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Home My WebLink About196-20 RESOLUTIONof cnrerrf a ,y 9RKa NS'S 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 196-20 File Number: 2020-0508 FAYETTEVILLE PUBLIC LIBRARY EXPANSION PROJECT CHANGE ORDER NO. 6: A RESOLUTION TO APPROVE CHANGE ORDER NO.6 TO THE FAYETTEVILLE PUBLIC LIBRARY EXPANSION PROJECT CONTRACT WITH CROSSLAND CONSTRUCTION COMPANY, INC. IN THE AMOUNT OF $165,363.00, AND TO ALLOCATE UNENCUMBERED CONTINGENCY FUNDS TO THE PROJECT FOR A PORTION OF THE LIBRARY'S CONTRACT SCOPE WHEREAS, approving Change Order No. 6 will include taking over a portion of the Fayetteville Public Library scope for polished concrete floors, door and dock equipment, beam rock terracing and kitchen hoods installation; and WHEREAS, the Fayetteville Public Library, through its Board of Trustees, also recommends approval of the change order. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 6 to the Fayetteville Public Library Expansion Project contract with Crossland Construction Company, Inc. in the amount of $165,363.00, and approves the allocation of unencumbered contingency funds into the project for a portion of the Library's contract scope. PASSED and APPROVED on 7/21/2020 Page 1 Printed on 7123120 Resolution: 196-20 File Number 2020-0508 Attest: CM FAYETTEVILLE Kara Paxton, City Clerk Treasu*> ,'. ,9 CANSPS • ��. �G 'ON1; p `• Page 2 Printed on 7123120 �® City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 ?' Text File File Number: 2020-0508 Agenda Date: 7/21/2020 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: C 4 FAYETTEVILLE PUBLIC LIBRARY EXPANSION PROJECT CHANGE ORDER NO. 6: A RESOLUTION TO APPROVE CHANGE ORDER NO.6 TO THE FAYETTEVILLE PUBLIC LIBRARY EXPANSION PROJECT CONTRACT WITH CROSSLAND CONSTRUCTION COMPANY, INC. IN THE AMOUNT OF $165,363.00, AND TO ALLOCATE UNENCUMBERED CONTINGENCY FUNDS TO THE PROJECT FOR A PORTION OF THE LIBRARY'S CONTRACT SCOPE WHEREAS, approving Change Order No. 6 will include taking over a portion of the Fayetteville Public Library scope for polished concrete floors, door and dock equipment, beam rock terracing and kitchen hoods installation; and WHEREAS, the Fayetteville Public Library, through its Board of Trustees, also recommends approval of the change order. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 6 to the Fayetteville Public Library Expansion Project contract with Crossland Construction Company, Inc. in the amount of $165,363.00, and approves the allocation of unencumbered contingency funds into the project for a portion of the Library's contract scope. City of Fayetteville, Arkansas Page 1 Printed on 7/22/2020 City of Fayetteville Staff Review Form 2020-0508 Legistar File ID 7/21/2020 N/A for Non -Agenda Item Wade Abernathy 6/19/2020 FACILITIES MANAGEMENT (140) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of change order #6 to the Fayetteville Public Library expansion project contract with Crossland Construction Company, Inc. in the amount of $165,363, and to allocate unencumbered contingency funds into the project for a portion of FPL's contract scope. 4150.800.9150-5804.00 Account Number 17007.1703 Project Number Budgeted Item? Yes Budget Impact: Library Construction Fund Fayetteville Public Library Expansion Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget Project Title $ 13,746,508.00 $ 13,249,519.21 $ 496,988.79 $ 491,093.43 $ 5,895.36 V20180321 Purchase Order Number: 2017-00000693 Previous Ordinance or Resolution # 20-10 Change Order Number: Original Contract Number: Comments: 9 2017-00000031 Approval Date: CITY OF Y F FAYETTEVILLE WARKANSAS MEETING OF: JULY 21, 2020 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Paul Becker, Chief Financial Officer CITY COUNCIL MEMO FROM: Wade Abernathy, Director Bond and Construction Projects DATE: June 19, 2020 SUBJECT: Change Order #6 with Crossland Construction for bid 19-24 for the Fayetteville Public Library Expansion Project. RECOMMENDATION: Staff recommends approval of change order #6 to the Fayetteville Public Library expansion project contract with Crossland Construction Company, Inc. in the amount of $165,363, and to allocate unencumbered contingency funds into the project for a portion of FPL's contract scope. BACKGROUND: August 9, 2016, Fayetteville Votes approved referendum for Millage Request for the expansion of the Library and issuing 26.6 million in bonds. August 15, 2017, Council passed resolution 170-17 to enter a Contract with Meyer, Scherer and Rockcastle, LTD for the Architectural services for the expansion of the library. September 9, 2017, Council passed resolution 196-17 to enter into a Construction Manager at Risk contract with Crossland Construction Company Inc. for the Construction Management services related to the expansion of the Library and pre -construction (estimating) services November 21,2017 Council passed resolution 243-17 to enter into an asbestos abatement contract with Nabholz environmental services for the old city hospital. June 5, 2018, Council passed resolution 127-18 for a Change Order #1 to include the Demolition of the Old City Hospital on the future expansion site. February 5, 2019 Council passed resolution 38-19 for a Change Order#2 to include the Site Demolition and Earthwork for the expansion. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 May 7, 2019 Council passed resolution 117-19 for Change Order #3 to include: concrete foundations and slabs, structural steel, masonry, roofing, framing, curtain walls and glazing, elevator, mechanical, electrical and plumbing systems. July 16, 2019 Council passed resolution 166-19 for Change Order #4 for trade packages including concrete floor polish, architectural structural steel for the monumental interior stair connecting the new and existing structures, rooftop louvers, EIFS soffits, structural steel fireproofing, fire stopping, doors frames and hardware, dock equipment, fire alarm systems, and asphalt paving. All packages were bid thru the City's Purchasing Division. This Change Order was funded by the Library. January 7,2020 Council passed resolution 10-20 for Change Order #5 to finish out the expansion, complete the tie into the existing library, and include some renovations. It also included landscaping and final site improvements. DISCUSSION: Change order #6 includes taking over a portion of the FPL scope for Polished Concrete floors, OH door and dock equipment, Beam rock terracing on the SW corner, Kitchen Hoods and installations. The new contract amount including this change order will be $34,178,858. BUDGET/STAFF IMPACT: Funding of this Change order will be from the unencumbered project funds that were being held as a contingency. The contractor and library will still be holding up to $173,830 in unencumbered contingencies an allowances. Attachments: Fayetteville Public Library Board Resolution Library Board of Trustees meeting minutes Change Order #6 FAYE'TI'EVILLE PUBLIC LIBRARY RESOLUTION RESOLVED, that this Board of Trustees by recorded vote on June 15, 2020 does hereby support the City of Fayetteville approving Crossland Construction Change Order #6 in the amount of $165,363 and authorizing the use of unencumbered project contingency to fund building construction expenses. Rob Qualls, President Fayetteville Public Library Board of Trustees Sallie Overbey, Secretary Fayetteville Public Library Board o rustees Date Date CROSSLAND CONSTRUCTION COMPANY, INC Prime Contract Change Order SIGNATURE FOR APPROVAL FORM Fayetteville Public Library - M Project # 18AR11-MHA 401 W Mountain St Fayetteville, AR 72701 Date: 6/11/2020 To Contractor: Architect's Project No: Crossland Construction Company, Inc. Contract Date: 9/1/2017 833 S. East Ave Contract Number: PRIME PO Box 45 Change Order Number: 006 Columbus, KS 66725 The Contract is hereby revised by the following items: Change Order #6 PCO Description C0006 Reinstate selected value engineering items Amount $ 165,363.00 The original Contract Value was....................................................................................................................... $ 110,000.00 Sum of changes by prior Prime Contract Change Orders................................................................................ $ 33,903,495.00 The Contract Value prior to this Prime Contract Change Order was................................................................ $ 34,013,495.00 The Contract Value will be changed by this Prime Contract Change Order in the amount of .......................... $ 165,363.00 The new Contract Value including this Prime Contract Change Order will be .................................................. $ 34,178,858.00 The Contract duration will be changed by......................................................................................................... NA Days The revised Substantial Completion date as of this Prime Contract Change Order is ..................................... City of Fayetteville 113 W. Mountain Street Fayetteville, AR 72703 Address By L SIGNATURE .,s....� DATE - Crossland Construction Company, Inc CONTRACTOR 833 S. East Ave PO Box 45 Columbus, KS 66725 Address By Chris Sc urbusc SIGNATURE ---- DATE 6.11.2020 Fayetteville Public Library OWNER 211 S. School Ave Fayetteville, AR 72703 Address By Rob Qualls SIGNATURE DATE 06/231202C Prolog Manager TRIMBLE Page 1