HomeMy WebLinkAbout216-20 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 216-20
File Number: 2020-0681
ELECTRIC MOTOR CENTER:
A RESOLUTION TO ACCEPT A QUOTE IN THE AMOUNT OF $22,456.77 PLUS
APPLICABLE TAXES AND FREIGHT CHARGES FROM ELECTRIC MOTOR CENTER FOR
THE REPAIR OF A JET FLOW MIXER PUMP USED AT THE WEST SIDE WATER
RESOURCE RECOVERY FACILITY
WHEREAS, a jet flow mixer pump used at the West Side Water Resource Recovery Facility was
recently shipped to Electric Motor Center to disassemble, inspect, and provide a quote for repair of
the pump; and
WHEREAS, pursuant to Ark. Code Ann. §19-11-203(14)(DD), formal competitive bidding is not
necessary for the repair of "hidden or unknown damages."
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that because
of Ark. Code Ann. § 19-11-203(14)(DD), repair of "hidden or unknown damages," the repair of the
pump does not require formal competitive bidding and, therefore, accepts the quote in the amount of
$22,456.77 (plus any applicable taxes and freight charges) from Electric Motor Center for the repair
of a jet flow mixer pump used at the West Side Water Resource Recovery Facility.
PASSED and APPROVED on 9/1/2020
Page 1 Printed on 912120
Resolution: 216-20
File Number. 2020-0681
Attest:
Sy GOER Kt jIT ,/i,���
Kara Paxton, City Clerk Treasurer
SON COOS,
Page 2 Printed on 912120
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
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i Text File
File Number: 2020-0681
Agenda Date: 9/1/2020 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 2
ELECTRIC MOTOR CENTER:
A RESOLUTION TO ACCEPT A QUOTE IN THE AMOUNT OF $22,456.77 PLUS APPLICABLE
TAXES AND FREIGHT CHARGES FROM ELECTRIC MOTOR CENTER FOR THE REPAIR OF A
JET FLOW MIXER PUMP USED AT THE WEST SIDE WATER RESOURCE RECOVERY FACILITY
WHEREAS, a jet flow mixer pump used at the West Side Water Resource Recovery Facility was recently
shipped to Electric Motor Center to disassemble, inspect, and provide a quote for repair of the pump; and
WHEREAS, pursuant to Ark. Code Ann. §19-11-203(14)(DD), formal competitive bidding is not necessary
for the repair of "hidden or unknown damages."
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that because of Ark.
Code Ann. § 19-11-203(14)(DD), repair of "hidden or unknown damages," the repair of the pump does not
require formal competitive bidding and, therefore, accepts the quote in the amount of $22,456.77 (plus any
applicable taxes and freight charges) from Electric Motor Center for the repair of a jet flow mixer pump used at
the West Side Water Resource Recovery Facility.
City of Fayetteville, Arkansas Page 1 Printed on 9/2/2020
City of Fayetteville Staff Review Form
2020-0681
Legistar File ID
9/1/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Tim Nyander 8/12/2020 WASTEWATER TREATMENT (730)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends repair of a jet flow mixer pump for the West Side WRRF by Electric Motor Center in the amount
of $22,456.77 plus applicable taxes.
5400.730.5800-5414.00
Account Number
02069.1
Budget Impact:
Water and Sewer
Fund
Plant Pumps and Equipment - WWTP
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$
1,477,313.00
Funds Obligated
$
639,049.08
Current Balance
$
838,263.92
Does item have a cost? Yes
Item Cost
$
24,646.31
Budget Adjustment Attached? No
Budget Adjustment
$
-
Remaining Budget
$ 813,617.61
V20180321
Purchase Order Number:
Previous Ordinance or Resolution #
Change Order Number:
Approval Date:
Original Contract Number:
Comments: Taxes are estimated at $2,189.54 for a project total cost of $24,646.31.
CITY OF
FAYETTEVILLE
%PF ARKANSAS
MEETING OF SEPTEMBER 1, 2020
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Tim Nyander, Utilities Director
FROM: Greg Weeks, Area Manager
DATE: August 12, 2020
CITY COUNCIL MEMO
SUBJECT: Approval of a resolution to repair one (1) Fairbanks Morse jet flow mixer
pump for the West Side WRRF
RECOMMENDATION:
Staff recommends repair of a jet flow mixer pump for the West Side WRRF by Electric Motor
Center in the amount of $22,456.77 plus applicable taxes.
BACKGROUND:
The West Side Treatment Facility utilizes a flow equalization basin as part of the treatment
process. Raw influent can be directed from headworks to the equalization basin which allows for
a consistent flow through the facility's bioprocess. To keep solids suspended and to prevent
septic conditions, two jet mixer pumps circulate influent stored inside the basin.
During a routine check in March, a Jacobs operator noticed the breaker on Pump No. 1 was
tripped. After resetting, the pump ran momentarily before again tripping the breaker.
Maintenance staff inspected the pump's motor, but only found minor rodent damage to the
heater wiring which was repaired in-house. Finding no other issues with the motor, staff
determined the problem was with the gearbox bearings and sent the pump to Electric Motor
Center (EMC) for a hidden -damages inspection.
DISCUSSION:
EMC has submitted a price proposal for the repair of Pump No. 1 for $22,456.77. This amount
includes freight charges. Staff recommends the approval of this proposed jet mixer pump repair
by EMC. It's anticipated this repair will be deemed tax exempt under Arkansas tax code, but
pending that determination from the state if taxes are imposed they are estimated to be
$2,189.54 for a project total cost of $24,646.31.
Because it was necessary to have the repair facility disassemble the units to determine the extent
of hidden and unknown damage to equipment already purchased, a bid waiver and/or formal
sealed bidding is not necessary according to Ark. Code Ann. §19-11-203(14)(DD).
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
BUDGET/STAFF IMPACT:
Funds are available in the Wastewater Treatment Plant CIP — Plant Pumps and Equipment -
W.W.T.P.
Attachments:
Quote from Electric Motor Center
ELECTRIC MOTOR CENTER
804 N. JEFFERSON
SPRINGDALE, AR 72764
PHONE: (479)756-8040
FAX:(479)756-0567
EMAIL: rayatemc@Qmad,com
Brian/Jacobs-West plant
Fairbanks influent 20" C5721L CW 20.5 diameter
6/26/2020
Teardown — Clean, install all new bearings and seals, new seal sleeve, new chesterton 442 split
mechanical seal, new shim kit bore and sleeve bearing housing assembly and paint
Mechanical seal chesterton 2 piece $8588.40
Mechanical seal sleeve $5560.80
Shims $828.00
Bearings and seals $3929.57
Machine work (10 hrs x 75) $750,00
Labor (42 hrs x 60) $2520.00
Freight $280.00
22,456.77 + tax if needed
Thanks,
Ray Edmisson