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Home My WebLink About218-20 RESOLUTIONOF FPY ETTf L l v Wan. 9RKANS n`' 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 218-20 File Number: 2020-0671 RFQ 20-01 SELECTION #16 ENGINEERING ELEMENTS, PLLC: A RESOLUTION TO AUTHORIZE A CONTRACT WITH ENGINEERING ELEMENTS, PLLC, IN THE AMOUNT OF $4,500.00, PURSUANT TO RFQ 20-01 SELECTION #16, TO PROVIDE DESIGN SERVICES, BID DOCUMENTS AND CONSTRUCTION ADMINISTRATION FOR THE INSTALLATION OF LIGHTING AT THE WALKER PARK SKATEBOARD AREA, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $500.00, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor to sign a contract with Engineering Elements, PLLC in the amount of $4,500.00, pursuant to RFQ 20-01 Selection #16, for design services, bid documents and construction administration for installing LED lighting at the Walker Park Skateboard Area and further approves a project contingency in the amount of $500.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 9/l/2020 Page 1 Printed on 912120 Resolution: 218-20 File Number: 2020-0671 Attest: c_ERK ! Kara Paxton, City Clerk Treasur8t- FAYrIT ��' =c� �V144E ;ON COO Page 2 Printed on 912120 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 i` (479) 575-8323 Text File —l' File Number: 2020-0671 Agenda Date: 9/1/2020 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 4 RFQ 20-01 SELECTION #16 ENGINEERING ELEMENTS, PLLC: A RESOLUTION TO AUTHORIZE A CONTRACT WITH ENGINEERING ELEMENTS, PLLC, IN THE AMOUNT OF $4,500.00, PURSUANT TO RFQ 20-01 SELECTION #16, TO PROVIDE DESIGN SERVICES, BID DOCUMENTS AND CONSTRUCTION ADMINISTRATION FOR THE INSTALLATION OF LIGHTING AT THE WALKER PARK SKATEBOARD AREA, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $500.00, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BV THE CITY COUNCIL OF THE CITY OF FAVETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor to sign a contract with Engineering Elements, PLLC in the amount of $4,500.00, pursuant to RFQ 20-01 Selection # 16, for design services, bid documents and construction administration for installing LED lighting at the Walker Park Skateboard Area and further approves a project contingency in the amount of $500.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 9/2/2020 Ted Jack Submitted By City of Fayetteville Staff Review Form 2020-0671 Legistar File ID 9/1/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 8/6/2020 PARKS & RECREATION (520) Submitted Date Division / Department Action Recommendation: Approval of a contract with Engineering Elements, PLLC for $4500.00 for design, bid documents, and construction administration for installing LED lighting at the Skateboard Area at Walker Park, and a $500.00 design contingency and approval of a budget adjustment. 2250.520.9255-5806.00 Account Number 13001.2001 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Budget Impact: Parks Development Fund Walker Park Skateboard Park Lights Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ - $ 5,000.00 $ 98,000.00 $ 93,000.00 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE ARKANSAS MEETING OF SEPTEMBER 1, 2020 TO: Mayor and City Council CITY COUNCIL MEMO THRU: Susan Norton, Chief of Staff Connie Edmonston, Parks and Recreation Director FROM: Ted Jack, Park Planning Superintendent DATE: August 7, 2020 SUBJECT: Approval of a contract with Engineering Elements, PLLC for $4500.00 for design, bid documents, and construction administration for installing LED lighting at the Skateboard Area at Walker Park, and a $500.00 design contingency and approval of a budget adjustment. RECOMMENDATION: Approval of a contract with Engineering Elements, PLLC for $4500.00 for design, bid documents, and construction administration for installing LED lighting at the Skateboard Area at Walker Park, and a $500 design contingency and approval of a budget adjustment. BACKGROUND: The popular skateboard park has been used primarily by area youth who have frequently requested lighting. This project is in the five-year CIP plan for implementation in 2020 and will add LED lighting increasing the usability of this amenity, particularly in winter months. DISCUSSION: Engineering Elements PLLC, of Fayetteville, was selected from RFQ 20-01, Selection #16, to prepare the design, bid documents, and to provide construction administration for this project. BUDGET/STAFF IMPACT: Total project funding for this project in the CIP is $98,000. Engineering Elements fixed fee is $4500. A design contingency of $500 is included in the $5,000.00 item costs. Additionally, $500 will be allocated for bid advertisement, with the remainder allocated to construction and construction contingency. Long-term budget/staff impacts are minimal. The LED lighting will cause a minor increase to electrical usage at Walker Park. Attachments: Staff Review Form Engineering Elements Proposal Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 E c August 6, 2020 Mr. Ted Jack City of Fayetteville 113 West Mountain Street Fayetteville, AR 72701 Engineering Elements, PLLC i458 F:..loycti Bled.. Suitc I FaNettevllle. Arkxisas 72703 Plxmc (479) 695-1333 Fax: (479) 251-7982 Re: Walker Skatepark Lighting Upgrade Fayetteville, Arkansas Mr. Jack, I am pleased to propose electrical engineering services to you for the above referenced project. This proposal is based on the preliminary information I received from Mr. Theodore Jack and from a site visit made on July 30, 2020. It is my understanding that this project will consist of new lighting at the Skatepark with pushbutton "ON" controls as well as time clock and wireless app controls. Our services will include standard basic engineering services consisting of preliminary design and design development, contract documents, bidding assistance, submittal review and construction observation. This level of services will pertain to the following systems as our part of the work. Engineering Design Services: Our services include the following standard engineering services: a. Preliminary Design and Design Development. Two design review meetings are planned to evaluate design and light fixture selections. b. Contract Documents c. Bidding Assistance d. Value Engineering Process e. Submittal Review and Construction Observation. 2. Scope of Systems Designed: The above -listed services will apply to the electrical systems listed below. Electrical: Exterior site lighting systems including "sports" type pole light fixtures and controls. Specific care will be given to the selection of fixture characteristics such as lamp color temperature, aesthetics, camera mounting options and control systems. All new lighting shall feature LED lamp technology. New lighting controls. Options will be explored and considered prior to final specification such as pushbuttons, astronomical clock timers and wireless apps. Controls will include a hand -off -auto switch for manual override of lighting systems. iii. Electrical power distribution system for all new fixtures including conduit, wiring and overcurrent protection. iv. Additional electrical service capacity for future park lighting expansion. V. Empty conduit system for Owner furnished equipment where necessary. This includes new security and/or data provided under a separate contract. 3. Fee: The fee for the above described services is proposed as a Fixed Fee of Four Thousand Five Hundred Dollars ($4,500) for our portion of the work. Additional services that you may request will be provided on an hourly basis utilizing the following hourly rates: Principal Engineer $165 Project Engineer $135 Designer $80 Administration $50 If this proposal is acceptable please sign in the space provided and return a copy for my files. If you have any questions or need additional information, please contact me. Sincerely, Shane R. Lanning, P Engineering Eleme s, PLLC K 9-1-,qp Date City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division PARKS & RECREATION (520) Adjustment Number 2020 /Org2 Requestor: Alan Bearden BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: To transfer funds within the Community Park Improvements project (13001) designated in 2020 CIP for Walker Park Skateboard Area lighting improvements to a new sub -project (13002.2001) specifically for this planned project work. COUNCIL DATE: 9/1 /2020 LEGISTAR FILE ID#: 2020-0671 Holly Buck. 811212020 9:25 AM Budget Director Date TYPE: D - (City Council) JOURNAL #: 9/1/2020 GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL - - v.20200528 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 2250.520.9255-5806.00 (98,000) 13001 1 EX Improvements - Park 2250.520.9255-5301.00 500 13001 2001 EX Public Notification 2250.520.9255-5806.00 97,500 13001 2001 EX Improvements - Park HABudget Adjustments\2020_Budget\City Council\09-01-2020\2020-0671 BA Walker Park Skateboard Park Lights 1 of 1