HomeMy WebLinkAbout203-20 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 203-20
File Number: 2020-0598
OLSSON, INC. AMENDMENT NO. 3:
A RESOLUTION TO APPROVE AMENDMENT NO. 3 TO THE PROFESSIONAL
ENGINEERING SERVICES AGREEMENT WITH OLSSON, INC. IN THE AMOUNT OF
$169,500.00 FOR CONSTRUCTION PHASE SERVICES RELATED TO THE EAST
FAYETTEVILLE WATER SYSTEM AND TOWNSHIP PRESSURE PLANE IMPROVEMENTS
PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, on January 2, 2018, the City Council passed Resolution 19-18 to approve a
professional engineering services agreement with Olsson, Inc. to begin design work on the East
Fayetteville Water System and Township Pressure Plane Improvements Project; and
WHEREAS, Amendment No. 1 authorized the use of project contingency funds to increase the scope
of work to include additional waterline replacement work identified during the initial design and
planning efforts; and
WHEREAS, Amendment No. 2 adjusted the project financials to account for the unexpected
additional labor caused by several unexpected permitting and coordination delays and will ensure
proper funding to move the designs into the bidding phase; and
WHEREAS, Amendment No. 3 will provide funding for construction phase services associated with
the Gulley Road Water Storage Tank Project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment
No. 3 to the Professional Engineering Services Agreement with Olsson, Inc. in the amount of
Page 1 Printed on 815120
Resolution: 203-20
File Number.' 2020-0598
$169,500.00 for construction phase services related to the East Fayetteville Water System and
Township Pressure Plane Improvements Project.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 8/4/2020
Attest: RK
• FAYETTEVILLE :
Kara Paxton, City Clerk Treasured �•. :
it
Page 2 Printed on 815120
City of Fayetteville, Arkansas 113 West Mountain Street
*, Fayetteville, AR 72701
(479) 575-8323
� u
-�� Text File
�= File Number: 2020-0598
Agenda Date: 8/4/2020 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 7
OLSSON, INC. AMENDMENT NO. 3:
A RESOLUTION TO APPROVE AMENDMENT NO. 3 TO THE PROFESSIONAL ENGINEERING
SERVICES AGREEMENT WITH OLSSON, INC. IN THE AMOUNT OF $169,500.00 FOR
CONSTRUCTION PHASE SERVICES RELATED TO THE EAST FAYETTEVILLE WATER SYSTEM
AND TOWNSHIP PRESSURE PLANE IMPROVEMENTS PROJECT, AND TO APPROVE A
BUDGET ADJUSTMENT
WHEREAS, on January 2, 2018, the City Council passed Resolution 19-18 to approve a professional
engineering services agreement with Olsson, Inc. to begin design work on the East Fayetteville Water System
and Township Pressure Plane Improvements Project; and
WHEREAS, Amendment No. 1 authorized the use of project contingency funds to increase the scope of work
to include additional waterline replacement work identified during the initial design and planning efforts; and
WHEREAS, Amendment No. 2 adjusted the project financials to account for the unexpected additional labor
caused by several unexpected permitting and coordination delays and will ensure proper funding to move the
designs into the bidding phase; and
WHEREAS, Amendment No. 3 will provide funding for construction phase services associated with the
Gulley Road Water Storage Tank Project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 3 to
the Professional Engineering Services Agreement with Olsson, Inc. in the amount of $169,500.00 for
construction phase services related to the East Fayetteville Water System and Township Pressure Plane
Improvements Project.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 8/5/2020
City of Fayetteville Staff Review Form
2020-0598
Legistar File ID
8/4/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Tim Nyander 7/15/2020 WATER SEWER (720)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of Amendment No. 3 to the agreement between the City of Fayetteville and Olsson,
Inc. for engineering services related to the East Fayetteville Water System Improvements Project in an amount not
to exceed $169,500.00 and approve a budget adjustment.
5400.720.5600-5 314.00
Account Number
17003.1
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Budget Impact:
Water and Sewer
Fund
Eastside Water Storage Tank
Project Title
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
$
2,769,111.00
$
2,769,110.40
i $ � � 0.60
$
169,500.00
$
169,500.00
$
0.60
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number: Approval Date:
Original Contract Number:
Comments:
CITY OF
W o'.. Ml FAYETTEVILLE
ARKANSAS
MEETING OF AUGUST 4, 2020
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Tim Nyander, Utilities Director
FROM: Corey Granderson, Utilities Engineer
DATE: July 13, 2020
CITY COUNCIL MEMO
SUBJECT: Approval of Amendment No. 3 to the Agreement Between the City of
Fayetteville and Olsson, Inc. for Engineering Services Related to the East
Fayetteville Water System Improvements Project and approval of a budget
adjustment.
RECOMMENDATION:
Staff recommends approval of Amendment No. 3 to the agreement between the City of
Fayetteville and Olsson, Inc. for engineering services related to the East Fayetteville Water
System Improvements Project in an amount not to exceed $169,500.00 and approval of a
budget adjustment.
BACKGROUND:
On January 2, 2018, the City Council passed Resolution 19-18 to approve a professional
engineering services agreement with Olsson, Inc. to begin design work on this project. The
project consists of four sub -parts that will each be bid separately. Namely:
Contract Section 1: Pressure Sustaining Valves Rehabilitation
Contract Section 2: Gulley Road Water Tank
Contract Section 3: Gulley and Goshen Pressure Plane Improvements
Contract Section 4: Township Pressure Plane Improvements & Tank
Amendment No. 1 was passed administratively utilizing contingency dollars to adjust the project
scope. Amendment No. 2 was passed via Res. 266-19 to account for engineering time related
to permitting and re -design delays. Contract Section 2 of this project consists of an elevated
water storage tank on Gulley Road. This portion of the project was successfully bid and will
soon begin construction.
DISCUSSION:
Amendment No. 3 will provide funding for construction phase services associated with Contract
Section 2, the new Gulley Road water storage tank project. Olsson will be involved with all
project aspects during construction, including onsite daily observations and inspections per
engineering best practices and state law.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
The total costs for proposed Amendment No. 3 are based on Olsson's fee schedule and level of
effort per task, not to exceed $169,500.00. This will raise the overall engineering project fees
from $754,305.00 to $923,805.00.
BUDGET/STAFF IMPACT:
Budgeted funds will be moved and utilized from the Water System Rehabilitation/ Replacement
project. The total costs for proposed Amendment No. 2 are not to exceed $169,500.00.
Attachments:
Engineering Services Agreement Amendment No. 3
Fee Schedule/Matrix
2
AMENDMENT NO. 3
To
AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
Between
CITY OF FAYETTEVILLE, ARKANSAS
And
OLSSON, INC. (formerly McGOODWIN, WILLIAMS, AND YATES, a DIVISION OF
OLSSON ASSOCIATES)
EAST FAYETTEVILLE AND TOWNSHIP PRESSURE PLANE IMPROVEMENTS
WHEREAS, on January 2, 2018, the City of Fayetteville, Arkansas (CITY OF FAYETTEVILLE) and
Olsson (formerly McGoodwin, Williams and Yates, a Division of Olsson Associates) of Fayetteville,
Arkansas (ENGINEER) entered into an Agreement for engineering services in connection with the East
Fayetteville and Township Pressure Plane Improvements (the "Project"); and
WHEREAS, on August 13, 2018, the CITY OF FAYETTEVILLE and the ENGINEER agreed to
Amendment No.I that included the ENGINEER providing services in connection with the evaluation,
design and/or construction administration for a 12-inch waterline along Highway 45; and
WHEREAS, on December 3, 2019, the CITY OF FAYETTEVILLE and the ENGINEER agreed to
Amendment No.2 that included the ENGINEER providing additional services for the East Fayetteville
and Township Pressure Plane Improvements. The work included meetings with Washington County
Road Dept., Arkansas Department of Health, property owners, East Fayetteville Contract Section I
redesign, geo-technical borings for the new Gulley Rd. and Township tanks, easement acquisition
services, and miscellaneous analyses and infrastructure designs; and
WHEREAS, the CITY OF FAYETTEVILLE now wishes to increase the scope of work to include
Construction Administration services for the East Fayetteville Service Area Improvements, Contract
Section II New Elevated Water Tank project. The work shall include project management, onsite
meetings with contractor, field survey staking, observation of construction, and field and lab material
testing; and
WHEREAS, the current Agreement must now be amended to provide the additional scope and amount of
compensation to the ENGINEER for the additional work; and
NOW THEREFORE, in consideration of the mutual covenants and Agreements herein contained, CITY
OF FAYETTEVILLE and the ENGINEER, the parties hereto, stipulate and agree that the Agreement for
Engineering Services dated January 2, 2018, and amended on August 13, 2018 and December 3, 2019, is
hereby amended in the following particulars:
SECTION 5 — PAYMENTS TO ENGINEER
5.1 The maximum not -to -exceed amount authorized for this Agreement is $923,805.00. The CITY
OF FAYETTEVILLE shall compensate ENGINEER based on a Unit Price or Lump Sum basis
as described in Appendix A.
APPENDIX A — SCOPE OF SERVICES
Add the following Paragraph A.2.4:
018-0031 Amendment No.3 Page 1
A.2.4 Construction Administration Services — East Fayetteville Service Area Improvements, Contract
Section II New Elevate Water Tank:
Olsson shall provide a suitable staff to perform the Construction Administration services for
the East Fayetteville Service Area Improvements, Contract Section II project. Work includes
the following:
Project Management — Includes submittals, RFI's, change orders, work change directives,
review of contractors monthly pay estimates, etc. Services also include coordination with
contractor, preparation and attending a kick-off meeting as well as monthly progress
meetings and Engineer site visits
2. Survey — Includes constructing staking for new tank and 18-inch transmission line.
3. Resident Project Representative (RPR) - Duties of RPR include project observation and
reporting construction activity to Engineer, maintaining record of construction activity,
performing field material testing including concrete slump, air content, etc. tests, making
concrete cylinders for strength tests, and soil density testing.
4. Material Lab Tests — Work includes concrete cylinder breaks, grout prisms, soil and
aggregate proctors, gradation and Atterberg tests.
5. Post Construction — Work includes creation of project close-out documents, site
visit/final walk through, plans of record, etc.
Compensation for these tasks are based on a construction timeline of 420 days to Substantial
Completion and 450 days to Final Completion. If project construction runs longer that the
aforementioned times, ENGINEER shall invoice CITY OF FAYETTEVILLE the standard
hourly billing labor rate charged for those employees actually performing the work, plus
reimbursable expenses if any. ENGINEER shall not commence work without CITY OF
FAYETTEVILLE'S prior written approval. The staff shall consist of engineers, engineering
technicians, and other assistants as may be necessary to carry on the work in an efficient and
expeditious manner.
A.4 Compensation
Add the following Paragraph A.4.3:
A.4.3 Construction Administration Services — East Fayetteville Service Area Improvements, Contract
Section 11 New Elevated Water Tank:
The maximum not -to -exceed amount for services described in Section A.2.4 Construction
Administration Services — East Fayetteville Service Area Improvements, Contract
Section II New Elevated Water Tank is $169,500.00.
For clarification purposes, Amendment No. 3 increases the maximum not -to -exceed amount project by
$169,500.00.
018-0031 Amendment No.3 Page 2
IN WITNESS WHEREOF, CITY OF FAYETTEVILLE, ARKANSAS by and through its 1jayor, and
ENGINEER, by its authorized officer have caused this Amendment to be duly executed this 7 day of
2020.
L/
CITY OF FAYETTEVILLE, ARKANSAS OLSSON, INC.
Byrwqooz By:
or, Lioneld J `�0 ERK rR�i,W. Chris Hall, P.E.; Team Leader
c,\T Y
ATTEST: ` V; • • 6-
By. FAYETTEVILLE
City Clerk r - ,�, "Brad B. Hammond, P.E.; Office Leader
�':�S' •• A,NSP`' • ��
CCOS,
EN111�dFi vr�►t�NDMENT NO. 3 TO
AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
018-0031 Amendment No.3 Page 3
Date: 09-Jul-20
Job: 018-0031 East Fayetteville Service Area Improvements, CSII
TOTALS
Phase/
Task
Description of Work
Total
Man -
Days
Total
Labor Fee
Total
Expense Fee
Total
Fee
100
Construction Administration
Project Management
18.50
$ 20 280.00
$ 120.75
$ 20 400.75
Submittals
9.25
$ 8124.00
$ -
$ 8124.00
Change Orders RFI's & Work Change Directives
6.75
$ 6,828.00
$ -
$ 6,828.00
Kick -Off and Progress Meetings
8.69
$ 9:443.00
$ -
$ 9,443.00
Survey - Construction Staking
1.00
$ -
$ -
$ 2,100.00
Inspection/Field Material Testing
-
$ 106 400.00
$ 4200.00
$ 110 600.00
Lab Material Testing
-
$ 3,000.00
$ -
$ 3,000.00
Pro ect Closeout/Post Construction Services
8.75
$ 8,680.00
$ 348.83
$ 9,028.83
GRAND TOTAL rounded
52.94
$ 162.755.00 1
$ 4,669.58 1
$ 169.500.00
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
WATER SEWER (720)
2020 /Org2
Requestor: Cheryl Partain
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
A budget adjustment is needed in the Eastside Water Storage Tank project to move budgeted funds to cover the cost of
the engineering services for construction managment of a new elevated water storage tank on Gulley Road. Budgeted
funds are available and being moved from the Water System Rehabilitation/Replace project to be utilitized for this cost.
RESOLUTION/ORDINANCE
COUNCIL DATE: 8/4/2020
LEGISTAR FILE ID#: 2020-0598
Hally 8 Lack
711612020 2:03 PM
Budget Director
TYPE:
JOURNAL #:
GLDATE:
CHKD/POSTED:
Date
TOTAL - -
v.20200528
Increase / (Decrease) Proiect.Sub#
Account Number Expense Revenue Project Sub.Detl AT Account Name
5400.720.5600-5314.00 169,500 - 17003 1 EX Professional Services
5400.720.5600-5808.00 (169,500) - 12009 1 EX Improvements - Water Line
H:\Budget Adjustments\2020_Budget\City Council\08-04-2020\2020-0598 Olsson Eng Gulley Rd Water Tank 1 of 1