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Home My WebLink About220-20 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 220-20 File Number: 2020-0675 BID #19-52 BENCHMARK CONSTRUCTION CHANGE ORDER #2: A RESOLUTION TO APPROVE CHANGE ORDER NO. 2 TO THE CONTRACT WITH BENCHMARK CONSTRUCTION OF NWA, INC. IN THE AMOUNT OF $145,771.00 FOR CONSTRUCTION OF THE FLEET TRUCK WASH FACILITY, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 2 to the contract with Benchmark Construction of NWA, Inc. in the amount of $145,771.00 to provide for the installation of concrete paving, PVC liner panels, and metal doors and hardware at the Fleet Truck Wash Facility. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 9/l/2020 Page 1 EERK; �%,,. CIITyO'Qc�u�; •C: SAS co Printed on 912120 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 it I (479) 575-8323 i Text File -� File Number: 2020-0675 Agenda Date: 9/1/2020 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A 6 BID #19-52 BENCHMARK CONSTRUCTION CHANGE ORDER #2: A RESOLUTION TO APPROVE CHANGE ORDER NO. 2TO THE CONTRACT WITH BENCHMARK CONSTRUCTION OF NWA, INC. IN THE AMOUNT OF $145,771.00 FOR CONSTRUCTION OF THE FLEET TRUCK WASH FACILITY, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 2 to the contract with Benchmark Construction of NWA, Inc. in the amount of $145,771.00to provide for the installation of concrete paving, PVC liner panels, and metal doors and hardware at the Fleet Truck Wash Facility. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 91212020 Wade Abernathy Submitted By City of Fayetteville Staff Review Form 2020-0675 Legistar File ID 9/1/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 8/14/2020 FACILITIES MANAGEMENT (140) Submitted Date Division / Department Action Recommendation: Change Order #2 to Bid 19-52 Contract with Benchmark Construction of NWA Inc., for the Fleet Truck Wash Facility in the amount of $145,771.00 and approval of a budget adjustment. Budget Impact: 9700.707.1920-5840.00 Building Cost Account Number Fund 18021.1 Fleet Wash Facility Project Number Project Title Budgeted Item? No Current Budget $ 1,216,561.00 Funds Obligated $ 1,154,519.70 Current Balance $ 62,041.30 Does item have a cost? Yes Item Cost $ 145,771.00 Budget Adjustment Attached? Yes Budget Adjustment $ 150,000.00 Remaining Budget $ 66,270.30 V20180321 Purchase Order Number: 2020-00000211 Previous Ordinance or Resolution # 20 Change Order Number: 1 Approval Date: Original Contract Number: #2020-00000012 Comments: CITY OF FAYETTEVILLE ARKANSAS MEETING OF SEPTEMBER 1, 2020 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Paul Becker, Chief Financial Officer Terry Gulley, Director of Transportation CITY COUNCIL MEMO FROM: Wade Abernathy, Director of Bond and Construction Projects DATE: August 10, 2020 14, 2020 SUBJECT: Change Order #2 to Bid 19-52 Contract with Benchmark Construction of NWA Inc., for the Fleet Truck Wash Facility. RECOMMENDATION: Staff recommends approval of Change Order #1 with Benchmark Construction of NWA Inc., for the Fleet Truck Wash Facility in the amount of $145,771.00 for the installation of the Concrete Paving, PVC Liner Panels, and installation of Metal Doors and Hardware. BACKGROUND: On 3/5/19 council approved a contract with deMx architecture to provide architectural services for the new fleet vehicle wash facility. On 5/7/19 council approved the purchase of the car wash equipment with Whiting system, Inc. of alexander. On 1/7/2020 Council approved a Contract with DC Sparks for Packages.... On 1/7/2020 Council approved a Contract with Benchmark for Packages 3 Building Concrete, 4 Pre -Engineered Building and insulation, and 5 pre engineered building erection. On 2/18/2020 Council approved Change Order #2 with DC Sparks for the forced sewer main relocation. DISCUSSION: The bulk of this change order adds 4000 psi concrete paving around the facility. As previously discussed with council, this is the recommended material to use for the heavy truck traffic in lieu of asphalt paving. Also included is the addition of PVC liner panels at the base of the wash bays. This will help keep potential water and corrosive cleaning agents from the structure. BUDGET/STAFF IMPACT: A Budget Adjustment is included. Attachments: Change Order #1. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 v TwAIA Document G701' - 2017 Change Order PROJECT: (Name and address) CONTRACT INFORMATION: CHANGE ORDER INFORMATION: Fayetteville Fleet Truck and Car Wash Contract For: General Construction Change Order Number. 002 Facility 1720 S. Armstrong Avenue Date: January 7, 2020 Date: August 4, 2020 Fayetteville, AR 72701 OWNER: (Name and address) City of Fayetteville 113 West Mountain Street Fayetteville, AR 72701 ARCHITECT: (Name and address) DEMX architecture 104. N East Avenue Fayetteville, AR 72701 CONTRACTOR: (Name and address) Benchmark Construction Company 333 W. Poplar St., Ste'A' Fayetteville, AR 72703 THE CONTRACT IS CHANGED AS FOLLOWS: (insert a detailed description of the change and, if applicable, attach or reference specific exhibits Also include agreed upon adjustments attributable to executed Construction Change Directives) Concrete paving - $101,069 - 4,000 psi - fiber mesh - saw -cut and caulked Liner Panel - $39,419 - pvc wainscot, rest is metal Hollow Metal Doors and Hardware - $7,783 Bundle Savings - ($2,500) The original Contract Sum was $ 322,400.00 The net change by previously authorized Change Orders $-23,650.00 The Contract Sum prior to this Change Order was S 298,750.00 The Contract Sum will be increased by this Change Order in the amount of $ 145,771.00 The new Contract Stun including this Change Order will be s 444,521.00 The Contract Time will be increased by Zero (0) days. The new date of Substantial Completion will be NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. DEMX architecture Benchmark Construction Company A name) CONTRACTOR (Firm name) TURE SIG TORE Tim MaddoxAlA, Principal Stephen Smith, CEO PRINTED NAME AND TITLE PRINTED NAME AND TITLE August 4 2020 August 4, 2020 DATE DATE City Fa ettev' R (Fi tram ) SIGNATUR Li orl PRINTED NAME AND TITLE 9-/-20 DATE AIA Document G701' - 2017. Copyright O 1979, 1967, 2D00 , 2001 and 2017 by The American Institute of Architects All rights reserved. The 'American Institute of Architects,' 'AIA,' the AIA Logo. and 'AIA Contract Documents' are registered trademarks and may not be used without permission This document was produced by AIA software at 09:t6:54 ET on 08/04/2020 under Order No2563408608 which expires on 0812612021, is not for resale. Is licensed for one-time use anty, and may only be used In accordance with the AIA Contract Documentse Terns of Service To report copyright violations, e-mail mpyrlght®ala org User Notes: (389ADA54) City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division FLEET OPERATIONS (770) /Org2 2020 I Requestor: Sara Glenn Adjustment Number BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Change Order #2 to Bid 19-52 with Benchmark Construction of NWA Inc., for the Fleet Truck Wash in the amount of 145,771.00 for site conrete and pvc liner panels in the wash bay. RESOLUTION/ORDINANCE COUNCIL DATE: LEGISTAR FILE ID#: 9/1/2020 2020-0675 14 OUy 3 tack 811412020 8.3 7 AM Budget Director TYPE: JOURNAL #: GLDATE: CHKD/POSTED: Date D - (City Council) 9/1/2020 TOTAL - - v.20200528 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 9700.770.1920-5804.00 150,000 - 18021 1 EX Building Costs 9700.770.1920-5802.00 (93,000) - 02082 2019 EX Vehicles & Equipment - base 9700.770.1920-5802.00 (11,000) - 02082 2018 EX Vehicles & Equipment - base 9700.770.1920-5802.00 (19,000) - 02078 2016 EX Vehicles & Equipment - base 9700.770.1920-5802.00 (26,000) - 02078 2017 EX Vehicles & Equipment - base 9700.770.1920-5802.00 (1,000) - 02082 2017 EX Vehicles & Equipment - base H:\Budget Adjustments\2020_Budget\City Council\09-01-2020\2020-0675 BA Fleet Truck Wash 1 of 1 CHANGE ORDER #3 BID 19-52 City of Fayetteville Staff Review Form 2021-0093 Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Wade Abernathy 2/20/2021 FACILITIES MANAGEMENT (140) Submitted By Submitted Date Division / Department Action Recommendation: Approval of Change Order #3 to Bid 19-52 Contract with Benchmark Construction of NWA Inc., for the Fleet Truck Wash Facility in the Amnount of $10,000 with the Use of Contingency Funds. 9700.707.1920-5840.00 Account Number 18021.1 Project Number Budgeted Item? No Does item have a cost? Yes Budget Adjustment Attached? NA Budget Impact: Building Cost Fund Fleet Wash Facility Project Title Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget $ 1,366,561.00 $ 1,336,129.13 $ 30,431.87 $ 10,000.00 $ 20,431.87 V20180321 Purchase Order Number: 2020-00000211 Previous Ordinance or Resolution # 220-20 Change Order Number: Original Contract Number: Comments: 3 #2020-00000012 Approval Date: CITY OF FAYETTEVILLE ARKANSAS TO: Mayor Lioneld Jordan THRU: Susan Norton, Chief of Staff Paul Becker, Chief Financial Officer Terry Gulley, Director of Transportation FROM: Wade Abernathy, Director Bond and Construction Projects DATE: February 2, 2021 STAFF MEMO SUBJECT: Change Order #3 to Bid 19-52 Contract with Benchmark Construction of NWA Inc., for the Fleet Truck Wash Facility RECOMMENDATION: Staff recommends approval of Change Order #3 with Benchmark Construction inc., for the Fleet Truck Wash Facility in the amount of $10,000 for upcharge of in concrete pricing and additional gravel. Contingency Funds will be used for this Change Order. BACKGROUND: On 3/5/19 council approved a contract with deMx architecture to provide architectural services for the new fleet vehicle wash facility. On 5/7/19 council approved the purchase of the car wash equipment with Whiting system, Inc. of alexander. On 1/7/2020 Council approved a Contract with DC Sparks for Packages.... On 1/7/2020 Council approved a Contract with Benchmark for Packages 3 Building Concrete, 4 Pre -Engineered Building and insulation, and 5 pre-engineered building erection. On 2/18/2020 Council approved Change Order #2 with DC Sparks for the forced sewer main relocation. On September 1, 2020 Council approved Change Order #2 with Benchmark for the Concrete drives around the building. DISCUSSION: Due to delays caused by the another contractor on the project, there was an increase in concrete materials. There was also additional gravel that was required that another contractor failed to provide. These additional costs will be back charged to the other contractor. BUDGET/STAFF IMPACT: Contingency Funds will be applied to this Change Order. Attachments: Change Order #3 Mailing Address: 113 W. Mountain Street www.tayetteville-ar.gov Fayetteville, AR 72701 0 Document G701 - 2017 1- Change Order PROJECT: (Name and address) Fayetteville Fleet Truck and Car Wash Facility OWNER: (Name and address) City of Fayetteville 113 West Mountain Street Fayetteville, AR 72701 CONTRACT INFORMATION: Contract For: General Construction Date: January 7, 2020 ARCHITECT: (Name and address) DEMX architecture 104 N. East Avenue Fayetteville, AR 72701 CHANGE ORDER INFORMATION: Change Order Number: 003 Date: February 01, 2021 CONTRACTOR: (Name and address) Benchmark Construction Company 333 W. Poplar St., Ste'A' Fayetteville, AR 72703 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustments attributable to executed Construction Change Directives.) - Additional gravel - Concrete increase $10/cy from April '20 to Jan '21 (300 cy for the paving x $10) The original Contract Sum was $ 322,400.00 The net change by previously authorized Change Orders $ 122,121.00 The Contract Sum prior to this Change Order was $ 444,521.00 The Contract Sum will be increased by this Change Order in the amount of $ 10,000.00 The new Contract Sum including this Change Order will be $ 454,521.00 The Contract Time will be increased by Zero (0) days. The new date of Substantial Completion will be NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. DEMX architecture ARCHITECT (Firm name) ATURE Tim Maddox, AIA, Principal PRINTED NAME AND TITLE February 01, 2021 DATE Benchmark Construction CONTRACTOR (Finn name) �2O 5 SIGNATURE Stephen Smith, CEO PRINTED NAME AND TITLE February 2, 2021 DATE City Fa e lle (Firm n ) SIGNATURE Lioneld an, Mayor PRINTED NAME AND TITLE February 3, 2021 DATE AIA DocumentG701" - 2017. Copyrightm 1979, 1987, 2000, 2001 and 2017 by The American Institute of Architects. All rights reserved. The "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are registered trademarks and may not be used without permission. This document was produced by AIA software at 16:20:19 ET on 02JO112021 under Order No.2563408608 which expires on 08/26/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents" Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (389ADA41)