE AMOUNT OF $91,319.00, AND TO AUTHORIZE MAYOR JORDAN
TO SIGN ALL NECESSARY DOCUMENTS TO RECEIVE THE GRANT FUNDS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a State
Drug Crime Enforcement and Prosecution Grant for state funding of the Fourth Judicial District Drug Task
Force in the amount of $91,319.00,and authorizes Mayor Jordan to sign all necessary documents to receive the
grant funds.
City of Fayetteville, Arkansas Page 1 Printed on 812012020
City of Fayetteville Staff Review Form
2020-0646
Legistar File ID
8/18/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Jamie Fields'6/29/2020
l
Submitted By r� Submitted Date
Action Recommendation:
POLICE (200)
Division / Department
Approval of the 2020-2021 State Drug Crime Enforcement and Prosecution Fund grant award for state funding of
the 4th Judicial District Drug Task Force in the amount of $109,583. This grant consists of State funding in the
amount of $91,319 with matching (local) funds in the amount of $18,264 which are currently budgeted in the
approved 2020 Operating Budget within the Drug Enforcement Fund.
2930.200.2960-various
Account Number
Project Number
Budgeted Item? Yes
Does item have a cost?
Budget Adjustment Attached?
NA
NA
Budget Impact:
Drug Enforcement
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Fund
Project Title
$ 906,802.00
$ 256,840.54
$ 649,961.46
$ 649,961,46
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
TO: Lioneld Jordan, Mayor
FROM: Jamie Fields, Deputy Chief4ofe
DATE: July 31, 2020
STAFF MEMO
SUBJECT: State Drug Crime Enforcement and Prosecution Grant Award
RECOMMENDATION:
Staff recommends approval of the 2020-2021 State Drug Crime Enforcement and
Prosecution Fund grant award for State funding of the 4th Judicial District Drug Task Force in
the amount of $109,583. This grant consists of State funding in the amount of $91,319 with
local matching (in -kind) funds in the amount of $18,264 which are currently budgeted in the
approved 2020 Operating Budget within the Drug Enforcement Fund.
BACKGROUND:
The Arkansas Department of Finance and Administration (ADF&A) has provided state
grant funding to the City of Fayetteville for multi -jurisdictional drug task force activities since
1991. Participating law enforcement agencies include Fayetteville, Springdale, Prairie Grove,
Farmington, Lincoln, Greenland, West Fork, Goshen, Elkins, Tontitown, Elm Springs and
Washington County. The DTF Control Group consists of top law enforcement officials from
Fayetteville, Springdale, Prairie Grove, and Washington County. Fayetteville continues to
provide fiduciary oversight of this grant and provides a DTF Commander, DTF Fiscal Officer,
DTF Supervisor, three (3) DTF Officers, and a DTF Secretary. Springdale provides four (4) DTF
Officers and Washington County provides a DTF Officer. Also, Prairie Grove provides a DTF
Officer which represents the rural agencies.
DISCUSSION:
ADF&A's Office of Intergovernmental Services has awarded grant funding through the
State Drug Crime Enforcement and Prosecution Fund in the following amounts: State - $91,319
and Local (In -kind) Match - $18,264. The award will partially reimburse personnel expenses of
the task force officers. Awarded grant budget will be distributed as follows: Fayetteville -
$57,107.49 with local match of $11,421.62; Springdale - $11,992.10 with local match of
$2,398.45; Washington County - $11,766.02 with local match of $2,353.23; and Prairie Grove -
$10,453.39 with local match of $2,090.70.
BUDGET/STAFF IMPACT:
No increase in budgeted funds will be required. The current approved Drug
Enforcement Fund budget will be sufficient for the balance of 2020. This grant funding will have
no impact on current staffing levels.
Attachments:
Grant Award Packet
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
ARKANSAS DEPARTMENT OF
FINANCE AND ADMINISTRATION
JAG 7 RSAT
❑ DCF ❑ LLEEG
OFFICE OF INTERGOVERNMENTAL SERVICES
1515 West Seventh Street, Suite 404
P.O. Box 8031
Little Rock, Arkansas 72203-8031
Phone: (501) 682-1074
Fax: (501) 682-5206
httj)s://www.dfa.arkan,,as-goyLintf�rpovernmental
services
CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number)
16.738 - Edward Byrne Memorial Justice Assistance Grant
Program
FEDERALAWARD NUMBER: 2018-DJ-BX-0208
FEDERAL AWARD DATE: 10/01/2018
1. SUBGRANTEE NAME AND ADDRESS (Including Zip Code)
6.
SUBGRANT NUMBER:
J21-004-18
Lioneld Jordan, Mayor
4ch JD /City of Fayetteville Drug Task Force (DTF)
T
START DATE:
July 1, 2020
113 West Mountain Street
END DATE:
June 30, 2021
Fayetteville, AR 72701
8,
AWARD DATE:
August 5, 2020
2. FEDERAL IDENTIFICATION NUMBER/DUNS:
075657742
9.
ACTION:
initial
3. MODIFICATION EFFECTIVE DATE:
Modification
4. MODIFICATION AMOUNT $
10.
AWARD AMOUNT:
$ 109,583.00
FEDERAL AMOUNT: $
FEDERAL AMOUNT:
$ 91,319.00
STATE AMOUNT: $
STATE AMOUNT:
$ -
LOCAL MATCH: $
LOCAL MATCH:
$ 18,264.00
No Indirect Rate Cost
5. PROJECT DESCRIPTION
Identify arrest and prosecute individuals who are manufacturing, selling, or transporting drugs in or through the program's
jurisdictional area of operations. This subaward is not an R&D.
11. SPECIAL CONDITIONS (Check if applicable)
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS SET FORTH IN IT'S APPLICATION AND ALL
CERTIFICATIONS, ASSURANCES AND SPECIAL CONDITIONS PREVIOUSLY AGREED TO.
This project is supported under FY18(BJA - JAG State & JAG Local) Title I of Pub. L. No. 90-351 (generally codified at 34 U.S.C. 10101 -
10726), including subpart I of part E (codified at 34 U.S.C. 10151 - 10158); see also 28 U.S.C. 530C(a)
AGENGY APPROVAL SUBGRANTEE APPROVAL
12. TYPED NAME AND TITLE OF APPROVING IGS OFFICIAL 15. TYPED NAME AND TITLE OF AUTHORIZED SUBGRANTEE OFFICIAL
Doris Smith, DFA Administrator Lioneld Jordan, Mayor
Intergovernmental Services 41h JD/City of Fayetteville Drug Task Force (DTF)
13. SIGNATURE OF APPROVING OFFICIAL 14. DATE: 16. SIGANTURE OF AUTHORIZED OFFICIAL 1 17. DATE:
ra
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OMB Number: 4040-0004
Expiration Date: 10/31/2019
Application for Federal Assistance SF-424
* 1. Type of Submission:
❑ Preapplication
® Application
❑ Changed/Corrected Application
* 2. Type of Application: * If Revision, select appropriate letter(s):
® New
❑ Continuation * Other (Specify):
❑ Revision
* 3. Date Received- 4. Applicant Identifier:
5a. Federal Entity Identifier:
5b. Federal Award Identifier:
State Use Only:
6. Date Received by State:
7. State Application Identifier:
8. APPLICANT INFORMATION-
* a. Legal Name: City
of Fayetteville, Arkansas
* b. Employer/Taxpayer Identification Number (EIN/TIN):
* c. Organizational DUNS
0756577420000
71-6018462
d. Address:
* Streetl:
100 West Rock Street
Street2;
* City: Fayetteville
County/Parish:
* State: AR: Arkansas
Province:
*Country: USA: UNITED STATES
* Zip / Postal Code:
.72701-6069
e. Organizational Unit:
Department Name:
Division Name:
Drug Enforcement
Police
f. Name and contact information of person to be contacted on matters involving this application:
Prefix: * First Name:
Middle Name:
Willie
* Last Name:
Newman
Suffix:
Title:
Fiscal Officer
Organizational Affiliation:
* Telephone Number:
479-58-3581 Fax Number:
*Email: wnewman@fayetteville-ar.gov
Application for Federal Assistance SF-424
* 9. Type of Applicant 1: Select Applicant Type:
C: City or Township Government
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
" Other (specify):
* 10. Name of Federal Agency:
US Department of Justice, Office of Justice Program, Bureau
11. Catalog of Federal Domestic Assistance Number:
16.738
CFDA Title:
U!waria Byrne Memorial Justice Assistance Grant (JAG)
* 12. Funding Opportunity Number:
solicitation FY2018
* Title:
Edwaxd Byrne Memorial Justice Assistance Grant (JAG) Program: FY2018
13. Competition Identification Number:
Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
Add Attachment oPiFt Itt•'.<SCkx�jerx VIeN Attachment
* 15. Descriptive Title of Applicant's Project:
rnforcement/Drug Task Force (Arkansas)
Attach supporting documents as specified in agency instructions.
Add Attachments DE�i�te A3ta�tirt�ents Vi&w AttaChrnenfs
Application for Federal Assistance SF-424
16. Congressional Districts Of:
* a. Applicant 3rd-71 * b. Program/Project 3rd
Attach an additional list of Program/Project Congressional Districts if needed.
Add Attachment .... wi vn! View AttachmenI
17. Proposed Project:
* a. Start Date: 07/O1/2018 * b. End Date: 06/30/2019
18. Estimated Funding ($):
* a. Federal 91, 319.00
* b. Applicant 0.00
* c. State 0 .00
* d. Local 18,264.001
* e. Other 0.00
*f. Program Income 0.00
*g.TOTAL F 109,583.00
" 19. Is Application Subject to Review By State Under Executive Order 12372 Process?
® a. This application was made available to the State under the Executive Order 12372 Process for review on 07/30/2020
b. Program is subject to E.O. 12372 but has not been selected by the State for review.
El c. Program is not covered by E.O. 12372.
* 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.)
❑ Yes ® No
If "Yes", provide explanation and attach
L.Ldd Aitanfirrnent 01r-ivlki liar;lui;r:III View AUlachnlent
21. *By signing this application, I certify (1) to the statements contained in the list of certifications*'' and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to
comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may
subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001)
® ** I AGREE
** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency
specific instructions.
Authorized Representative:
Prefix: * First Name: Lioneld
Middle Name:
* Last Name:
Jordan
Suffix:
* Title:
Ma VOL,
*Telephone Number:
1479-575-6330
Fax Number:
*Email:
mayor@Fayetteville-ar.gov
* Signature of Authorized Representative:
* Date Signed:
OMB Number: 4040-0007
Expiration Date: 01/31/2019
ASSURANCES - NON -CONSTRUCTION PROGRAMS
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND
IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the
awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances.
If such is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance
and the institutional, managerial and financial capability
(including funds sufficient to pay the non -Federal share
of project cost) to ensure proper planning, management
and completion of the project described in this
application.
2. Will give the awarding agency, the Comptroller General
of the United States and, if appropriate, the State,
through any authorized representative, access to and
the right to examine all records, books, papers, or
documents related to the award; and will establish a
proper accounting system in accordance with generally
accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from
using their positions for a purpose that constitutes or
presents the appearance of personal or organizational
conflict of interest, or personal gain.
4. Will initiate and complete the work within the applicable
time frame after receipt of approval of the awarding
agency.
5. Will comply with the Intergovernmental Personnel Act of
1970 (42 U.S.C. §§4728-4763) relating to prescribed
standards for merit systems for programs funded under
one of the 19 statutes or regulations specified in
Appendix A of OPM's Standards for a Merit System of
Personnel Administration (5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating to
nondiscrimination. These include but are not limited to:
(a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352)
which prohibits discrimination on the basis of race, color
or national origin; (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C.§§1681-
1683, and 1685-1686), which prohibits discrimination on
the basis of sex; (c) Section 504 of the Rehabilitation
Act of 1973, as amended (29 U.S.C. §794), which
prohibits discrimination on the basis of handicaps; (d)
the Age Discrimination Act of 1975, as amended (42 U,
S.C. §§6101-6107), which prohibits discrimination on
the basis of age; (e) the Drug Abuse Office and
Treatment Act of 1972 (P.L. 92-255), as amended,
relating to nondiscrimination on the basis of drug
abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P.L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or
alcoholism; (g) §§523 and 527 of the Public Health
Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290
ee- 3), as amended, relating to confidentiality of alcohol
and drug abuse patient records; (h) Title VIII of the Civil
Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as
amended, relating to nondiscrimination in the sale,
rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statute(s)
under which application for Federal assistance is being
made; and, (j) the requirements of any other
nondiscrimination statute(s) which may apply to the
application.
Will comply, or has already complied, with the
requirements of Titles II and III of the Uniform
Relocation Assistance and Real Property Acquisition
Policies Act of 1970 (P.L. 91-646) which provide for
fair and equitable treatment of persons displaced or
whose property is acquired as a result of Federal or
federally -assisted programs. These requirements
apply to all interests in real property acquired for
project purposes regardless of Federal participation in
purchases.
8. Will comply, as applicable, with provisions of the
Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328)
which limit the political activities of employees whose
principal employment activities are funded in whole
or in part with Federal funds.
Previous Edition Usable Standard Form 424E (Rev. 7-97)
Authorized for Local Reproduction Prescribed by OMB Circular A-102
9. Will comply, as applicable, with the provisions of the Davis -
Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act
(40 U.S.C. §276c and 18 U.S.C. §874), and the Contract
Work Hours and Safety Standards Act (40 U.S.C. §§327-
333), regarding labor standards for federally -assisted
construction subagreements.
10. Will comply, if applicable, with flood insurance purchase
requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (P.L. 93-234) which requires
recipients in a special flood hazard area to participate in the
program and to purchase flood insurance if the total cost of
insurable construction and acquisition is $10,000 or more.
11. Will comply with environmental standards which may be
prescribed pursuant to the following: (a) institution of
environmental quality control measures under the National
Environmental Policy Act of 1969 (P.L. 91-190) and
Executive Order (EO) 11514; (b) notification of violating
facilities pursuant to EO 11738; (c) protection of wetlands
pursuant to EO 11990; (d) evaluation of flood hazards in
floodplains in accordance with EO 11988; (e) assurance of
project consistency with the approved State management
program developed under the Coastal Zone Management
Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of
Federal actions to State (Clean Air) Implementation Plans
under Section 176(c) of the Clean Air Act of 1955, as
amended (42 U.S.C. §§7401 et seq.); (g) protection of
underground sources of drinking water under the Safe
Drinking Water Act of 1974, as amended (P.L. 93-523);
and, (h) protection of endangered species under the
Endangered Species Act of 1973, as amended (P.L. 93-
205).
12. Will comply with the Wild and Scenic Rivers Act of
1968 (16 U.S.C. §§1271 et seq.) related to protecting
components or potential components of the national
wild and scenic rivers system.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL
APPLICANT ORGANIZATION
City of Fayetteville, Arkansas
13. Will assist the awarding agency in assuring compliance
with Section 106 of the National Historic Preservation
Act of 1966, as amended (16 U.S.C. §470), EO 11593
(identification and protection of historic properties), and
the Archaeological and Historic Preservation Act of
1974 (16 U.S.C. §§469a-1 et seq.).
14. Will comply with P.L. 93-348 regarding the protection of
human subjects involved in research, development, and
related activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of
1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et
seq.) pertaining to the care, handling, and treatment of
warm blooded animals held for research, teaching, or
other activities supported by this award of assistance.
16. Will comply with the Lead -Based Paint Poisoning
Prevention Act (42 U.S.C. §§4801 et seq.) which
prohibits the use of lead -based paint in construction or
rehabilitation of residence structures.
17. Will cause to be performed the required financial and
compliance audits in accordance with the Single Audit
Act Amendments of 1996 and OMB Circular No. A-133,
"Audits of States, Local Governments, and Non -Profit
Organizations."
18. Will comply with all applicable requirements of all other
Federal laws, executive orders, regulations, and policies
governing this program.
19. Will comply with the requirements of Section 106(g) of
the Trafficking Victims Protection Act (TVPA) of 2000, as
amended (22 U.S.C. 7104) which prohibits grant award
recipients or a sub -recipient from (1) Engaging in severe
forms of trafficking in persons during the period of time
that the award is in effect (2) Procuring a commercial
sex act during the period of time that the award is in
effect or (3) Using forced labor in the performance of the
award or subawards under the award.
TITLE
Mayor
DATE SUBMITTED
Standard Form 424E (Rev. 7-97) Back
OMB APPROVAL NO. 1121-140
EXPIRES 5/31/2019
STANDARD ASSURANCES
The Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations, policies,
guidelines, and requirements, including 2 C.F.R. Part 2800 (Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards by the Department of Justice), and Ex. Order 12372
(intergovernmental review of federal programs). The applicant also specifically assures and certifies that:
1. It has the legal authority to apply for federal assistance and the institutional, managerial, and financial
capability (including funds sufficient to pay any required non-federal share of project cost) to ensure proper
planning, management, and completion of the project described in this application.
2. It will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or
presents the appearance of personal or organizational conflict of interest, or personal .gain.
3. It will give the awarding agency or the Government Accountability Office, through any authorized
representative, access to and the right to examine all paper or electronic records related to the financial assistance.
4. It will comply with all lawful requirements imposed by the awarding agency, specifically including any
applicable regulations, such as 28 C.F.R. pts. 18, 22, 23, 30, 35, 38, 42, 61, and 63, and the award term in
2 C.F.R. § 175.15(b).
5. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the National
Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and protection of historic
properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C. § 469a-1 et seq.), and the
National Environmental Policy Act of 1969 (42 U.S.C. § 4321).
6. It will comply (and will require any subrecipients or contractors to comply) with any applicable
nondiscrimination provisions, which may include the Omnibus Crime Control and Safe Streets Act of 1968 (42
U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. §10604(e)); the Juvenile Justice and Delinquency
Prevention Act of 2002 (42 U.S.C. § 5672(b)); the Violence Against Women Act (42 U.S.C. § 13925(b)(13)); the
Civil Rights Act of 1964 (42 U.S.C. § 2000d); the Indian Civil Rights Act (25 U.S.C. §§ 1301-1303); the
Rehabilitation Act of 1973 (29 U.S.C. § 794); the Americans with Disabilities Act of 1990 (42 U.S.C. §§ 12131-
34); the Education Amendments of 1972 (20 U.S.C. §§ 1681, 1683, 1685-86); and the Age Discrimination Act of
1975 (42 U.S.C. §§ 6101-07). It will also comply with Ex. Order 13279, Equal Protection of the Laws for Faith -
Based and Community Organizations; Executive Order 13559, Fundamental Principles and Policymaking Criteria
for Partnerships With Faith -Based and Other Neighborhood Organizations; and the DOJ implementing regulations
at 28 C.F.R. Part 38.
7. If a governmental entity —
a) it will comply with the requirements of the Uniform Relocation Assistance and Real Property
Acquisitions Act of 1970 (42 U.S.C.§ 4601 et seq.), which govern the treatment of persons displaced as a result of
federal and federally -assisted programs; and
b) it will comply with requirements of 5 U.S.C.§§ 1501-08 and §§7324-28, which limit certain political
activities of State or local government employees whose principal employment is in connection with an activity
financed in whole or in part by federal assistance.
Signature of Contracting Official Date
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROLLER
Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion
Lower Tier Covered Transactions
(Sub -Recipient)
This certification is required by the regulatioons implementing Executive Order 12549, Debarment and
Suspension, 28 CFR Part 67, Section 67.510, Participants' responsibilities. The regulations were published as
Part V11 of the May 26, 1988 Federal Register (pages 19160.19211).
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE)
(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department of agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in this
certificaiton, such prospective participant shall attach an explanation to this proposal.
Lioneld Jordan, Mayor
Name and Title of Authorized Representative
Signature Date
City of Fayetteville, Arkansas
Name of Organization
100 West Rock Street, Fayetteville, AR 72701
Address of Organization
OJP FORM 4061/1 (REV. 2/89) Previous editions are obsolete
Instructions for Certification
1. By signing and submitting this proposal, the prosective lower tier participant is providing the
certification set out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into. If it is later determined that the prospective lower tier participant
knowingly rendered an erroneous certificaiton, in addition to other remedies available to the Federal
Government, the department or agency with which this transaction originated may pursue available
remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which
this proposal is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms "covered transction," "debarred," "suspended," "ineligible," 'lower tier covered
transaction," "participant," "person," "primary covered transaction," "principal," "proposes," and "voluntarily
excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of
rules implementing Executive Order 12549.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed
covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with
a person who is debared, suspended, declared ineligible, or voluntarily excluded from participation in this
covered transaction, unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include
the clause titled, "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion —
Lower Tier Covered Transaction," without modification in all lower tier covered transactions and in all
solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a
lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the
covered transaction, unless it knows that the certification is erroneous. A participant may decide the
method and frequency by which it determines the eligibility of its principals. Each participant may check the
Nonprocurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of
reports in order to render in good faith the certification requred by this clause. The knowledge and
information of a participant is not required to exceed that which is normally possessed by a prudent person
in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended,
debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other
remedies available to the Federal Government, the department or agency with which this transaction
originated may pursue available remedies, including suspension and/or debarment.
+'� p'+, U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
�" OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND
OTHER RESPONSIBILITY MATTERS; AND DRUG -FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing this
form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New
Restrictions on Lobbying" and 28 CFR Part 67, "Government -wide Debarment and Suspension (Nonpro-curement) and
Government -wide Requirements for Drug -Free Workplace (Grants)." The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Department of Justice determines to award the
covered transaction, grant, or cooperative agreement.
1. LOBBYING
As required by Section 1352, Title 31 of the U.S. Code, and public (Federal, State, or local) transaction or contract under a
implemented at 28 CFR Part 69, for persons entering into a public transaction; violation of Federal or State antitrust statutes
or commission of embezzlement, theft, forgery,
grant or cooperative agreement over $100,000, as defined at bribery, falsification or destruction of records, making false
28 CFR Part 69, the applicant certifies that: statements, or receiving stolen property;
(a) No Federal appropriated funds have been paid or will be
paid, by or on behalf of the undersigned, to any person for in-
fluencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in con-
nection with the making of any Federal grant, the entering into
of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal grant or
cooperative agreement;
(b) If any funds other than Federal appropriated funds have
been paid or will be paid to any person for influencing or at-
tempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with this
Federal grant or cooperative agreement, the undersigned shall
complete and submit Standard Form - LLL, "Disclosure of
Lobbying Activities,' in accordance with its instructions;
(c) The undersigned shall require that the language of this cer-
tification be included in the award documents for all subawards
at all tiers (including subgrants, contracts under grants and
cooperative agreements, and subcontracts) and that all sub -
recipients shall certify and disclose accordingly.
2. DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS
(DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and
Suspension, and implemented at 28 CFR Part 67, for prospec-
tive participants in primary covered transactions, as defined at
28 CFR Part 67, Section 67.510—
A. The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debar-
ment, declared ineligible, sentenced to a denial of Federal
benefits by a State or Federal court, or voluntarily excluded
from covered transactions by any Federal department
or agency;
(b) Have not within a three-year period preceding this applica-
tion been convicted of or had a civil judgment rendered against
them for commission of fraud or a criminal offense in connec-
tion with obtaining, attempting to obtain, or performing a
(c) Are not presently indicted for or otherwise criminally or
civilly charged by a governmental entity (Federal, State, or
local) with commission of any of the offenses enumerated in
paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this applica-
tion had one or more public transactions (Federal, State, or
local) terminated for cause or default; and
B. Where the applicant is unable to certify to any of the
statements in this certification, he or she shall attach an
explanation to this application.
3. DRUG -FREE WORKPLACE
(GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug -Free Workplace Act of 1988, and
implemented at 28 CFR Part 67, Subpart F, for grantees, as
defined at 28 CFR Part 67 Sections 67.615 and 67.620—
A. The applicant certifies that it will or will continue to provide
a drug -free workplace by:
(a) Publishing a statement notifying employees that the
unlawful manufacture, distribution, dispensing, possession, or
use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against
employees for violation of such prohibition;
(b) Establishing an on -going drug -free awareness program to
inform employees about—
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug -free workplace;
(3) Any available drug counseling, rehabilitation, and employee
assistance programs; and
(4) The penalties that may be imposed upon employees for
drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged
in the performance of the grant be given a copy of the state-
ment required by paragraph (a);
(d) Notifying the employee in the statement required by para-
graph (a) that, as a condition of employment under the grant,
the employee will—
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a
violation of a criminal drug statute occurring in the workplace
no later than five calendar days after such conviction;
(e) Notifying the agency, in writing, within 10 calendar days
after receiving notice under subparagraph (d)(2) from an
employee or otherwise receiving actual notice of such convic-tion.
Employers of convicted employees must provide notice, including
position title, to: Department of Justice, Office of
Justice Programs, ATTN: Control Desk, 633 Indiana Avenue,
N.W., Washington, D.C. 20531. Notice shall include the iden-
tification number(s) of each affected grant;
(f) Taking one of the following actions, within 30 calendar
days of receiving notice under subparagraph (d)(2), with
respect to any employee who is so convicted—
(1) Taking appropriate personnel action against such an
employee, up to and including termination, consistent with the
requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a
drug abuse assistance or rehabilitation program approved for
such purposes by a Federal, State, or local health, law enforce-
ment, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug -
free workplace through implementation of paragraphs (a), (b),
(c), (d), (e), and (f).
B. The grantee may insert in the space provided below the
site(s) for the performance of work done in connection with
the specific grant:
Place of Performance (Street address, city, county, state, zip
code)
Check ❑ if there are workplaces on file that are not indentified
here.
Section 67, 630 of the regulations provides that a grantee that
is a State may elect to make one certification in each Federal
fiscal year. A copy of which should be included with each ap-
plication for Department of Justice funding. States and State
agencies may elect to use OJP Form 4061/7.
Check ❑ if the State has elected to complete OJP Form
4061 /7.
DRUG -FREE WORKPLACE
(GRANTEES WHO ARE INDIVIDUALS)
As required by the Drug -Free Workplace Act of 1988, and
implemented at 28 CFR Part 67, Subpart F, for grantees, as
defined at 28 CFR Part 67; Sections 67.615 and 67.620—
A. As a condition of the grant, I certify that I will not engage
in the unlawful manufacture, distribution, dispensing, posses-
sion, or use of a controlled substance in conducting any
activity with the grant; and
B. If convicted of a criminal drug offense resulting from a
violation occurring during the conduct of any grant activity, I
will report the conviction, in writing, within 10 calendar days
of the conviction, to: Department of Justice, Office of Justice
Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W.,
Washington, D.C. 20531.
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications.
1. Grantee Name and Address:
City of Fayetteville, Arkansas
100 West Rock Street
Fayetteville, AR 72701
2. Application Number and/or Project Name
4th Judicial District Drug Task Force
4. Typed Name and Title of Authorized Representative
Lioneld Jordan
Mayor
5. Signature
3. Grantee IRS/Vendor Number
71-6018462
6. Date
CERTIFICATION FORM
Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements
Please read carefully the Instructions (see below) and then complete Section A or Section B or Section C, not all three. If recipient
completes Section A or C and sub -grants a sinkle award over $500,000, in addition. Please complete Section D.
Recipient's Name: City of Fayetteville, Arkansas
Address: 113 West Mountain Street, Fayetteville, AR 72701
Is agency a; ❑ Direct or 10 Sub recipient of OJP, OVW or COPS funding? Law Enforcement Agency? X Yes ❑ No
DUNS Number: 0756577420000 Vendor Number (only if direct recipient)
Name and Title of Contact Person: WillieNewman
Telephone Number: 479-587-3581 1 E-Mail Address: wnewman fa etteville-ar. ov
Section A Declaration Claiming Complete Exemption from the EEOP Requirement
Please check all the following boxes that apply.
❑ Less than fifty employees. o Indian Tribe ❑ Medical Institution.
o Nonprofit Organization ❑ Educational Institution ❑ Receiving a single award(s) less than $25,000.
I, [responsible
official], certify that
[recipient] is not required to prepare an EEOP for the reason(s) checked above, pursuant to 28 C.F.R § 42,302.
I further certify that [recipient]
will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of
services.
If recipient sub -grants a single award over $500, 000, in addition, please complete Section D
Print or Name and Title Signature Date
Section B—Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying
That an EEOP Is on File for Review
If a recipient agency has fifty or more employees and is receiving a single award or, subaward, of $25,000 or more, but less than $500,000, then
the recipient agency does not have to submit an EEOP to the OCR for review as long as it certifies the following (42 C.F.R. § 42.305):
1, Lioneld Jordan [responsible
official], certify that City of Fayetteville, Arkansas
[recipient], which has fifty or more employees and is receiving a single award or subaward for $25,000 or more, but less
than $500,000, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E. I further certify that within the last
twenty-four months, the proper authority has formulated and signed into effect the EEOP and, as required by applicable
federal law, it is available for review by the public, employees, the appropriate state planning agency, and the Office for
Civil Rights, Office of Justice Programs, U.S. Department of Justice. The EEOP is on file at the following office:
City of Fayetteville, Arkansas Human Resources Division
[organization],
113 West Mountain Street, Fayetteville, Arkansas 72701
[address].
Lioneld Jordan, Mayor
Print or T e Name and Title Signature Date
Section C—Declaration Stating that an EEOP Short Form Has Been Submitted to the Office for Civil
Rights for Review
If a recipient agency has fifty or more employees and is receiving a single award, or subaward, of $500,000 or more, then the recipient agency
must send an EEOP Short Form to the OCR for review.
1, [responsible
official], certify that
[recipient], which has fifty or more employees and is receiving a single award of $500,000 or more, has formulated an
EEOP in accordance with 28 CFR pt. 42, subpt. E, and sent it for review on
[date] to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice.
If recipient sub -grants a single award over $500, 000, in addition, please complete Section D
Print or Type Name and Title ,5i nature Date
Section D—Declaration Stating that Recipient Subawards a Single Award Over $500,000
If a recipient agency, subawards a single award of $500, 000 or more then the granting agency should provide a list; including, name, address
and DUNS # of each such sub -recipient.
If additional space in necessary, please duplicate this page.
OMB Control No. 1121-0340 Expiration Date: 12/31/2015
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
FY 2018 Edward Byrne Memorial Justice Assistance Grant Program
Certification of Compliance with 8 U.S.C. §§ 1373 & 1644 by Prospective Subrecipient:
Recipient Local Government subaward to another Local Government
On behalf of the local government named below as the "prospective subrecipient," and in support of its request to the "Recipient Local
Government" identified below for a subaward from the grant awarded by the U.S. Department of Justice ("USDOJ") under the FY 2018
Edward Byrne Memorial Justice Assistance Grant Program ("the FY 2018 JAG Program"), I certify to the Recipient Local Government,
and also certify to USDOJ, that all of the following are true and correct:
(1) 1 am the chief legal officer of the local government named below as the prospective subrecipient, and I have the authority to
make this certification on its behalf. I understand that this certification will be relied upon as a material representation in any
decision to make a subaward to the prospective subrecipient under the FY 2018 JAG Program.
(2) 1 have carefully reviewed 8 U.S.C. §§ 1373(a) and (b), and 1644, including the prohibitions on certain actions by State and
local government entities, -agencies, and -officials regarding information on citizenship and immigration status. I also have
reviewed the provisions set out at (or referenced in) 8 U.S.C. § 1551 note ("Abolition ... and Transfer of Functions"), pursuant to
which references to the 'Immigration and Naturalization Service" in 8 U.S.C. §§ 1373 & 1644 are to be read, as a legal matter, as
references to particular components of the U.S. Department of Homeland Security.
(3) 1 (and also the prospective subrecipient) understand that if the prospective subrecipient receives a subaward from the
Recipient Local Government under the FY 2018 JAG Program— '
(a) the subrecipient (and agencies or other entities thereof) must comply with 8 U.S.C. §§ 1373 & 1644, throughout the
period of performance for the subaward, with respect to any "program or activity" funded in whole or in part with the
subaward; and ,
(b) the subrecipient may not make a lower -tier subaward to a State or local government, or to a "public" institution of higher
education, unless the subrecipient first obtains a certification of compliance with 8 U.S.C. §§ 1373 & 1644 (on a form
provided by USDOJ), properly executed by the chief legal officer of the jurisdiction or educational institution that would
receive it.
(4) 1 (and also the prospective subrecipient) understand that, for purposes of this certification, "program or activity" means what it
means under title VI of the Civil Rights Act of 1964 (see 42 U.S.C. § 2000d-4a), and that terms used in this certification that are
defined in 8 U.S.C. § 1101 mean what they mean under that section 1101, except that the term "State" also shall include
American Samoa (cf. 34 U.S.C. § 10251(a)(2)). Also, I understand that neither a "public" institution of higher education (i.e., one
that is owned, controlled, or directly funded by a State or local government) nor an Indian tribe is considered a "local government"
(or an agency or other entity thereof) for purposes of this certification.
(5) 1 have conducted (or caused to be conducted for me) a diligent inquiry and review concerning the following (which
shall not be understood to include any "program or activity" of any planned subrecipient of a lower4ier subaward):
(a) the "program or activity" to be funded (in whole or in part) with the requested subaward; and
(b) any prohibitions or restrictions potentially applicable to the "program or activity" to be funded with that subaward
(if received) that deal with sending to, requesting or receiving from, maintaining, or exchanging information of the
types described in 8 U.S.C. §§ 1373(a) or (b), and 1644, whether imposed by a State or local government
entity, -agency, or -official.
(6) As of the date of this certification, neither the prospective subrecipient nor any entity, agency, or official of the
prospective subrecipient has in effect, purports to have in effect, or is subject to or bound by, any prohibition or any
restriction that would apply to the "program or activity" to be funded in whole or in part with the requested subaward
(which, for the specific purpose of this paragraph 6, shall not be understood to include any such "program or activity" of
any planned subrecipient of a lower -tier subaward), and that deals with either— (1) a government entity or -official
sending or receiving information regarding citizenship or immigration status as described in 8 U.S.C. §§ 1373(a) & 1644;
or (2) a government entity or -agency sending to, requesting or receiving from, maintaining, or exchanging information of
the types (and with respect to the entities) described in 8 U.S.C. § 1373(b).
City of Fayetteville, Arkansas
Local government that Is the "prospective subrecipient' of a
subaward of funds from the FY 2018 JAG Program
Signature of chief legal officer of the prospective subrecipient
Recipient Local Government from which the prospective
subrecipient seeks a subaward under the FY 2018 JAG Program
Kit Williams
Printed name of chief legal officer of the prospective subrecipient
City Attorney
Title of chief legal officer of the prospective subrecipient Date of certification
BJA-2018-13625 52 (REQUIREMENT)
Appendix A
Information regarding Communication with the Department of Homeland Security
(DHS) and/or Immigration and Customs Enforcement (ICE)
JAG subrecipients must provide responses to the following questions below and submit as
an attachment to DFA-IGS:
QUESTION(S)
(1) Does your jurisdiction have any laws, policies, or No
practices related to whether, when, or how
employees may communicate with DHS or ICE?
(2) Is your jurisdiction subject to any laws from a
superior political entity (e.g., a state law that binds a
city) that meet the description in question 1?
(3) If yes to either: • Please provide a copy of each
law or policy;
• Please describe each practice; and
• Please explain how the law, policy, or practice
complies with section 1373.
(Attach Additional Sheets If Necessary)
RESPONSE(S)
Click here to enter text.
(Signature of Authorized Official) (Date)
Lioneld Jordan Mayor
(Print Name) tTitle)
City of Fayettevilie, Arkansas
(Applicant Name)
Note: Responses to these questions must be provided by the applicant to BJA as part of the JAG application.
Further, the requirement to provide this information applies to all tiers of JAG funding, for all subawards made
to state or local government entities, including public institutions of higher education. All subrecipient
responses must be collected and maintained by the direct recipient of JAG funding and must be made available
to DO1 upon request. Responses to these questions are not required from subrecipients that are either a tribal
government/organization, a nonprofit organization, or a private institution of higher education.
U.S. Department of
�.. Justice Office of Justice AWARD
f Programs CONTINUATION SHEET
("" � Bureau of Justice Assistance
Grant
SPECIAL CONDITIONS
1. Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any certifications or
assurances submitted by or on behalf of the recipient that relate to conduct during the period of performance also is
a material requirement of this award.
Failure to comply with any one or more of these award requirements -- whether a condition set out in full below, a
condition incorporated by reference below, or a certification or assurance related to conduct during the award
period -- may result in the Office of Justice Programs ("OJP") taking appropriate action with respect to the
recipient and the award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or
terminate the award.
The Department of Justice ("DOP), including OJP, also may take other legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or
concealment or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C.
1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and
administrative remedies for false claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that
provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law.
Should it be held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed
severable from this award.
2. Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as
adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply
to this FY 2018 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2018 award
supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or
before December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award
number (regardless of the award date, and regardless of whether derived from the initial award or a supplemental
award) that are obligated on or after the acceptance date of this FY 2018 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and
subawards ("subgrants"), see the OJP website at https:Hojp.gov/funding/Part200UniformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee")
at any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure
report (SF 425), unless a different retention period applies -- and to which the recipient (and any subrecipient
("subgrantee") at any tier) must provide access, include performance measurement information, in addition to the
financial records, supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R.
200.333.
In the event that an award -related question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements,
the recipient is to contact OJP promptly for clarification.
FY18 JAG Special Conditions: 2018-DJ-BX-0208
Authorized Official Initials
U.S. Department of Justice
;g of Office of Justice Programs AWARD
'• Bureau of Justice Assistance CONTINUATION SHEET
Grant
SPECIAL CONDITIONS
3. Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the ON website
(currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including
any updated version that may be posted during the period of performance. The recipient agrees to comply with the
DOJ Grants Financial Guide.
4. Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were
editorially reclassified to a new Title 34, entitled "Crime Control and Law Enforcement." The reclassification
encompassed a number of statutory provisions pertinent to ON awards (that is, ON grants and cooperative
agreements), including many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been
reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified
to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in
material incorporated by reference through award conditions, and references set out in other award requirements.
5. Required training for Point of Contact and all Financial Points of Contact
Both the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for this award must have successfully
completed an "OJP financial management and grant administration training" by 120 days after the date of the
recipient's acceptance of the award. Successful completion of such a training on or after January 1, 2016, will satisfy
this condition.
In the event that either the POC or an FPOC for this award changes during the period of performance, the new POC
or FPOC must have successfully completed an "OJP financial management and grant administration training" by 120
calendar days after-- (1) the date of OJP's approval of the "Change Grantee Contact" GAN (in the case of a new
POC), or (2) the date the POC enters information on the new FPOC in GMS (in the case of a new FPOC). Successful
completion of such a training on or after January 1, 2016, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for
purposes of this condition is available at https://www.ojp.gov/training/fmts.htm. All trainings that satisfy this conditic
include a session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails
to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional
appropriate conditions on this award.
6. Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis"
indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must
advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the
Part 200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as
defined by the Part 200 Uniform Requirements.
FYI JAG Special Conditions: 2018-DJ-BX-0208
Authorized Official Initials
U.S. Department of Justice
3 Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET
Grant
SPECIAL CONDITIONS
7. Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of feden:
funds during the period of performance for this award, the recipient promptly must determine whether funds from any:
of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the
identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ
awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DO.
awarding agency, must seek a budget -modification or change -of -project -scope grant adjustment notice (GAN) to
eliminate any inappropriate duplication of funding.
8. Requirements related to System for Award Management and Universal Identifier Requirements
The recipient must comply with applicable requirements regarding the System for Award Management (SAM),
currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM
as well as maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first -tier subrecipients
(first -tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the
recipient) the unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web s:.
at https:Hojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Univen
Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated
any business or non-profit organization that he or she may own or operate in his or her name).
9. Requirement to report actual or imminent breach of personally identifiable information (PII)
The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an
actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient)-- 1) creates, collects, uses, processes, stores,
maintains, disseminates, discloses, or disposes of "personally identifiable information (PII)" (2 CFR 200.79) within tb
scope of an OJP grant -funded program or activity, or 2) uses or operates a "Federal information system" (OMB Circu:
A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of PII to an
OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent
breach.
10. All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for
authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants
administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement
"contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at
https:Hojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must hai
specific federal authorization), and are incorporated by reference here.
FYI JAG Special Conditions: 2018-DJ-BX-0208
Authorized Official Initials
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
11. Specific post -award approval required to use a noncompetitive approach in any procurement contract that would
exceed $150,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold (currently, $150,000). This condition applies to agreements that -- for purposes of
federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider
a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract unde
an OJP award are posted on the ON web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm
(Award condition: Specific post -award approval required to use a noncompetitive approach in a procurement contract
(if contract would exceed $150,000)), and are incorporated by reference here.
12. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (includil
requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on t
part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employee
of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on tb
OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Traffrcking.htm (Award condition: Prohibited
conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP
authority to terminate award)), and are incorporated by reference here.
13. Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, anc
other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations,
policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where
applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ
Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide"
14. Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of work under this awarc
The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program
solicitation or other applicable written guidance. Data collection supports compliance with the Government
Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.
15. OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or
delivers with ON award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,
available at https://ojp.gov/funding/Implement/TrainingPrinciplesForGrantees-Subgrantees.htm.
FY18 JAG Special Conditions: 2018-DJ-BX-0208
Authorized Official Initials
U.S. Department of
F Justice Office of Justice AWARD
Programs CONTINUATION SHEET
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SPECIAL CONDMONS
16. Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold
award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the
recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200
Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with
audits, investigations, or reviews of DOJ awards.
17. Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency
(OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as
"high- risk" for purposes of the DOJ high -risk grantee list.
18. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to
an equal employment opportunity program.
19. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
20. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 38, specifically including any applicable requirements regarding written notice to program beneficiaries
and prospective program beneficiaries.
Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of
religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious
practice. Part 38 also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee")
organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain
to recipients and subrecipients that are faith -based or religious organizations.
The text of the regulation, now entitled "Partnerships with Faith -Based and Other Neighborhood Organizations," is
available via the Electronic Code of Federal Regulations (currently accessible at https://www.eefr.gov/cgi-
bin/ECFR7page=browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part 38, under e-CFR
"current" data.
FYI JAG Special Conditions: 2018-DJ-BX-0208
Authorized Official Initials
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U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
Restrictions on "lobbying"
AWARD CONTINUATION
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SPECIAL CONDITIONS
Grant
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any
subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal,
modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There
may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be
barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any
subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of
Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or
cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending
or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that
applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or mi.
fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without .
express prior written approval of OJP.
Compliance with general appropriations -law restrictions on the use of federal funds (FY 2018)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use
federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general
provisions" in the Consolidated Appropriations Act, 2018, are set out at
https://ojp.gov/funding/Explore/FY18AppropriationsRestrictions.htm, and are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or,migl.
fall within the scope of an appropriations -law restriction, the recipient is to contact OJP for guidance, and may not
proceed without the express prior written approval of OJP.
Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct
The recipient and any subrecipients ("subgrantees") must promptly refer to the DOJ Office of the Inspector General
(OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person
has, in connection with funds under this award -- (1) submitted a claim that violates the False Claims Act; or (2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the
OIG by-- (1) mail directed to: Office of the Inspector General, U.S. Department of Justice, Investigations Division,
1425 New York Avenue, N.W. Suite 7100, Washington, DC 20530; and/or (2) the DOJ OIG hotline: (contact
information in English and Spanish) at (800) 869-4499 (phone) or (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
FY18 JAG Special Conditions: 2018-DJ-BX-0208
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Office of Justice Programs AWARD
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SHEET
Grant
SPECIAL CONDITIONS
24. Restrictions and certifications regarding non -disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal
confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the
reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of
a federal department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which
relates to sensitive compartmented information), or any other form issued by a federal department or agency
governing the nondisclosure of classified information.
1. In accepting this award, the recipient --
a. represents that it neither requires nor has required internal confidentiality agreements or statements from
employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict)
employees or contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste,
fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide
prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such
obligations only if expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement
contracts, or both --
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract)
either requires or has required internal confidentiality agreements or statements from employees or contractors that
currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from
reporting waste, fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives
funds under this award is or has been requiring its employees or contractors to execute agreements or statements
that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described
above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt
written notification to the federal agency making this award, and will resume (or permit resumption of) such
obligations only if expressly authorized to do so by that agency.
FYI JAG Special Conditions: 2018-DJ-BX-0208
Authorized Official Initials
U.S. Department of
f �g Justice Office of Justice AWARD
kt '� Programs CONTINUATION SHEET
z Bureau of Justice Assistance Grant
SPECIAL CONDITIONS
25. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41
U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination
against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a
federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and
specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the
workforce), of employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient
is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
26. Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed.
Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce
policies banning employees from text messaging while driving any vehicle during the course of performing work
funded by this award, and to establish workplace safety policies and conduct education, awareness, and other
outreach to decrease crashes caused by distracted drivers.
27. Requirement to disclose whether recipient is designated "high risk" by a federal grant -making agency outside of
DOJ If the recipient is designated "high risk" by a federal grant -making agency outside of DOJ, currently or at
any time
during the course of the period of performance under this award, the recipient must disclose that fact and certain
related information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure,
high risk includes any status under which a federal awarding agency provides additional oversight due to the
recipient's past performance, or other programmatic or financial concerns with the recipient. The recipient's
disclosure must include the following: 1. The federal awarding agency that currently designates the recipient high
risk, 2. The date the recipient was designated high risk, 3. The high -risk point of contact at that federal awarding
agency (name, phone number, and email address), and 4. The reasons for the high -risk status, as set out by the
federal awarding agency.
28. Cooperating with OJP Monitoring
The recipient agrees to cooperate with OJP monitoring of this award pursuant to OJP's guidelines, protocols, and
procedures, and to cooperate with OJP (including the grant manager for this award and the Office of Chief
Financial Officer (OCFO)) requests related to such monitoring, including requests related to desk reviews and/or
site visits. The recipient agrees to provide to OJP all documentation necessary for OJP to complete its monitoring
tasks, including documentation related to any subawards made under this award. Further, the recipient agrees to
abide by reasonable deadlines set by OJP for providing the requested documents. Failure to cooperate with OJP's
monitoring activities may result in actions that affect the recipient's DOJ awards, including, but not limited to:
withholdings and/or other restrictions on the recipient's access to award funds; referral to the DOJ OIG for audit
review; designation of the recipient as a DOJ High Risk grantee; or termination of an award(s).
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Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET
Grant
29. FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first -tier subawards ("subgrants") of $25,000 or mo:
and, in certain circumstances, to report the names and total compensation of the five most highly compensated
executives of the recipient and first -tier subrecipients (first -tier "subgrantees") of award funds. The details of recipieni.
obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are post(:
on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and
Executive Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $25,000, or (2) an
award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit
organization that he or she may own or operate in his or her name).
30. Required monitoring of subawards
The recipient must monitor subawards under this award in accordance with all applicable statutes, regulations, award
conditions, and the DOJ Grants Financial Guide, and must include the applicable conditions of this award in any
subaward. Among other things, the recipient is responsible for oversight of subrecipient spending and monitoring of
specific outcomes and benefits attributable to use of award funds by subrecipients. The recipient agrees to submit, up(
request, documentation of its policies and procedures for monitoring of subawards under this award.
31. Use of program income
Program income (as defined in the Part 200 Uniform Requirements) must be used in accordance with the provisions o.
the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the quarterl
Federal Financial Report, SF 425.
32. Justice Information Sharing
Information sharing projects funded under this award must comply with DOJ's Global Justice Information Sharing
Initiative (Global) guidelines. The recipient (and any subrecipient at any tier) must conform to the Global Standards
Package (GSP) and all constituent elements, where applicable, as described at: https:/ / it.ojp.gov/ gsp_grantcondition
The recipient (and any subrecipient at any tier) must document planned approaches to information sharing and descril
compliance with the GSP and appropriate privacy policy that protects shared information, or provide detailed
justification for why an alternative approach is recommended.
33. Avoidance of duplication of networks
To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement informatic
sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the recipient car.
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functions
of an existing or proposed IT system.
34. Compliance with 28 C.F.R. Part 23
With respect to any information technology system funded or supported by funds under this award, the recipient (and
any subrecipient at any tier) must comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, i1
OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may,
its discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the
recipient may be fined as per 34 U.S.C. 10231(c)-(d). The recipient may not satisfy such a fine with federal funds.
FY18 JAG Special Conditions: 2018-DJ-BX-0208
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Justice Office of Justice
Programs
Bureau of Justice Assistance
AWARD
CONTINUATION SHEET
SPECIAL CONDITIONS
35. Protection of human research subjects
Grant
The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R. Part 46 and all
OJP policies and procedures regarding the protection of human research subjects, including obtainment of
Institutional Review Board approval, if appropriate, and subject informed consent.
36. Confidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C.
10231 and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The
recipient further agrees, as a condition of award approval, to submit a Privacy Certificate that is in accord with
requirements of 28
C.F.R. Part 22 and, in particular, 28 C.F.R. 22.23.
37. Verification and updating of recipient contact information
The recipient must verify its Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized
Representative contact information in GMS, including telephone number and e-mail address. If any information
is incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management
System (GMS) to document changes.
38. Law enforcement task forces -required training
Within 120 days of award acceptance, each current member of a law enforcement task force funded with award
funds who is a task force commander, agency executive, task force officer, or other task force member of
equivalent rank, must complete required online (internet-based) task force training. Additionally, all future task
force members must complete this training once during the period of performance for this award, or once every
four years if multiple OJP awards include this requirement.
The required training is available free of charge online through the BJA-funded Center for Task Force Integrity and
Leadership (www.ctfli.org). The training addresses task force effectiveness, as well as other key issues including
privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force oversight
and accountability. If award funds are used to support a task force, the recipient must compile and maintain a task
force personnel roster, along with course completion certificates.
Additional information regarding the training is available through BJA's web site and the Center for Task
Force Integrity and Leadership (www.ctfli.org).
39. Justification of consultant rate
Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed
justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of
such funds.
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Assistance
AWARD
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SPECIAL CONDITIONS
Grant
40. Submission of eligible records relevant to the National Instant Background Check System
Consonant with federal statutes that pertain to firearms and background checks -- including 18 U.S.C. 922
and 34
U.S.C. ch. 409 -- if the recipient (or any subrecipient at any tier) uses this award to fund (in whole
or in part) a specific project or program (such as a law enforcement, prosecution, or court program)
that results in any court dispositions, information, or other records that are "eligible records" (under
federal or State law) relevant to the National Instant Background Check System (NICS), or that has
as one of its purposes the establishment or improvement of records systems that contain any court
dispositions, information, or other records that are "eligible records" (under federal or State law)
relevant to the NICS, the recipient (or subrecipient, if applicable) must ensure that all such court
dispositions, information, or other records that are "eligible records" (under federal or State law)
relevant to the NICS are promptly made available to the NICS or to the "State" repository/database
that is electronically available to (and accessed by) the NICS, and -- when appropriate -- promptly
must update, correct, modify, or remove such NICS- relevant "eligible records".
In the event of minor and transitory non-compliance, the recipient may submit evidence to
demonstrate diligent monitoring of compliance with this condition (including subrecipient
compliance). DOJ will give great weight to any such evidence in any express written determination
regarding this condition.
41. Certification of Compliance with 8 U.S.C. 1373 and 1644 (within the funded "program or
activity") required for valid award acceptance by a "State"
In order validly to accept this award, the prospective recipient must submit the required "State or
Local Government: FY 2018 Certification of Compliance with 8 U.S.C. 1373 and 1644" (executed
by the chief legal officer of the State). Unless that executed certification either-- (1) is submitted to
OR together with the fully -executed award document, or
(2) is uploaded in OJP's GMS no later than the day the signed award document is submitted to OJP,
any submission by a State that purports to accept the award is invalid.
If an initial award -acceptance submission by the recipient is invalid, once the State does submit
the necessary certification regarding 8 U.S.C. 1373 and 1644, the State may submit a fully -
executed award document executed by the State on or after the date of that certification.
FYI JAG Special Conditions: 2018-DJ-BX-0208
Authorized Official Initials
U.S. Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET
Grant
42. Noninterference (within the funded "program or activity") with federal law enforcement: 8 U.S.C. 1373 and 1644;
ongoing compliance
1. With respect to the "program or activity" funded in whole or part under this award (including any such program or
activity of any subrecipient at any tier), throughout the period of performance, no State or local government entity, -
agency, or -official may prohibit or in any way restrict-- (1) any government entity or -official from sending or
receiving information regarding citizenship or immigration status as described in 8 U.S.C. 1373(a); or (2) a governme
entity or -agency from sending, requesting or receiving, maintaining, or exchanging information regarding immigratic
status as described in either 8 U.S.C. 1373(b) or 1644. Any prohibition (or restriction) that violates this condition is ai
"information -communication restriction" under this award.
2. Certifications from subrecipients. The recipient may not make a subaward to a State, a local government, or a
"public" institution of higher education, unless it first obtains a certification of compliance with 8 U.S.C. 1373 and
1644, properly executed by the chief legal officer of the government or educational institution that would receive the
subaward, using the appropriate form available at https://ojp.gov/funding/Explore/SampleCertifications-8USC1373.hi
Also, the recipient must require that no subrecipient (at any tier) may make a further subaward to a State, a local
government, or a public institution of higher education, unless it first obtains a certification of compliance with 8
U.S.C. 1373 and 1644, properly executed by the chief legal officer of the government or institution that would receive
the further subaward, using the appropriate OJP form.
3. The recipient's monitoring responsibilities include monitoring of subrecipient compliance with the requirements of
this condition.
4. Allowable costs. Compliance with these requirements is an authorized and priority purpose of this award. To the
extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the
reasonable, necessary, and allocable costs (if any) that the recipient, or any subrecipient at any tier that is a State, a
local government, or a public institution of higher education, incurs to implement this condition.
5. Rules of Construction
A. For purposes of this condition:
(1) "State" and "local government" include any agency or other entity thereof, but not any institution of higher
education or any Indian tribe.
(2) A "public" institution of higher education is defined as one that is owned, controlled, or directly funded (in whole
in substantial part) by a State or local government. (Such a public institution is considered to be a "government entity,
and its officials to be "government officials.")
(3) "Program or activity" means what it means under title VI of the Civil Rights Act of 1964 (see 42 U.S.C. 2000d-4a
(4) "Immigration status" means what it means under 8 U.S.C. 1373 and 8 U.S.C. 1644; and terms that are defined in 8
U.S.C. 1101 mean what they mean under that section 1101, except that "State" also includes American Samoa.
(5) pursuant to the provisions set out at (or referenced in) 8 U.S.C. 1551 note ("Abolition ... and Transfer of
Functions"), references to the "Immigration and Naturalization Service" in 8 U.S.C. 1373 and 1644 are to be read as
references to particular components of the Department of Homeland Security (DHS).
B. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, any
State or local government, any public institution of higher education, or any other entity -(or individual) to violate any
federal law, including any applicable civil rights or nondiscrimination law.
FY18 JAG Special Conditions: 2018-DJ-BX-0208 _
Authorized Official Initials
SPECIAL CONDMONS
IMPORTANT NOTE: Any questions about the meaning or scope of this condition should be directed to OJP, before
award acceptance.
43. Authority to obligate award funds contingent on noninterference (within the funded "program or activity") with federc,
law enforcement (8 U.S.C. 1373 and 1644); unallowable costs; notification
1. If the recipient is a "State," a local government, or a "public" institution of higher education:
A. The recipient may not obligate award funds if, at the time of the obligation, the "program or activity" of the recipie
(or of any subrecipient at any tier that is a State, a local government, or a public institution of higher education) that iq
funded in whole or in part with award funds is subject to any "information -communication restriction."
B. In addition, with respect to any project costs it incurs "at risk," the recipient may not obligate award funds to
reimburse itself if -- at the time it incurs such costs -- the program or activity of the recipient (or of any subrecipient
at any tier that is a State, a local government, or a public institution of higher education) that would be reimbursed in
whole or in part with award funds was subject to any information -communication restriction.
C. Any drawdown of award funds by the recipient shall be considered, for all purposes, to be a material representation
by the recipient to OJP that, as of the date the recipient requests the drawdown, the recipient and each subrecipient
(regardless of tier) that is a State, local government, or public institution of higher education, is in compliance with thi
award condition entitled "Noninterference (within the funded'program or activity') with federal law enforcement: 8
U.S.C. 1373 and 1644 and ongoing compliance."
D. The recipient must promptly notify OJP (in writing) if the recipient, from its requisite monitoring of compliance
with award conditions or otherwise, has credible evidence that indicates that the funded program or activity of the
recipient, or of any subrecipient at any tier that is either a State or a local government or a public institution of higher
education, may be subject to any information -communication restriction. In addition, any subaward (at any tier) to a
subrecipient that is a State, a local government, or a public institution of higher education must require prompt
notification to the entity that made the subaward, should the subrecipient have such credible evidence regarding an
information -communication restriction.
2. Any subaward (at any tier) to a subrecipient that is a State, a local government, or a public institution of higher
education must provide that the subrecipient may not obligate award funds if, at the time of the obligation, the progral
or activity of the subrecipient (or of any further such subrecipient at any tier) that is funded in whole or in part with
award funds is subject to any information -communication restriction.
3. Absent an express written determination by DOJ to the contrary, based upon a finding by DOJ of compelling
circumstances (e.g., a small amount of award funds obligated by the recipient at the time of a subrecipient's minor anc
transitory non-compliance, which was unknown to the recipient despite diligent monitoring), any obligations of awarc
funds that, under this condition, may not be made shall be unallowable costs for purposes of this award. In making an,
such determination, DOJ will give great weight to evidence submitted by the recipient that demonstrates diligent
monitoring of subrecipient compliance with the requirements set out in the "Noninterference ... 8 U.S.C. 1373 and 16,
and ongoing compliance" award condition.
4. Rules of Construction
A. For purposes of this condition "information -communication restriction" has the meaning set out in the
"Noninterference ... 8 U.S.C. 1373 and 1644 and ongoing compliance" condition.
B. Both the "Rules of Construction" and the "Important Note" set out in the "Noninterference ... 8 U.S.C. 1373 and
1644 and onttoing compliance" condition are incomorated by reference as thouzh set forth here in full.
FYI JAG Special Conditions: 2018-DJ-BX-0208 _
Authorized Official Initials
U.S. Department of
r Justice Office of Justice AWARD
`� _ Programs CONTINUATION SHEET
Bureau of Justice Assistance Grant
SPECIAL CONDI YONS
44. Noninterference (within the funded "program or activity") with federal law enforcement: No public
disclosure of certain law enforcement sensitive information
SCOPE. This condition applies with respect to the "program or activity" that is funded (in whole or in part) by
the award, as of the date the recipient accepts this award, and throughout the remainder of the period of
performance. Its provisions must be among those included in any subaward (at any tier).
1. Noninterference: No public disclosure of federal law enforcement information in order to conceal, harbor, or
shield Consistent with the purposes and objectives of federal law enforcement statutes and federal criminal law
(including 8
U.S.C. 1324 and 18 U.S.C. chs. 1, 49, 227), no public disclosure may be made of any federal law enforcement
information in a direct or indirect attempt to conceal, harbor, or shield from detection any fugitive from justice under
U.S.C. ch. 49, or any alien who has come to, entered, or remains in the United States in violation of 8 U.S.C. ch.
12 -- without regard to whether such disclosure would constitute (or could form a predicate for) a violation of 18
U.S.C. 1071 or 1072 or of 8 U.S.C. 1324(a).
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for
the reasonable, necessary, and allocable costs (if any) of actions (e.g., training) designed to ensure compliance with
this condition.
4. Rules of construction
A. For purposes of this condition--
(1) the term "alien" means what it means under section 101 of the Immigration and Nationality Act (see 8
U.S.C. 1101(a)(3));
(2) the term "federal law enforcement information" means law enforcement sensitive information communicated
or made available, by the federal government, to a State or local government entity, -agency, or -official, through
any means, including, without limitation-- (1) through any database, (2) in connection with any law enforcement
partnership or -task-force, (3) in connection with any request for law enforcement assistance or -cooperation, or
(4) through any deconfliction (or courtesy) notice of planned, imminent, commencing, continuing, or impending
federal law enforcement activity;
(3) the term "law enforcement sensitive information" means records or information compiled for any law
enforcement purpose; and
(4) the term "public disclosure" means any communication or release other than one-- (a) within the recipient, or
(b) to any subrecipient (at any tier) that is a government entity.
B. Both the "Rules of Construction" and the "Important Note" set out in the "Noninterference (within the
funded'program or activity') with federal law enforcement: 8 U.S.C. 1373 and 1644 and ongoing
compliance" award condition are incorporated by reference as though set forth here in full.
FYI JAG Special Conditions: 2018-DJ-BX-0208
Authorized Official Initials
U.S. Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET
i
Grant
SPECIAL CONDITIONS
45. Noninterference (within the funded "program or activity") with federal law enforcement: Interrogation of certain alien.
SCOPE. This condition applies with respect to the "program or activity" that is funded (in whole or in part) by this
award, as of the date the recipient accepts this award, and throughout the remainder of the period of performance for
the award. Its provisions must be among those included in any subaward (at any tier).
1. Noninterference with statutory law enforcement access to correctional facilities
Consonant with federal law enforcement statutes and regulations -- including 8 U.S.C. 1357(a), under which certain
federal officers and employees "have power without warrant ... to interrogate any alien or person believed to be an ali,
as to his right to be or to remain in the United States," and 8 C.F.R. 287.5(a), under which that power may be exercise
"anywhere in or outside the United States" -- within the funded program or activity, no State or local government
entity, -agency, or -official may interfere with the exercise of that power to interrogate "without warrant" (by agents o
the United States acting under color of federal law) by impeding access to any State or local government (or
government -contracted) correctional facility by such agents for the purpose "interrogat[ing] any alien or person
believed to be an alien as to his [or her] right to be or to remain in the United States."
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for tt
reasonable, necessary, and allocable costs (if any) of actions (e.g., training) designed to ensure compliance with this
condition.
4. Rules of construction
A. For purposes of this condition:
(1) The term "alien" means what it means under section 101 of the Immigration and Nationality Act (INA) (see 8
U.S.C. 1101(a)(3)).
(2) The term "correctional facility" means what it means under the title I of the Omnibus Crime Control and Safe
Streets Act of 1968 (see 34 U.S.C. 10251(a)(7)).
(3) The term "impede" includes taking or continuing any action, or implementing or maintaining any law, policy, rule
or practice, that --
(a) is designed to prevent or to significantly delay or complicate, or
(b) has the effect of preventing or of significantly delaying or complicating.
B. Both the "Rules of Construction" and the "Important Note" set out in the "Noninterference (within the funded
'program or activity') with federal law enforcement: 8 U.S.C. 1373 and 1644 and ongoing compliance" award
condition are incorporated by reference as though set forth here in full.
FYI JAG Special Conditions: 2018-DJ-BX-0208
Authorized Official Initials
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
46. Noninterference (within the funded "program or activity") with federal law enforcement: Notice of scheduled release
SCOPE. This condition applies with respect to the "program or activity" that is funded (in whole or in part) by the
award, as of the date the recipient accepts the award, and throughout the remainder of the period of performance. Its
provisions must be among those included in any subaward at any tier.
1. Noninterference with "removal" process: Notice of scheduled release date and time
Consonant with federal law enforcement statutes -- including 8 U.S.C. 1231 (for an alien incarcerated by a State or
local government, a 90-day "removal period" during which the federal government "shall" detain and then "shall"
remove an alien from the U.S. "begins" no later than "the date the alien is released from ... confinement"; also, the
federal government is expressly authorized to make payments to a "State or a political subdivision of the State ... with.
respect to the incarceration of [an] undocumented criminal alien"); 8 U.S.C. 1226 (the federal government "shall take
into custody" certain criminal aliens "when the alien is released"); and 8 U.S.C. 1366 (requiring an annual DOJ report
to Congress on "the number of illegal alien[ felons] in Federal and State prisons" and programs underway "to ensure t.
prompt removal" from the U.S. of removable "criminal aliens") -- within the funded program or activity, no State or
local government entity, -agency, or -official (including a government -contracted correctional facility) may interfere
with the "removal" process by failing to provide -- as early as practicable (see para. 4.C. below) -- advance notice to
DHS of the scheduled release date and time for a particular alien, if a State or local government (or government -
contracted) correctional facility receives from DHS a formal written request pursuant to the INA that seeks such
advance notice.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for tY
reasonable, necessary, and allocable costs (if any) of actions (e.g., training) designed to ensure compliance with this
condition.
4. Rules of construction
A. For purposes of this condition:
(1) The term "alien" means what it means under section 101 of the INA (see 8 U.S.C. 1101(a)(3)).
(2) The term "correctional facility" means what it means under the title I of the Omnibus Crime Control and Safe
Streets Act of 1968 (see 34 U.S.C. 10251(a)(7)).
D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, any
State or local government, or any other entity or individual to maintain (or detain) any individual in custody beyond tl
date and time the individual otherwise would have been released.
C. Applicability
(1) Current DHS practice is ordinarily to request advance notice of scheduled release "as early as practicable (at least
48 hours, if possible)." (See DHS Form I-247A (3/17)). If (e.g., in light of the date DHS made such request) the
scheduled release date and time for an alien are such as not to allow for the advance notice that DHS has requested, it
shall NOT be a violation of this condition to provide only as much advance notice as practicable.
(2) Current DHS practice is to use the same form for a second, distinct purpose -- to request that an individual be
FYI JAG Special Conditions: 2018-DJ-BX-0208
Authorized Official Initials
U.S. Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET
TT Grant
SPECIAL CONDITIONS
detained for up to 48 hours AFTER the scheduled release. This condition does NOT encompass such DHS requests R
detention.
D. Both the "Rules of Construction" and the "Important Note" set out in the "Noninterference (within the funded
'program or activity') with federal law enforcement: 8 U.S.C. 1373 and 1644 and ongoing compliance" award
condition are incorporated by reference as though set forth here in full.
47. Requirement to collect certain information from subrecipients
The recipient may not make a subaward to a State, a local government, or a "public" institution of higher education,
unless it first obtains from the proposed subrecipient responses to the questions identified in the program solicitation
"Information regarding Communication with the Department of Homeland Security (DHS) and/or Immigration and
Customs Enforcement (ICE)." All subrecipient responses must be collected and maintained by the recipient, consistet]
with regular document retention requirements, and must be made available to DOJ upon request. Responses to these
questions are not required from subrecipients that are either a tribal government/organization, a nonprofit organization
or a private institution of higher education.
48. "Methods of Administration" - monitoring compliance with civil rights laws and nondiscrimination provisions
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with applicable federal civi:
rights laws and nondiscrimination provisions. Within 90 days of the date of award acceptance, the recipient must
submit to OJP's Office for Civil Rights (at CivilRightsMOA@usdoj.gov) written Methods of Administration ("MOA"
for subrecipient monitoring with respect to civil rights requirements. In addition, upon request by OJP (or by another
authorized federal agency), the recipient must make associated documentation available for review.
The details of the recipient's obligations related to Methods of Administration are posted on the OJP web site at
https://ojp.gov/funding/Explore/StateMethodsAdmin-FY2017update.htm (Award condition: "Methods of
Administration" - Requirements applicable to States (FY 2017 Update)), and are incorporated by reference here.
49. Required attendance at BJA-sponsored events
The recipient (and its subrecipients at any tier) must participate in BJA-sponsored training events, technical assistance
events, or conferences held by BJA or its designees, upon BJA's request.
FYI JAG Special Conditions: 2018-DJ-BX-0208
Authorized Official Initials
U.S. Department of Justice
t Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET
Grant
SPECIAL CONDITIONS
50. Compliance with National Environmental Policy Act and related statutes
Upon request, the recipient (and any subrecipient at any tier) must assist BJA in complying with the National
Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental
impact analyses requirements in the use of these award funds, either directly by the recipient or by a subrecipient.
Accordingly, the recipient agrees to first determine if any of the following activities will be funded by the grant, prior
to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by
the award, the recipient agrees to contact BJA.
The recipient understands that this condition applies to new activities as set out below, whether or not they are being
specifically funded with these award funds. That is, as long as the activity is being conducted by the recipient, a
subrecipient, or any third party, and the activity needs to be undertaken in order to use these award funds, this conditic
must first be met. The activities covered by this condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, includin
properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on c
eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, o:
education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
The recipient understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement, as directed by BJA. The recipient further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at https://bja.gov/Funding/nepa.html, f
programs relating to methamphetamine laboratory operations.
Application of This Condition to Recipient's Existing Programs or Activities: For any of the recipient's or its
subrecipients' existing programs or activities that will be funded by these award funds, the recipient, upon specific
request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental
assessment of that funded program or activity.
51. Establishment of trust fund
If award funds are being drawn down in advance, the recipient (or a subrecipient, with respect to a subaward) is
required to establish a trust fund account. Recipients (and subrecipients) must maintain advance payments of federal
awards in interest -bearing accounts, unless regulatory exclusions apply (2 C.F.R. 200.305(b)(8)). The trust fund,
including any interest, may not be used to pay debts or expenses incurred by other activities beyond the scope of the
Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate the award
funds in the trust fund (including any interest earned) during the period of performance for the award and expend
within 90 days thereafter. Any unobligated or unexpended funds, including interest earned, must be returned to OJP a
the time of closeout.
FYI JAG Special Conditions: 2018-DJ-BX-0208
Authorized Official Initials
U.S. Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET
•= : Grant
SPECIAL CONDI7YONS
52. Prohibition on use of award funds for match under BVP program
JAG funds may not be used as the 50% match for purposes of the DOJ Bulletproof Vest Partnership (BVP) program.
53. Certification of body armor "mandatory wear" policies
The recipient agrees to submit a signed certification that all law enforcement agencies receiving body armor purchase.
with funds from this award have a written "mandatory wear" policy in effect. The recipient must keep signed
certifications on file for any subrecipients planning to utilize funds from this award for ballistic -resistant and stab -
resistant body armor purchases. This policy must be in place for at least all uniformed officers before any funds from
this award may be used by an agency for body armor. There are no requirements regarding the nature of the policy
other than it be a mandatory wear policy for all uniformed officers while on duty.
54. Body armor - compliance with NIJ standards and other requirements
Ballistic -resistant and stab -resistant body armor purchased with JAG award funds may be purchased at any threat
level, make or model, from any distributor or manufacturer, as long as the body armor has been tested and found to
comply with applicable National Institute of Justice ballistic or stab standards and is listed on the NIJ Compliant Bod,
Armor Model List (https://nij.gov/topics/technology/body-armor/Pages/compliant-ballistic-artnor.aspx). In addition,
ballistic -resistant and stab -resistant body armor purchased must be made in the United States and must be uniquely
fitted, as set forth in 34 U.S.C. 10202(c)(1)(A). The latest NIJ standard information can be found here: https:/ / nij.go`
topics/ technology/ body -armor/ pages/ safety-initiative.aspx.
55. Reporting requirements
The recipient must submit quarterly Federal Financial Reports (SF-425) and semi-annual performance reports througl
OJP's GMS (https:Hgrants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government
Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, the recipient must provide data that
measure the results of its work. The recipient must submit quarterly performance metrics reports through BJA's
Performance Measurement Tool (PMT) website (www.bjaperformancetools.org). For more detailed information on
reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to submit required
JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation.
56. Required data on law enforcement agency training
Any law enforcement agency receiving direct or sub -awarded funding from this JAG award must submit quarterly
accountability metrics data related to training that officers have received on the use of force, racial and ethnic bias, de
escalation of conflict, and constructive engagement with the public.
57. Expenditures prohibited without waiver
No funds under this award may be expended on the purchase of items prohibited by the JAG program statute, unless,
set forth at 34 U.S.C. 10152, the BJA Director certifies that extraordinary and exigent circumstances exist, making sui
expenditures essential to the maintenance of public safety and good order.
FYI JAG Special Conditions: 2018-DJ-BX-0208
Authorized Official Initials
U.S. Department of Justice
�y
Office of Justice Programs AWARD CONTINUATION
i Bureau of Justice Assistance SHEET
Grant
SPECIAL CONDITIONS
58. Authorization to obligate (federal) award funds to reimburse certain project costs incurred on or after October 1, 2017
The recipient may obligate (federal) award funds only after the recipient makes a valid acceptance of the award. As o
the first day of the period of performance for the award (October 1, 2017), however, the recipient may choose to incu
project costs using non-federal fiends, but any such project costs are incurred at the recipient's risk until, at a
minimum-- (1) the recipient makes a valid acceptance of the award, and (2) all applicable withholding conditions are
removed by OJP (via a Grant Adjustment Notice). (A withholding condition is a condition in the award document tha.
precludes the recipient from obligating, expending, or drawing down all or a portion of the award funds until the
condition is removed.)
Except to the extent (if any) that an award condition expressly precludes reimbursement of project costs incurred "at -
risk," if and when the recipient makes a valid acceptance of this award and OJP removes each applicable withholding
condition through a Grant Adjustment Notice, the recipient is authorized to obligate (federal) award funds to reimbur,
itself for project costs incurred "at -risk" earlier during the period of performance (such as project costs incurred prior
award acceptance or prior to removal of an applicable withholding condition), provided that those project costs
otherwise are allowable costs under the award.
Nothing in this condition shall be understood to authorize the recipient (or any subrecipient at any tier) to use award
funds to "supplant" State or local funds in violation of the recipient's certification (executed by the chief executive of
the State or local government) that federal funds will be used to increase the amounts of such funds that would, in the
absence of federal funds, be made available for law enforcement activities.
59. Use of funds for DNA testing; upload of DNA profiles
If award funds are used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be upload(
to the Combined DNA Index System ("CODIS," the DNA database operated by the FBI) by a government DNA
laboratory with access to CODIS.
No profiles generated under this award may be entered or uploaded into any non -governmental DNA database withou
prior express written approval from BJA.
Award funds may not be used for the purchase of DNA equipment and supplies unless the resulting DNA profiles ma;
be accepted for entry into CODIS.
60. Three percent set -aside for NIBRS compliance
The recipient must ensure that at least 3 percent of the total amount of this award is dedicated to achieving full
compliance with the FBI's National Incident -Based Reporting System (NIBRS), unless the FBI has certified that the
recipient state is already NIBRS compliant, and evidence of this has been submitted to and approved by BJA. The
recipient will be required by BJA to make revisions to budgets that do not clearly indicate what projects will be
supported by this 3 percent set -aside, unless the evidence of NIBRS compliance has been submitted to and approved
by BJA. (This condition does not apply to awards to the Commonwealth of Puerto Rico, the Northern Mariana Island:
the U.S. Virgin Islands, Guam, or American Samoa).
FYI JAG Special Conditions: 2018-DJ-BX-0208
Authorized Official Initials
U.S. Department of Justice
�. Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET
"n Grant
^C_ z
SPECIAL CONDITIONS
61. Encouragement of submission of "success stories"
BJA strongly encourages the recipient to submit annual (or more frequent) JAG success stories. To submit a success
story, sign in to a My BJA account at https:/ / www.bja.gov/ Login.aspx to access the Success Story Submission form
the recipient does not yet have a My BJA account, please register at https:/ / www.bja.gov/ profile.aspx. Once
registered, one of the available areas on the My BJA page will be "My Success Stories." Within this box, there is an
option to add a Success Story. Once reviewed and approved by BJA, all success stories will appear on the BJA Succe;
Story web page at https:/ / www.bja.gov/ SuccessStoryList.aspx.
62. Withholding of funds: Required certification from the chief executive of the applicant government
The recipient may not obligate, expend, or draw down any award funds until the recipient submits the required
"Certifications and Assurances by the Chief Executive of the Applicant Government," properly -executed (as
determined by OJP), and a Grant Adjustment Notice (GAN) has been issued to remove this condition.
63. Recipient integrity and performance matters: Requirement to report information on certain civil, criminal, and
administrative proceedings to SAM and FAPIIS
The recipient must comply with any and all applicable requirements regarding reporting of information on civil,
criminal, and administrative proceedings connected with (or connected to the performance of) either this OJP award o
any other grant, cooperative agreement, or procurement contract from the federal government. Under certain
circumstances, recipients of OJP awards are required to report information about such proceedings, through the feden
System for Award Management (known as "SAM"), to the designated federal integrity and performance system
(currently, "FAMIS").
The details of recipient obligations regarding the required reporting (and updating) of information on certain civil,
criminal, and administrative proceedings to the federal designated integrity and performance system (currently,
"FAMIS") within SAM are posted on the OJP web site at https:Hojp.gov/funding/FAPIIS.htm (Award condition:
Recipient Integrity and Performance Matters, including Recipient Reporting to FAPIIS), and are incorporated by
reference here.
64. SORNA final agency decision - Appeals
The recipient acknowledges the final agency decision made by DOJ that recipient's jurisdiction did not substantially
implement the Sex Offender Registration and Notification Act (Public Law 109-248, "SORNA") before the deadline,
and understands that, as a result of that final agency decision, the amount of this JAG award was reduced, pursuant to
34 U.S.C. 20927. By accepting this specific award, the recipient voluntarily agrees that if it elects to file a judicial
appeal of that final agency decision, which was integral in determining this particular funding amount, no such appeal
may commence more than 6 months after the date of acceptance of this award.
FYI JAG Special Conditions: 2018-DJ-BX-0208
Authorized Official'
UUI;U01q II CI I VUIUPV IL). C'+UC / U I U-r4Uf -HU4 I-yOr 1-YJ I U I JU I OUCC
THE STATE OF ARKANSAS
COUNTY OF WASHINGTON
Know All Ye By These Presents:
RECONCILIATION OF DISPARATE CERTIFICATION
BETWEEN THE CITY OF FAYETTEVILLE, ARKANSAS AND WASHINGTON
COUNTY, ARKANSAS
2020 BYRNE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AWARD
This Agreement is made and entered into this 3rd of August , 2020, by and
between the City of Fayetteville, Arkansas, and Washington County, Arkansas,
witnesseth:
WHEREAS, this agreement reconciles the disparate certification of the 2020
Justice Assistance Grant as declared by the director of Bureau of Justice Assistance for the
geographic area known as Washington County; and,
WHEREAS, each party, in performing governmental functions or in paying for the
performance of governmental functions hereunder, shall make that performance or those
payments from current revenues legally available to that party; and,
WHEREAS, each party finds that the performance of this Agreement is in the best
interests of all parties, that the undertaking will benefit the public, and that the division of
costs fairly compensates the performing parties for the services or function under this
Agreement; and,
WHEREAS, the grant application in the amount of $49,439 will be submitted by
the City of Fayetteville and agrees to provide Washington County the amount of $13,699,
and the balance of $35,740 to the City of Fayetteville from this JAG Award; and,
funds.
WHEREAS, the parties hereto believe it in their best interests to reallocate the JAG
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
Section 1.
The City of Fayetteville agrees to pay Washington County $13,699, and the balance of
$35,740 to the City of Fayetteville from these JAG funds.
Section 2.
Washington County agrees to use $13,699 to purchase shotgun weapon lights and civil
disturbance shields and kits on or before September 30, 2023.
UUI:UJnyI I CI I VCIUPU IU. C4.7C (U I U-rl+Ur-'iU4 I -aor 1-40 I U IOU 1 OUCC
Section 3.
Nothing in the performance of this Agreement shall impose any liability for claims against
the City of Fayetteville or Washington County.
Section 4.
Each party to this Agreement shall be responsible for its own actions in providing services
under this Agreement, shall adhere to the sub -recipient grant monitoring policy, and shall
not incur any civil liability that may arise from the furnishing of services by the other
parties.
Section 5.
The parties to this Agreement do not intend for any third party to obtain any rights by virtue
of this Agreement. By entering into this Agreement, the parties do not intend to create any
obligations, either express or implied, to any party not a signatory to this Agreement.
CITY OF FAYETTEVILLE, ARKANSAS ATTEST:
Lioneld Jordan, Mayor
WASHINGTON COUNTY, ARKANSAS
2 6ncuSigned 6y:
ela , County Judge
Sondra Smith, City Clerk
ATTEST:
ZuSJgned by,
L �W14j1CkL
b,el@xmfien, County Clerk
UUUUJIYI I MI VUIUIJC IU. C40C! U I U-r'+Ur-•+U4 I-ZlO I- +a I U I JU 1 DUCC
Fayetteville Police Department
Sub -recipient Grant
Monitoring Policy
The following guidelines will be the framework for the federal grant recipient and
fiduciary responsibilities in monitoring sub -recipient activity. Administrative, financial,
and programmatic monitoring are three guiding principles of sub -recipient monitoring.
The Fayetteville Police Department will follow to the sub -recipient monitoring
requirements of the Justice Assistance Grants (JAG) Local Solicitations.
Administrative sub -recipient grant monitoring will include personnel tracking, major
purchases, and vendor verification. No personnel costs have been approved grant
funding through the JAG Local Solicitation for Fayetteville or its' sub -recipient. This
type of expense is not expected to be a part of the JAG Local Solicitation in the
foreseeable future. Major purchases are defined as costs in excess of $5,000 per item.
Major purchases will be placed on an inventory log, and be documented with a canceled
check, invoice, serial numbers, and photos, if necessary. Sub -recipients are required to
adhere to their local jurisdiction's procurement policies and procedures. As such, it is
imperative for each sub -recipient to verify their vendors are in good standing for federal
procurement via the Federal Contractor Registry.
Financial sub -recipient monitoring will be based on reimbursements only and subject to
submission of required back-up documentation. Each reimbursement request should
include a request for reimbursement, cancelled checks, invoices, and serial numbers and
photos where appropriate. Multiple signatures throughout the documentation indicates an
adherence to the local jurisdiction's purchasing policy. At no time will any advance
funding be allocated to a sub -recipient.
Programmatic sub -monitoring is necessary to provide statistical analysis of new program
implementation. Historically, this sub -recipient monitoring has not been applicable to the
Fayetteville Police Department nor its' sub -recipient's. This type of expense is not
expected to be a part of the JAG Local Solicitation in the foreseeable future.
UUI:UJIyii CIIV upr IU. C4UCl V IU-r-+Ur--+U'F I-toar 1--+0IU IOU IDUCC
Due to reimbursements only and close relationships of the three jurisdictions associated
the JAG Local Solicitation, we have found sub -recipient grant monitoring to be a nominal
task accomplished via email, telephone, and personal interaction. Reimbursements are
not approved until all required documentation is provided and reviewed by our fiscal
officer, police administration, accounting staff, and accounting manager.
Submit Public Comment
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Commission meetings. All submissions must be directly related to a specific agenda item for the
next meeting.
Please ensure your comments conform to the Rules of Order and Procedure.
RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY COUNCIL
Full Name* Bill Orton
Address or Ward* Address
Ward
Locate Your Ward Number
Address* 1641 Halsell
Ex. 113 W Mountain St
Phone Number 4794428036
Email abcritter@yahoo.com
Meeting Body* City Council
Agenda Item C.3. Drug Nazi Task Force Funding
Number/Subject Please click the link below to navigate to the Agenda Page
Locate City Council Agenda Item
Locate Planning Commission Agenda Item
Comments Stop Kidnapping Fayetteville People and Putting them in Rape Cages
It has come to my attention that the Central Government has been bribing the
Fayetteville City government to kidnap its own people and put them in rape cages.
To make matters worse, the City of Fayetteville has been spending its own money
for this despicably evil kidnapping program.
Why would City Board members pay $80,000 to kidnap its own people? Apparently
for the cash bonus, the matching funds, they score off the Central State. What are
you guys thinking? It is well-known among rational people that drug prohibition is a
failed policy, that it puts good people into rape cages, and devastates families and
individual lives. I can see dumbshit pigs wanting to kidnap peaceful people and put
them in rape cages, because they are known to be ignorant thugs who just follow
orders, no matter how heinous. But why would elected officials, year after year, pay
to have their own citizens kidnapped for victimless crimes and put in rape cages.
There are several reasons why the City should not fund the kidnappings this year.
1. It is despicably evil to do so. This moral reason alone should cinch it. Kidnapping
is bad.
2. Drug prohibition is known to be a failed policy. Most drug use is totally cool, and
drug abuse is obviously a mental health issue, not a law enforcement issue.
3. Friendly community relations with police are destroyed by enforcing victimless
crimes, especially drug prohibition laws. Effective community policing is impossible
so long as pigs terrorize peaceful people by kidnapping them and putting them in
rape cages.
This last point is illustrated by the attitude of myself and most of my friends. When
we hear of a policeman getting shot and killed, what is our reaction? We think, "Well,
did he make any drug busts? If so, the motherfucking pig deserved it. He deserved
to get his brains blown out. He was a serial kidnapper under color of law. Fuck him!
Here are four things I would like the City Board to do:
1. Defund the Drug Nazi Task Force. Don't give them one red cent.
2. The Fayetteville Police Department should quit the Drug Nazi Task Force, and
have nothing further to do with it.
3. The City Board should instruct the police chief to fire any cop that makes a drug
bust, no questions asked.
4. Since the FPD is known to have ignored earlier City Board directives, such as the
lowest possible priority for marijuana, the City Board should fine their asses for
every drug bust they make. The annual funding for FPD should be reduced $10,000
for every drug arrest they make. Hit the fucking pigs where it hurts, in the pocket
book.
It is a Bizarro World when City Board members, year after year, fund the kidnapping
of their own citizens for victimless non -crimes. Are you leaders? Or are you statist
scum who sell their people into slavery, and have them put in rape cages, just to get
a federal grant? Your vote will give us the answer to that.
Attachments PDF preferred
Section from the RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY
COUNCIL Adopted 01/07/2020 by Resolution #01-20 & Amended 06/16/2020 by
Resolution #170-20:
Public Comments. Public comment at a City Council meeting shall be allowed for all members of the audience
who have signed up prior to the beginning of the agenda item they wish to address being opened for public
comment. Speakers shall be limited to a maximum of five (5) minutes to be broken into segments of three and two
minutes. Amendments may receive public comments only if approved by the City Council by unanimous consent or
majority vote. If public comment is allowed for an amendment, speakers will only be allowed to speak for three (3)
minutes. The City Council may allow both a speaker additional time and an unsigned -up person to speak by
unanimous consent or majority vote
Courtesy and Respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and
respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive
comments and statements about motives or personalities. Any member of the public who violates these standards shall
be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium.
Enter the text you want this field to display
Email abcritter@yahoo.com
Submit Public Comment
This page is provided for efficient submission of public comment for City Council and Planning
Commission meetings. All submissions must be directly related to a specific agenda item for the
next meeting.
Please ensure your comments conform to the Rules of Order and Procedure.
RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY COUNCIL
Full Name* Maggie Ellis
Address or Ward* Address
• Ward
Locate Your Ward Number
Ward * Ward 3
Phone Number
Email
Meeting Body*
Agenda Item
City Council
Drug Enforcement
Number/Subject Please click the link below to navigate to the Agenda Page
Locate City Council Agenda Item
Locate Planning Commission Agenda Item
Comments I support the Drug Task Force.
Attachments PDF preferred
Section from the RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY
COUNCIL Adopted 01/07/2020 by Resolution #01-20 & Amended 06/16/2020 by
Resolution #170-20:
Public Comments. Public comment at a City Council meeting shall be allowed for all members of the audience
who have signed up prior to the beginning of the agenda item they wish to address being opened for public
comment. Speakers shall be limited to a maximum of five (5) minutes to be broken into segments of three and two
minutes. Amendments may receive public comments only if approved by the City Council by unanimous consent or
majority vote. If public comment is allowed for an amendment, speakers will only be allowed to speak for three (3)
minutes. The City Council may allow both a speaker additional time and an unsigned -up person to speak by
unanimous consent or majority vote
Courtesy and Respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and
respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive
comments and statements about motives or personalities. Any member of the public who violates these standards shall
be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium.
Enter the text you want this field to display
Email
Submit Public Comment
This page is provided for efficient submission of public comment for City Council and Planning
Commission meetings. All submissions must be directly related to a specific agenda item for the
next meeting.
Please ensure your comments conform to the Rules of Order and Procedure.
RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY COUNCIL
Full Name* Lana Harris
Address or Ward* Address
• Ward
Locate Your Ward Number
Ward * Ward 4
Phone Number 4794458002
Email lanalharris@yahoo.com
Meeting Body* City Council
Agenda Item C 2,3,4
Number/Subject Please click the link below to navigate to the Agenda Page
Locate City Council Agenda Item
Locate Planning Commission Agenda Item
Comments Short and sweet ... fund our police!
SRO's are vital to our schools.
Attachments PDF preferred
Section from the RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY
COUNCIL Adopted 01/07/2020 by Resolution #01-20 & Amended 06/16/2020 by
Resolution #170-20:
Public Comments. Public comment at a City Council meeting shall be allowed for all members of the audience
who have signed up prior to the beginning of the agenda item they wish to address being opened for public
comment. Speakers shall be limited to a maximum of five (5) minutes to be broken into segments of three and two
minutes. Amendments may receive public comments only if approved by the City Council by unanimous consent or
majority vote. If public comment is allowed for an amendment, speakers will only be allowed to speak for three (3)
minutes. The City Council may allow both a speaker additional time and an unsigned -up person to speak by
unanimous consent or majority vote
Courtesy and Respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and
respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive
comments and statements about motives or personalities. Any member of the public who violates these standards shall
be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium.
Enter the text you want this field to display
Email lanalharris@yahoo.com
Branson, Lisa
From: CityClerk
Sent: Wednesday, August 26, 2020 3:32 PM
To: Bolinger, Bonnie; Pennington, Blake; CityClerk; citycouncil@matthewpetty.org; Eads,
Gail; Roberts, Gina; Batker, Jodi; Johnson, Kimberly; Rogers, Kristin; Williams, Kit;
Branson, Lisa; Jordan, Lioneld; Mathis, Jeana; Paxton, Kara; Mulford, Patti; Norton, Susan;
Thurber, Lisa; Gutierrez, Sonia; Marsh, Sarah; Kinion, Mark; Scroggin, Sloan; Bunch,
Sarah; Turk, Teresa; Smith, Kyle
Subject: FW: Vote by City Council - Drug task force and More
Please see comment below from Randy & Miriam Smith.
miriamfs@sbcglobal.net
-----Original Message -----
From: Miriam Smith <miriamfs@sbcglobal.net>
Sent: Wednesday, August 26, 2020 3:08 PM
To: CityClerk <cityclerk@fayetteville-ar.gov>
Subject: Vote by City Council - Drug task force and More
CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless
you recognize the sender and know the content is safe.
Dear Mayor Jordan and City Council Members:
My husband and I believe strongly the City of Fayetteville should approve funding for the Drug Task Force during the city
council meeting tonight. Our Fayetteville Police Department is a solid group men and women, and we support their
efforts to keep our community safe, The community needs the Drug Task Force to help maintain order and to help
reduce crime specifically with those who are using illegal drugs.
Also, the approval of construction for a new Police Station is important. We watched as a community last year when
Stephen Carr was murdered at the door of our existing police station. We must protect and support those who protect
and support us!!!
As stakeholders in this community with a son at FHS and another son at Woodland Junior High, we were highly
disappointed with the action recently by the Fayetteville City Council to indefinitely table the decision to add two SRO's
for Fayetteville Public Schools. If we truly value keeping our kids safe in each of our school buildings, we must re-
evaluate that decision.
As our city and the area of Northwest Arkansas grows in population, not only will we have increased growth but
potential for an increase in crime if we do not support our local law enforcement.
Thank you for your time!
Sincerely,
Randy & Miriam Smith
CityClerk
From: CityClerk
Sent: Wednesday, August 26, 2020 4:04 PM
To: Bolinger, Bonnie; Pennington, Blake; CityClerk; citycouncil@matthewpetty.org; Eads,
Gail; Roberts, Gina; Batker, Jodi; Johnson, Kimberly; Rogers, Kristin; Williams, Kit;
Branson, Lisa; Jordan, Lioneld; Mathis, Jeana; Paxton, Kara; Mulford, Patti; Norton, Susan;
Thurber, Lisa; Gutierrez, Sonia; Marsh, Sarah; Kinion, Mark; Scroggin, Sloan; Bunch,
Sarah; Turk, Teresa; Smith, Kyle
Subject: FW: Drug Task Force
Please see email below from Don Harris.
dsharril0@gmail.com
From: Don Harris <dsharril0@gmail.com>
Sent: Wednesday, August 26, 2020 10:33 AM
To: Paxton, Kara <kapaxton@fayetteville-ar.gov>
Subject: Drug Task Force
CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize
the sender and know the content is safe.
As a Fayetteville resident I want to express my support for the Drug Task Force associated with the Fayetteville Police
Department and do not feel it should be defunded.
Thank youl
Don Harris
3409 Fredricksburg Cir, Fayetteville, AR 72703
Submit Public Comment
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Commission meetings. All submissions must be directly related to a specific agenda item for the
next meeting.
Please ensure your comments conform to the Rules of Order and Procedure.
RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY COUNCIL
Full Name* Morgan Moore
Address or Ward* Address
• Ward
Locate Your Ward Number
Ward * Ward 3
Phone Number
Email
Meeting Body* City Council
Agenda Item DTF
Number/Subject Please click the link below to navigate to the Agenda Page
Locate City Council Agenda Item
Locate Planning Commission Agenda Item
Position In Favor
Comments
Attachments PDF preferred
Section from the RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY
COUNCIL Adopted 01/07/2020 by Resolution #01-20 & Amended 06/16/2020 by
Resolution #170-20:
Public Comments. Public comment at a City Council meeting shall be allowed for all members of the audience
who have signed up prior to the beginning of the agenda item they wish to address being opened for public
comment. Speakers shall be limited to a maximum of five (5) minutes to be broken into segments of three and two
minutes. Amendments may receive public comments only if approved by the City Council by unanimous consent or
majority vote. If public comment is allowed for an amendment, speakers will only be allowed to speak for three (3)
minutes. The City Council may allow both a speaker additional time and an unsigned -up person to speak by
unanimous consent or majority vote
Courtesy and Respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and
respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive
comments and statements about motives or personalities. Any member of the public who violates these standards shall
be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium.
Enter the text you want this field to display
Email morganbethmoore@gmail.com
CityClerk
From: Meggan Bell <megganbell1 @gmail.com>
Sent: Wednesday, August 26, 2020 10:20 PM
To: CityClerk
CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize
the sender and know the content is safe.
Dear Mayor Jordan and City Council Members:
My husband and I believe strongly the City of Fayetteville should approve funding for the Drug Task
Force during the city council meeting tonight. Our Fayetteville Police Department needs our
support and we want our tax money to go to support them.
We have a daughter at FHS and another son at Woodland Junior High and another son at Vandergriff
elementary, we were highly disappointed with the action recently by the Fayetteville City Council to
indefinitely table the decision to add two SRO's for Fayetteville Public Schools. I have always as a parent
felt so good about seeing the SRO's on our facilities. They are always respectful and on duty.
When I see them and I have my children in the car, I address them and then we talk about why they are
there. I tell them we believe they have our best interest at heart. This is the first year mine have really
started even addressing race. We have raised them that we are ALL EQUAL no matter what someone's
skin color. We have expressed and explained issues any time they have had questions or comments.
They have had coaches / lessons with black, white, and bi-racial people.
Black, white, bi-racial, woman and men -- these are the people that make up our police force and our
SRO's. We have talked of how they feel about the SRO's. This is both the school and parents'
responsibility to explain to the child, "yes" it may make you uncomfortable but explaining to them "why"
they are there is crucial. Once they are in uniform "they" are there to protect you.
There are some that want to hurt others by words but some by weapons. Be it an adult or child who has
not had good emotional guidance. We need our SRO to protect our children from those who seek to
harm others.
We ask that you support our Police and approve funding for the Drug Task Force.
Sincerely,
Scott and Meggan Bell
Submit Public Comment
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Commission meetings. All submissions must be directly related to a specific agenda item for the
next meeting.
Please ensure your comments conform to the Rules of Order and Procedure.
RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY COUNCIL
Full Name* Katelyn Brown
Address or Ward* Address
Ward
Locate Your Ward Number
Address* 2038 riverfront In
Ex. 113 W Mountain St
Phone Number 4798713279
Email katelyn.brown118@gmail.com
Meeting Body* City Council
Agenda Item Gun
Number/Subject Please click the link below to navigate to the Agenda Page
Locate City Council Agenda Item
Locate Planning Commission Agenda Item
Position In Favor
Comments
Attachments PDF preferred
Section from the RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY
COUNCIL Adopted 01/07/2020 by Resolution #01-20 & Amended 06/16/2020 by
Resolution #170-20:
Public Comments. Public comment at a City Council meeting shall be allowed for all members of the audience
who have signed up prior to the beginning of the agenda item they wish to address being opened for public
comment. Speakers shall be limited to a maximum of five (5) minutes to be broken into segments of three and two
minutes. Amendments may receive public comments only if approved by the City Council by unanimous consent or
majority vote. If public comment is allowed for an amendment, speakers will only be allowed to speak for three (3)
minutes. The City Council may allow both a speaker additional time and an unsigned -up person to speak by
unanimous consent or majority vote
Courtesy and Respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and
respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive
comments and statements about motives or personalities. Any member of the public who violates these standards shall
be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium.
Enter the text you want this field to display
Email katelyn.brown118@gmail.com
Submit Public Comment
This page is provided for efficient submission of public comment for City Council and Planning
Commission meetings. All submissions must be directly related to a specific agenda item for the
next meeting.
Please ensure your comments conform to the Rules of Order and Procedure.
RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY COUNCIL
Full Name* Ken Helms
Address or Ward* Address
Ward
Locate Your Ward Number
Address* 2370 E. Meandering Way
Ex. 113 W Mountain St
Phone Number 4797999217
Email khelms0451 @sbcglobal.net
Meeting Body* City Council
Agenda Item Drug Task Force
Number/Subject Please click the link below to navigate to the Agenda Page
Locate City Council Agenda Item
Locate Planning Commission Agenda Item
Position In Favor
Comments Please, Please, Please help protect our city and fund the Drug Task Force. I really
don't want to be the next "Chicago" and I can't imagine you would either. It's mind
boggling that we are even thinking about not supporting and funding the Task
Force ..... that would be idiotic.
Attachments PDF preferred
Section from the RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY
COUNCIL Adopted 01/07/2020 by Resolution #01-20 & Amended 06/16/2020 by
Resolution #170-20:
Public Comments. Public comment at a City Council meeting shall be allowed for all members of the audience
who have signed up prior to the beginning of the agenda item they wish to address being opened for public
comment. Speakers shall be limited to a maximum of five (5) minutes to be broken into segments of three and two
minutes. Amendments may receive public comments only if approved by the City Council by unanimous consent or
majority vote. If public comment is allowed for an amendment, speakers will only be allowed to speak for three (3)
minutes. The City Council may allow both a speaker additional time and an unsigned -up person to speak by
unanimous consent or majority vote
Courtesy and Respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and
respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive
comments and statements about motives or personalities. Any member of the public who violates these standards shall
be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium.
Enter the text you want this field to display
Email
Submit Public Comment
This page is provided for efficient submission of public comment for City Council and Planning
Commission meetings. All submissions must be directly related to a specific agenda item for the
next meeting.
Please ensure your comments conform to the Rules of Order and Procedure.
RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY COUNCIL
Full Name* Pamela James
Address or Ward* Address
Ward
Locate Your Ward Number
Address* 7511 Shady acres circle
Ex. 113 W Mountain St
Phone Number 5014542617
Email Irpaws@aol.com
Meeting Body* City Council
Agenda Item defund the police
Number/Subject Please click the link below to navigate to the Agenda Page
Locate City Council Agenda Item
Locate Planning Commission Agenda Item
Position Comment Only
Comments I just finished telling someone that the leaders in my state wouldn't put up with all
this or turn on us. Then this comes across my page.
Think it won't happen in your city? You'd better think again.
Fayetteville, Arkansas your city council, with the exception of Mark Kinion, defunded
part of your police department at 2:33am this morning and this is just the beginning.
The council voted to "table the funding indefinitely" so that the headlines wouldn't
read that they defunded and they KNOW that the grant that they are turning down to
help pay for the police program expires on December 31 st. They basically said they
could table it and let the time expire. That's a coward way to handle business. In two
weeks they will vote to defund the Drug Task Force which affects every city in NWA
because the force is comprised of local law enforcement agencies. I guess the
positive is that maybe there won't be a protest that happens because certain people
got what they wanted.
Here is the roll call of your city council vote:
Sonia Gutierrez: Voted to defund
Sarah Marsh: Voted to defund
Mark Kinion: No
Matthew Petty: Voted to defund
Sloan Scroggin: Voted to defund
Sarah Bunch: Voted to defund
Teresa Turk: Voted to defund
Kyle Smith: Voted to defund
Oh, and the people who called in for this for 7 hours on the phone ... they are from
Fayetteville and said that they are not stopping with Fayetteville. Their'movement' is
already spreading to Springdale, Rogers, Bentonville, etc. Better hold on...
How dare you allow this and bow to this mob. Did you hear them? Do you realize
you just gave them a foot into our state? That by giving in they think they can go and
do this to other cities. Do you really think defunding the police is going to do
anything except put people at more risk. You have a bunch of college kids that are
depending on you to protect them. How do you plan on doing that with a reduced
police force? What happens when they get violent and decide to demand more? Are
not listening to what is happening in other states? They are making more and more
demands & increasing their violent behavior. It won't stop with this demand and they
won't leave you alone. If you'd paid attention to Seattle, Portland, Chicago or
Minnesota you'd know they eventually they will go after you.
I can't believe I even sent my child to a school with so little respect for this country. I
guess what they are saying is true. The Universities have been teaching our children
to hate America and pushing marxism all this time.
Hope you realize this is out and everyone will know what you've done
Attachments PDF preferred
Section from the RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY
COUNCIL Adopted 01/07/2020 by Resolution #01-20 & Amended 06/16/2020 by
Resolution #170-20:
Public Comments. Public comment at a City Council meeting shall be allowed for all members of the audience
who have signed up prior to the beginning of the agenda item they wish to address being opened for public
comment. Speakers shall be limited to a maximum of five (5) minutes to be broken into segments of three and two
minutes. Amendments may receive public comments only if approved by the City Council by unanimous consent or
majority vote. If public comment is allowed for an amendment, speakers will only be allowed to speak for three (3)
minutes. The City Council may allow both a speaker additional time and an unsigned -up person to speak by
unanimous consent or majority vote
Courtesy and Respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and
respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive
comments and statements about motives or personalities. Any member of the public who violates these standards shall
be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium.
Enter the text you want this field to display
Email
Submit Public Comment
This page is provided for efficient submission of public comment for City Council and Planning
Commission meetings. All submissions must be directly related to a specific agenda item for the
next meeting.
Please ensure your comments conform to the Rules of Order and Procedure.
RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY COUNCIL
Full Name*
Address or Ward*
Jennifer Boogaart
• Address
Ward
Locate Your Ward Number
Address* 290 N. limestone Dr
Ex. 113 W Mountain St
Phone Number
Email
Meeting Body* City Council
Agenda Item Please click the link below to navigate to the Agenda Page
Number/Subject
Locate City Council Agenda Item
Locate Planning Commission Agenda Item
Position In Favor
Comments Find Drug Task Force and School Resource Officers
Attachments PDF preferred
Section from the RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY
COUNCIL Adopted 01/07/2020 by Resolution #01-20 & Amended 06/16/2020 by
Resolution #170-20:
Public Comments. Public comment at a City Council meeting shall be allowed for all members of the audience
who have signed up prior to the beginning of the agenda item they wish to address being opened for public
comment. Speakers shall be limited to a maximum of five (5) minutes to be broken into segments of three and two
minutes. Amendments may receive public comments only if approved by the City Council by unanimous consent or
majority vote. If public comment is allowed for an amendment, speakers will only be allowed to speak for three (3)
minutes. The City Council may allow both a speaker additional time and an unsigned -up person to speak by
unanimous consent or majority vote
Courtesy and Respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and
respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive
comments and statements about motives or personalities. Any member of the public who violates these standards shall
be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium.
Enter the text you want this field to display
Email jenniferboogaart@yahoo.com