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2020-08-11 - Agendas - Final
CITY OF 9im FAYETTEVILLE 4VARKANSAS MEETING AGENDA Water, Sewer, and Solid Waste Committee 11 Aug 2020 5:30 P.M. (Or immediately following Equipment Committee Session) This is a Virtual Meeting Committee: Chairman Mark Kinion; Council Member Sonia Gutierrez, Council Member Sloan Scroggin, Council Member Teresa Turk Copy to: Mayor Lioneld Jordan, Paul Becker, Kara Paxton, Susan Norton, Chris Brown, Alan Pugh, Terry Gulley, Peter Nierengarten, Jeff Coles, Brian Pugh, Mark Rogers, Corey Granderson, Aaron Watkins, Greg Weeks, Matthew Benton, Tim Luther, Josh Durham From: Tim Nyander, Utilities Director CALL TO ORDER ROLL CALL OLD BUSINESS: NEW BUSINESS: 1. Change Order for Haynes Equipment on Noland Aeration Gate Valve On June 18th, 2019, Fayetteville City Council approved Resolution 142-19, an engineering services contract with Jacobs Engineering to design the replacement of two large aeration - basin gates located under a reinforced concrete slab at the Noland WRRF. These gates are original to the aeration facility, are inaccessible, and are leaking. Replacement is necessary so that the plant may remain fully operational and could isolate each of the two aeration basin treatment trains. Bids for the gate fabrication were opened on December 17th, 2019 with Haynes Pump and Process, LLC submitting a low -bid of $35,284.63 after taxes. As the design progressed and Haynes provided detailed fabrication shop drawings, it was determined that the gates needed to increase by 8-inches in length and 4-inches in height to ensure adequate clearance from the existing gates' mounting hardware. The costs associated with the larger fabrication dimensions is $5,761.88 as represented by this change order, including taxes. This increases the overall gate cost to $41,046.50. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR CONSIDERATION FOR APPROVAL 2. Engineering Agreement with Hawkins Weir for South Mountain Pumping Station The South Mountain water pumping station was built in the 1970's and serves the entire subdivision atop South Mountain (24th Street; Fayetteville Country Club). This station is unique in that it does not pump water to an elevated storage tank, but modulates its flow based on demands atop the mountain. An elevated tank in this area cannot be permitted due to the proximity of Drake Field. For this reason, this station is very critical and would cause a major outage to customers if there were any lapse in operation. The main goal of this evaluation is to determine the cause of several observed electrical anomalies that cause operational difficulties. Recommendations for upgrades/replacements of electrical components will also consider the ultimate capacity needs of the station to provide fire flow for the hilltop area. Hawkins Weir has toured the site and has excellent staff knowledgeable in these issues. Based on RFQ# 20-01, the water/sewer department negotiated an engineering services contract to investigate these issues and provide recommendations for next steps. The proposed contract is hourly in the maximum not -to - exceed amount of $19,990.00. FOR INFORMATION ONLY 3. In -Place Machinery — Additional Costs If you remember, on May 17th, 2020 the thermal dryer rotor shaft moved from its fixed position. We selected In -Place Machining Company to provide a quote to come on site to build up the surface of the shaft and then mill the shaft to within original shaft diameter tolerance for proper seating of the bearings. This firm specializes in repairing rotating equipment shafts in place on a nationwide basis and has the expertise and equipment to perform this unique service. In -Place Machining Company submitted a Time & Material quote with an estimated cost of $56,000 plus applicable taxes. The City added $8,400,00 as contingency. In -Place arrived on June 23rd and completed the job on July 2nd. On July 1St, the technician on site indicated that their actual time and materials had exceeded what they quoted. Their estimate was an overrun of $20,600. STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR CONSIDERATION FOR APPROVAL 4. West Side Equalization Basin Jet Mixer #1 Earlier this year, the plant operator at the West Side Plant was performing a routine walk- through check of the equipment, when it was discovered that the breaker on the #1 mixing pump on the equalization basin had tripped. After resetting, the pump would only run for a few seconds before again tripping the breaker. Maintenance staff megged the motor and found no issues Rodent damage to the wiring was discovered and repaired in-house. Finding no other issues with the motor, staff determined the problem was with the gearbox bearings. The pump was pulled and sent to Electric Motor Center of Springdale, AR for a hidden - damages inspection. It was discovered that the pump needs all new bearings and seals, along with machining work on the housing assembly. Electric Motor Center supplied a quote for $22,456.77 (shipping included) to repair the pump. We believe this item qualifies for a sales tax exemption as specified by the Arkansas Department of Finance Arkansas Tax Rules. The projected cost for this project is $22,456.77 plus applicable taxes STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR CONSIDERATION FOR APPROVAL 5. West Side Equalization Basin Return Pump Earlier this year, the plant operator at the West Side Plant was performing a routine walk- through check of the equipment, when it was discovered that a variable frequency drive (VFD) failure on Equalization Return Pump #1. Maintenance staff inspected the VFD and determined that it was not causing the issue. After megging the motor, staff determined the windings were bad. The pump was pulled and sent to J.R. Stewart Pump and Equipment of West Memphis, AR for a hidden -damages inspection. J.R. Stewart Pump and Equipment has not yet supplied a quote for this repair. We are stating a not -to -exceed price of $34,000, plus applicable taxes. We believe this item qualifies for a sales tax exemption as specified by the Arkansas Department of Finance Arkansas Tax Rules. The projected cost for this project is a not -to -exceed price of $34,000 plus applicable taxes STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR CONSIDERATION FOR APPROVAL 6. Cultural Arts Corridor Utility Relocates Oelke Construction submitted the low bid for the Earthwork and Utilities trade package for Phase 1 of the Cultural Arts Corridor bond project. The water and sewer line replacements were bid at $515,207 and $129,056, respectively. This work consists of the abandonment of a 4" Cast Iron Waterline, and installation of 1,847 LF of 8-inch PVC with associated services and meters. The sewer line work will reconstruct 972 LF of aged clay line with 8-inch PVC and associated services and manholes. The street repair work associated with these utilities was bid as a separate package, combined with the overall project paving plan. The water/sewer portion of this cost was $104,183; however, the City has opted to remove this scope and pave the streets with in- house crews instead. If any funds are needed from water/sewer for this work, they will be requested in the future. Currently the total project cost for water/sewer is $644,263.00. These costs will be presented to the full City Council by Facilities Management as "Change order #3 with Nabholz Construction for the Phase 1 Arts Corridor Project in the amount of $10,494,726." FOR INFORMATION ONLY 7. RBR Townhomes Agreement The Razorback Road Multifamily Large -Scale Development is proposed at the southeast corner of Razorback Road and 15th Street in a long, narrow parcel of land between Razorback Road and the Railroad Right of Way. The City has several water and sewer utilities already present in the Railroad Right of Way along this corridor and the proposed development is making a few minor alignment changes to these utilities. To perform this work, the Railroad requires that the City sign their Underground Line Permit Application since we are the owner of the utility. This agreement contains indemnification language which must be approved through the City Council by policy. Furthermore, the additional agreement between the City and Titan RBR Properties transfers liability to the developer during the construction phase of the project. The City Attorney's office has reviewed these documents prior to this request. Staff recommends approval of and the Mayor's signature on the attached Underground Line Permit Application to the Arkansas & Missouri Railroad Co. and the Agreement with Titan RBR Properties, LLC related to utility installation for the Razorback Road multifamily development project. STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR CONSIDERATION FOR APPROVAL 8. Bluebird Gourds Project The Jacobs team proposes coordinating with the City's Communications & Media team for production of a 3-5 educational video as part of a joint endeavor with NWA Master Naturalists to highlight a unique approach to bluebird conservation. The NWA Master Naturalist volunteers would like to partner with the City and the Jacobs team to add 12 bluebird nesting cavities at the West Side treatment plant. FOR INFORMATION ONLY 9. 3VOLVE Cost Share (Possible) On September 3, 2019, the City Council passed a cost -share agreement with 3VOLVE Housing Company for the extension of an 8-inch sanitary sewer line on South Curtis Avenue with the City's portion not -to -exceed $18,327.50, with a contingency amount of $1,833.00. There are additional items to discuss. 4 IF AN AGREEMENT IS REACHED, STAFF REQUESTS PERMISSION TO FORWARD THIS ITEM TO THE CITY COUNCIL FOR CONSIDERATION FOR APPROVAL 10. Capital Projects Update Discussion of current capital projects in the design state or underway. 11. Overview of WWTP Monthly Report Discussion of June's Monthly WWTP Report PRESENTATIONS ATTACHMENTS Haynes Change Order Haynes Corrected Quote South Mountain PS Contract South mountain Vicinity Map Jet Mixer Quote Cultural Arts Corridor Vicinity Map RBR Agreement RBR Vicinity Map Railroad Permit Application Bluebird Memo Capital Projects Status Spreadsheet WWTP June 2020 Report ADJOURN Next Water, Sewer, Solid Waste Committee meets on Tuesday, September 8t", 2020, 5:30 p.m. CITY OF ARKANSFAYETTEVILLE ARICA N.SAS Change Order No. CHANGE ORDER Contract Title: Bid 19-61, Aeration Basin Gate Fabrication Date of Issuance: August 3, 2020 To Contractor: Haynes Pump and Process, LLC ORDINANCEMESOLUftON: 42-20 Effective: February 4, 2020 The Contract is chaneed as follows: Bid Bid Previous Unit Contract Revised Revised Original Revised Item Item Estimated of Unit Estimated Unit Estio mated Estimated No. Description Quantity Measure Price Quantity Price. Cost Cost I Basin Gate 2 EA $ 16,075.00 2 $ 18,700.00 $32,150.00 $37,400.00 Taxes $3,134.63 Summation of Cost $35,284.63 Net Cost for this Change Order $3,646.50 $41,046,50 $5,761.88 Net valid until signed by the Owner The original Contract Price was $35,284.63 Net change by previously authorized change orders The Contract Price prior to this Change Order was The Contract Price will [increase by][decrease byj [mamifi Un 8haRlm The new Contract Price including this Change Order will be The Contract Time(s) will(remain much Required dates of Completion as of the date of this Change Order therefore are: Substantial Completion n/a Final Completion n/e NOTE: This summary does not reflect changes in the Contract Price or Time(s) which have been amhorized by Work Change Directives not incorporated in this or previous Change Orders. Haynes Pump and Proce , L Y DATE CITY OF FAYETTEVILLE BY DATE Page 1 of 1 Haynes Pump and Process, LLC. Equipment for New and Used Water 417 Main Street, 400-3 Little Rock, AR 72201 Phone 800-832-1580 Date: Bill To: City of Fayetteville Job Number: 113 W Maintain Street Job Name: Fayetteville, AR 72701 HPP PM: Customer PO #: Change Order Form 7/20/2020 420-0006 Fayetteville/Noland Gates Wes Ivory/Lisa Mills 2020-00000246 CO NUMBER CO Date DESCRIPTION CO Amount 1 7/20/20 Increasing width by 8' and height by 4" - Additional Cost $5,250.00 2 7/20/20 Additional Taxes $4 Miscalculated @8% 9.75% Tax = $511.88 Change Order Sub -Total $5,761.88 _w 8 HPP DESCRIPTION PO PO Number Amount 020-0000024E Bid #19-64 $35,284.63 Reviewed by Corey Granderson Utilities Engineer cgranderson@fayetteville-ar.gov 479-444-3452 ESTIMATED COSTS $5,761.88$5,678.88 ORIGINAL CONTRACT AMOUNT $35,284.63 PREVIOUS CHANGE ORDERS $0.00 AMOUNT THIS CHANGE ORDER $5,761 .88 $ -o9 REVISED CONTRACT AMOUNT $41 ,046.50 63 AGREEMENT For PROFESSIONAL ENGINEERING SERVICES Between CITY OF FAYETTEVILLE, ARKANSAS And South Mountain Pump Station Improvements: Evaluation of the electrical, instrumentation, and pumping systems at the South Mountain Pump Station in Fayetteville, Arkansas. THIS AGREEMENT is made as of , 20_, by and between City of Fayetteville, Arkansas, acting by and through its Mayor (hereinafter called CITY OF FAYETTEVILLE) and Hawkins -Weir Engineers, Inc. with offices located in Fayetteville, Arkansas (hereinafter called ENGINEER). CITY OF FAYETTEVILLE from time to time requires professional engineering services in connection with the evaluation, planning, design, and/or construction administration of capital improvement projects. Therefore, CITY OF FAYETTEVILLE and ENGINEER in consideration of their mutual covenants agree as follows: ENGINEER shall serve as CITY OF FAYETTEVILLE's professional engineering consultant in those assignments to which this Agreement applies, and shall give consultation and advice to CITY OF FAYETTEVILLE during the performance of ENGINEER's services. All services shall be performed under the direction of a professional engineer registered in the State of Arkansas and qualified in the particular field. If Construction Phase Services are to be provided by ENGINEER under this Agreement, the construction shall be executed under the observation of a professional engineer registered in the State of Arkansas in accordance with Arkansas Code Amended §22-9-101. Professional—Services—Utilities—REV-1 10518 A —1 SECTION I - AUTHORIZATION OF SERVICES 1.1 Services on any assignment shall be undertaken only upon written Authorization of CITY OF FAYETTEVILLE and agreement of ENGINEER. 1.2 Assignments from CITY OF FAYETTEVILLE to ENGINEER may include services described hereafter as Basic Services or as Additional Services of ENGINEER. 1.3 Changes, modifications or amendments in scope, price or fees to this contract shall not be allowed without a formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, costs, fees, or delivery schedule. SECTION 2 - BASIC SERVICES OF ENGINEER 2.1 Perform professional design services in connection with the Project as hereinafter stated. 2.1.1 The Scope of Services to be furnished by ENGINEER during this project is included in Appendix A attached hereto and made part of this Agreement. 2.2 ENGINEER shall coordinate their activities and services with the CITY OF FAYETTEVILLE. ENGINEER and CITY OF FAYETTEVILLE agree that ENGINEER has full responsibility for the engineering services. SECTION 3 - RESPONSIBILITIES OF CITY OF FAYETTEVILLE 3.1 CITY OF FAYETTEVILLE shall, within a reasonable time, so as not to delay the services of ENGINEER: 3.1.1 Provide full information as to CITY OF FAYETTEVILLE's requirements for the Project. 3.1.2 Assist ENGINEER by placing at ENGINEER's disposal all available information pertinent to the assignment including previous reports and any other data relative thereto. Professional—Services—Utilities—REV-1 10518.docx A-2 3.1.3 Assist ENGINEER in obtaining access to property reasonably necessary for ENGINEER to perform its services under this Agreement. 3.1.4 Examine all studies, reports, cost opinions, Bid Documents, Drawings, proposals, and other documents presented by ENGINEER and render in writing decisions pertaining thereto. 3.1.5 The Utilities Director is the CITY OF FAYETTEVILLE's project representative with respect to the services to be performed under this Agreement. Such person shall have complete authority to transmit instructions, receive information, interpret and define CITY OF FAYETTEVILLE's policies and decisions with respect to materials, equipment, elements and systems to be used in the Project, and other matters pertinent to the services covered by this Agreement. 3.1.6 CITY OF FAYETTEVILLE will review all documents and provide written comments to ENGINEER in a timely manner. SECTION 4 - PERIOD OF SERVICE 4.1 This Agreement will become effective upon the first written notice by CITY OF FAYETTEVILLE authorizing services hereunder. 4.2 The provisions of this Agreement have been agreed to in anticipation of the orderly progress of the Project through completion of the services stated in the Agreement. ENGINEER will proceed with providing the authorized services immediately upon receipt of written authorization from CITY OF FAYETTEVILLE. Said authorization shall include the scope of the services authorized and the time in which the services are to be completed. 4.3 ENGINEER shall provide a schedule of its services and include such schedule with the scope in Appendix A. Professional—Services—Utilities—REV-1 10518.docx A-3 SECTION 5 - PAYMENTS TO ENGINEER 5.1 The maximum not -to -exceed amount authorized for the Basic Services of the Engineer (as defined by Section 2 of this Agreement) is $19,890.00. The maximum not -to exceed amount authorized for Reimbursable Expenses is $100.00. 5.2 The CITY OF FAYETTEVILLE shall compensate ENGINEER based upon a unit price or lump sum basis as described in Appendix A. 5.2.1 The maximum not -to -exceed amount authorized for this Agreement is based upon the estimated fee scope, hours, costs and expenses per phase. The estimated fee spreadsheets shall be included in Appendix A. The amount for any phase may be more or less than the estimate, however the maximum not -to -exceed amount shall not be exceed without a formal contract amendment. 5.3 Statements 5.3.1 Monthly statements for each calendar month shall be submitted to CITY OF FAYETTEVILLE consistent with ENGINEER's normal billing schedule. Once established, the billing schedule shall be maintained throughout the duration of the Project. Applications for payment shall be made in accordance with a format to be developed by ENGINEER and approved by CITY OF FAYETTEVILLE. Applications for payment shall be accompanied each month by the updated project schedule. Final payment for professional services shall be made upon CITY OF FAYETTEVILLE's approval and acceptance with the satisfactory completion of the professional engineering services. Professional—Services—Utilities—REV-1 10518.doex A-4 5.4 Payments 5.4.1 All statements are payable upon receipt and generally due within thirty (30) days. If a portion of ENGINEER's statement is disputed by CITY OF FAYETTEVILLE, the undisputed portion shall be paid by CITY OF FAYETTEVILLE by the due date. CITY OF FAYETTEVILLE shall advise ENGINEER in writing of the basis for any disputed portion of any statement. CITY OF FAYETTEVILLE will make reasonable effort to pay invoices within 30 days of date the invoice is approved, however, payment within 30 days is not guaranteed. 5.5 Final Payment 5.5.1 Upon satisfactory completion of the work performed under this Agreement, as a condition before final payment under this Agreement, or as a termination settlement under this Agreement, ENGINEER shall execute and deliver to CITY OF FAYETTEVILLE a release of all claims against CITY OF FAYETTEVILLE arising under or by virtue of this Agreement, except claims which are specifically exempted by ENGINEER to be set forth therein. Unless otherwise provided in this Agreement or by State law or otherwise expressly agreed to by the parties to this Agreement, final payment under this Agreement or settlement upon termination of this Agreement shall not constitute a waiver of CITY OF FAYETTEVILLE's claims against ENGINEER or ENGINEER's sureties under this Agreement or applicable performance and payment bonds, if any. SECTION 6 - GENERAL CONSIDERATIONS 6.1 Insurance 6.1.1 During the course of performance of these services, ENGINEER will maintain (in United States Dollars) the following minimum insurance coverages: Professional—Services—Utilities—REV-1 10518.docx A-5 6.1.2 6.2 6.2.1 Type of Coverage Workers' Compensation Employers' Liability Commercial General Liability Bodily Injury and Property Damage Automobile Liability: Bodily Injury and Property Damage Professional Liability Insurance Limits of Liability Statutory $500,000 Each Accident $1,000,000 Combined Single Limit $1,000,000 Combined Single Limit $1,000,000 Each Claim ENGINEER will provide to CITY OF FAYETTEVILLE certificates as evidence of the specified insurance within ten days of the date of this Agreement and upon each renewal of coverage. CITY OF FAYETTEVILLE and ENGINEER waive all rights against each other and their officers, directors, agents, or employees for damage covered by property insurance during and after the completion of ENGINEER's services. Professional Responsibility ENGINEER will exercise reasonable skill, care, and diligence in the performance of ENGINEER's services and will carry out its responsibilities in accordance with customarily accepted professional engineering practices, CITY OF FAYETTEVILLE Standards, Arkansas State Law and the Rules and regulations of the Arkansas Board of Licensure For Professional Engineers and Professional Surveyors. CITY OF FAYETTEVILLE will promptly report to ENGINEER any defects or suspected defects in ENGINEER's services of which CITY OF FAYETTEVILLE becomes aware, so that ENGINEER can take measures to minimize the consequent of such defect. ENGINEER agrees not to seek or accept any compensation or reimbursements from the CITY OF FAYETTEVILLE for engineering work it performs to correct any errors, omissions or other deficiencies caused by ENGINEER's failure to meet customarily accepted professional engineering Professional—Services—Utilities—REV-1 10518.docx practices. CITY OF FAYETTEVILLE retains all other remedies to recover for its damages caused by any negligence of ENGINEER. 6.2.2 In addition ENGINEER will be responsible to CITY OF FAYETTEVILLE for damages caused by its negligent conduct during its activities at the Project Site to the extent covered by ENGINEER'S Commercial General Liability and Automobile Liability Insurance policies. 6.3 Cost Opinions and Projections 6.3.1 Cost opinions and projections prepared by ENGINEER relating to construction costs and schedules, operation and maintenance costs, equipment characteristics and performance, and operating results are based on ENGINEER's experience, qualifications, and judgment as a design professional. Since ENGINEER has no control over weather, cost and availability of labor, material and equipment, labor productivity, construction Contractors' procedures and methods, unavoidable delays, construction Contractors' methods of determining prices, economic conditions, competitive bidding or market conditions, and other factors affecting such cost opinions or projections, ENGINEER does not guarantee that actual rates, costs, performance, schedules, and related items will not vary from cost opinions and projections prepared by ENGINEER. 6.4 Changes 6.4.1 CITY OF FAYETTEVILLE shall have the right to make changes within the general scope of ENGINEER's services, with an appropriate change in compensation and schedule only after Fayetteville City Council approval of such proposed changes and, upon execution of a mutually acceptable amendment or change order signed by the Mayor of the CITY OF FAYETTEVILLE and the duly authorized officer of ENGINEER. Professional—Services—Utilities—REV-1 10518.doex A-7 6.5 Termination 6.5.1 This Agreement may be terminated in whole or in part in writing by either party in the event of substantial failure by the other party to fulfill its obligations under this Agreement through no fault of the terminating party, provided that no termination may be effected unless the other party is given: 6.5.1.1 Not less than ten (10) calendar days written notice (delivered by certified mail, return receipt requested) of intent to terminate, 6.5.1.2 An opportunity for consultation with the terminating party prior to termination. 6.5.2 This Agreement may be terminated in whole or in part in writing by CITY OF FAYETTEVILLE for its convenience, provided that ENGINEER is given: 6.5.2.1 Not less than ten (10) calendar days written notice (delivered by certified mail, return receipt requested) of intent to terminate, 6.5.2.2 An opportunity for consultation with the terminating party prior to termination. 6.5.3 If termination for default is effected by CITY OF FAYETTEVILLE, an equitable adjustment in the price provided for in this Agreement shall be made, but 6.5.3.1 No amount shall be allowed for anticipated profit on unperformed services or other work, 6.5.3.2 Any payment due to ENGINEER at the time of termination may be adjusted to cover any additional costs to CITY OF FAYETTEVILLE because of ENGINEER's default. 6.5.4 If termination for default is effected by ENGINEER, or if termination for convenience is effected by CITY OF FAYETTEVILLE, the equitable adjustment shall include a reasonable profit for services or other work performed. The equitable adjustment for any termination shall provide for payment to ENGINEER for services rendered and expenses incurred prior to the termination, in addition to termination Professional—Services—Utilities—REV-1 105 1 8.docx A-8 settlement costs reasonably incurred by ENGINEER relating to commitments which had become firm prior to the termination. 6.5.5 Upon receipt of a termination action under Paragraphs 6.5.1 or 6.5.2 above, ENGINEER shall: 6.5.5.1 Promptly discontinue all affected work (unless the notice directs otherwise), 6.5.5.2 Deliver or otherwise make available to CITY OF FAYETTEVILLE all data, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by ENGINEER in performing this Agreement, whether completed or in process. 6.5.6 Upon termination under Paragraphs 6.5.1 or 6.5.2 above CITY OF FAYETTEVILLE may take over the work and may award another party an agreement to complete the work under this Agreement. 6.5.7 If, after termination for failure of ENGINEER to fulfill contractual obligations, it is determined that ENGINEER had not failed to fulfill contractual obligations, the termination shall be deemed to have been for the convenience of CITY OF FAYETTEVILLE. In such event, adjustments of the agreement price shall be made as provided in Paragraph 6.5.4 of this clause. 6.6 Delays 6.6.1 In the event the services of ENGINEER are suspended or delayed by CITY OF FAYETTEVILLE or by other events beyond ENGINEER's reasonable control, ENGINEER shall be entitled to additional compensation and time for reasonable costs incurred by ENGINEER in temporarily closing down or delaying the Project. 6.7 Rights and Benefits 6.7.1 ENGINEER'S services will be performed solely for the benefit of CITY OF FAYETTEVILLE and not for the benefit of any other persons or entities. Professional—Services—Utilities—REV-1 10518.docx A-9 6.8 Dispute Resolution 6.8.1 Scope of Paragraph: The procedures of this Paragraph shall apply to any and all disputes between CITY OF FAYETTEVILLE and ENGINEER which arise from, or in any way are related to, this Agreement, including, but not limited to the interpretation of this Agreement, the enforcement of its terms, any acts, errors, or omissions of CITY OF FAYETTEVILLE or ENGINEER in the performance of this Agreement, and disputes concerning payment. 6.8.2 Exhaustion of Remedies Required: No action may be filed unless the parties first negotiate. If timely Notice is given under Paragraph 6.8.3, but an action is initiated prior to exhaustion of these procedures, such action shall be stayed, upon application by either party to a court of proper jurisdiction, until the procedures in Paragraphs 6.8.3 and 6.8.4 have been complied with. 6.8.3 Notice of Dispute 6.8.3.1 For disputes arising prior to the making of final payment promptly after the occurrence of any incident, action, or failure to act upon which a claim is based, the party seeking relief shall serve the other party with a written Notice; 6.8.3.2 For disputes arising within one year after the making of final payment, CITY OF FAYETTEVILLE shall give ENGINEER written Notice at the address listed in Paragraph 6.14 within thirty (30) days after occurrence of any incident, accident, or first observance of defect or damage. In both instances, the Notice shall specify the nature and amount of relief sought, the reason relief should be granted, and the appropriate portions of this Agreement that authorize the relief requested. 6.8.4 Negotiation: Within seven days of receipt of the Notice, the Project Managers for CITY OF FAYETTEVILLE and ENGINEER shall confer in an effort to resolve the dispute. If the dispute cannot be resolved at that level, then, upon written request of either side, the matter shall be referred to the President of ENGINEER and the Mayor of CITY OF FAYETTEVILLE or his designee. These officers shall meet at the Professional—Services—Utilities—REV-1 10518.doex A-10 Project Site or such other location as is agreed upon within 30 days of the written request to resolve the dispute. 6.9 CITY OF FAYETTEVILLE represents that it has sufficient funds or the means of obtaining funds to remit payment to ENGINEER for services rendered by ENGINEER. 6.10 Publications 6.10.1 Recognizing the importance of professional development on the part of ENGINEER's employees and the importance of ENGINEER's public relations, ENGINEER may prepare publications, such as technical papers, articles for periodicals, and press releases, pertaining to ENGINEER's services for the Project. Such publications will be provided to CITY OF FAYETTEVILLE in draft form for CITY OF FAYETTEVILLE's advance review. CITY OF FAYETTEVILLE shall review such drafts promptly and provide CITY OF FAYETTEVILLE's comments to ENGINEER. CITY OF FAYETTEVILLE may require deletion of proprietary data or confidential information from such publications, but otherwise CITY OF FAYETTEVILLE will not unreasonably withhold approval. The cost of ENGINEER's activities pertaining to any such publication shall be for ENGINEER's account. 6.11 Indemnification 6.11.1 CITY OF FAYETTEVILLE agrees that it will require all construction Contractors to indemnify, defend, and hold harmless CITY OF FAYETTEVILLE and ENGINEER from and against any and all loss where loss is caused or incurred or alleged to be caused or incurred in whole or in part as a result of the negligence or other actionable fault of the Contractors, or their employees, agents, Subcontractors, and Suppliers. 6.12 Ownership of Documents 6.12.1 All documents provided by CITY OF FAYETTEVILLE including original drawings, disks of CADD drawings and cross sections, estimates, specification field notes, and Professional—Services—Utilities—REV-1 10518.docx A-11 data are and remain the property of CITY OF FAYETTEVILLE. ENGINEER may retain reproduced copies of drawings and copies of other documents. 6.12.2 The CITY OF FAYETTEVILLE acknowledges the ENGINEER's plans and specifications, including documents on electronic media ("delivered documents"), as instruments of professional services. Nevertheless, the delivered documents prepared under this Agreement shall be delivered to and become the property of the CITY OF FAYETTEVILLE upon completion of the services and payment in full of all monies due to ENGINEER. Except for the ENGINEER's services provided for by this Agreement as related to the construction and completion of the Project, the ENGINEER accepts no liability arising from any reuse of the delivered documents by the CITY OF FAYETTEVILLE, unless ENGINEER is retained by CITY OF FAYETTEVILLE to make modifications or otherwise reuse the delivered documents. Except where the CITY OF FAYETTEVILLE reuses the delivered documents subsequent to the completion of the Project, nothing contained in this paragraph shall alter the ENGINEER's responsibilities and obligations under this Agreement. 6.12.3 Any files delivered in electronic medium may not work on systems and software different than those with which they were originally produced. ENGINEER makes no warranty as to the compatibility of these files with any other system or software. Because of the potential degradation of electronic medium over time, in the event of a conflict between the sealed original drawings/hard copies and the electronic files, the sealed drawings/hard copies will govern. 6.13 Notices 6.13.1 Any Notice required under this Agreement will be in writing, addressed to the appropriate party at the following addresses: CITY OF FAYETTEVILLE's address: 113 West Mountain Fayetteville, AR 72701 Professional—Services—Utilities—REV-1 10518,doex A-12 ENGINEER's address: Hawkins -Weir Engineers, Inc. 438 East Millsap Road, Suite 200 Fayetteville, Arkansas 72703 6.14 Successor and Assigns 6.14.1 CITY OF FAYETTEVILLE and ENGINEER each binds himself and his successors, executors, administrators, and assigns to the other party of this Agreement and to the successors, executors, administrators, and assigns of such other party, in respect to all covenants of this Agreement; except as above, neither CITY OF FAYETTEVILLE nor ENGINEER shall assign, sublet, or transfer his interest in the Agreement without the written consent of the other. 6.15 Controlling Law 6.15.1 This Agreement shall be subject to, interpreted and enforced according to the laws of the State of Arkansas without regard to any conflicts of law provisions. 6.16 Entire Agreement 6.16.1 This Agreement represents the entire Agreement between ENGINEER and CITY OF FAYETTEVILLE relative to the Scope of Services herein. Since terms contained in purchase orders do not generally apply to professional services, in the event CITY OF FAYETTEVILLE issues to ENGINEER a purchase order, no preprinted terms thereon shall become a part of this Agreement. Said purchase order document, whether or not signed by ENGINEER, shall be considered as a document for CITY OF FAYETTEVILLE's internal management of its operations. SECTION 7 - SPECIAL CONDITIONS 7.1 Additional Responsibilities of ENGINEER: 7.1.1 CITY OF FAYETTEVILLE's or any Federal or State Agency's review, approval, or acceptance of design drawings, specifications, reports and other services furnished Professional—Services—Utilities—REV-1 10518.docx A-13 hereunder shall not in any way relieve ENGINEER of responsibility for the technical adequacy of the work. Neither CITY OF FAYETTEVILLE's nor any Federal or State Agency's review, approval or acceptance of, nor payment for any of the services shall be construed as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement. 7.1.2 ENGINEER shall be and shall remain liable, in accordance with applicable law, for all damages to CITY OF FAYETTEVILLE caused by ENGINEER's negligent performance of any of the services furnished under this Agreement except for errors, omissions or other deficiencies to the extent attributable to CITY OF FAYETTEVILLE or CITY OF FAYETTEVILLE-furnished data. 7.1.3 ENGINEER `s obligations under this clause are in addition to ENGINEER's other express or implied assurances under this Agreement or State law and in no way diminish any other rights that CITY OF FAYETTEVILLE may have against ENGINEER for faulty materials, equipment, or work. 7.2 Remedies 7.2.1 Except as may be otherwise provided in this Agreement, all claims, counter -claims, disputes and other matters in question between CITY OF FAYETTEVILLE and ENGINEER arising out of or relating to this Agreement or the breach thereof will be decided in a court of competent jurisdiction within Arkansas. 7.3 Audit: Access to Records 7.3.1 ENGINEER shall maintain books, records, documents and other evidence directly pertinent to performance on work under this Agreement in accordance with generally accepted accounting principles and practices consistently applied in effect on the date of execution of this Agreement. ENGINEER shall also maintain the financial information and data used by ENGINEER in the preparation of support of the cost submission required for any negotiated agreement or change order and send to CITY OF FAYETTEVILLE a copy of the cost summary submitted. CITY OF FAYETTEVILLE, the State or any of their authorized representatives shall have Professional—Services—Utilities—REV-1 10518.docx A— 14 access to all such books, records, documents and other evidence for the purpose of inspection, audit and copying during normal business hours. ENGINEER will provide proper facilities for such access and inspection. 7.3.2 Records under Paragraph 7.3.1 above, shall be maintained and made available during performance on assisted work under this Agreement and until three years from the date of final payment for the project. In addition, those records which relate to any controversy arising out of such performance, or to costs or items to which an audit exception has been taken, shall be maintained and made available until three years after the date of resolution of such appeal, litigation, claim or exception. 7.3.3 This right of access clause (with respect to financial records) applies to: 7.3.3.1 Negotiated prime agreements: 7.3.3.2 Negotiated change orders or agreement amendments in excess of $10,000 affecting the price of any formally advertised, competitively awarded, fixed price agreement: 7.3.3.3 Agreements or purchase orders under any agreement other than a formally advertised, competitively awarded, fixed price agreement. However, this right of access does not apply to a prime agreement, lower tier subagreement or purchase order awarded after effective price competition, except: 7.3.3.3.1 With respect to record pertaining directly to subagreement performance, excluding any financial records of ENGINEER; 7.3.3.3.2 If there is any indication that fraud, gross abuse or corrupt practices may be involved; 7.3.3.3.3 If the subagreement is terminated for default or for convenience. Professional—Services—Utilities—REV-1 10518.docx A— 15 7.4 Covenant Against Contingent Fees 7.4.1 ENGINEER warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement of understanding for a commission, percentage, brokerage or continent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by ENGINEER for the purpose of securing business. For breach or violation of this warranty, CITY OF FAYETTEVILLE shall have the right to annul this Agreement without liability or at its discretion, to deduct from the contract price or consideration, or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee. 7.5 Gratuities 7.5.1 If CITY OF FAYETTEVILLE finds after a notice and hearing that ENGINEER or any of ENGINEER's agents or representatives, offered or gave gratuities (in the form of entertainment, gifts or otherwise) to any official, employee or agent of CITY OF FAYETTEVILLE, in an attempt to secure an agreement or favorable treatment in awarding, amending or making any determinations related to the performance of this Agreement, CITY OF FAYETTEVILLE may, by written notice to ENGINEER terminate this Agreement. CITY OF FAYETTEVILLE may also pursue other rights and remedies that the law or this Agreement provides. However, the existence of the facts on which CITY OF FAYETTEVILLE bases such finding shall be in issue and may be reviewed in proceedings under the Remedies clause of this Agreement. 7.5.2 In the event this Agreement is terminated as provided in Paragraph 7.5.1, CITY OF FAYETTEVILLE may pursue the same remedies against ENGINEER as it could pursue in the event of a breach of the Agreement by ENGINEER. As a penalty, in addition to any other damages to which it may be entitled by law, CITY OF FAYETTEVILLE may pursue exemplary damages in an amount (as determined by CITY OF FAYETTEVILLE) which shall be not less than three nor more than ten times the costs ENGINEER incurs in providing any such gratuities to any such officer or employee. Professional—Services—Utilities—REV-1 10518.doex A— 16 7.6 Arkansas Freedom of Information Act 7.6.1 City contracts and documents, including internal documents and documents of subcontractors and sub -consultants, prepared while performing City contractual work are subject to the Arkansas Freedom of Information Act (FOIA). If a Freedom of Information Act request is presented to the CITY OF FAYETTEVILLE, ENGINEER will provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et seq.). Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. 7.6.2 Pursuant to Arkansas Code Ann. § 25-19-105(b)(20), the personal information of CITY OF FAYETTEVILLE water system customers must be treated as confidential information and shall not be made available for inspection except by ENGINEER's employees as required to fulfill the terms of this Agreement. Upon completion of ENGINEER's contractual duties and after approval of ENGINEER's documents, the ENGINEER agrees to destroy or return to CITY OF FAYETTEVILLE any copies of records containing information about CITY OF FAYETTEVILLE water system customers. Professional—Services—Utilities—REV-1 1051 S.doex A-17 IN WITNESS WHEREOF, CITY OF FAYETTEVILLE, ARKANSAS by and through its Mayor, and ENGINEER, by its authorized officer have made and executed this Agreement as of the day and year first above written. CITY OF FAYETTEVILLE, ARKANSAS By: Mayor, Lioneld Jordan ATTEST: By: City Clerk HAWKINS-,^,WEIR ENGINEERS, Inc. 22 Title: President & CEO END OF AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES Professional—Services—Utilities—REV-1 10518.docx A-18 Appendix A Scope of Services HN South Mountain Pump Station Improvements City of Fayetteville, Arkansas CITY OF HW Project No. 2020068 FAYETTEVILLE July 15, 2020 ARKANSAS Hawkins -Weir Engineers, Inc. (HW) proposes to provide the following engineering design services for the South Mountain Pump Station Improvements project: Task Description A. Study and Report Phase 1. Participate in a project kickoff meeting with the Owner. 2. Develop a test plan and perform pump station testing to evaluate fire flow capability in the South Mountain water distribution system with the assistance of the Fayetteville Fire Department and City of Fayetteville personnel. 3. Based on fire flow testing results, provide recommendations and cost estimates for any necessary pump station improvements to produce a minimum fire flow of 1,500 gallons - per -minute (gpm). 4. Evaluate the existing electrical systems at the pump station during fire flow testing and document pump electrical loads, flow, and discharge pressure under all operating scenarios. a. Provide a recommendation and cost estimate to address any deficiencies in the electrical system noted during the evaluation. 5. Document all existing pump station power and control wiring, and create as -built pump station electrical drawings. 6. Provide generator sizing and an automatic transfer switch recommendation with construction cost estimates, based on the data from the fire flow testing. 7. Provide recommendations and cost estimates for backup pump station control with automatic switchover, along with equipment for manual operation of the pump station should SCADA primary and local backup automation fail. 8. Prepare a draft Preliminary Engineering Report. 9. Perform an internal QA/QC review of the Preliminary Engineering Report. 10. Submit the draft Preliminary Engineering Report to the Owner for review. 11. Conduct a meeting with the Owner to discuss any questions or comments. a. Prepare a meeting summary. 12. Incorporate any comments received from the Owner into the Preliminary Engineering Report and submit the final Report. 20200MAPPendix A Scope of Services 071520.docx Paqe 1 of 1 Appendix B Aft South Mountain Pump Station Improvements I' City of Fayetteville, Arkansas HW Project No. 2020068 CITY of July 15, 2020 FAARKANSA'S TTEVLE A. Study and Report Phase Task 1. Participate in a project kickoff meeting with the Owner 2. Develop a test plan and perform pump station testing to evaluate fire flow capability in the South Mountain water distribution system with the assistance of the Fayetteville Fire Department and City of Fayetteville personnel 3. Based on fire flow testing results, provide recommendations and cost estimates for any necessary pump station improvements to produce a minimum fire flow of 1,500 gallons -per -minute (gpm) 4. Evaluate the existing electrical systems at the pump station during fire flow testing and document pump electrical loads, flow, and discharge pressure under all operating scenarios a. Provide a recommendation and cost estimate to address any deficiencies in the electrical system noted during the evaluation S. Document all existing pump station power and control wiring and create as -built pump station drawings 6. Provide generator sizing and an automatic transfer switch recommendation with construction cost estimates, based on the data from the fire flow testing. 7. Provide recommendations and cost estimates for backup pump station control with automatic switchover, along with equipment for manual operation of the pump station should SCADA primary and local backup automation fail 8. Prepare a draft Preliminary Engineering Report 9. Perform an internal CA/QC review of the Preliminary Engineering Report 10. Submit the draft Preliminary Engineering Report to the Owner for review 11. Conduct a meeting with the Owner to discuss any questions or comments a. Prepare a meeting summary 12. Incorporate any comments received from the Owner into the Preliminary Engineering Report and submit the final Report TOTAL HOURS= B. Reimbursable Expenses 5I 19,8901 Item Description I Total 1. Reproduction & Printing Two (2) Copies of the Report 1 $100 Total Estimated Reimbursable Expenses 1 $100 ENGINEERING SERVICES SUMMARY A. Study and Report Phase $19,890 B. Reimbursable Expenses $100 Total Engineering Fee - Not to Exceed $19,990 2020068\Scope of Services and Fee Proposal - South Mountain Pump Station 071520.xlsx Engineer Standard Billing Rate Structure For Hourly Fee Based Contracts Hawkins -Weir Engineers, Inc. Effective August 18, 2019 through August 15, 2020 Engineer VII $ 190 Per Hour Engineer VI $ 175 Per Hour Engineer V $ 160 Per Hour Engineer IV $ 145 Per Hour Engineer III $ 125 Per Hour Engineer II $ 100 Per Hour Engineer I $ 85 Per Hour Engineering Technician Designer II $ 100 Per Hour Designer I $ 75 Per Hour Technician IV $ 85 Per Hour Technician III $ 75 Per Hour Technician II $ 65 Per Hour Technician I $ 55 Per Hour Field Technician - Field Inspector Resident Project Representative (RPR) $ 120 Per Hour Inspector II $ 75 Per Hour Inspector I $ 65 Per Hour Field Surveying GPS Survey $ 175 Per Hour GPS Mapping Survey $ 95 Per Hour Surveyor $ 85 Per Hour Administrative Business Manager $ 85 Per Hour Expert Witness Preparation At Engineer's Hourly Rate Testimony, less than 1/2 day $1,000 Testimony, per Day $2,000 Expenses Reimbursable Expenses and upcharges are determined by the Client Agreement/Contract Subconsultants/Outside Services Express Delivery, Field Supplies, Testing, Review/Filing Fees and Advertising Travel: Hotel and meals Actual Cost Vehicle* $0.58 per mile effective 1/1/19 Reproduction: Outside printing service Actual Cost In-house printing Letter Copy - B&W $ 0.10 Per Copy Letter Copy - Color $ 0.75 Per Copy 22 x 34 Size Copy - B&W $ 3.00 Per Copy 22 x 34 Size Copy - Color $10.00 Per Copy 11 x 17 Size Copy - B&W $ 1.50 Per Copy 11 x 17 Size Copy - Color $ 5.00 Per Copy CD Copy $ 5.00 Per Copy Binding $ 1.00 Each * To be adjusted periodically to current IRS mileage rate All Billings are due upon receipt unless prior arrangements for payment have been made. HAWKWEIR Client#: 53866 ACORDTM CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 7/20/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER Greyling Ins. Brokerage/EPIC 3780 Mansell Rd. Suite 370 CONTACTNAME: Trudy Henry PHONE 770.552.4225 FAx 866.550.4082 A/C, No, Ext : A/C, No : E-MAIL en /� re Iln ADDRESS: trud yhry@g Y g•com Alpharetta, GA 30022 INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: Sentinel Insurance Company 11000 INSURED Hawkins -Weir Engineers, Inc. P.O. Box 648 INSURER B : Hartford Ins Co of the Midwest 37478 INSURER C Van Buren, AR 72957 INSURER D INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: 19-20 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSR SUBR WVD POLICY NUMBER_ POLICY EFF MM/DD/YYYY POLICY EXP MM/DD/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE X OCCUR 20SBWZM2676 11/01/2019 11/0112020 EACH OCCURRENCE $1,000,000 DAMAGE TO RENTED PREMISES Ea occurrence $1,000,000 MED EXP (Any one person) $10,000 PERSONAL & ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY JECTPRO- LOC OTHER: GENERAL AGGREGATE $2,000,000 PRODUCTS - COMP/OP AGG $2,000,000 A AUTOMOBILE LIABILITY X ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS HIRED NON -OWNED X AUTOS ONLY X AUTOS ONLY 20UEGNM6289 11/01/2019 11/01/202 COM$ EaaacccideDiSINGLELIMIT $1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per accident $ A X UMBRELLA LIAB EXCESS LIAB I OCCUR CLAIMS -MADE 20SSBWZM2676 11/01/2019 11/01/202 EACH OCCURRENCE s2,000,000 X AGGREGATE s2,000,000 DED I X RETENTION $10000 $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE Y / N OFFICER/MEMBER EXCLUDED? FNI (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N / A 20WEGPV0830 11/01/2019 11/01l202 X STATUTE ETH- E.L. EACH ACCIDENT $500,000 E.L. DISEASE - EA EMPLOYEE $500,000 E.L. DISEASE - POLICY LIMIT $500,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Project# 2020068, South Mountain Pump Station Improvements City of Fayetteville, Arkansas is named as an Additional Insured on the above referenced liability policies with the exception of workers compensation where required by written contract. Waiver of Subrogation is applicable where required by written contract & allowed by law. MULLICK City of Fayetteville 113 West Mountain Street Fayetteville, AR 72701-0000 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE 1654 V , ACORD 25 (2016/03) 1 of 1 #S2317954/M1793544 ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD THEN2 AICC)RO® CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDD/YYYY) 7/20/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Amanda Palmer BXS Insurance PO Box 251510 PHONE FAX Alc No Ext: 501-614-1571 A/c No:501-614-1447 ADDResS: amanda.palmer@bxsi.com Little Rock AR 72225- INSURERS AFFORDING COVERAGE NAIC # INSURERA: Navigators Insurance Company 42307 INSURED HAWKENG-01 INSURER B : Hawkins -Weir Engineers, Inc. P.O. Box 648 INSURER C INSURER D Van Buren AR 72957 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: 1020174266 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICYNUMBER POLICY EFF MM/DD/YYYY POLICY EXP MM/DD/YYYY LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS -MADE El OCCUR PREM SO ESEa occu".nce $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEML AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRODUCTS -COMP/OP AGO $ POLICY ❑PRO ❑ LOC JECT $ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ BODILY INJURY (Per person) $ ANY AUTO OWNED SCHEDULED AUTOS ONLY F AUTOS HIRED NON -OWNED AUTOS ONLY AUTOS ONLY BODILY INJURY (Per accident) $ PROPERTYDAMAGE Per accident $ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANYPROPRIETOR/PARTNER/EXECUTIVE PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ OFFICER/MEMBER EXCLUDED? ❑ (Mandatory in NH) N / A E.L. DISEASE - POLICY LIMIT $ If yes, describe under DESCRIPTION OF OPERATIONS below A Professional Liability CM20DPL0270281V 7/11/2020 7/11/2021 Each Claim Limit Aggregate $1,000,000 $2,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Project# 2020068, South Mountain Pump Station Improvements CFRTIFICATF HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Fayetteville 113 West Mountain Street AUTHORIZED REPRESENTATIVE Fayetteville AR 72701 © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD South Mountain Water Pump Station Vicinity Map I Not to Scale Fayet� Water & Sewer ELECTRIC MOTOR CENTER 804 N. JEFFERSON SPRINGDALE, AR 72764 PHONE: (479)756-8040 FAX:(479)756-0567 EMAIL: ravatemc@gmail.com Brian/Jacobs-West plant Fairbanks influent 20" C5721L CW 20.5 diameter 6/26/2020 Teardown — Clean, install all new bearings and seals, new seal sleeve, new chesterton 442 split mechanical seal, new shim kit bore and sleeve bearing housing assembly and paint Mechanical seal chesterton 2 piece $8588.40 Mechanical seal sleeve $5560.80 Shims $828.00 Bearings and seals $3929.57 Machine work (10 hrs x 75) $750.00 Labor (42 hrs x 60) $2520.00 Freight $280.00 22,456.77 + tax if needed Thanks, Ray Edmisson Cultural Arts Corridor Phase 1 Utility Relocations Vicinity Map I NTS } Evergreen ;y),)weO10 Nadine, Baum stvdiO5 aJ cC 0 TF + i 4- , L LI aJ �� h' 1ffrMst To wer5 L 1 oc�'rers 1 chapel 'v5r C:;:nkar '3k� Kole F moullr9111 St Public # O 4 - 't5i Water and Sewer reconstruction in these locations. New 8" PVC ..�I -]J r w k7 — r Ira 'vV Prairie �k CONTRACTUAL AGREEMENT FOR UTILITY RELOCATIONS This Agreement, made and entered into on this day of , 2020, by and between the City of Fayetteville, Arkansas ("City") and TITAN RBR PROPERTIES, LLC ("Developer"), witnesseth: WHEREAS, Developer has proposed a new multifamily development at the southeast corner of Razorback Road and 15th Street which requires the relocation of City utility easements and construction or relocation of water and sewer lines (the "Project"); and WHEREAS, Arkansas & Missouri Railroad Co. has agreed to grant the City a permit for the Project within the adjacent railroad right of way which is the only feasible location for those utility lines. NOW, THEREFORE, the City of Fayetteville, Arkansas and Developer agree as follows: 1. Developer agrees to: A. Provide the necessary and normal project management, inspection, and testing as necessary for the complete and acceptable construction of the water and sewer mains required for this Project, in the locations specified by the City of Fayetteville Engineering Division. B. Pay all permitting, maintenance, and other fees required by Arkansas & Missouri Railroad Co. pursuant to the permit authorizing this Project. C. Complete the Project in a timely manner. D. Pay all costs associated with construction of the Project. 2. The City of Fayetteville, Arkansas agrees to: A. Accept maintenance responsibility of the public portions of the Project after approval and acceptance by the Engineering Division and permit -closure by the Arkansas & Missouri Railroad Co. 3. It is further understood that the contract for construction of the Project is between Developer and its Contractor and that the City has no contractual obligation with either the Contractor or any agent for Developer. The City's only obligation shall be to maintain the Project upon acceptance by the City. 4. Developer hereby releases and discharges City of and from any and all liability for damage to or destruction of the utilities, and any other property of Permittee located on or near the Project area; and shall and hereby assumes any and all liability for Page 1 of 2 injury to or death of any and all persons whomsoever, including officers, employees and agents of the parties hereto, or loss of or damage to property of whomsoever, including officers, employees and agents of the parties hereto, or loss of or damage to property to whomsoever belonging, including property owned by, and leased to or in the care, custody and control of the parties hereto, in any manner arising from or during the construction or maintenance of the Project. 5. Developer agrees to indemnify and save harmless City of and from any and all claims, demands, suits, actions, damages, recoveries, judgements, costs or expenses arising or growing out of or in connection with any such injury, death, loss, damage or destruction related to the Project. Developer further agrees to appear and defend in the name of the City, and to pay and satisfy any final judgement that may be rendered against the City in any such suit or action related to the Project. IN AGREEMENT WITH ALL THE TERMS AND CONDITIONS ABOVE, WE SIGN BELOW: TITAN RBR PROPERTIES, LLC By: Name, Title WITNESS: By: CITY OF FAYETTEVILLE, ARKANSAS LIONELD JORDAN, Mayor ATTEST: Lo KARA PAXTON, City Clerk Page 2 of 2 Titan RBR Properties Agreement Vicinity Map I NTS yl /L> 24" RVC 205ft FVC Ll y,7rr==, 15th Street m 1563 121! 5 8�� ff 11 Ft 1545 8" PVC 166ft V- i M r r` �6"PVC Staybridr.: 4 i - 1577 Suites n N 24-81 y v a yG _ 4 p3St W 23-176 L 1543 ^, Titan RBR � 1 M Railroad Right of Way A Development area tads The CviAyfi r r)L!' 1664 13"{P4..-:;;crrC + uA Road 0 flog Pa. K }': 4 Vf ry 1540 - : 15C•- : 8..pyC q L 2.f!! .. 1565 TOWn L .. zpaff, r-tort - --- 38�rf 7-Slit- - - ►� 2015-19304 2015-677 �� ►Cl x41jHQ .- a fi, 2 f- :J • 3 �Q i CO 27. 9 CA �J 12" 229it - r ��e.• lU3ry kr� �O•, gin!` do 121�� Ft ,`� F 2015-19301 - 6" 242ft ••-------------------- —.__ �14- 4 1446 f 18 +h ys 14-28 4 1 1312. 1280 1248 a`, C, a F 10 �{ h VCt` S'• c, a n 1/ 32 Ln m '4 + y' r I 3 1232 --- ----�------ 6 CIP lop ` r 1275 12 A0MPS 004 NSUEM/SMINI N//LNOAO UNDERGROUND LINE PERMIT # XXXXXX THIS AGREEMENT, made this _th day of 2020, between ARKANSAS & MISSOURI RAILROAD CO., A VIRGINA CORPORATION, hereinafter called "Railroad," address of 306 EAST EMMA, SPRINGDALE AR. 72764, and the address of herein after called "Permittee." WITNESSETH: Railroad, for and in consideration of the fee herein provided to be paid to it by permittee and of the covenants and promises hereinafter made to be observed and performed by Permittee, does hereby grant to Permittee license and permission to install, maintain and operate, Underground SEWER & WATER LINE Hereinafter referred to as the "facility," upon, along or across the right of way of Railroad, underneath the surface thereof, and under the tracks of its railroad, as the case may be, at or near Street, in the County of WASHINGTON, State of ARKANSAS, to be located as follows, to -wit: As shown per the legal description the attached application and plans marked in Exhibit "I", dated by this reference thereto made a part hereof. 1. Permittee in consideration of such license and permission hereby covenants and promises as follows: Permittee will pay in advance to Railroad for this permit a one-time admin and processing fee of $ TOTAL AMOUNT DUE $ NOW. Also all taxes and assessments that may be levied or assessed against said facility. Railroad reserves the right to change the said charge at any time while this permit remains in effect upon thirty (30) days' written notice. This provision for payment shall in no way restrict Railroad's right of termination under Paragraph 9 hereof. Permittee, at Permittee's sole cost and expense, shall excavate for, construct, reconstruct, maintain and repair the heretofore approved by the Railroad's Chief Engineer. Permittee shall fill in the excavation, and restore the surface of the ground to its previous condition subject to the approval of the Superintendent of the Division of Railroad upon which the facility is located. Said Superintendent shall have the right at any time when in his judgement it becomes necessary of advisable, to require any material used in the work to be replaced with like material or with material of a more permanent character; also to require additional work or change of location of said facility as a matter of safety, or of appearance, or on account of additional tracks being laid, change of grade thereof, construction of a building, or for any other reason whether or not connected with the operation, maintenance, or improvement of railway of Railroad, all of which shall be done at the expense of Permittee in the manner herein provided. Permittee shall give to the said Superintendent at least two (2) days' advance notice of any work to be done by Permittee in the excavation, construction, any reconstruction, maintenance, repair, change of location or removal of the facility, and shall conduct such work in such manner as not to interfere with the maintenance and operation of the railway of Railroad. In the event that Railroad, at the request of Permittee or any agent or contractor of Permittee, or for the protection of its property and operations, does any work, furnishes any material or flagging service, or incurs any expense whatsoever on account of the excavation for, construction, any reconstruction, maintenance, repair, change of location, removal of the facility or otherwise, Permittee shall reimburse Railroad for the cost thereof within twenty (20) days after bills are rendered therefor. If the excavation for construction, any reconstruction, maintenance, repair, change of location, or removal of the facility, requires any or all of the following work: removal and replacement of track, bridging, protection of track or other railway facilities by work or flagging, engineering and/or supervision, such work is to be performed by Railroad employees and the cost borne by Permittee. In the event any cathodic electrolysis or other electrical grounding system is installed in connection with the facility which, in the opinion of Railroad, in any way interferes with any train signals, telephone or telegraph lines, or other facilities of Railroad, Permittee upon being informed by Railroad of such interference shall forthwith discontinue operation of and remove said grounding system, or take such steps as may be necessary to avoid and eliminate all such interference. Permittee further agrees to indemnify and save harmless Railroad from and against any damages, claims, losses, suits or expenses in any manner arising from or growing out of interference with the signals, telephone or telegraph lines of Railroad by the operation, use or existence of any such grounding system. Permittee shall and hereby releases and discharges Railroad of and from any and all liability for damage to or destruction of the said facility, and any other property of Permittee located on or near Railroad's premises; and shall and hereby assumes any and all liability for injury to or death of any and all persons whomsoever, including officers, employees and agents of the parties hereto, or loss of or damage to property to whomsoever, including officers, employees and agents of the parties hereto, or loss of or damage to property to whomsoever belonging, including property owned by, and leased to or in the care, custody and control of the parties hereto, in any manner arising from or during the construction, any aforesaid may occur or be caused; and shall and hereby does indemnify and save harmless Railroad of and from any and all claims, demands, suits, actions, damages, recoveries, judgements, costs or expenses arising or growing out of or in connection with any such injury, death, loss, damage or destruction aforesaid. Permittee further agrees to appear and defend in the name of property, and to pay and satisfy any final judgement that may be rendered against the railroad in any such suit or action. The liability assumed by Permittee herein shall not be affected or diminished by the fact, if it be a fact, that any such suit or action brought against Railroad may arise out of negligence of Railroad, its officers, agents, servants or employees, or be contributed to by such negligence. Permittee shall not transfer or assign this permit without the written consent of Railroad. Nothing herein shall imply or import a covenant on the part of Railroad for quiet enjoyment. It is expressly understood and agreed that Railroad may at any time cancel and terminate this license and permission by giving to Permittee thirty (30) days notice in writing of its intention to cancel the same and at the expiration thereof, Permittee, under the supervision and direction of the said Superintendent of Railroad. If Permittee shall fail to remove the same and restore the said right of way to its previous condition, and Permittee shall pay the cost and expense thereof to Railroad. 10. Upon any failure of Permittee punctually an strictly to observe and perform the covenants and promises, herein by Permittee to be kept and performed, Railroad may terminate this agreement on ten (10) day notice to Permittee, remove the facility, and restore the right of way to its previous condition at the cost and expense of Pennittee. 11. The license and permission herein granted is subject to permits, leases and licenses, if any, heretofore granted by Railroad affecting the premises upon which said facility is located. Subject to the foregoing provisions, this agreement and all the covenants and promises thereof, shall inure to the benefit of and be binding upon the parties hereto, their respective executors, administrators, successors and assigns. IN WITNESS WHEREOF, Railroad and Permittee have executed this agreement the day and year first above written. In presence of: ARKANSAS & MISSOURI RAILROAD Company Representative Company Representative DATE DATE Jacobs 15 S. Broyles Ave Fayetteville, AR 72701 Bluebird Nest -Gourd Proposal July 31 st, 2020 Proposal The Jacobs team proposes coordinating with the City's Communications & Media team for production of a 3-5 educational video as part of a joint endeavor with NWA Master Naturalists to highlight a unique approach to bluebird conservation, facility beautification and ecological enhancement at the City's West Side WRRF. NWA Master Naturalist volunteers would like to partner with the Jacobs team to add approximately 12 Troyer Bluebird SuperGourd nesting cavities at the West Side WRRF - alongside its green infrastructure rain gardens and bioswales. We believe this endeavor and video production to be a way for all parties to positively engage a wide-ranging community, especially with current socially -distanced restrictions, that also supports the City Council's 2050 Guiding Principles of: • A naturally beautiful city • Ecosystem preservation • Well -maintained Infrastructure & Facilities • Educational, and Citizen -Science (Research) Excellence Background In 2016 a local bird enthusiast, Rick Jones, approached Jacobs and the City with the idea of expanding a local bluebird nest box monitoring program to include Woolsey Wet Prairie Sanctuary. The following year Jacobs staff installed a few additional nest boxes at the West Side WRRF. In 2019 the University of Arkansas joined nest box monitoring efforts with a research project involving nearly two dozen nest boxes within Woolsey Wet Prairie. To date, the Woolsey -West Side nest box program has documented nearly 200 fledglings of four different cavity -nesting bird species. The Jacobs team is excited to partner with NWA Master Naturalist volunteers on the next chapter of this local nest monitoring program by exploring a unique approach to bluebird conservation within the equally unique setting of the City's water recovery facility. We believe supporting expansion of the nest monitoring program within the West Side facility offers several benefits including: 1. Strengthen a mutually beneficial partnership with the NWA Master Naturalists 2. Providing staff a uniquely engaging facility maintenance experience 3. Bluebirds providing highly desirable insect -control housekeeping 4. Highlighting the value of ecological enhancement in close -to -home (or workplace) spaces 5. Providing visitors and viewers a uniquely memorable example of community beautification. Jacobs 15 S. Broyles Ave Fayetteville, AR 72701 Discussion The Jacobs team has reached out to both Troyer, the SuperGourd manufacturer, and the NWA Chapter of Master Naturalists to coordinate a multi -party endeavor that pulls together highlighting Master Naturalist expertise on local wildlife conservation, nest -box installation & monitoring and benefits offered by the Bluebird SuperGourd set-up all within the setting of the West Side WRRF. The Troyer Bluebird SuperGourd has been specifically selected for this project as it offers a unique combination of nest -cavity benefits including: 1. Durability: the white, high density plastic design provides a rot and insect resistant, UV reflective nest cavity with a +20-yr lifespan that requires virtually no annual maintenance. 2. Easy Install and Access: the nest -gourd requires minimal assembly and can easily be modified for a highly desirable Robertson -pole mount setup. A large, screw -cap lid offers easy access for nest monitoring and gourd clean -out. 3. Scalable Set-up & Clean Aesthetic: While providing a protective cavity for nesting bluebirds, the SuperGourd offers a clean and uniquely recognizable aesthetic if other city departments desired to participate in similar bluebird nest -gourd monitoring endeavors at other locations within the city. Budget/Staff Impact • Time and resources required by the City's Communications & Media team for a 3-5 minute educational video. • The NWA Chapter of Master Naturalists has offered to pay for 16 Bluebird SuperGourd set- ups (NTE $615) as contribution towards 1. an educational video featuring the organization and 2. an ongoing partnership between the Jacobs team and Master Naturalist volunteers for nest -gourd monitoring and annual data reporting. • Troyer Gourd has offered a 25% discount on their Bluebird SuperGourd and Predator Guards as contribution towards production of an educational video featuring the SuperGourd set-up. • The Jacobs Community Involvement team will complete nest -gourd assembly and installation as a monthly community volunteer project. • Nest -gourd monitoring will be an ongoing, cooperative effort between Jacobs' staff and Master Naturalist volunteers. Nest -gourds monitoring will require minimal time investment, as stations can be strategically placed along easily accessible, daily work routes. Capital Projects Update - Au-qust 2020 No. Project DeEngineer Complete scription Location Contractor or Project Status Cost % Construction 1 West Fork Lift Station & Sewer Lines Note: This is a West Fork project with Fayetteville cost -share Ward 1 Boyles Construction Active Construction $257,484 28% 2 Morningside Dr. 24" Waterline Replacement Ward 1 Kajacs Active Construction $1,595,000 90% 3 Annual Manhole Rehabilitaton (sewer) Contract City Wide Krapff Reynolds Active Construction $590,789 20% 4 1-49/Wedington Interchange Water & Sewer Relocations Wards 2 & 4 Forsgren, Inc. Active Construction $2,495,705 24% 5 Utility Relocations Hwy 16 Ward 1 Cornerstone Active Construction $1,689,781 36% 6 Electrical Improvements @ Noland WRRF (15kV Phase) Noland WRRF Midland Active Construction $1,036,491 0% 7 Hwy 170 Water & Sewer Relocations, Farmington Farmington Cisneros Fam. Pre -Con $892,403 0% 8 Benson Mtn. Pump Station & Linework Wash. Co. Crossland Hvy. Contract Approval $379,870 0% 9 East Serv. Area Water: CSII - Gulley Rd. Tank Wash. Co. CB & I Contract Approval $2,517,000 0% 10 Zion Road Utility Reconstruction Note: Cost only reflects water/sewer portion of project Ward 3 Tri Star Contract Approval $2,424,965 o 0% 11 Cultural Arts Corridor Utility Replacements - Phase 1 Ward 2 Oelke Contract Approval $644,263 0% 12 East Serv. Area Water: CSI - PSV's and PRV's Springdale TBD Bid Opening 8/11 TBD 0% 13 Kitty Creek Sewer Line Replacement Ward 3 TBD Bid Opening 8/13 TBD 0% 14 WRRF Asphalt Microsurfacing WRRFs TBD Bid Opening 8/11 TBD 0% Engineering Design 15 Township - New tank, pump station, mains Wards 2 & 3 Olsson Easement Acquisition $754,305 95% 16 East Serv. Area Water: CSIII - Gulley & Goshen Improv's Wash. Co. Olsson Easement Acquisition 90% 17 Waterline Replacement along S. Garland Ave. Ward 1 Garver Easement Acquisition $246,450 100% 18 Waterline Replacement along Rolling Hills Dr. Ward 3 Garver Engr. Design 30% 19 Noland WRRF Aeration Basin Gates Noland WRRF Jacobs Engr. Design $71,150 90% 20 Round Mountain Standpipe Rehabilitation Wash. Co. Garver ADH Review $59,600 90% 21 Gregg Ave./Fulbright Expy. Sewer Bypass Ward 3 Hawkins -Weir Engr. Design $162,130 90% 22 Benson Mtn. Water Tank Replacement Wash. Co. Hawkins -Weir Easement Acquisition $130,280 100% 23 Kessler Water Booster Pump Station Ward 1 Garver Engr. Design $311,600 0% 24 Greater Clabber Creek Area Pressure Management Ward 4 Black & Veatch Water Modeling $107,592 0% Engineering Studies & Master Plans 25 Lake Sequoyah Water Quality Improvements Ward 1 Olsson Concept Designs $114,220 76% 26 North College Water Main Replacement Evaluation Wards 2 & 3 McClelland Bond Projects Coordination $128,930 44% 27 Fire Flow Improvements Within City Limits City Wide Hawkins -Weir Water Modeling $134,720 41% 28 Biosolids Master Plan BMS & WRRFs Jacobs Final Report $254,108 81% 29 Lake Fayetteville Spillway Study - Phase 1 Ward 3 FTN Modeling $63,466 89% 30 Automated Metering Infrastructure - Task 1 City Wide Jacobs Business Model $116,450 50% 31 Wastewater Collection System Master Plan Update City Wide RJN Flow Metering $408,543 46% Note: % Complete for 'Under Construction' and 'Engineering Studies' represents actual invoice payments. However, for 'Engineering Design' the % Complete represents the phase of document completeness. Jacobs Fayetteville Client Monthly Report for June 2020 July 20, 2020 City of Fayetteville CITY OF FAYETTEVILLE ARKANSAS ON Jacobs Fayetteville - Client Monthly Report for June 2020 Saco s Contents ExecutiveSummary.................................................................................................................................................iii 1. Plant Operations.........................................................................................................................................4 1.1 Process Control...........................................................................................................................................................4 1.2 Biosolids Process........................................................................................................................................................4 1.3 Compliance.................................................................................................................................................................. 5 1.4 Successes......................................................................................................................................................................5 Figure 1 DHIA Nutrient Data for BMS Area 10..............................................................................................................5 1.5 Issues/Resolutions.................................................................................................................................................... 7 1.6 Revenue.........................................................................................................................................................................9 Table 1-1: Revenue generated from the BMS...............................................................................................................9 Figure 1-2: Revenue generated from the BMS via hay, fertilizer, and WTR.......................................................9 2. Maintenance.............................................................................................................................................10 2.1 West Side.................................................................................................................................................................... 10 2.2 Noland.........................................................................................................................................................................10 2.3 Biosolids Management Site................................................................................................................................ 11 2.4 Lift Stations............................................................................................................................................................... 11 2.5 Key Performance Indicators/Measures.......................................................................................................... 12 Figure 2-1: Labor Hours by Work Order Type............................................................................................................. 12 Figure2-2: Work Order Count by Type.......................................................................................................................... 13 2.6 Capital Improvement Projects(CIP)................................................................................................................ 13 3. Laboratory/Industrial Pretreatment...................................................................................................14 Table 3-1: Revenue generated from the Industrial Pretreatment Program(IPP)........................................ 14 Figure 3-1: IPP revenue total from surcharges, fees, and fines........................................................................... 15 Figure 3-2: Loads of hauled waste -by hauler and cumulative loads per month .......................................... 15 4. Woolsey Wet Prairie................................................................................................................................16 5. Community Outreach.............................................................................................................................18 6. Sustainability............................................................................................................................................19 7. Health & Safety/Training.......................................................................................................................20 Figure 7-1: Departmental Safety Training Completed............................................................................................ 20 Appendix A. Additional Information.................................................................................................................21 A.1 Effluent & Influent Data....................................................................................................................................... 21 A.1.1 White River Effluent Characteristics................................................................................................................ 21 A.1.2 White River Effluent Characteristics — Minerals.......................................................................................... 21 A.1.3 Goose Creek Effluent Characteristics.............................................................................................................. 22 A.1.4 Paul R. Noland Influent Characteristics.......................................................................................................... 22 A.1.5 West Side Influent Characteristics.................................................................................................................... 23 Jacobs — Fayetteville Project ON Jacobs Fayetteville - Client Monthly Report for June 2020 i a cos A.2 Labor Status.............................................................................................................................................................. 24 Jacobs — Fayetteville Project ON Jacobs Fayetteville — Client Monthly Report for June 2020 Saco s Executive Summary Operations throughout June was heavily focused on the dryer repair at the BMS and its ripple impacts across the treatment processes. The contractor arrived to rebuild the dryer shaft at the bearing housing locations back to the tolerances needed for the bearings. This is detailed in the report as it was a unique methodology that allowed us to get back online much faster, and at much less expense, than pulling the shaft and sending it out. With the solar house repairs coming up next, we are looking forward to being back at full capacity of the site later this summer. While the staff at BMS was not operating the dryer, they were finally able to get in the fields to harvest hay and spread Beaver Water's WTR. Summer arrived hot, dry, and suddenly. BMS remained a focal point by taking West Side biosolids and washing them down the return line to the Noland influent to bolster the microorganism population, allowing the facility to continue producing quality effluent. At Noland the new liquid oxygen tank was installed by Air Products and we are now fully on LOX to feed the ozone generators. This has dramatically increased capacity and will reduce maintenance costs. July looks to be bringing more hot and dry weather and we will be operating back at low influent levels for the foreseeable future. My appreciation goes out to the Fayetteville team for delivering high quality work in the heat while donning masks, as we continue taking all available protocol to protect each other during the pandemic spike here in our region. Jacobs — Fayetteville Project ON Jacobs Fayetteville — Client Monthly Report for June 2020 Saco s 1. Plant Operations June starts the most restrictive permit compliance season for both the Noland and West Side Water Resource Recovery Facilities (WRRF's). At Noland coliform, CBOD, and dissolved oxygen are at their most restrictive levels. The Noland WRRF is operating using both aeration basins for extended aeration, which will aid in breaking down the more complex carbon compounds that increase the effluent CBOD after ozonation. 1.1 Process Control Summer peak load shedding has begun from June through the end of September. This process saves the City of Fayetteville more than $250,000 in annual electrical costs. The Noland WRRF, West Side WRRF, and Hamestring lift station generators have been inspected and have no issues starting and bearing the seasonal electrical loads. A total of 7,971 gallons of alum was fed at Noland to the secondary clarifiers over a 15-day period to ensure compliance with permit limits. The necessity to feed alum was a result of an influent loading event that caused the loss of a significant number of filamentous bacteria and protozoa in the system. The inventory of these beneficial microorganisms was restored by means of supplying two loads of biosolids from the West Side facility to speed the recovery of the Noland WRRF process. Additionally, operations started using effluent from the filter cells to supplement low influent flows. This was required due to the decline in rainfall in June and the emptying of the effluent storage pond. The extra 1.5MGD that is returned from the filter cells is necessary to maintain adequate flow through the two aeration basins in use during the summer stringent permit limits. The Noland plant operates right on the border of using one or two basins and extraordinary measures are required to balance the opposing needs. One basin being better for the low flows to keep the microorganisms well fed, while two basins aid in breaking down the complex organics prior to the ozone. The West Side facility is still seeing lower than average influent loading rates but, due to limited rainfall in June, the reduced influent flow has allowed operations to once again utilize the Equalization Basin and EQ Return pumps. Equalization of influent allows operations to maintain a stable process flow and nutrient Loading through the plant. This is the most efficient way to operate the facility and has resulted in better treatment throughout the process. The lower influent flow also allows the filter cells to be rotated off-line for algae removal from the troughs. 1.2 Biosolids Process During the month of June, the WRRF's produced 1,323 net wet tons of biosolids that were passed through BMS via drying or hauling with approximately 875 wet tons applied in the solar houses prior to the thermal dryer. No biosolids were processed directly through the thermal dryer, and approximately 44 tons of West Side belt filter pressed biosolids were washed to the Noland facility from the BMS for the recovery of vital microorganism inventory. Those 44 tons are therefore not counted as handled by BMS since they were returned to the Noland plant. A total of 21 belt filter pressed loads of biosolids weighing 448 tons and 11 partially dried solar loads weighing 190 tons (produced in May and June) were transferred to area landfills at a cost of $35,554. The landfill disposal was due to reduced solar house capacity related to the solar house storm damage and the thermal dryer shut down for bearing related issues. Jacobs — Fayetteville Project ON Jacobs Fayetteville - Client Monthly Report for June 2020 oaco s 1.3 Compliance The Noland and West Side WRRF's effluent discharges were 100% in compliance with the National Pollutant Discharge Elimination System (NPDES) permit. Details of effluent quality, influent loadings, and electrical usage are shown in Appendix A. 1.4 Successes June had 1.47 inches of precipitation with 90% of that total occurring on June 3rd. The extended dry spell allowed BMS to complete the first cutting of hay totaling 2,100 bales. Twelve forage samples were taken with a Relative Forage Quality high of 107, a low of 52, and average of 81. Protein ranged from 6 to 10% with an average of 7% from the twelve samples taken. In 2020, the Sterns Dairy Herd Improvement Association (DHIA) Laboratories began providing a graph that details BMS forage samples against all samples of grass hay the lab has tested for the past two years. The first cutting samples are on the lower side of average, mostly due to the extended wet spring weather, which allowed the forage to become over mature. The example below is from area 10. A total of 104 tons of hay were sold in June for $7,605, averaging $73 per ton. Nutrient Comparison for ; GRASS DRY A'g: DM 89.0 M9 /91 a35 �•+� I Avg; 11.1 CP 8.9 26 60 94 12.8 162 19(11 Avg: 62.9 aNDF%DM 63.0 449 52.1 563 66.5 737 i10 C. AVg 50.4 NDFD30 %NDF 47.4 714 36.6 46.8 56.0 642 7 4 Mg: 52.1 NDFD240 %NDF 56.0 34 1 453 565 67.7 749 BO1 AVg; 7.1 ASH 7.2 21 41 61 8.1 101 121 AVg! 879 . RFV 85.0 •18.6 64.3 800 q6.7 1114 127.1 RVq: 110.1 RFQ 107.0 :'a 1 1012 1371 173 0 MR 9 The graphs above represent 2 years of CVAS data. Green represents 86.6% of population data; orange represents 8.8% of population data; Red represents 3A% of population data. The black pointer indicates your data relative to the population distribution. Figure 1 DHIA Nutrient Data for BMS Area 10 Jacobs - Fayetteville Project 5 ON Jacobs Fayetteville - Client Monthly Report for June 2020 Saco s An exciting phenomenon, referred to as a 'hay-nado', was photographed in June. While it is a common site during hay season, very few have achieved the impressive magnitude of the June event. June Hay-nado at BLS °Toto, I don't think we're in (AR)Kansas anymore!" ' i ..,14 .� Water Treatment Residuals (WTR) were applied with 329 tons generating $10,205 in revenue. The first warm season fertilizer application of urea has been ordered and application will take place in July using a product called ContaiN. ContaiN is a nitrogen urease inhibitor that consists of Agrotain and NZone Max to help control volatilization and improve nitrogen availability and uptake. These additives are effective because they coat the urea providing granular protection to manage nitrogen during key stages of growth. Urea is a high analysis nitrogen at 44-46% granular N fertilizer that is ultimately converted into ammonium and nitrate, the plant available forms of nitrogen. The nitrogen in urea is subject to loss by volatilization to ammonia gas if it begins to break down on the soil surface. Several factors including soil temperature, soil moisture, soil pH, wind speed, cation exchange capacity, organic matter, and humidity influence the rate of ammonia volatilization. Agrotain EN-(n-butyl) thiophosphoric triamidel (NBPT) has been commercially available for over twenty years. It slows urea breakdown by controlling the urease enzyme. This allows growers more time between the urea application and the next rain or irrigation event needed to incorporate the fertilizer into the soil. It is possible to minimize ammonia volatilization losses for up to 14 days. NZone Max is also a commercial product designed to improve nitrogen uptake efficiency by maintaining levels in the ammonium form (NH4), thereby slowing the conversion to nitrate (NO3). NZone Max is not a traditional nitrification inhibitor, but rather uses unique calcium -based chemistry to slow the conversion of NH4 into NO3. Typical losses from untreated urea due to volatilization are around 15%, with worst -case scenario of up to 40%. The first warm season application of urea will be reduced by 12% due to the use of ContaiN. The benefit will be 12% less nutrients applied to the BMS site, minimized volatilization to the atmosphere, and improved plant utilization of the applied nutrients with no anticipated decrease in forage yield. Jacobs — Fayetteville Project Jacobs Fayetteville — Client Monthly Report for June 2020 Jacobs BMS received two new Clement end dump trailers (9280 and 9283) for biosolids transport through the city rolling stock program. These new units replaced end dump trailers 9165 and 9166. 1.5 Issues/Resolutions On June 8th, BMS staff carefully packaged the thermal dryer Craft bearings for shipment to Newport News, Virginia to be inspected by Craft Bearing Company engineers. The bearing components were cleaned, inspected, and measured for tolerance specifications, with no defects discovered. Even though the bearings met all specifications, Craft recommends the bearings be designated as emergency critical spare. Thermal dryer bearings sent to Craft Bearing Company for inspection BMS completed an inspection of the thermal dryer rotor, end scrapers, and drying chamber walls with help from the Water and Sewer department. A camera designed to inspect piping was used to view the internal components. No buildup of biosolids was observed and the drying chamber walls looked normal. The breakers and sweeps that move the biosolids inside the chamber did show some normal wear. Jacobs — Fayetteville Project ON Jacobs Fayetteville — Client Monthly Report for June 2020 Saco s On June 23rd, In -Place Machining Company arrived to begin the thermal dryer rotor shaft repairs. Communications with In -Place engineers prior to the technician's arrival provided the necessary information for the technicians to select the correct dimensional equipment to perform the work. All supplies were shipped ahead of the technician's arrival to the BMS. The first step in this process was to install the milling device. It is attached to the dryer shaft, Leveled, and centered, to ensure the milling process maintains a Linear relationship with the entire shaft length. Set-up of In Place milling machine on thermal dryer The drive components were installed, and the milling process began by removing five inches of shaft length approximately'/4 inch deep from the three -inch -thick walled shaft. The cutter was installed on the other side of the same shaft and another five inches of material was removed to provide a space for the ten -inch long split sleeve to be installed. The technician measured the prepared area and provided those dimensions to In -Place's fabrication shop. The custom sleeve was fabricated and transported from Wisconsin to BMS. While the technicians waited for the sleeve to arrive, they disassembled the milling machine from the drive -end and set up to repeat the process on the discharge -end of the dryer. Jacobs — Fayetteville Project Jacobs Fayetteville - Client Monthly Report for June 2020 1.6 Revenue Table 1-1: Revenue generated from the BMS Product Tons Sold/Received Hay Fertilizer Water Treatment Residuals Jacobs Three weld passes were made to secure the split sleeve to the shaft. One pass was made to each sleeve split line to secure the sleeve to the shaft and a third to join both sleeve halves. The final step was to mill the sleeve and weld to specifications. The sleeve was then honed to final dimensions. The ten -inch sleeved area is now ready for bearing installation. Revenue Generated $7,605 $186 $10,205 Figure 1-2: Revenue generated from the BMS via hay, fertilizer, and WTR Revenue Generated from the BMS $70,000 $60,000 $50,000 $40,000 $30,000 $20,000 $10, 000 QJ°' ° 0 Monthly 8 Cumulative Year to Date I Jacobs — Fayetteville Project Jacobs Fayetteville — Client Monthly Report for June 2020 2. Maintenance 2.1 West Side During a routine inspection of the belt filter press, five rollers were found damaged due to age and wear, one drive roller and two tracking rollers had to be recoated due to cracking, and two rollers had to be machined for bearing wear on the shafts. Maintenance staff sourced Mid - South Roller from Clarkesville, Arkansas for the roller repairs. Staff replaced a total of 28 bearings along with housings with new seals. The Euro drive assembly was the last component to arrive as this part is manufactured in Germany. Once the Euro drive was completed, new belts and seals were installed, and the press went through a full day of adjustments and monitoring before placing back into service. Jacobs 2.2 Noland The installation of a new 9,000- gallon liquid oxygen tank at the Noland WRRF was completed, allowing the ozone generators to operate solely on liquid oxygen. This upgrade will achieve a higher and more concentrated oxygen feed to the ozone generators and increase the quad block efficiency and longevity. Noland Ozone System Tank upgrade from 1,500 to 9,000 gallons solves supply chain concerns by increasing fill frequency from three days to two weeks Jacobs — Fayetteville Project Jacobs Fayetteville — Client Monthly Report for June 2020 During a routine daily inspection, an air relief valve on the process effluent return line was found Leaking. Maintenance isolated the leak and both air relief valves were replaced. 2.3 Biosolids Management Site Jacobs Effluent Pump Line Air relief valve leak isolated and repaired r' To aid in the repair of the thermal dryer, two 30-amp breakers and two 100-foot cables were installed to allow the machining and welding to take place concurrently with the thermal dryer shaft repairs. 2.4 Lift Stations In preparation for the new pump to be installed at lift station 12 Double Springs Road, the Water & Sewer department vacuumed the well while the maintenance staff created a thorough mixing by use of two air compressors. This facilitated a better removal of the solids and debris for a flawless pump installation. The new Flygt 3315.185 pump with a shirring -style impeller was installed and commissioned with excellent results. The wet well pump control elevations have been adjusted to maintain a lower level, resulting in a shorter detention time in the well and reduced solids buildup on the bottom of the wet well. Jacobs — Fayetteville Project Jacobs Fayetteville — Client Monthly Report for June 2020 Jacobs The Hamestring pump station dry well walls have been peeling and cracking due to moisture penetrating through the walls and floor. The pump station was prepared for a water -tight proofing primer by scraping and pressure washing the area. After the primer cured, a Urethane Alkyd glass enamel was applied to match the original color. 2.5 Key Performance Indicators/Measures Figure 2-1: Labor Hours by Work Order Type ❑ 44, 2% ❑ 186, 8% h no/ ❑ 925, 3 ❑ administrative ❑ corrective maintenance emergency ❑ corrective maintenance non emergency corrective maintenance from pm/pdm ❑ preventive maintenance ❑ 1172,47% project ❑ safety Jacobs — Fayetteville Project ON Jacobs Fayetteville - Client Monthly Report for June 2020 Saco s Figure 2-2: Work Order Count by Type ❑ 14. 1% ❑ ?) 1% ❑ administrative ❑ corrective maintenance emergency ❑ corrective maintenance non emergency corrective maintenance from pm/pdm ❑ preventive maintenance project ❑ 1781, ❑ safety 2.6 Capital Improvement Projects (CIP) June 2020 CIP Update 2019 Encumbered Projects 138, 7% ❑ 40, 2 % The repair of the Hamestring pump and motor #2 was completed in June. In September 2019, the City Council approved a proposal by Jack Tyler Engineering (JTE) of Little Rock, AR to perform the repairs. JTE completed the work, and the pump was delivered to Jacobs in March. Unfortunately, maintenance staff experienced difficulties aligning the pump during re -installation. A JCI Industries technician was consulted regarding the alignment issues, and adjustments were made to the volute to complete the installation. 2020 Projects A proposal by Upchurch Electrical Supply to replace multiple VFD-harmonic filter units (VFDs) at the Hamestring lift station and West Side WRRF was presented at the June Water & Sewer Committee meeting. Upchurch produced the lowest of five bids to provide six new VFDs, as well as, startup support. Their proposal will be presented to City Council for final approval in July. Purchase orders were issued for repairs to West Side W3 pump #4, Noland effluent pump station pump #2, and Noland effluent pump station pump #4. The repair proposals were presented at the May Water & Sewer Committee meeting and received final City Council approval on June 0 The Noland influent pump station 1 pump #5 repair project was completed in June. Due to a lack of redundancy, the project was pushed through approval as an emergency repair. The Noland electrical upgrade project is moving forward. A contractor has been selected by the city, and all necessary equipment was purchased. Work will begin when contract terms are finalized. Jacobs — Fayetteville Project ON Jacobs Fayetteville — Client Monthly Report for June 2020 Saco s 3. Laboratory/Industrial Pretreatment Belt filter press and grit/screening samples were collected from both facilities for TCLP (toxicity characteristic leaching procedure) and Paint Filter test. These tests are conducted to simulate the leaching of a sample to a landfill. Analyses were completed by American Interplex Corporation (AIC) and all data results were statistically within permissible levels for the landfill. Soil samples were collected at BMS from areas 11 and 13 for pH analysis. The samples were sent to AIC for the following analyses: Electrical Conductivity, Cation -Exchange Capacity, Total Solids, Sodium Absorption Ratio (SAR), Nitrate Nitrogen, and metals (Cadmium, Chromium, Copper, Lead, Nickel, Silver, and Zinc). The SAR data is a measure of the ability of the soil to allow proper water drainage and root growth. An SAR below 13 indicates a well aerated soil. Data results were within parameters and exhibited no unusual trends. American Air Filter responded to the Notice of Violation issued in May of ordinance #51.075(B)(1) - pollutants discharged caused interference with operations of the WRRF with the presence of a red dye. They stated they have had an initial meeting with BluelnGreen to determine if ozone can treat the waste stream. They determined the current method of treatment with bleach does not work as well on the red/orange dyes because it is manufactured using solid particles, unlike the blue or green food grade dyes. A temporary discharge authorization was issued to Premium Brands to release approximately 1,500 gallons of expired kegged beer to the City of Fayetteville sanitary sewer. The annual septic waste hauler authorization letters were distributed to allow the haulers to complete the Licensing process on the trucks through the Washington County Health Department. An investigation was performed with the permitted industrial users to trace the increased loadings in the treatment facility during the beginning of June. All industrial data checked out normally. A revised Industrial Pretreatment Permit with newly calculated limits was completed for Elkhart Products. With their updated production data, we were able to allocate a slight increase in chromium to their limits, which should assist in a reduction of non-compliance events. The effective date for the modification is July 1 St. Final notices were issued to dental providers that have yet to complete the one-time compliance report regarding the EPA dental amalgam rule with a deadline of July 14th. Monthly surcharge and waste hauler reports were completed and sent to the City for billing. For revenue generated from the IPP, see Table 3-1 and Figure 3-1. Table 3-1: Revenue generated from the Industrial Pretreatment Program (IPP) Revenue $67,304.19 Surcharges on May data $2,100.00 Fees from hauled waste accepted in June $0.00 I Other fees paid in June $0.00 I Fines assessed in June Zero violations for all industrial users I Violations on May data Jacobs — Fayetteville Project ON Jacobs Fayetteville - Client Monthly Report for June 2020 Saco s Figure 3-1: IPP revenue total from surcharges, fees, and fines Revenue Generated Industrial Pretreatment Program $500,000 $400,000 $300,000 $200,000 $100,000 $- I<F1 F-1 n �C�5'` ?e� �O,oec �,oet �,oec �a << C� Q ���e O� ore Monthly Surcharge Fees plus Hauled Waste Fees Cumulative Fees Figure 3-2: Loads of hauled waste -by hauler and cumulative loads per month Hauled Waste Summary 60 50 40 30 20 10 0 J �Ja�� met oet ,p10 �a <<e� OAPT OBJ OPH WRES TOTAL Jacobs — Fayetteville Project ON Jacobs Fayetteville — Client Monthly Report for June 2020 Saco s 4. Woolsey Wet Prairie Woolsey Wet Prairie vegetation management activities increased in June, along with summer temperatures. A strong focus was placed on several high priority species including Himalayan Blackberry, Callery Pear, Sericea lespedeza, White Sweet Clover and Narrow -leaf Cattail. Narrow -leaf Cattail is a highly invasive, non- native species that has recently been added to Woolsey's high priority target list. Following this year's botanical survey, staff physically cut over 2,000 square feet of flowering cattails to prevent additional seed development and dispersal. Cattail colonies at four locations were marked for future control of colony expansion. Chemical treatment of the cattails will be scheduled during an appropriate time when standing water is not present to prevent any possibility of water contamination. The Noland and West Side rain gardens were full of blooming Common Asclepias and staff were excited to discover two new Asclepias specie, Red -ring and Green -Comet Milkweeds, growing near one of the West Side bioswale areas. A single Purple Milkweed plant in Woolsey Wet Prairie was especially encouraging as a few radiant blooms represent continued persistence after this plant was relocated several years ago from a vulnerable location near the Noland WRRF. Milkweed species represent the only host plant for the region's Monarch butterfly populations. Without NWA's diverse array of milkweed species, the Monarch represents one of many such wildlife species vulnerable to habitat loss and unintentional extirpation. Asclepias (Milkweed) Species Blooming in the Rain Gardens (Left -to -Right) 1_ Gnreen-Come, 2. Common, 3, Red-rrng, 4_ Purple Milkweeds represent the only host plant for the region's Monarchy butterfly populations Jacobs — Fayetteville Project 16 Jacobs Fayetteville — Client Monthly Report for June 2020 Great Horned Over find a home neat the West Side facility Woolsey endeavor is making a way for more owl inclusion Jacobs Jacobs — Fayetteville Project 17 Jacobs Fayetteville — Client Monthly Report for June 2020 5. Community Outreach r Ilk tip• ���i o- Jacobs Native Seed Collection of Dwarf Plantain Jacobs — Fayetteville Project Jacobs Fayetteville - Client Monthly Report for June 2020 6. SustainabiLity Jacobs This month was a full of encouraging reminders of environmental stewardship programs and the importance of the WRRF ecologically enhanced areas. The Mayors' Monarch Pledge is a tri-national initiative throughout Canada, Mexico, and the US that encourages local government to take action to conserve habitats and migration routes, while Pollinator Week celebrates the diversity of insects and animals that distribute pollen. N_ ]U�e 22-28 20 t pollinators WEEK �`Aoilin�toz ot� 0 The Mayors' Monarch Pledge encourages community -wide actions to help GAVIA thr Monarch Bultuf Ig Pol' --' ','----Is a time to celebrate pollinators and spread the word about what YOU can do to protect them June ushered in encouraging reminders of the role played by the WRRF ecologically enhanced project areas in supporting environmental stewardship Matt Benton and Jeff Hickle spent volunteer hours working through 33,000 square feet of area cutting down the flowering Queen Anne's Lace, which had been herbicide treated to ensure complete interruption of this invasive weed's life cycle. The Queen Anne's Lace removal was done in an area leading to the Goose Creek outfall that is frequented by wildlife and tours. This is our third year of intentionally transitioning this space from an area overrun with invasive Sericea Lespedeza, Johnsongrass, Queen Anne's Lace, Bermudagrass, Thistle, Privet and Bush Honeysuckle to one dominated by beneficial, native vegetation. Jacobs — Fayetteville Project 19 ON Jacobs Fayetteville — Client Monthly Report for June 2020 Saco s 7. Health & Safety/Training We continue to make great strides with health and safety compliance. The year has been a great success with training events and overall employee engagement within the safety team. While it can be difficult to place a numerical value on the level of team involvement, a notable overturn of seven employees on the safety team this year has certainly not diminished the flow of creative ideas from the current team and their unique perspective of hazard recognition. The current safety team has four members including Michael Spohn, Travis Patton, Donna McChristian, and David Dajani. Members have the responsibility of conducting random area safety inspections to ensure compliance. New members are given a two -month introduction period. This period is necessary for the associate to gain experience related to conducting a thorough and accurate safety inspection. Donna McChristian, the newest safety team member, has quickly picked up on the inspection process. She has identified several safety issues and communicated those through to the proper leadership. The issues were flagged in a maintenance work order and quickly resolved. These types of discoveries are appreciated and essential to building and nurturing a safety -minded culture. The team allows each department to have representation and works closely with the maintenance staff to get issues corrected within a prompt and efficient manner. In these instances, unsafe conditions can present hazards to the site employees. Worker buy -in and participation is an essential element for an effective safety program. The future goals of the safety committee will be discussed in the upcoming month. The committee will always look at diverse and cutting -edge ways to promote value aimed at the safety of the staff. Donna McChristian attended a webinar on "Reopening Buildings Safely: Legionella Risk Management". Several employees attended training from Jacobs on "Cyberthreats Using COVID-19 as a Lure". Figure 7-1: Departmental Safety Training Completed Safety Training ADMIN 13% OF 28 BMS 15% MAI NT 44% ❑ADMIN ❑BMS ❑MAINT OPS Jacobs — Fayetteville Project ON Jacobs Fayetteville - Client Monthly Report for June 2020 i aco s Appendix A. Additional Information A.1 Effluent & Influent Data A.1.1 White River Effluent Characteristics 2020 Monthly WR WR WR WR TSS WR WR WR WR D.O. pH pH Fecal Average CBOD CBOD TSS (lbs/d) Phos Phos Ammonia Ammonia Avg Min Max Coliform Flow (mg/L) (lbs/d) (mg/L) (mg/L) (lbs/d) (mg/L) (lbs/d) Min (s.u.) (s.u.) (MPN/ (MGD) (mo/L) loom[) Permit Limit June 5.7 599 5.0 525 1.0 105.0 0.5 53 11.0 6.0 9.0 200 January 7.2 2.7 176 1.9 126 0.1 7.8 0.6 44 15.7 7.3 7.6 1 68 February 7.0 3.2 174 2.0 107 0.1 7.6 0.1 6 17.1 7.0 7.4 165 March 8.6 3.5 230 2.9 184 0.2 10.6 0.1 7 15.0 6.8 7.3 20 April 7.9 3.6 242 2.6 176 0.2 11.6 0.1 7 12.8 7.2 7.4 12 May 8.1 4.2 283 1.3 86 0.2 11.6 0.1 6 12.6 7.4 7.6 27 June 6.6 3.8 214 2.9 163 0.2 12.0 0.2 10 11.8 7.1 7.5 124 July August September October November De ember Average 7.6 3.5 220 2.3 141 0.2 10.2 0.2 14 14.1 7.1 7.5 70 A.1.2 White River Effluent Characteristics - Minerals 2020 WR TDS (mo/L) WR TDS (lbs/d) WR Sulfate (mo/L) WR Sulfate (lbs/d) WR Nitrate (mo/L) WR Nitrate (lbs/d) Permit Limit June 500 52,542 119 12,505 report report January 325 20,940 76 3,809 2 105 February 320 18,531 59 3,371 4 229 March 322 22,174 110 4,899 5 214 April 314 20,907 58 3,589 6 384 May 320 21,517 71 4,737 7 440 June 368 19,845 100 5,079 8 396 July August September October November December Average 328 20,652 79 4,247 5 295 Jacobs - Fayetteville Project 21 Jacobs Fayetteville - Client Monthly Report for June 2020 A.1.3 Goose Creek Effluent Characteristics 2020 Monthly GC GC GC TSS GC TSS Average CBOD CBOD (mg/L) (lbs/d) Flow (mg/L) (lbs/d) (MGD) .;acobs GC GC GC GC D.O. PH PH Fecal Phos Phos Ammonia Ammonia Avg Min Max Coliform (mg/L) (lbs/d) (mg/L) (lbs/d) Min (s.u.) (s.u.) (MPN/100ml) (mg/L) rermit D.3 44L.0 IU.0 Limit June 034 I.0 03.4 I.0 03.4 0.7 0.0 7.V LUU January 10.8 2.0 167.9 1.0 84 0.07 5.9 0.2 17.4 10.7 7.1 7.5 5 February 11.1 2.0 193.1 1.0 97 0.09 8.7 0.1 9.8 10.9 7.1 7.4 5 March 11.4 2.0 189.3 1.0 95 0.25 22.7 0.2 18.9 10.2 7.1 7.4 5 April 10.5 2.0 176.3 1.0 88 0.41 35.4 0.1 8.9 10.0 7.1 7.4 5 May 11.7 2.0 198.0 1.1 100 0.34 30.8 0.1 10.7 9.7 7.2 7.6 7 June 7.6 2.0 130.0 1.0 64 0.22 14.5 0.14 8.3 9.1 7.3 7.6 7 July August September October November December Average 10.5 2.0 175.8 1.0 88 0.2 19.7 0.1 12.3 10.1 7.2 7.5 6 A.1.4 Paul R. Noland Influent Characteristics Noland Monthly Hydraulic BOD Organic TSS TSS PO4 PO4 NH3 NH3 WRRF Average Loadings Loading Loading Loading Loading Loading Loading Loading Loading Flow Percent of (lbs/d) Percent of (lbs/d) Percent of (lbs/d) Percent of (lbs/d) Percent of (MGD) Design Design Design Design Design Designed 12.6 (Annual Avg.) 29,666 23,198 765 2,250 January 8.1 64.5% 14,829 50.0% 8,503 36.7% 154 20.1% 952 42.3% February 7.7 61.2% 15,095 50.9% 8,877 38.3% 178 23.3% 819 36.4% March 7.4 58.6% 10,078 34.0% 9,525 41.1% 263 34.3% 857 38.1% April 6.1 48.6% 8,486 28.6% 6,100 26.3% 149 19.4% 650 28.9% May 7.3 57.8% 14,009 47.2% 7,951 34.3% 173 22.6% 650 28.9% June 4.6 36.8% 16,334 55.1% 9,042 39.0% 195 25.5% 710 31.6% July August September October November December Average 6.9 54.6% 13,138 44.3% 8,333 35.9% 185 24.2% 773 34.4% Jacobs - Fayetteville Project 22 ON Jacobs Fayetteville - Client Monthly Report for June 2020 i aco s A.1.5 West Side Influent Characteristics West Side Monthly Hydraulic BOD Organic TSS TSS PO4 PO4 NH3 NH3 WRRF Average Loadings Loading Loading Loading Loading Loading Loading Loading Loading Flow Percent of (lbs/d) Percent of (lbs/d) Percent of (lbs/d) Percent of (lbs/d) Percent of (MGD) Design Design Design Design Design Designed 1 10.0 (Annual Avg.) January 10.8 14,595 14,595 78.2% 11,670 80.0% 584 � 1918 108.3% 11,412 255 43.6% 1,190 62.0% February 11.1 1 .0% 0,065 9.0% 10,793 13.9% 206 35.30/ 69/6 March 11.4 113.7% 9,847 67.5% 12,653 86.7% 188 32.2% 1,226 63.9% April 10.5 105.0% 9,307 63.8% 9,950 68.2% 139 23.8% 1,264 65.9% May 11.7 116.8% 8,921 61.1% 8,923 61.1% 171 29.2% 1,136 59.2% n 7.6 76.3% 9,810 67.2% 9,606 65.8% 139 23.8% 1,118 58.3% July August September October November December Average 10.5 105.2% 9,894 67.8% 10,599 72.6% 183 31.3% 1,173 1 61.2% Jacobs - Fayetteville Project 23 Jacobs Fayetteville - Client Monthly Report for June 2020 A.2 Labor Status .;acobs Department Job Title Employee Name Fayetteville Admin Area Manager Greg Weeks 95.00% Admin Assistant Project Manager Matt Benton 60.00% Admin - SCADA SCADA Supervisor Mayo Miller 100.00% Admin - Operations Operations Manager Tim Luther 100.00% Admin Environmental Specialist Jeff Hickle 100.00% Admin Health, Safety, Compliance Professional Wes Cloud 70.00% Admin Project Coordinator Brandi Miller-DeWeese 70.00% Admin Administrative Assistant Christy Taylor 100.00% Admin Administrative Assistant Kassandra Foster 100.00% BMS Lead Operator Jerry Genz 100.00% BMS Lead Operator John Tenberge 100.00% BMS Equipment Operator Johnnie Deason 100.00% BMS Equipment Operator Anthony DeJesus 100.00% BMS Equipment Operator Rick Witherspoon 100.00% BMS Equipment Operator Chris Howard 100.00% BMS Equipment Operator Vacant 100.00% BMS Operator I David Dajani 100.00% BMS Operator Peter Burrow 100.00% BMS Operator In Training Ben Shondelmyer 100.00% BMS Operator In Training Rony Ralpho 100.00% BMS Mechanic Mike Reed 100.00% LAB Admin-Lab/IPP Supervisor Thom Vinson 80.00% LAB Industrial Pretreatment Coordinator Ashley Gregg 100.00% LAB Lead Laboratory Analyst Nicholas King 100.00% LAB Laboratory Analyst II Donna McChristian 100.00% LAB Laboratory Analyst Rebecca Anderson 100.00% Maint Maintenance Supervisor Joshua Apeman 100.00% Maint Lead Mechanic Brian Daniels 80.00% Maint Lead Electrician Tim Marr 100.00% Maint Mechanic Rick Scott 100.00% Maint Mechanic Buddy Carter 100.00% Maint Mechanic Steve Cook 100.00% Maint Mechanic Michael Spohn 100.00% Maint Mechanic Stan Mathis 100.00% Maint Mechanic David Abbott 100.00% Maint Mechanic Vacant 100.00% Operations Operations Supervisor Austin Ramsfield 100.00% Operations Operator II Shawn Santellanes 100.00% Operations Operator I Anthony Ramsfield 100.00% Operations Operator I Travis Patton 100.00% Jacobs - Fayetteville Project I Jacobs Fayetteville - Client Monthly Report for June 2020 oaco s Operations Operator Justin Sweeney 100.00% Operations Operator In Training Tom Meunier 100.00% Operations Operator In Training Grace Germon 100.00% Operations Operator In Training Rick Dollarhide 100.00% Operations Operator In Training Kasey Lybrant 100.00% Operations Operator In Training Gabriel Graham 100.00% SCADA Instrument & Control Tech Pat Cooley 92.00% SCADA Instrument & Control Tech Vacant 100.00% Authorized Positions = 48.0 Filled Positions = 45.0 Filled FTE's= 43.5 TEMPS BMS Engineering Intern, U of A Will Franke 100.00% Admin Engineering Intern, U of A Summer Wilkie 100.00% Maint Engineering Intern, U of A Leonides Moreno 100.00% SPECIAL PROJECTS (Performed in scope) Area Reason Name Hours SCADA Network Upgrade Atkins, Jerry 0 SCADA Network Upgrade Bass, Edward Lee 1.1 SCADA Network Upgrade Campos, Edgar 27.25 SCADA Network Upgrade Espy, David 0 Maintenance Asset Manager Support Turley, Johnny D (JD) 140.5 Jacobs — Fayetteville Project