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Home My WebLink About195-20 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 195-20 File Number: 2020-0542 AMERICAN ELECTRIC POWER - 2019 TRANSPORTATION BOND PROJECT: A RESOLUTION TO APPROVE A UTILITY RELOCATION AGREEMENT WITH AMERICAN ELECTRIC POWER IN THE AMOUNT OF $45,377.06 FOR UTILITY RELOCATIONS RELATED TO THE CHURCH AVENUE/MEADOW STREET SIDEWALK PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT- 2019 TRANSPORTATION BOND PROJECT WHEREAS, to improve walkability in the downtown area, City crews are constructing sidewalk improvements along the west side of Church Avenue from Mountain Street to Spring Street as well as both sides of Meadow Street between Church Avenue and Block Avenue; and WHEREAS, part of this project also involves relocating the existing overhead utilities along Church Avenue underground, which will eliminate most of the unsightly overhead wires along Church Avenue; and WHEREAS, Ordinance No. 6275, which was passed and approved on January 7, 2020, waives the requirement of formal bidding on "all such project costs necessitated by transportation, engineering, or utility projects for payments or contracts with AEP/SWEPCO and Ozarks Electric Cooperative within Fayetteville." NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a utility relocation agreement, a copy of which is attached to this Resolution, with AEP/SWEPCO in the amount of $45,377.06 for utility relocations related to the Church Avenue /Meadow Street Sidewalk Page 1 Printed on 7123120 Resolution: 195-20 File Number: 2020-0542 Project and authorizes Mayor Jordan to sign the agreement. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 7/21/2020 Attest: FAYE7TEVIL = LE Kara Paxton, City Clerk Treasure"; ,,i•. Page 2 Printed on 7123120 City of Fayetteville, Arkansas 113 West Mountain Street �/ \1 Fayetteville, AR 72701 '- (479) 575-8323 1 - i` Text File ^� File Number: 2020-0542 Agenda Date: 7/21/2020 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: C. 3 AMERICAN ELECTRIC POWER - 2019 TRANSPORTATION BOND PROJECT: A RESOLUTION TO APPROVE A UTILITY RELOCATION AGREEMENT WITH AMERICAN ELECTRIC POWER IN THE AMOUNT OF $45,377.06 FOR UTILITY RELOCATIONS RELATED TO THE CHURCH AVENUE/MEADOW STREET SIDEWALK PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT- 2019 TRANSPORTATION BOND PROJECT WHEREAS, to improve walkability in the downtown area, City crews are constructing sidewalk improvements along the west side of Church Avenue from Mountain Street to Spring Street as well as both sides of Meadow Street between Church Avenue and Block Avenue; and WHEREAS, part of this project also involves relocating the existing overhead utilities along Church Avenue underground, which will eliminate most of the unsightly overhead wires along Church Avenue; and WHEREAS, Ordinance No. 6275, which was passed and approved on January 7, 2020, waives the requirement of formal bidding on "all such project costs necessitated by transportation, engineering, or utility projects for payments or contracts with AEP/SWEPCO and Ozarks Electric Cooperative within Fayetteville." NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a utility relocation agreement, a copy of which is attached to this Resolution, with AEP/S WEPCO in the amount of $45,377.06 for utility relocations related to the Church Avenue /Meadow Street Sidewalk Project and authorizes Mayor Jordan to sign the agreement. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. C* of Fayetteville, Arkansas Page f Printed on 712212020 Matt Casey Submitted By City of Fayetteville Staff Review Form 2020-0542 Legistar File ID 7/21/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 6/30/2020 ENGINEERING (621) Submitted Date Division / Department Action Recommendation: Staff recommends approval of an agreement with American Electric Power in the amount of $45,377.06 for utility relocations associated with the Church/Meadow Sidewalk Project and approval of a budget adjustment. 4602.860.7214-5814.00 Account Number 46020.7214.1010 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: 4602 - Streets Project 2019 Bond Fund Downtown Walkability Improvements - Church/Meadow Sidewalks Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 300,000.00 $ 220,550.89 $ _ 79,449.11 $ 45,377.06 $ 45,378.00 $ 79,450.05 V20180321 Previous Ordinance or Resolution # Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF JULY 21, 2020 TO: Mayor Lioneld Jordan THRU: Susan Norton, Chief of Staff Garner Stoll, Development Services Director Chris Brown, P.E., City Engineer FROM: Matt Casey, P.E., Engineering Design Manager DATE: July 7, 2020 CITY COUNCIL MEMO SUBJECT: AEP Agreement (Church/Meadow Sidewalk Project) for Utility Relocations RECOMMENDATION: Staff recommends approval of an agreement with American Electric Power in the amount of $45,377.06 for utility relocations associated with the Church/Meadow Sidewalk Project and approval of a budget adjustment. BACKGROUND: Citizen feedback during the Fayetteville Mobility Plan and the Parking Master Plan indicated a desire for better walkability in the downtown area, especially between the downtown square and the entertainment district. Poor lighting, narrow and obstructed sidewalks, lack of curb ramps, and need for additional crosswalks were all identified as areas of concern. The 2019 Transportation Bond Fund allocated $2,580,000 to allow for implementation of these types of improvements on street corridors within the downtown area. The City of Fayetteville Transportation Division crews are currently constructing sidewalk improvements along the west side of Church Avenue from Mountain Street to Spring Street as well as both sides of Meadow Street between Church Avenue and Block Avenue. The project will include new sidewalks, street trees, streetlights, and drainage. DISCUSSION: Part of this project involves relocating the existing overhead utilities along Church Avenue. The City crews will install the conduit necessary for the utility companies to relocate their facilities underground, eliminating most of the unsightly overhead wires along this street. AEP has provided the city with a proposal of $45,377.06 for this relocation. BUDGET/STAFF IMPACT: These transportation improvements are funded by the 2019 Transportation Bond Program Attachments: AEP Agreement AEP Cost Estimate Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CHURCH AVE 2020 SI IDEWALK 1 M PFROVEM ENTS for the City of Fayettevi 11 e JULY 2020 o S. . ' E L f Old Main a 3 •'�~:c .,rfay ette _— _L - / Street � ;�• � .Eas( Lafayette Lown _ i� t t•�rr'.V3tson SUrrt I j f West Cnkson Street ,L a PROJECT i i r LOCATION `'h'o .r jnng St*►c+c ° r 1-1 -.f:r _G'iieq Street East Spr.,) z �.40, c' �t �' 7 �• DDs CJ $�� i � gl Eact'�nterirroar r � en oit� �rh l ea's > oO 04 High Srhr::?, _ `' ` r SUS 71 B Ile, AR 180 to VICINITY MAP CITY OF .• FAYETTEVILLE ARKANSAS www.fayetteviIle-ar.gov ENGINEERING DIVISION PHONE: (479) 575-8206 FAX NO: (479) 575-8202 113 W. MOUNTAIN STREET PROJECT: ENGR. No. 8126 E MWESiERN RIC POWER ANY AEP June 26, 2020 To Matt Casey, Enclosed please find the SWEPCO "Pro -Forma" quote for the work on Church Avenue in Fayetteville, AR. This quote is to place 9 spans of overhead power lines underground, place ground -mounted transformers and pedestals as necessary, and relocate and refeed remaining overhead poles as necessary. Feel free to contact me with any additional questions. i I Mike Nu t Engineer Senior Quote accepted: City of Fayettev' e, Ark By: Lioneld rdan, Date Attest (! G LLB `��ii►i►�� FAYETTEVILL •� — Kara Paxton, City Clerk Treasurer E; — •• 9ANSP5 ,y "'I'; '; Yc ION "O` ``�� Bill To: City Of Fayetteville 113 West Mountain Fayetteville, AR 72701 American Electric Power Attn: Sandi Le Vasseur 101 W. Township St. Fayetteville, AR 72703 Company No: Contract No Customer No Date: Amount Due: Amount Remitted: PLEASE DETACH AND RETURN WITH_PAYMENT Contract No: DWMS00000493267 Date: 6/26/2020 PRO FORMA 159 DWMS00000493267 10001101 6/26/2020 45,377.06 Page: I Customer No: 10001101 Purchase Order: 76882683 Description Quantity UOM Init Amt Net Amount Contribution in aid of 1.0 EA 45,377.06 45,377.06 construction to place 9 spans of overhead power lines underground along Church Avenue in Fayetteville. Amount Due: 45,377.06 Page 1 of 1 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division ENGINEERING (621) Adjustment Number 2020 /Org2 Requestor: M. Maddox for M. Casey BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Staff recommends approval of an agreement with American Electric Power in the amount of $45,377.06 for utility relocations associated with the Church/Meadow Sidewalk Project and approval of a budget adjustment. RESOLUTION/ORDINANCE COUNCIL DATE: 7/21 /2020 LEGISTAR FILE ID#: 2020-0542 Matthaw MaddQw 613012020 2:54 PM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 7/21/2020 CHKD/POSTED: TOTAL - - v.20200528 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 4602.860.7214-5814.00 45,378 - 46020 7214.1010 EX Improvements - Sidewalks 4602.860.7999-5899.00 (45,378) - 46020 7999 EX Unallocated - Budget H:\Budget Adjustments\2020_Budget\City Council\07-21-2020\2020-0542 BA Church -Meadow Sidewalk Utility Relocations 1 of 1