HomeMy WebLinkAbout215-20 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 215-20
File Number: 2020-0680
HAYNES PUMP AND PROCESS, LLC:
A RESOLUTION TO APPROVE CHANGE ORDER NO. 1 TO THE CONTRACT WITH
HAYNES PUMP AND PROCESS, LLC FOR AERATION BASIN GATES AT THE NOLAND
WATER RESOURCE RECOVERY FACILITY IN THE AMOUNT OF $5,761.88
WHEREAS, on February 4, 2020, the City Council passed Resolution 42-20 to approve a contract
with Haynes Pump and Process, LLC for the purchase of two sealing slide gates for the aeration basin
at the Noland Water Resource Recovery Facility; and
WHEREAS, during the detailed fabrication drawings it was determined the gates needed to increase
by 8 inches in length and 4 inches in height to ensure adequate clearance; and
WHEREAS, the change order represents the increased cost of the larger dimensions.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order
No. 1 to the Contract with Haynes Pump and Process, LLC for aeration basin gates at the Noland
Water Resource Recovery Facility, in the amount of $5,761.88. A copy of Change Order No. 1 is
attached to this Resolution and made a part hereof.
PASSED and APPROVED on 9/1/2020
Page 1 Printed on 912120
Resolution: 215-20
File Number: 2020-0680
Attest:
````���rtrt►ri�rr /
R K
v • ;••U
�Ala'4 I'A
Kara Paxton, City Clerk Treasurer'
•;�ANSAS �y
i�ON i COO
0
Page 2 Printed on 9/2/20
W City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
i Text File
File Number: 2020-0680
Agenda Date: 9/1/2020 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 1
HAYNES PUMP AND PROCESS, LLC:
A RESOLUTION TO APPROVE CHANGE ORDER NO. I TO THE CONTRACT WITH HAYNES
PUMP AND PROCESS, LLC FOR AERATION BASIN GATES AT THE NOLAND WATER
RESOURCE RECOVERY FACILITY IN THE AMOUNT OF $5,761.88
WHEREAS, on February 4, 2020, the City Council passed Resolution 42-20 to approve a contract with
Haynes Pump and Process, LLC for the purchase of two sealing slide gates for the aeration basin at the Noland
Water Resource Recovery Facility; and
WHEREAS, during the detailed fabrication drawings it was determined the gates needed to increase by 8
inches in length and 4 inches in height to ensure adequate clearance; and
WHEREAS, the change order represents the increased cost of the larger dimensions.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 1 to
the Contract with Haynes Pump and Process, LLC for aeration basin gates at the Noland Water Resource
Recovery Facility, in the amount of $5,761.88. A copy of Change Order No. 1 is attached to this Resolution
and made a part hereof.
City of Fayetteville, Arkansas Page 1 Pdnted on 2=020
City of Fayetteville Staff Review Form
2020-0680
Legistar File ID
9/1/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Tim Nyander 8/12/2020 WASTEWATER TREATMENT (730)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of Change Order No. 1 with Haynes Pump and Process, LLC to increase the contract
amount by $5,761.88 for the Noland aeration basin gate fabrication.
Budget Impact:
5400.730.5800-5801.00 Water and Sewer
Account Number
Fund
02032.1
WWTP -
Building Improvements
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$
3,887,656.00
Funds Obligated
$
2,786,539.60
Current Balance
$
1,101,116.40
Does item have a cost? Yes
Item Cost
$
5,761.88
Budget Adjustment Attached? No
Budget Adjustment
$
-
Remaining Budget
$
1,095,354.52
V20180321
Purchase Order Number: 2020-246 Previous Ordinance or Resolution # -12 20
Change Order Number:
Original Contract Number:
Comments:
1
Approval Date:
CITY OF
FAYETTEVILLE
%PF ARKANSAS
MEETING OF SEPTEMBER 1, 2020
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Tim Nyander, Utilities Director
FROM: Corey Granderson, Utilities Engineer
CITY COUNCIL MEMO
DATE: August 12, 2020
SUBJECT: Approval of Change Order No. 1 to the purchase of two (2) sealing slide
gates for the aeration basin at the Noland Water Resource Recovery
Facility
RECOMMENDATION:
Staff recommends approval of Change Order No. 1 with Haynes Pump and Process, LLC to
increase the contract amount 5 761.88.
BACKGROUND:
On June 181h, 2019, Fayetteville City Council approved Resolution 142-19, an engineering
services contract with Jacobs Engineering to design the replacement of two large aeration -basin
gates located under a reinforced concrete slab at the Noland WRRF. These gates are original to
the aeration facility, are inaccessible, and are leaking. Replacement is necessary so that the
plant may remain fully operational and have the ability to isolate each of the two aeration basin
treatment trains.
Resolution 42-20, passed on February 4, 2020, awarded Bid #19-61 to Haynes Pump and
Process, LLC in the amount of $32,150.00 plus tax for the purchase of two sealing slide gates
for the aeration basin at the Noland Water Resource Recovery Facility.
DISCUSSION:
The labor for installation will be publicly bid at a later date, to coincide with lower -flow operations
at the WRRF. The gates require a long fabrication lead-time and will be purchased directly by
the city in advance and stored onsite. Bids for the gate fabrication were opened on December
17th, 2019 with Haynes Pump and Process, LLC submitting a low -bid of $35,284.63 after taxes.
As the design progressed and Haynes provided detailed fabrication shop drawings, it was
determined that the gates needed to increase by 8-inches in length and 4-inches in height to
ensure adequate clearance from the existing gates' mounting hardware. The costs associated
with the larger fabrication dimensions is $5,761.88 as represented by this change order,
including taxes. This increases the overall gate cost to $41,046.50.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
BUDGET/STAFF IMPACT:
Funds are available in the Wastewater Treatment Plant — Building Improvements project.
Attachments:
Change Order No. 1
Haynes' Change Order Quote
CHANGE ORDER
_CITY OF
FAYETTEVILLE
A R K A N S A S Contract Title. Bid 19-61, Aeration Basin Gate Fabrication
Change Order No. I Date of Issuance: August 3, 2020
To Contractor Haynes Pump and Process, LLC
The Contract is changed as follows:
ORDINANCErR ESOLLITION: 4 2-20
Effective: February 4.2020
Bid
Bid
Previous
Knit
Contract
Revised
Revised
Original
Revised
Item
Item
Estimated
of
Unit
Estimated
Unit
Estimated
Estimated
No.
Description
Quantity
Measure
Price
Quantity
Price
Cost
Cost
I
Basin Gate
2
FA
S 16,07500
2
S 18,700.00
S32,150.00
$37,400 00
Taxes S3,134 63 $3,646 50
Summation of Cost $35,284.63 $41,046.50
Net Cost for this Change Order S5,761.88
Not valid until signed by the Owner
The original Contract Price was S35,284.63
Net change by previously authorized change ordersThe Contract Price prior to this Change Order was S 35,284.63
The Contract Price will [increase by] ] _ -- --� $ 5,761.88
The new Contract Price including this Change Order will be S 41,046.50
The Contract Time(s) will jinefeased hylideeFensed hyl(remain unchanged) n/a calendar days
Required dates of Completion as of the date of this Change Order therefore are:
Substantial Completion _ _ _ nJa
Final Completion ah
NOTE: This summary does not reflect changes in the Contract Price or Time(s) which have,been aulhorized� Work Change Dire \�es not incorporated in this or
previous Change Orders. //
Haynes Pump and Pro, , L Cl Ati
�2
Y DATE Y
Page 1 of 1
DATE
Haynes Pump and Process, LLC.
Equipment for New and Used Water
417 Main Street, 400-3
Little Rock, AR 72201
Phone 800-832-1580 Date:
Bill To: City of Fayetteville Job Number:
113 W Maintain Street Job Name:
Fayetteville, AR 72701 HPP PM:
Customer PO #:
Change Order Form
7/20/2020
420-0006
Fayetteville/Noland Gates
Wes Ivory/Lisa Mills
2020-00000246
CO
NUMBER
CO
Date
DESCRIPTION
CO
Amount
1
7/20/20
Increasing width by 8' and height by 4" - Additional Cost
$5,250.00
2
7/20/20
Additional Taxes
$4-2489-
Miscalculated @8%
9.75% Tax = $511.88
,Reviewed by Corey Granderson
Utilities Engineer j
cgranderson@fayetteville-ar.gov
479-444-3452
Change Order Sub -Total 1$5.761.8c 5 0_710.111C
ORIGINAL CONTRACT AMOUNT $35,284.63
PREVIOUS CHANGE ORDERS
$0.00
AMOUNT THIS CHANGE ORDER !$5,761.88 $&,&70.go
REVISED CONTRACT AMOUNT $41,046.50 $4863
O� fpYFrTF'
r
4Rkd NS pS
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-W23
Resolution: 42-20
File Number: 2020-0058
BID #19-61 HAYNES PUMP AND PROCESS, LLC:
A RESOLUTION TO AWARD BID 19-61 AND AUTHORIZE THE PURCHASE OF TWO SEALING
SLIDE GATES FOR THE AERATION BASIN AT THE NOLAND WATER RESOURCE RECOVERY
FACILITY FROM HAYNES PUMP AND PROCESS, LLC IN THE AMOUNT OF $32,150.00 PLUS
APPLICABLE TAXES AND FREIGHT CHARGES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 19-61 and
authorizes the purchase of two sealing slide gates for the Noland Water Resource Recovery Facility
from Haynes Pump and Process, LLC in the amount of $32,150.00 plus applicable taxes and freight
charges.
PASSED and APPROVED on 2/4/2020
Attest:
``mA1LItrr1►11"
RK
.`�•. • G17 Y o;..`rG�.
•rn—
Kara Paxton, City Clerk Treasu#r�*- "YETTEVILLE:x_
IiO N i1liki"o
Page 1 Printed on 2/6/20