HomeMy WebLinkAbout55-20 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Resolution: 55-20
File Number: 2020-0027
FOURTH JUDICIAL DISTRICT DRUG TASK FORCE:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A PROJECT SAFE NEIGHBORHOOD GRANT
AWARD IN THE AMOUNT OF $23,000.00 FOR THE FOURTH JUDICIAL DISTRICT DRUG TASK
FORCE, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of
a Fiscal Year 2020 Project Safe Neighborhood Grant award in the amount of $23,000.00 for the Fourth
Judicial District Drug Task Force.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 2/4/2020
Attest:
OOy GLER K
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Kara Paxton, City Clerk Treasu
Pegg 1 Printed on 216120
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
1
Text File
® / File Number: 2020-0027
Agenda Date: 2/4/2020 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 18
FOURTH JUDICIAL DISTRICT DRUG TASK FORCE:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A PROJECT SAFE NEIGHBORHOOD
GRANT AWARD IN THE AMOUNT OF $23,000.00 FOR THE FOURTH JUDICIAL DISTRICT
DRUG TASK FORCE, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a Fiscal
Year 2020 Project Safe Neighborhood Grant award in the amount of $23,000.00 for the Fourth Judicial
District Drug Task Force.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 21512020
Mike Reynolds
Submitted By
City of Fayetteville Staff Review Form
2020-0027
Legistar File ID
2/4/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
1/14/2020 POLICE (200)
Submitted Date Division / Department
Action Recommendation: .
Staff recommends acceptance of the FY2020 Project Safe Neighborhood (PSN) grant award to the Fourth Judicial
District Drug Task Force and approval of a budget adjustment in the amount of $23,000.
2930.200.2960-various
Account Number
32229.2020
Project Number
Budgeted Item? No
Does item have a cost? No
Budget Adjustment Attached? Yes
Budget Impact:
Drug Enforcement Grant
Fund
DTF PSN 2020 State Grant
Project Title
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
$ 23,000.00
1 $ 23,000.00
Purchase Order Number: Previous Ordinance or Resolution # V20180321
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF FEBRUARY 4, 2020
TO: Mayor and City Council
FROM: Mike Reynolds, Chief of Police
DATE: January 14, 2020
CITY COUNCIL MEMO
SUBJECT: Project Safe Neighborhood (PSN) Grant Award
for the Fourth Judicial District Drug Task Force
RECOMMENDATION:
Staff recommends acceptance of the Project Safe Neighborhood (PSN) Grant Award to
the Fourth Judicial District Drug Task Force (41" JDDTF) and approval of a budget adjustment in
the amount of $23,000.
BACKGROUND:
The 411 JDDTF applied for the PSN grant on November 1, 2019 to the Department of
Finance & Administration, Office of Intergovernmental Services. In partnership with the U.S.
Attorney's Office for the Western District of Arkansas, the PSN grant is designed to create and
foster safer neighborhoods through a sustained reduction of violent crime. The program's
effectiveness depends on partnerships of local, state, and federal law enforcement agencies
working together with the communities they serve. As the fiduciary of the 41" JDDTF,
Fayetteville will administer grant funds through its project accounting system. This is the first
time this grant has been awarded to the 41h JDDTF.
DISCUSSION:
The 4th JDDTF will utilize the PSN grant funds to enhance their investigation of narcotics
trafficking and assist with investigations involving a nexus to firearms, drugs and violence. The
funds will also be used to train patrol officers of area law enforcement agencies to recognize
cases that could be potentially prosecutable under the PSN parameters, and advise them on
investigative procedures. As a result of this training, seizures of firearms should increase, thus
making neighborhoods safer.
The 4th JDDTF will also establish a covert buy fund for the purchase of firearms from
drug dealers. These covert purchases will remove the guns from the hands of criminals and
supplement federal prosecution.
BUDGET/STAFF IMPACT:
There are no matching funds associated with this grant. A budget adjustment in the
amount of $23,000 will be added to the 2020 operating budget. There is no impact on staffing.
Attachments:
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Attachments:
Budget Adjustment
Project Safe Neighborhood award document
ARKANSAS DEPARTMENT OF OFFICE OF INTERGOVERNMENTAL SERVICES
FINANCE AND ADMINISTRATION 1515 West Seventh Street, Suite 404
P.O. Box 8031
Little Rock, Arkansas 72203-8031
Phone: (501) 682-1074
Fax: (501) 682-5206
http:/IWww.state.ar.us/d`fa
CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number)
PSN ❑ 16.609 —The Project Safe Neighborhoods (PSN)
RSAT
FEDERAL AWARD NUMBER(S): 2018-GP-BX-0013
DCF F] LLEEG 2018-GP-BX-0072
FEDERAL AWARD DATE: 10/02/2018
1. SUBGRANTEE NAME AND ADDRESS (Including Zip Code) 6. SUBGRANT NUMBER: PW20-004-P18
Mr. Lioneld Jordan, Mayor
4th JD/City of Fayetteville (DTF) 7. START DATE: January 1, 2020
100 West Rock Street END DATE: December 31, 2020
Fayetteville, AR 72701
8. AWARD DATE: January 08, 2020
2. FEDERAL IDENTIFICATION NUMBER/DUNS:
71-6018462 9. ACTION: ® Initial
3. MODIFICATION EFFECTIVE DATE: ❑ Modification
4. MODIFICATION AMOUNT $ 10. AWARD AMOUNT: $ 23,000.00
FEDERALAMOUNT: $ FEDERAL AMOUNT: $23,000.00
STATE AMOUNT: $ STATE AMOUNT: $ N/A
LOCAL MATCH: $ LOCAL MATCH: $ N/A
No Indirect Rate Cost
5. PROJECT DESCRIPTION
Project Safe Neighborhoods (PSN) is designed to create and foster safer neighborhoods through a sustained reduction in violent crime,
including, but not limited to, addressing criminal gangs and the felonious possession and use of firearms. PSN provides critical funding,
resources, and training for law enforcement, prosecutors, and their PSN teams to combat violent crime and make their communities
safer through a comprehensive approach to public safety that marries targeted law enforcement efforts with community engagement,
prevention, and reentry efforts. This subaward is not an R&D.
11. SPECIAL CONDITIONS (Check if applicable)
THE ABOVE GRANT PROJECT 15 APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS SET FORTH IN IT'S APPLICATION AND ALL
X CERTIFICATIONS, ASSURANCES AND SPECIAL CONDITIONS PREVIOUSLY AGREED TO.
This project is supported under Statutory Authority: FY18(BJA - Project Safe Neighborhoods Award) Public Law 115-141, 132 Stat. 348,
420; title I of Public Law 90-351 (generally codified at 34 USC ch.101); 28 USC 530C(a)
AGENGY APPROVAL a', . `
� `�� SUBGRANTEE APPROVAL fix.
__ �.
12. TYPED NAME AND TITLE OF APPROVING IGS OFFICIAL
15. TYPED NAME AND TITLE OF AUTHORIZED SUBGRANTEE OFFICIAL
Autumn Hemphill, Statewide Program Manager
Lioneld Jordan, Mayor
Intergovernmental Services
JD/City of Fayetteville (DTF)
13. SIGNATURE OF APPROVING OFFICIAL
14, DATE:
TURE 0 A HO IZED OF CIAL
17. DATE:
T .
a-4-ado
Award Document PSN(2018-GP-SX-001312018-GP-SX-0072) v /
Intergovernmental Services
ARKANSAS DEPARTMENT OF
OFFICE OF INTERGOVERIYMErfttSfWtt_EVG ll
FINANCE AND ADMINISTRATION
10
1515 West Seventh Street, Suite 404
P.O. Box 8031
Little Rock, Arkansas 72203-8031
Phone: (501) 682-1074
Fax: (501) 682-5206
http://www.state.ar.us/dfa
1_X
CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number)
16.609—The Project Safe Neighborhoods (PSN)
PSN RSAT
FEDERAL AWARD NUMBER(S): 2018-GP-Bx-0013
DCF LLEEG
�
2018-GP-Bx-007Z
FEDERAL AWARD DATE: 10/02/2018
1. SUBGRANTEE NAME AND ADDRESS (Including Zip Code)
6. SUBGRANT NUMBER: PW20-004-P18
Mr. Lioneld Jordan, Mayor
4`h JD/City of Fayetteville (DTF)
7. START DATE: January 1, 2020
100 West Rock Street
END DATE: December 31, 2020
Fayetteville, AR 72701
8. AWARD DATE: January 08, 2020
2. FEDERAL IDENTIFICATION NUMBER/DUNS:
71-6018462
9. ACTION: ® Initial
3. MODIFICATION EFFECTIVE DATE:
❑ Modification
4. MODIFICATION AMOUNT $
10. AWARD AMOUNT: $ 23,000.00
FEDERAL AMOUNT: $
FEDERAL AMOUNT: S 23,000.00
STATE AMOUNT: $
STATE AMOUNT: $ N/A
LOCAL MATCH: $
LOCAL MATCH: $ N/A
No Indirect Rate Cost
5. PROJECT DESCRIPTION
Project Safe Neighborhoods (PSN) is designed to create and foster safer neighborhoods
through a sustained reduction in violent crime,
including, but not limited to, addressing criminal gangs and the felonious
possession and use of firearms. PSN provides critical funding,
resources, and training for law enforcement, prosecutors, and their PSN teams to combat violent crime and make their communities
safer through a comprehensive approach to public safety that marries targeted
law enforcement efforts with community engagement,
prevention, and reentry efforts. This subaward is not an R&D.
11. SPECIAL CONDITIONS (Check if applicable)
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS
OR LIMITATIONS AS SET FORTH IN IT'S APPLICATION AND ALL
X CERTIFICATIONS, ASSURANCES AND SPECIAL CONDITIONS PREVIOUSLY AGREED TO.
This project Is supported under Statutory Authority: FY18(BJA -Project
Safe Neighborhoods Award) Public Law 11S-141, 132 Stat. 348,
420; title I of Public Law 90-351 (generally codified at 34 USC ch. 101); 28 USC
530C(a)
AGENGY APPROVAL
SUBGRANTEE APPROVAL
12. TYPED NAME AND TITLE OF APPROVING IGS OFFICIAL
15. TYPED NAME AND TITLE OF AUTHORIZED SUBGRANTEE OFFICIAL
Autumn Hemphill, Statewide Program Manager
Lioneld Jordan, Mayor
Intergovernmental Services
4" JD/City of Fayetteville (DTF)
13. SIGNATURE OF APPROVING OFFICIAL
14. DATE:
16. S
ATURE OF A HORIZED OFFICIAL
17. DATE:
-,a•��-�M.
4fa'f�z�zo
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Award Document PSN12018-GP-BX-001312018-GP-BX-00721
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Initials
STATE OF ARKANSAS
Department of Finance
and Administration
OFFICE OF INTERGOVERNMENTAL SERVICES
1515 West Seventh Street, Suite 400
Post Office Box 8031
Little Rock, Arkansas 72203-8031
Phone: (501) 682-1074
Fax: (501) 682-5206
litip://www,d fa.arkansas.gov
The applicant assures that federal funds made available under the Project Safe Neighborhoods (PSN)
Program will not be used to supplant state and local funds, but will be used to increase the amount
of funds that would, in the absence of federal funds, be made available for the activities of this
project.
The subrecipient shall ensure that federal and/or state matching funds are used to supplement
existing funds for program activities and must not replace those funds that have been appropriated
for the same purpose. Federal and/or state matching funds made available under this grant will be
used to increase the amount of funds that would, in the absence of federal and/or state matching
funds, be made available for law enforcement activities. If there is a potential presence of
supplanting, the subrecipient will supply documentation demonstrating that the reduction in non -
Federal resources occurred for reasons other than the receipt or expected receipt of Federal funds.
For example, no maintenance and operation costs previously funded by a state, city or
county government may be supported with Drug Crime Fund and/or state matching funds.
Any federal and/or state matching funds budgeted to supplement existing state and/or
local funds due to increased maintenance and operation costs (e.g. fuel, utilities, etc.) shall
not be used until all state and/or local funds budgeted for those costs are exhausted.
The applicant assures that fund accounting, auditing, monitoring, and evaluation procedures as may
be necessary to keep such records as the Department of Justice and the Department of Finance and
Administration shall be provided to assure fiscal control, proper management, and effective
disbursement/reimbursement of funds received under this sub award.
The applicant assures that it will maintain an appropriate grant administration system to ensure that
all terms, conditions and specifications of the grant, including these assurances, are met.
The applicant assures that it will comply with the OJP Financial Guide in its administration of the
grant. The OJP Financial Guide can be accessed online at
https://www.iustice.gov/ovwjpa,ge/`f`ile/1228061/download.
The applicant assures that it shall maintain such data and information and submit such reports in
such form, at such times, and containing such data and information as the as the Department of
Justice and the Department of Finance and Administration may require.
The applicant agrees to use the grant and matching funds only for the purposes stated in this
application. Additionally, the applicant agrees that any grant and matching funds approved for
personnel for this project will be based on the percent of time the personnel actually devote to the
project.
PSN 18 — Project Safe Neighborhoods
Grant Program
1 OF 5
STATE OF ARKANSAS
Department of Finance
and Administration
OFFICE OF INTERGOVERNMENTAL SERVICES
1515 West Seventh Street, Suite 400
Post Office Box 8031
Little Rock, Arkansas 72203-8031
Phone: (501) 682-1074
Fax: (501) 682-5206
littp://www.dfa.arkaiisas.gov
The applicant assures that in the event a federal/state court or federal/state administrative agency
makes a finding of discrimination after a due process hearing on the grounds of race, color, religion,
national origin or sex against a recipient of funds, the recipient will forward a copy of the finding to
the Office of Justice Programs, Office of Civil Rights Compliance (OCRC) and the Arkansas
Department of Finance and Administration, Office of Intergovernmental Services.
The applicant assures that if it is required to formulate an Equal Employment Opportunity Program
(EEOP) in accordance with 28 CFR 42.301, et. seq., it should submit a certification to the state that it
has a current EEOP on file which meets the requirements therein.
The applicant assures that it will comply with the provisions of 28 CFR applicable to grants and
cooperative agreements including Part 18, OJP Hearing and Appeals Procedures; Part 20, Criminal
Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical
Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Department of
Justice Programs and Activities; Part 42, Nondiscrimination Equal Employment Opportunity Policies
and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; and
Part 63, Floodplain Management and Wetland Protection Procedures.
The applicant assures that in addition to all other audit requirements, it will allow the Division of
Legislative Audit or any other independent or internal auditors of the Department of Finance and
Administration to have access to the applicant's records and financial statements;
(A) as may be necessary for the Department of Finance and Administration to comply with 2
C.F.R. 200 and other rules and/or regulations governing financial accounting and auditing
guidelines, principles, and procedures; and
(B) as may be requested by the Department of Finance and Administration to comply with
any State or local government rules and/or regulations.
The applicant assures that it will fully participate in the compilation of statistical information as
required by state agencies, i.e., providing complete finger print arrest information.
The applicant assures that both federal, state, and matching funds used for this project will be used
exclusively to support defined in Justice Assistance Grant (JAG) Program activities and will not be
used to support any general purpose law enforcement or other activity maintained by the applicant.
PSN 18 — Project Safe Neighborhoods
Grant Program
2OF5
STATE OF ARKANSAS OFFICE OF INTERGOVERNMENTAL SERVICES
1515 West Seventh Street, Suite 400
De artment of Finance Post Office Box 8031
P Little Rock, Arkansas 72203-8031
Phone: (501) 682-1074
and Administration fax: (501) 682-5206
llttp://www.dfa arkansas.tov
The applicant assures that if the grant funds are used to support a Task Force, the Task Force Board
N/A of Directors or'Control Group' will hold regularly scheduled meetings every two (2) months, and will
provide DFA-IGS and the State Drug Director with copies of the agenda and minutes of each meeting.
The applicant assures that if the grant funds are used to support a Task Force, appropriate and
N/A adequate staffing would be maintained for the duration of the project period. For efficiency in
project implementation, the State Drug Director's Office highly recommend that appropriate staff
include a full-time Drug Task Force Commander (certified law enforcement officer) and a Fiscal
Officer regardless if funds are used to pay salaries.
The applicant assures that if grant funds are used to support a Task Force, the Task Force
N/A Administrator/Director/Commander and the Board of Directors will develop and/or maintain a
detailed policy and procedures manual for the guidance of task force operations. Copies of the Policy
and Procedures Manual as well as updates and revisions shall be forwarded to DFA-IGS and the State
Drug Director's Office. (Updates and Revisions shall be submitted when occurred.)
The applicant assures that all proposals for out of state travel for conference and training will be
submitted for approval prior to any expense being incurred.
N/A If Drug Crime Funds are awarded, the sub -recipient must comply with Act 1086 of 2007: The State
Drug Crime Enforcement and Prosecution Grant Fund
http://www.arkleg.state.ar.uslassembly/2007/R/Acts/`ActlOB6.pdf
If applicable, the sub -recipient agrees to prepare and submit an Inventory Report for equipment
purchased with federal, state, and/or local matching funds with the 151 Quarterly Report. (Updates
to Inventory Reporting shall be submitted with quarterly reports.)
The sub -recipient agrees to prepare and submit a Monthly Request for Reimbursement Form (with
copies of invoices, cancelled checks, and other documentation of expenditures by line item) by the
15`^ day of each month following the month for which subgrant expenditures were paid. A
supporting document(s) (Excel Spreadsheet) reporting the allocation of subgrant expenditures
between federal, state and/or local funds shall accompany each Request for Reimbursement.
Reimbursement requests must be timely. Documentation must be appropriate, legible, and
accurate. Sub -recipients are required to submit requests monthly, even if the request is zero. Failure
to submit monthly reimbursement requests in a timely manner may impose additional special
conditions. Please note and acknowledge the additional items below.
a. Grant funds will be used only in accordance with the approved
budget. Expenditures incurred or made outside the approved budget
line items/categories will be disallowed.
b. All lease agreements (i.e. vehicle, storage, office space, and/or rental)
must be submitted to DFA-IGS for the file within 60 days of the award
date.
c. Preapproval is required for out of state travel. Prior to travel, sub -
recipient must submit an out-of-state travel request form to IGS for
approval no later than 30 days before the travel. IGS will provide the
PSN 18 — Project Safe Neighborhoods
Grant Program
I:ZiIa9
STATEOFARYANSAS
t
i Department of Finance
c
and Administration
OFFICE OF INTERGOVERNMENTAL SERVICES
1515 West Seventh Street, Suite 400
Post Office Box 8031
Little Rock, Arkansas 72203-8031
Phone: (501) 682-1074
Fax: (501) 682-5206
http://�vww.dfa.arkansas.p,ov
standard form to use. Expense incurred for out of state travel that is
not pre -approved by IGS will be disallowed.
d. Before unique purchases, review federal/state solicitations and be
aware of other unallowable items or items that require special
conditions for approval.
The sub -recipient agrees to prepare and submit Quarterly Reports by the 106 of the month following
the end of a quarter. Report due dates are October loth, January loth, April loth, and July loth. Sub -
recipient must utilize the Accountability Measures Quarterly Report Tool when submitting quarterly
reports. Failure to submit quarterly reports in a timely manner may result in suspension of funds.
The sub -recipient agrees to prepare and submit Monthly Reports by the 10th of each month to both
DFA-IGS and the State Drug Director's Office. Monthly Reports are to be submitted in an excel format
utilizing DFA-IGS Reporting Tool k2. Failure to submit quarterly reports in a timely manner may
result in suspension of funds.
Budget Modifications/Revision Requests must be submitted by the 101h of the month in order for
them to be considered for expenditures made during that month. Budget revisions will not be
accepted during the last month of the grant period absent extraordinary circumstances. Sub -
recipient may request modification of the approved budget to reallocate funds between existing
categories. Requests for the addition of new budget categories or line items may not be approved.
The final budget request modification/revision must be submitted no later than October loth. DFA-
IGS will only accept four (4) budget modifications request during the awarded project period. This
does not include the initial budget modification which is due within 45 days of the Award Date.
The subrecipient agrees to submit within thirty (30) days of the end of the grant period a Cumulative
Financial Report and Annual Narrative Report "MARKED FINAL" Reimbursement requests not
submitted by ninety days past the final day of the grant period will be denied payment subject
extraordinary circumstances. Absent such circumstances, the federal and/or state funds will be de -
obligated from the subaward.
The sub -recipient agrees to provide notification to IGS of all changes made to the General Project
Information, i.e. scope, contact information -name, address, telephone, fax, e-mail, etc. and changes
made to authorized officials and/or staffing. The sub -recipient will assure that DFA-IGS has complete
and correct contact information for the Contract Official for the grant. Changes in contact
information will include physical address, phone, fax and e-mail information as well as any updated
Memorandum of Understanding. Replacement or changes of DTF officers/staff who are paid directly
by the grant or whose salary is used in whole or in part as match to the grant must also be reported
the DFA-IGS.
The sub -recipient agrees to attend any required DFA-IGS sponsored trainings/meetings as deemed
necessary as well as other local trainings/meetings.
PSN 18 — Project Safe Neighborhoods
Grant Program
aQA61
STATE OF ARKANSAS
Department of Finance
and Administration
OFFICE OF INTERGOVERNMENTAL SERVICES
1515 West Seventh Street, Suite 400
Post Office Box 8031
Little Rock, Arkansas 72203-8031
Phone: (501) 682-1074
Fax: (501) 682.5206
htuxf/w.ww dfa 0rka11Sm Qv
The sub -recipient understands that prior written anpIy fa is required for subgrant expenditures
from federal and/or state funds budgeted in equipment and travel and training line items. The
subreclpient shall submit to IGS a written request to purchase small equipment items not approved
in the initial budget and submit a written request for use of funds for out-of-state travel and training.
Federal and/or state funds budgeted for these purposes shall neither be obligated nor expended
until approved by DFA-IGS. All approvals will be transmitted in written form to the subrecipient.
The sub -recipient understands that should It fail to comply with the Federal Award Special
Conditions and State Terms and Conditions of this subaward, including civil rights requirements,
whether stated in a Federal or State statute, regulation, assurance, application, or notice of award,
IGS may take one or more of the following actions, as appropriate in the circumstances: (1)
temporarily withhold cash payments pending correction of the deficiency by the recipient; (2)
disallow (that Is, deny both use of funds and any applicable matching credit for) all or part of the
cost of the activity or action not In compliance; (3) wholly or partly suspend or terminate the current
award; (4) withhold further awards for the project or program and (5) take other remedies that may
be legally available.
(Print Name)
PSN 18—Project Safe Neighborhoods
Grant Program
5OF5
(Title)
U.S. Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET
Page 1 of 16
Grant
SPECIAL CONDITIONS;
1. Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any certifications or assurances
submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material
requirement of this award.
Failure to comply with any one or more of these award requirements -- whether a condition set out in full below, a
condition incorporated by reference below, or a certification or assurance related to conduct during the award period
may result in the Office of Justice Programs ("OJP") taking appropriate action with respect to the recipient and the
award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award.
The Department of Justice ("DOJ"), including OJP, also may take other legal action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment
or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621,
and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision
shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be
held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this
award.
2. Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY
2018 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2018 award
supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before
December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number
(regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that
are obligated on or after the acceptance date of this FY 2018 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards
("subgrants"), see the OJP website at https://ojp.gov/funding/Part200UnifomiRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at
any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF
425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at
any tier) must provide access, include performance measurement information, in addition to the financial records,
supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.333.
In the event that an award -related question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification.
OJP FORM 4000/2 (REV. 4-89) AUTHORIZED OFFICIAL
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET Page 2 of 16
Grant
SPECIAL CONDITIONS
3. Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website
(currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any
updated version that maybe posted during the period of performance. The recipient agrees to comply with the DOJ
Grants Financial Guide.
4. Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, "various statutory provisions previously codified elsewhere in the U.S. Code were editorially
reclassified to a new Title 34, entitled "Crime Control and Law Enforcement." The reclassification encompassed a
number of statutory provisions pertinent to OJP awards (that is, OJP grants and cooperative agreements), including
many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been
reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to
Title 34. This rule of construction specifically includes references set out in award conditions, references set out in
material incorporated by reference through award conditions, and references set out in other award requirements.
5. Required training for Point of Contact and all Financial Points of Contact
Both the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for this award must have successfully
completed an "OJP financial management and grant administration training" by 120 days after the date of the
recipient's acceptance of the award. Successful completion of such a training on or after January 1, 2016, will satisfy
this condition.
In the event that either the POC or an FPOC for this award changes during the period of performance, the new POC or
FPOC must have successfully completed an "OJP financial management and grant administration training" by 120
calendar days after-- (1) the date of OJP's approval of the "Change Grantee Contact" GAN (in the case of a new
POC), or (2) the date the POC enters information on the new FPOC in GMS (in the case of a new FPOC). Successful
completion of such a training on or after January 1, 2016, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for
purposes of this condition is available at https://www.ojp.gov/training/fmts.htrn. All trainings that satisfy this condition
include a session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to
comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate
conditions on this award.
6. Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the Me minimis"
indirect cost rate described in 2 C.F.R. 200.414(t), and that elects to use the "de minimis" indirect cost rate, must advise
OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200
Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined
by the Part 200 Uniform Requirements.
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7. Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal
funds during the period of performance for this award, the recipient promptly must determine whether funds from any
of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the
identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ
awarding agency (OJP or OV W, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ
awarding agency, must seek a budget -modification or change -of -project -scope grant adjustment notice (GAN) to
eliminate any inappropriate duplication of funding.
8. Requirements related to System for Award Management and Universal Identifier Requirements
The recipient must comply with applicable requirements regarding the System for Award Management (SAM),
currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM,
as well as maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first -tier subrecipients
(first -tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the
recipient) the unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site
at https://ojp.gov/funding/ExplorrJSAM.bttn (Award condition: System for Award Management (SAM) and Universal
Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to
any business or non-profit organization that he or she may own or operate in his or her name).
9. Requirement to report actual or imminent breach of personally identifiable information (PII)
The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an
actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient)-- 1) creates, collects, uses, processes, stores,
maintains, disseminates, discloses, or disposes of "personally identifiable information (PII)" (2 CFR 200.79) within the
scope of an OJP grant -funded program or activity, or 2) uses or operates a "Federal information system" (OMB
Circular A-] 30). The recipient's breach procedures must include a requirement to report actual or imminent breach of
PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an
imminent breach.
10. All subawards ("subgrants") must have -specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for
authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants
administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement
"contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at
https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have
specific federal authorization), and are incorporated by reference here.
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11. Specific post -award approval required to use a noncompetitive approach in any procurement contract that would
exceed $150,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold (currently, $150,000). This condition applies to agreements that -- for purposes of
federal grants administrative requirements -- OJP considers a procurement "contract' (and therefore does not consider
a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under
an OJP award are posted on the OJP web site at https://ojp.gov/fundingtExplore/NoncompetitiveProcurement.htm
(Award condition: Specific post -award approval required to use a noncompetitive approach in a procurement contract
(if contract would exceed $150,000)), and are incorporated by reference here.
12. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the
part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees"
of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
OJP web site at httpsJ/ojp.gov/funding/Explore/ProhrbitedConduct-Trafticking.htm (Award condition: Prohibited
conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP
authority to terminate award)), and are incorporated by reference here.
13. Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and
other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations,
policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where
applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ
Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide").
14. Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of work under this award.
The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program
solicitation or other applicable written guidance. Data collection supports compliance with the Government
Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.
15. OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or
delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,
available at https://ojp.gov/funding/Implement/TminingPrinciplesForCrantces-Subgrantces.htrn.
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16. Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold
award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient
does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform
Requirements (or by the terns of this award), or other outstanding issues that arise in connection with audits,
investigations, or reviews of DOJ awards.
17. Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency
(OJP or OV W, as appropriate) during the period of performance for this award, if the recipient is designated as "high -
risk" for purposes of the DOJ high -risk grantee list.
18. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination -28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an
equal employment opportunity program.
19. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54
The recipient, and any subrecipient ("subgrantee) at any tier, must comply with all applicable requirements of 28
C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
20. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The recipient, and any subrecipient ("subgrantee') at any tier, must comply with all applicable requirements of 28
C.F.R. Part 38, specifically including any applicable requirements regarding written notice to program beneficiaries and
prospective program beneficiaries.
Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of
religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice.
Part 38 also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee") organizations that
engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and
subrecipients that are faith -based or religious organizations.
The text of the regulation, now entitled "Partnerships with Faith -Based and Other Neighborhood Organizations," is
available via the Electronic Code of Federal Regulations (currently accessible at https://www.ecfr.gov/cgi-
bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part 38, under a-CFR "current"
data.
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21. Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any
subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal,
modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There
may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be
barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any
subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of
Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or
cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending,
or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that
applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might
fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the
express prior written approval of OJP.
22. Compliance with general appropriations -law restrictions on the use of federal funds (FY 2018)
The recipient, and any subrecipient ("subgrantee'l at any tier, must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general
provisions" in the Consolidated Appropriations Act, 2018, are set out at
httpsJ/ojp.gov/funding/Explore/FY 18AppropriationsRestrictions.htm, and are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might
fall within the scope of an appropriations -law restriction, the recipient is to contact OR for guidance, and may not
proceed without the express prior written approval of OJP.
23. Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct
The recipient and any subrecipients ("subgrantees") must promptly refer to the DOJ Office of the Inspector General
(OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person
has, in connection with funds under this award — (1) submitted a claim that violates the False Claims Act; or (2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the
OIG by-- (1) mail directed to: Office of the Inspector General, U.S. Department of Justice, Investigations Division,
1425 New York Avenue, N.W. Suite 7100, Washington, DC 20530; and/or (2) the DOJ OIG hotline: (contact
information in English and Spanish) at (800) 869-4499 (phone) or (202) 616-9881 (fax).
Additional information is available from Oie DOJ OIG website at https://oig.justice.gov/hotline.
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24. Restrictions and certifications regarding non -disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in
accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award, the recipient —
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud,
or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt
written notification to the federal agency making this award, and will resume (or permit resumption of) such
obligations only if expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or
both --
a. it represents that—
(1) it has determined that no other entity that the recipienes application proposes may or will receive award funds
(whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either
requires or has required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibitor restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit
or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to
the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly
authorized to do so by that agency.
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25. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41
U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an
employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a
gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public
health or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native Unguage of the workforce), of
employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to
contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
26. Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
27. Requirement to disclose whether recipient is designated "high risk" by a federal grant -making agency outside of DOJ
If the recipient is designated "high risk" by a federal grant -making agency outside of DOJ, currently or at any time
during the course of the period of performance under this award, the recipient must disclose that fact and certain related
information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high risk
includes any status under which a federal awarding agency provides additional oversight due to the recipient's past
performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include
the following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient
was designated high risk, 3. The high -risk point of contact at that federal awarding agency (name, phone number, and
email address), and 4. The reasons for the high -risk status, as set out by the federal awarding agency.
28. FFATA reporting: Subawards and executive compensation
The recipient must comply with applicable requirements to report first -tier subawards ("subgrants") of $25,000 or
more and, in certain circumstances, to report the names and total compensation of the five most highly compensated
executives of the recipient and first -tier subrecipients (first -tier "subgrantees") of award funds. The details of recipient
obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted
on the OJP web site at https://ojp.gov/fimding/Explore/FFATA.him (Award condition: Reporting Subawards and
Executive Compensation), and are incorporated by reference here.
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $25,000, or (2) an
award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit
organization that he or she may own or operate in his or her name).
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29. The recipient agrees to submit to BJA for review and approval any curricula, training materials, proposed publications,
reports, or any other written materials that will be published, including web -based materials and web site content,
through funds from this grant at least thirty (30) working days prior to the targeted dissemination date. Any written,
visual, or audio publications, with the exception of press releases, whether published at the grantee's or government's
expense, shall contain the following statements: '"This project was supported by Grant No. 2018-GP-BX-0072
awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the Department of
Justice's Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of
Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMART
Office. Points of view or opinions in this document are those of the author and do not necessarily represent the official
position or policies of the U.S. Department of Justice." The current edition of the DOJ Grants Financial Guide provides
guidance on allowable printing and publication activities.
30. The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection
requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any
activities within this project.
31. Verification and updating of recipient contact information
The recipient must verify its Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized
Representative contact information in GMS, including telephone number and e-mail address. If any information is
incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System
(GMS) to document changes.
32. Recipient understands and agrees that it must submit quarterly Federal Financial Reports (SF-425) and semi-annual
performance reports through GMS (https:fgrants.ojp.usdoj.gov), and that it must submit quarterly performance metrics
reports through BJA's Performance Measurement Tool (PMT) website (httpsl/bjapmt.ojp.gov/). For more detailed
information on reporting and other requirements, refer to BJA's website. Failure to submit required reports by
established deadlines may result in the freezing of grant funds and High Risk designation.
33. Required attendance at BJA-sponsored events
The recipient (and its subrecipients at any tier) must participate in BJA-sponsored training events, technical assistance
events, or conferences held by BJA or its designees, upon BJA's request.
34. Cooperating with OJP Monitoring
The recipient agrees to cooperate with OJP monitoring of this award pursuant to OJP's guidelines, protocols, and
procedures, and to cooperate with OJP (including the grant manager for this award and the Office of Chief Financial
Officer (OCFO)) requests related to such monitoring, including requests related to desk reviews and/or site visits. The
recipient agrees to provide to OJP all documentation necessary for OJP to complete its monitoring tasks, including
documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable
deadlines set by OJP for providing the requested documents. Failure to cooperate with OJP's monitoring activities may
result in actions that affect the recipient's DOJ awards, including, but not limited to: withholdings and/or other
restrictions on the recipient's access to award funds; referral to the DOJ OIG for audit review; designation of the
recipient as a DOJ High Risk grantee; or termination of an award(s).
35. The award recipient agrees to participate in a data collection process measuring program outputs and outcomes. The
data elements for this process will be outlined by the Office of Justice Programs.
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36. Protection of human research subjects
The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R. Part 46 and all OJP
policies and procedures regarding the protection of human research subjects, including obtainment of Institutional
Review Board approval, if appropriate, and subject informed consent.
37. Confidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231
and 28 C.F.R. Part 22 that are applicable to collection; use, and revelation of data or information. The recipient further
agrees, as a condition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28
C.F.R. Part 22 and, in particular, 28 C.F.R. 22.23.
38. Copyright; Data rights
The recipient acknowledges that OJP reserves a royalty -free, non-exclusive, and irrevocable license to reproduce,
publish, or otherwise use, and authorize others to use (in whole or in part, including in connection with derivative
works), for Federal purposes: (1) any work subject to copyright developed under an award or subaward (at any tier);
and (2) any rights of copyright to which a recipient or subrecipient (at any tier) purchases ownership with Federal
support.
The recipient acknowledges that OJP has the right to (1) obtain, reproduce, publish, or otherwise use the data first
produced under any such award or subaward; and (2) authorize others to receive, reproduce, publish, or otherwise use
such data for Federal purposes. "Data" includes data as defined in Federal Acquisition Regulation (FAR) provision
52.227-14 (Rights in Data - General).
It is the responsibility of the recipient (and of each subrecipient (at any tier), if applicable) to ensure that the provisions
of this condition are included in any subaward (at any tier) under this award.
The recipient has the responsibility to obtain from subrecipients, contractors, and subcontractors (if any) all rights and
data necessary to fulfill the recipient's obligations to the Government under this award. If a proposed subrecipient,
contractor, or subcontractor refuses to accept terms affording the Government such rights, the recipient shall promptly
bring such refusal to the attention of the OJP program manager for the award and not proceed with the agreement in
question without further authorization from the OJP program office.
39. Any Web site that is funded in whole or in part under this award must include the following statement on the home
page, on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to
interior content), and on any pages from which a visitor may access or use a Web -based service, including any pages
that provide results or outputs from the service:
"This Web site is funded [insert "in part," if applicable) through a grant from the [insert name of OJP component],
Office of Justice Programs, U.S. Department of Justice. Neither the U.S. Department of Justice nor any of its
components operate, control, are responsible for, or necessarily endorse, this Web site (including, without limitation, its
content, technical infrastructure, and policies, and any services or tools provided)."
The full text of the foregoing statement must be clearly visible on the home page. On other pages, the statement may
be included through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to the full text of the
statement.
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40. Applicants must certify that Limited English Proficiency persons have meaningful access to the services under this
program(s). National origin discrimination includes discrimination on the basis of limited English proficiency (LEP).
To ensure compliance with Title VI and the Safe Streets Act, recipients are required to take reasonable steps to ensure
that LEP persons have meaningful access to their programs. Meaningful access may entail providing language
assistance services, including oral and written translation when necessary. The U.S. Department of Justice has issued
guidance for grantees to help them comply with Title VI requirements. The guidance document can be accessed on the
Internet at www.tep.gov.
41. The grantee agrees to secure and maintain on file signed statements by each member of the selection committee
appointed by the United States Attorney or the PSN Task Force indicating that in making recommendations or
decisions regarding contracts or subgrants paid for by this grant, the member had no conflict of interest. Such
statements must include all of the language included in the PSN Conflict of Interest Certification, however, the grantee
may use a different format or may add other related certifications of their own.
42. Justification of consultant rate
Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed
justification must be submitted to and approved by the OR program office prior to obligation or expenditure of such
funds.
43. The recipient agrees to coordinate the project with the U.S. Attorney and Project Safe Neighborhoods Task Force for
the district covered by the award. The recipient also is encouraged to coordinate with other community justice
initiatives, and other ongoing, local gun prosecution and law enforcement strategies.
44. The recipient agrees to submit to DOJ for review and approval, any proposal or plan for Project Safe Neighborhoods
media -related outreach. DOJ approval must be received prior to any obligation or expenditure of grant funds related to
the development of media -related outreach projects.
45. The recipient may obligate, expend, and draw down S 15,000 for the sole purpose of developing a PSN Strategic Action
Plan (SAP). The recipient is not authorized to incur any additional obligations, or make any additional expenditures or
draw -downs until the awarding agency has reviewed and approved the recipient's SAP and a Grant Adjustment Notice
(GAN) has been issued to remove this special condition.
46. PSN Conditional Clearance with exception of funds released for required travel
The recipient is authorized to incur obligations, expend, and draw down funds for travel, lodging, and per diem costs
only, in an amount not to exceed $15,000, for the sole purpose of covering costs for PSN task force members to attend
a required OR conferencelmeeting associated with this grant award. The recipient is not authorized to incur any
additional obligations, or make any additional expenditures or draw -downs until the awarding agency and the Office of
the Chief Financial Officer (OCFO) has reviewed and approved the recipient's budget and budget narrative, and a
Grant Adjustment Notice (GAN) has been issued to remove this special condition.
47. The recipient must submit a description and timeline for the subaward competition process and projected start date for
the PSN strategy implementation phase of the initiative no later than 180 days after award acceptance (BJA may, at its
discretion, grant an extension for good cause shown). The recipient is not authorized to incur any additional
obligations, make any additional expenditures, or draw down any additional funds until BJA has approved the
recipient's completed Description of Competition Process and has issued a Grant Adjustment Notice (CAN) removing
this condition.
OIPFORM 4000/2(REV.4-88) AUTHORIZED OFFICIAL INITIAL
U.S. Department of Justice
Office of Justice Programs I AWARD CONTINUATION
s .
Bureau of Justice Assistance SHEET Page Iz or is
Grant
i
101=018
SPECIAL CONDITIONS
48. PSN Competition Requirement
The recipient must coordinate a competitive application process to determine award subrecipients, in line with priorities
and strategies identified by the associated PSN Task Force. Such competition must be based on objective eligibility
criteria, application requirements, and application review procedures determined in advance of competition. Individuals
who evaluate the subrecipient applications must not be federal employees or employees of any applicant for a
subaward. In addition, they must not have played any part in the development of the subrecipient application.
The recipient is permitted to retain award funds (in addition to any amount retained for administrative expenses) for
implementation of a program activity, only if (1) it was selected by the PSN task force or steering/selection committee
associated with this award; (2) it was not involved in discussions to determine funding allocation amounts by strategy
or activity, or to identify target area(s) for the award; and (3) the activity cannot be performed by or competed to
another entity.
49. PSN Withholding: Budget Narrative
The recipient may only obligate, expend, and draw down $15,000 for the sole purpose of attending a required OJP
conferencelmeeting associated with this grant award. The recipient is not authorized to incur any additional obligations,
or make any additional expenditures or drawdowns until (1) it has provided to the grant manager for this OJP award the
budget narrative, (2) OJP has completed its review of the information provided and of any supplemental information it
may request, and (3) a Grant Adjustment Notice has been issued removing this special condition. Recipient should
further be aware that the provisions found herein may be superseded by more restrictive special conditions otherwise
placed upon this award.
50. PSN Withholding: Application Attachment
The recipient may only obligate, expend, and draw down $15,000 for the sole purpose of attending a required OJP
conference/ meeting associated with this grant award. Recipient may not obligate, expend or draw down funds until (1)
it has provided to the grant manager for this OJP award the required application attachment(s), (2) OJP has completed
its review of the information provided and of any supplemental information it may request, and (3) a Grant Adjustment
Notice has been issued removing this special condition. Recipient should further be aware that the provisions found
herein may be superseded by more restrictive special conditions otherwise placed upon this award.
51. PSN Fiscal Agent Definition
References in this award document to "recipient" and "fiscal agent" both refer equally to the entity or organization
receiving this award directly.
52. The recipient understands and agrees that no more than 10 percent of the total amount of this award may be used by the
recipient for costs associated with administering the award.
53. Required monitoring of subawards
The recipient must monitor subawards under this award in accordance with all applicable statutes, regulations, award
conditions, and the DOJ Grants Financial Guide, and must include the applicable conditions of this award in any
subaward. Among other things, the recipient is responsible for oversight of subrecipient spending and monitoring of
specific outcomes and benefits attributable to use of award funds by subrecipients. The recipient agrees to submit, upon
request, documentation of its policies and procedures for monitoring of subawards under this award.
OJP FORM 4000/2 (REV. 4-88) AUTHORIZED OFFICIAL INITIALS
AMMIRL U.S. Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET Page'13 of 16
Grant
SPFCIAL CONDITIONS
54. Certification of Compliance with 8 U.S.C. 1373 (within the funded "program or activity") required for valid award
acceptance by a "State"
In order validly to accept this award, the prospective recipient must submit the required "State or Local Government:
FY 2018 Certification of Compliance with 8 U.S.C. 1373" (executed by the chief legal officer of the State). Unless that
executed certification either-- (1) is submitted to OR together with the fully -executed award document, or (2) is
uploaded in OJP's GMS no later than the day the signed award document is submitted to OJP, any submission by a
State that purports to accept the award is invalid.
If an initial award -acceptance submission by the recipient is invalid, once the State does submit the necessary
certification regarding 8 U.S.C. 1373, the State may submit a fully -executed award document executed by the State on
or after the date of that certification.
O)P FORM 400012 (REV. 4-88) AUTHORIZED OFFICIAL
U.S. Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET Page 14 of 16
Grant
SPEC/AL COMMONS
55. Noninterference (within the funded "program or activity") with federal law enforcement: 8 U.S.C. 1373; ongoing
compliance
1. With respect to the "program or activity" funded in whole or part under this award (including any such program or
activity of any subrecipient at any tier), throughout the period of performance, no State or local government entity, -
agency, or -official may prohibit or in any way restrict-- (1) any government entity or -official from sending or
receiving information regarding citizenship or immigration status as described in 8 U.S.C. 1373(a); or (2) a government
entity or -agency from sending, requesting or receiving, maintaining, or exchanging information regarding immigration
status as described in 8 U.S.C. 1373(b). Any prohibition (or restriction) that violates this condition is an "information -
communication restriction" under this award.
2. Certifications from subrecipients. The recipient may not make a subaward to a State, a local government, or a
"public" institution of higher education, unless it first obtains a certification of compliance with 8 U.S.C. 1373, properly
executed by the chief legal officer of the government or educational institution that would receive the subaward, using
the appropriate form available at https://ojp.gov/funding/ExploreJSampleCertifications-8USC1373.btm. Also, the
recipient must require that no subrecipient (at any tier) may make a further subaward to a State, a local government, or
a public institution of higher education, unless it first obtains a certification of compliance with 8 U.S.C. 1373, properly
executed by the chief legal officer of the government or institution that would receive the further subaward, using the
appropriate OJP form.
3. The recipient's monitoring responsibilities include monitoring of subrecipient compliance with the requirements of
this condition.
4. Allowable costs. Compliance with these requirements is an authorized and priority purpose of this award. To the
extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the
reasonable, necessary, and allocable costs (if any) that the recipient, or any subrecipient at any tier that is a State, a
local government, or a public institution of higher education, incurs to implement this condition.
5. Rules of Construction
A. For purposes of this condition:
(1) "State" and "local government" include any agency or other entity thereof, but not any institution of higher
education or any Indian tribe.
(2) A "public" institution of higher education is defined as one that is owned, controlled, or directly funded (in whole or
in substantial part) by a State or local government. (Such a public institution is considered to be a "government entity,"
and its officials to be "government officials.")
(3) "Program or activity" means what it means under title VI of the Civil Rights Act of 1964 (see 42 U.S.C. 2000d-4a).
(4) "Immigration status" means what it means under 8 U.S.C. 1373; and terms defined in 8 U.S.C. 1101 mean what
they mean under that section 1101, except that "State" also includes American Samoa (cf. 34 U.S.C. 10251(ax2)).
(5) Pursuant to the provisions set out at (or referenced in) 8 U.S.C. 1551 note ("Abolition ... and Transfer of
Functions"), references to the "Immigration and Naturalization Service" in 8 U.S.C. 1373 are to be read as references to
particular components of the Department of Homeland Security (DHS).
B. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, any
State or local government, any public institution of higher education, or any other entity (or individual) to violate any
federal law, including any applicable civil rights or nondiscrimination law.
IMPORTANT NOTE: Any questions about the meaning or scope of this condition should be directed to OJP, before
CIP FORM 4000/2 (REV. 4-88)
AUTHORIZED OFFICIAL
U.S. Department of Justice
Office of Justice Programs AWARD CONTINUATION
t Bureau of Justice Assistance SHEET Page 15 of 16
Grant
I SPECIAL CONDITIONS
award acceptance.
56. Authority to obligate award funds contingent on noninterference (within the funded "program or activity") with federal
law enforcement (8 U.S.C. 1373); unallowable costs; notification
1. If the recipient is a "State," a local government, or a "public" institution of higher education:
A. The recipient may not obligate award funds if, at the time of the obligation, the "program or activity" of the recipient
(or of any subrecipient at any tier that is a State, a local government, or a public institution of higher education) that is
funded in whole or in part with award funds is subject to any "information -communication restriction."
B. Any drawdown of award funds by the recipient shall be considered, for all purposes, to be a material representation
by the recipient to ON that, as of the date the recipient requests the drawdown, the recipient and each subrecipient
(regardless of tier) that is a State, local government, or public institution of higher education, is in compliance with the
award condition entitled "Noninterference (within the funded 'program or activity) with federal law enforcement: 8
U.S.C. 1373 and ongoing compliance."
C. The recipient must promptly notify OJP (in writing) if the recipient, from its requisite monitoring of compliance
with award conditions or otherwise, has credible evidence that indicates that the funded program or activity of the
recipient, or of any subrecipient at any tier that is either a State or a local government or a public institution of higher
education, may be subject to any information -communication restriction. In addition, any subaward (at any tier) to a
subrecipient that is a State, a local government, or a public institution of higher education must require prompt
notification to the entity that made the subaward, should the subrecipient have such credible evidence regarding an
information -communication restriction.
2. Any subaward (at any tier) to a subrecipient that is a State, a local government, or a public institution of higher
education must provide that the subrecipient may not obligate award funds if, at the time of the obligation, the program
or activity of the subrecipient (or of any further such subrecipient at any tier) that is funded in whole or in part with
award funds is subject to any information -communication restriction.
3. Absent an express written determination by DOJ to the contrary, based upon a finding by DOJ of compelling
circumstances (e.g., a small amount of award funds obligated by the recipient at the time of a subrecipient's minor and
transitory non-compliance, which was unknown to the recipient despite diligent monitoring), any obligations of award
funds that, under this condition, may not be made shall be unallowable costs for purposes of this award. In making any
such determination, DOJ will give great weight to evidence submitted by the recipient that demonstrates diligent
monitoring of subrecipient compliance with the requirements set out in the "Noninterference... 8 U.S.C. 1373 and
ongoing compliance" award condition.
4. Rules of Construction
A. For purposes of this condition "information -communication restriction" has the meaning set out in the
"Noninterference... 8 U.S.C. 1373 and ongoing compliance" award condition.
B. Both the "Rules of Construction" and the "Important Note" set out in the "Noninterference ... 8 U.S.C. 1373 and
ongoing compliance" award condition are incorporated by reference as though set forth here in full.
OJP FORM 4000/2 (REV.4-88) AUTHORIZED OFFICIAL IN
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET Page 16 of 16
Grant
SPECIAL CONDITIONS
57. PSN — Subrecipient DHS question requirement
The recipient may not make a subaward to a State, a local government, or a "public" institution of higher education,
unless and until the following steps have occurred first: 1) the recipient obtains a properly executed certification of
compliance with 8 U.S,C. 1373 from the proposed subrecipient, along with responses to the questions identified in the
program solicitation as "Information regarding Communication with the Department of Homeland Security (DHS)
and/or Immigration and Customs Enforcement (ICE)," and 2) that certification and question responses have been
submitted to BJA and BJA approves the subaward, or 3) that certification and question responses have been submitted
to BJA and 30 days have passed since the submission without a denial from BJA.
ON FORM 4000/2 (REV. 4-88) AUTHORIZED OFFICIAL
ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION
BUREAU OF JUSTICE ASSISTANCE (BJA)
PROJECT SAFE NEIGHBORHOODS (PSN) GRANT PROGRAM
PSN REVISED PROJECT BUDGET
APPLICANT:
4th JD/City of Fayetteville (DTF)
SUBGRANT NUMBER:
PW20-004-PIO
PROJECT TITLE: PROJECT SAFE NEIGHBORHOODS (PSN)
D TOTAL MATH CALCUATION FOR REQUESTED AMOUNT
BUDGET SUMMARY FUNDS RE (FEDERAL)
(FEDERAL)
A. PERSONNELIOVERTIME: Llst all Positions for which tumdmg is sought, etctudb posibons to be used as match. IrrUude the number of hours worked per woek, the salary rate, as wall as a brief
descrlptim of the Job duties to be performed by. each positron in the budget narrative. (Please Indicate If Contractual.)
Gun Once In1re5 ' tdt5
13 954.00 13.95 .fX)
4.30 Per hour x 315 hours = $13 054 (Average OT a rate 44.30 hour
P 2/Nome of P el
O.DO 0 ,00
Position 31Name of Personnel
$0.00 $0.00
Position 41Name of Personnel
$0.000.
Position 51Name of Personnel $0.00 $0.00
Position 6flame of Personnel EC :'Q SO.CO
TOTAL SALARY $t3.954.00 Si.i.trS-0.i1li
B. MANDATED BENEFITS: kMandatud Benefits Onfude FICA, Workers: Compensation and State Unemployment. FICA is calcuteted at 7.65% of total salary. Workers Compensation ano State
U 4
n t by IN msoectivie suender. 3% Ls fits maximum amount of State Une to ent to tiff r ' tmrsed
FICA Q 7,65% X lotal salary
0.00 0.00
Workers Compensation for all Positions
-_ - %
0,DO 0.00
Slate Unemployment @ _% of first
$10000 of salaryx number of positions
0.00 $0.00
Medicare
$202.00 202.00�ertlme
x 1A5X = S202
TOTAL MANDATED SEREFITS
$202.00 $0.00 $2U2,00
C. EMPLOYER BENEFITS: Inc'arde all other benefits offered to employee through grcup poW*s held by the appl:canl (e,g, health insurance, retirement, ets.). P�rpfr: rqw d�agy [g omf;rir,,m
ow_at� O, The grant wil not pay an emp"r match to arty he;gm lasurance benefit at a rate of more dean $450 (the Stale's current match for nsur ante). Retvement benefts w t not be
ml mbursed at a rate above the current state retirement benefit of 15.32%, '
LOPFI retirement
202 023.00
13 9 4 overtime x 14.50%= 2 023
Item Name
0.00 ,00
Item Name _
$0.00 $0.00
Item Name
s0.o0 $0 00
TOTAL EMPLOYER BENEFITS
$2,023.00 52.023.00
O MAINTENANCE AND OPERATIONS:
Include hems essential to fiW e(fecth% irnpiemontavon of aedvilies Identr lied wlthlm this proposal (e"g, oomrrwnirationyteiaphore, vehicle ma;ntonancctvrd.
qffjcy:pMrjvn tI " evfiniemot Insura
seal so is is etc.
Covert gun buys$4
000.00 4 000.00
Pro ected to covertlybuy40 guns x $100 per gun = $4 000
Item Name
0.00 0.00
Item Name
0.00 0,00
Item Name
0.00 0.00
Item Name
0. 0 $0.00
Item Name
0.00 0.00
Item Name
$0.00 0,00
Item Name
$0.00 WOO
TOTAL MAINTENANCE AND
OPERATIONS I':
$4Ji00.0D $4,0DO.00
DTF PSN Updaled Budget Fwm l,ls
ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION
BUREAU OF JUSTICE ASSISTANCE (BJA)
PROJECT SAFE NEIGHBORHOODS (PSN) GRANT PROGRAM
PSN REVISED PROJECT BUDGET
(APPLICANT: I4th JDICIty of Fayetteville (DTF) -
SUBGRANT NUMBER:
PROJECT TITLE: f PROJECT SAFE NEKiHBORHOOOS (PSN)
EQUIPMENT: t non -ex ,enonWe and ak dable small Berns to be ` rchcre,1. Non -ex .ndable a ui meet m to ible h-v a u;eh:t Ife of more than two ears,
Item Name
0, $0.00
Item Nama
,0,0
Rem Noma
I
Ram Name
.00 .00
Rem Name
0.00 .00
0,00 .00
0.00 $0.00
Item Narne
Item Name
.Item Mama
_$0,00 $0.00
$0.00 $0.00
tnctude any professfaslai servke needed to ensure success of the projw (I.e, vehicia offic
e ce rorrWorage, consultants -CPA,
enter the name, "rvlco to tw provided and hourty fee. Estimate pmo w*rXW on the prefect. If Contract Services Is used for PERSONNEL • use
Contractual Services.
TOTAL EQUIPMENT
F. PROFESSIONALTCONTRACT SERVICES;
AccountinglBookkeopktg, etc.) For each donsuitant
the Personnot/Salary Category, but Nat ea
non Nana
$0.00 SO.00
item Nam
:00 s0.00
{tern Name
$0.00 0.00
Item Noma __$M00
Item Name Sn c0 $0.00
TOTAL PROFESSiONALtrONTRACT
SERVICES $0.00 $0.00
G. TRAVELJTRAJNING; Itemize uaveUttainmg expanses of pro;act personnal by purpose. Training for pemoonnel (Bolh In,Stato and Out -of -State). OUT OF STATE 71ZAVEL/TRAINING WILL BE PRE•
APPROVED BY DFA-IG& otciude any mllea InVila section.
PSN Enforcement Training
Oa o 0.00
i
ATF course - no chafuo
2 lnves r It $ - _. eUfare = $1,061
Airfare - PSN Enforcement Training
_ _ _
1 061.00 S061.00
L N Enforcement TraWng
$1 000.00 $1.000,00
1 room a 4 nights x 250 par night s $1,00g
Per diem- PSN Entomement Trainina
$76O.D0 $780-00
2 innoatows A 5 gW x $10 W day o SS 760
Item Name
$0.00 $0.00
Item Name
$0.00 KOO
Item Name
0. $O.QD
_
- ----
I
Item Name
Item Name
$0.00 WOO : -
0.00 $0,00
TOTAL TRAVELITRAININO S2 021.p0 $2 621.00
H..OTHER COST:
Item Name _....._..._
$0.00 0.
1lam Name
$23.000.00 $23,000.00
TOTAL OTHER
TOTAL BUDGET REQUESTED
DTF PSN Undated Budget Form xla Pape 2
ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION
BUREAU OF JUSTICE ASSISTANCE (BJA)
PROJECT SAFE NEIGHBORHOODS (PSN) GRANT PROGRAM
PSN REVISED PROJECT BUDGET
ME
APPLICANT.
41h JOICity of Fayetteville (DTF)
SUBGRANT NUMBER:
PW20-004-PIS
PROJECT TITLE: PROJECT SAFE NEIGHBORHOODS (PSN)
BUDGET SUMMARY FUNDS REQUESTED T07AL (FEDERAL) MATH GALCUATION FOR REQUESTED AMOUNT
A PERSONNELIOVERTWE: List a0 Dog tIoos for which funding a saughi, include positions to be used as match. Include the nvnluer of hours worked per week, the salary rate, as "V as a brW
description of the jab duties to be performed by each position in the budget narrative. (Please Indicate It Contractua(.)
Gun Violence Investiators
$13 954.00 S113,9U.00
44.30 per nourx 315 hours= 13964 A OT' a .all. 4.30 hour
Position Name of Personnel
SG0 -00
$0,00 $0.00
.00 S0.09
P a of Personnel
Position 4/Name of Personnel
Position WName of Personnel
.00 0.00
Position 6/Name of Personnel
$0.co $0,00
$13,954,00 _ .. S 13;$54.00
Include FICA, Workars Compansabon and State Unemployment.
s s. 3euIs themarJmum nmovnt of State Unemplowent
FICA Is cekuisted at 7.11 of total salary, Vlorkm's Compe SAWn and State
to Lie rmtwrs
TOTAL SALARY
S, MANDATED BENEFITS: Mandated Benefits
Unemployment ratesWe determined by die
FICA @J 7.65% X total salary
50.00
_
Worker's Compensation for all Positions
0.9
State Unemployment @ _% of first
$10900 of salary x number of positions
$0,00
psok�m :$202.00
$13 954 ovenime x 1.45% _ $202
Medicare
_
202-00
TOTAL MANDATED BENEFITS
$202,00
C..EMPLOYER BENEFITS: Indvde aA atirar banaf4s ofl�ed to empluyoe tnrdugh group pcvicles ttafd ty tnt applicant {e,g, health insurance, retirement, ate.), pdLw,rys made di+Ur >_i1 4^tn'ovees
AaraAagM&OZ The grant v411 not pay an employer match to any health Insurance benef4 at a rate 0 mcfe Man $460 (the State's current match far insurance). Ratirement benefits wi0 not be
filmoklull at a rate -above the current state retiromml benefit of 15.32%.
LOPFI retirement
13 954 overtime z 14.50% = 023
.Item Name
d.jS
Item Name
TOTAL EMPLOYER BENEFITS
D. MAINTENANCE AND OPERATIONS:
11 Pam supywt, utyitlesAntome kteurancea
Include itemsassentiai to the effective Implementation of aGbvll iden"M within this proposal (e.g. commurricatIonshelaphono, venkie mauiianancelfuN,
aecu Se-L✓iC95, W,
Covert n buys4
rinn on $4 000.00
Projected to covert) buy40 guns x 100 per un = $4 000
Item Name ,
0.00 $0.00
Item Name
0.00 0.00
Item Name
$0.00 S0.00
Item Name
0.00 0.00
Item Name
$0.00 0.00
Item Name
$0.00 0.00
Item Name
TOTAL MAWENAHCE'AND
OPERATIONS
$0.00 0.00
`.. S4,000.00 34,000.00
DTF PSN Updaled Budget Form As Page 1
ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION
BUREAU OF JUSTICE ASSISTANCE (BJA)
PROJECT SAFE NEIGHBORHOODS (PSN) GRANT PROGRAM
..PSN REVISED PROJECT BUDGET
E. EQUIPMENT: LIM none labk and cx la a smell hems to be rrir: ed. No.-ax a e e nt Is U ible r it hav a useful life of -a than two a s
t Name
0.00 0 0
$0.00 ,00
Item Name
Item Name
0.00 0.00
Item N
0.
Item Name
0.0 -00
Item Name
0.00 0.00
I Name
$B-00 $0.00
$0.00 $0.00
$0.00 $0,00
"3nctude any profeaslonill Wrvice needed to ensure success of the project 0.0, vehicie 3ease, office renustorapc, consultants -CPA,
enter the name, service to be provided and houmy fee. Eitimale L ne wovked an the pmjr -L If Com"ct Services Is used for PERSONNEL - use
Controatuad Services.
Item Name
TOTAL EQUIPMENT
F: PROFESSIONAUCONTRACT SERVICES:
AcrnuntinglHoo4Jreeping; etc.) For each consultant
the Parmonnel/Salary:.Category, but dot ae
Item Name
$0.00 S0.00
Item Name
$0.09
Item Name
0.00
Item Name
A 0.00
Ite+� Name $0.00 $0_00
TOTAL- PROFESSIONAUCONTRACT
SERVICES $0,00 Som
G, TRAVEL./TRALNINQ: Bendm VaveVVainln0 expenses of project personnel by puw&e. Tmining for personnel (Both In -State and Out -of -State), OUT OF STATE TRAVELITRNNING WILL BE PRE -
APPROVED BY DFA408,Include sSection.
PSN Enforcement Training
0-00 0,0
ATF course - n charge
AVfare - PSN Enforcement Train
7 61.00 1 0 1.00
2 investi ators x 530 airfare = 1 061
L in - PSN Enforcement Trainin
1 000.00 1 0 0
1 room x 4 n ht$ x.254 per night = $1 000
Per tllettt - PSN Enforcement T
760.00 760 00
2 inves0 ators z 5 days x $78 per tla = 760
Item Name
0.00 0.00
Item Name
0.00 WOO
Item Name
0.00 0.00
Item Name
0.00
_ _$0-00
Ile. Name $0.00 $0 QO
TOTAL TRAVEVRAINING $2821.00 E2.021.W
H. OTHER COST:
Imm Name
$0.00 0.00
.S0.0() $0.00
$0.00 $0.00
$23,000.00 $23,000.00
Item Name
TOTAL OTHER
TOTAL BUDGET REQUESTED
DTF PSN updated Budget Form.xle Page 2
ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION
BUREAU OF JUSTICE ASSISTANCE (BJA)
PROJECT SAFE NEIGHBORHOODS (PSN) GRAN! PROGRAM
PSN REVISED PROJECT BUDGET
DTI _ . ,,,iUf e,,Jyz,' r,. ,>
Pepe 3
ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION
BUREAU OF JUSTICE ASSISTANCE (BJA)
PROJECT SAFE NEIGHBORHOODS (PSN) GRANT PROGRAM
_PSN REVISED PROJECT BUDGET
BUDGET SUMMARY
FUNDS REQUESTED
(FEDERAL)
TOTAL
PERSONNEUOVERTIME
$13 95t 0
202 00
$13,954,00
$202,001
MANDATED BENEFITS
EMPLOYER BENEFITS
2023. 0
$2,023,00
MAINTENANCE AND OPERATIONS
000.00
4 00 .00
EQUIPMENT
$0.00
PROFESSIONAUCONTRACT
.SERVICES
0
OA
TRAVELITRAINING
2821.00
_
$2,821.00
OTHER
$0.00
TOTAL
S23pD0AO
523.000.00
AUTHO OF CIAL lAlff SIGNATURE DATE
�a rof..fn.,'fnvNlo-.x ,
479575-8330
FISCAL OFFICER IF OI SIGNAT URE DATE
y.�u_.+.nxa�IdYr �ti. L�fl`Lv
FiR`1.P.i4cLS:i;
DTF PSN Updaled Budget Formals Page 4
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division POLICE (200) Adjustment Number
2020 /Org2
Requestor: T. Tannehill
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Establish a revenue and expense budget for tracking the FY2020 Project Safe Neighborhood grant award to the Fourth
Judicial Drug Task Force in project accounting
COUNCIL DATE: 2/4/2020
LEGISTAR FILE ID#: 2020-0027
Matthew Mary
1/16/2020 10:55 AM
Budget Director Date
TYPE: D - (City Council)
JOURNAL #:
RESOLUTION/ORDINANCE
I
GLDATE:
CHKD/POSTED:
2/4/2020
TOTAL
Account Number
23,000 23,000
Increase / (Decrease)
Expense Revenue
Project.Sub#
Project Sub.Detl
AT
v.20191231
Account Name
2930.200.2960-4302.00
- _ 23,000
32229
2020
RE
State Grants - Capital
2930.200.2960-5120.00
2930.200.2960-5304.00
15,515 -
2,822 -
32229
32229
2020
2020
EX
EX
Personnel Other - Contra
Travel & Training
2930.200.2960-5379.01
4,663 -
32229
2020
EX
Confidential DTF - Fayetteville
H:\Budget Adjustments\2020_Budget\City Council\02-04-2020\BA 2020-0027 Police DTF PSN Grant 1 of 1
Mike Reynolds
Submitted By
City of Fayetteville Staff Review Form
2020-0287
Legistar File ID
N/A
City Council Meeting Date - Agenda Item only
N/A for Non -Agenda Item
3/27/2020
Submitted Date
Action Recommendation:
Additional Grant documents
related to Project Safe
Neighborhood Grant Award
to the 4th Judicial Drug Task
Force
ARCHIVED
POLICE (200)
Division / Department
Staff recommends approval and execution of additional grant documents not previously provided by the Arkansas
Department of Finance and Administration (DF&A) for the release of funds related to the Project Safe
Neighborhood grant award to the 4th Judicial District Drug Task Force (4th JDDTF). This grant award was approved
by City Council on February 4, 2020 by Resolution #55-20. These documents include agency certification, approved
budget and acting authorized official for grant reporting and drawdown of grant funds.
2930.200.2950-various
Account Number
32229.2020
Project Number
Budgeted Item? Yes
Does item have a cost?
Budget Adjustment Attached?
Budget Impact:
Drug Enforcement Grant
Fund
DTF PSN 2020 State Grant
Current Budget
Funds Obligated
Current Balance
NA Item Cost
NA Budget Adjustment
Remaining Budget
Project Title
$ 23,000.00
�� 23,000.00
I� $ 23,000.00
V20180321
Purchase Order Number: Previous Ordinance or Resolution # 55-20
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
4/1/2020
CITY OF
FAYETTEVILLE
ARKANSAS
TO: Lioneld Jordan, Mayor
FROM: Mike Reynolds, Chief of Police
DATE: March 27, 2020
STAFF MEMO
SUBJECT: Approval and Execution of Agency Certification, Approved Budgets,
And Request to Designate an Acting Authorized Official
RECOMMENDATION:
Staff recommends approval and execution of additional grant documents not previously
provided by the Arkansas Department of Finance and Administration (DF&A) for the release of
funds related to the Project Safe Neighborhood grant award to the 4th Judicial District Drug
Task Force (41h JDDTF). This grant award was approved by City Council on February 4, 2020
by Resolution #55-20. These documents include agency certification, approved budget and
acting authorized official for grant reporting and drawdown of grant funds.
BACKGROUND:
Fayetteville City Council previously approved this grant award via Resolution #55-20.
The City of Fayetteville is the fiduciary for the 4th JDDTF and administers the grant funds
through its project accounting system. These documents were not provided until after execution
of the grant award and are part of the reporting documentation required by DF&A prior to
release of grant funds.
DISCUSSION:
The DF&A Office of Intergovernmental Services requires the execution of an agency
certification form and approved budget form prior to any drawdown requests being processed.
BUDGET/STAFF IMPACT:
There is no effect on budget nor staffing with these documents.
Attachments:
Agency certification — PW20-004-Pl 8
Approved Budgets — PW20-004-Pl8
Request to Designate an Acting Authorized Official — PW20-004-P18
Resolution 55-20
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Newman, Willie
From:
Julie Shelby <Julie.Shelby@dfa.arkansas.gov>
Sent:
Wednesday, March 25, 2020 10:57 AM
To:
Newman, Willie; Moad, Christopher; Mayor
Cc:
Kenya Buffington
Subject:
PW20-004-Pl8 4th JD Drug Task Force I BJA Approval Status, Workbook, and
Documents to Sign
Attachments:
Request to Designate An Acting Authorized Official FORM 2015.pdf; INDEX FOR
REQUEST FOR FUNDS PSN.xlsx; 2020 PSN 18 Workbook PW20-004-P18_4th JD DTF.xlsx
Importance:
High
CAUTION This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize
the sender and know the content is safe.
Good Morning.
Good news! Your agency's Project Safe Neighborhood subaward has been approved by the Bureau of Justice Assistance
(BJA), and we are now able to move forward with your project.
There are several items attached to this message:
• Your Agency's Project Safe Neighborhood Workbook (which contains the Agency Certification page and the
Approved Budgets page), with an UNLOCKED Invoice 1
• Request to Designate an Acting Authorized Official Form
• Sample PSN Index (to be completed monthly as part of invoice submission)
Within these attached items are (3) documents DFA-IGS needs back from your agency SIGNED to move forward with
the invoice process.
Instructions:
1. Please look through the tabs of the workbook and check for accuracy; notify me of any errors or revisions
needed.
2. Fill out and print the Agency Certification and Approved Budgets from the workbook, and also the Request to
Designate an Acting Authorized Official Form (attached)-- (within these documents, you will identify and
designate your agency's Fiscal Officer for the project-4 will update workbooks with this information once I
receive it).
3. Have the documents signed accordingly in BLUE INK, then mail the originals to:
Arkansas Department of Finance and Administration
Office of Intergovernmental Services
ATTN: PSN
Post Office Box 8031
Little Rock, Arkansas 72203-8031
4. Invoice 1 is unlocked in the workbook and is ready for immediate submission. Once we receive your signed
originals in the mail (Agency Certification, Approved Budgets, and Request to Designate AAO), DFA-IGS will
process your Invoice 1--which should cover approved project expenses from January 2020 and February 2020,
beginning with January 1, 2020. You may also submit Invoice 1 with a -0- balance if no project funds were spent
during that period.
5. Invoice 2 will cover March 2020 expenses, and will be due April 1511, 2020. It may also be -0- balance if no funds
were spent.
6. Make sure to follow the procedure outlined in the PSN Invoice Submission from the PSN New Grantee
Workshop. Let me know if you need me to resend those materials.
7. Please utilize the Sample PSN Index (attached to this message) to accompany your invoice submission.
8. Make sure all invoice submissions are sent to IGS-JAG@dfa.arkansas.gov for processing. A good practice is to
also copy me at Julie.Shelby@dta.arkansas.gov. The IGS-JAG inbox enables our team to access information in
case of individual absence. Please remember to submit all project information to this address.
Please contact me if you have any questions or if I may further assist.
I look forward to working with you all to achieve safer neighborhoods in Arkansas.
Thank you so much.
Best,
js
Julie Shelby
Arkansas Department of Finance and Administration
Intergovernmental Services
Grants Analyst
Office: 501-683-2574 1 Main: 501-682-1074
Julie.Shelby@dfa.arkansas.gov
https1/www.dfa.arkansas.gov/intergovernmental-services/
QIH� `?,I,. DEPARTMENT OF FINANCE AND ADMINISTRATION
o?:. o
a. OFFICE OF INTERGOVERNMENTAL SERVICES
�i5��`'}
,9 S
AGENCY CERTIFICATION
PAGE 1 OF 1
SUBGRANT NUMBERS .
PW20-004-P18
SUBGRANT ORGANIZATION:
4th Judicial District Drug Task Force
MAILING ADDRESS:
100 West Rock Street
CITY/STATE/ZIP CODE
Fayetteville, AR 72701
TELEPHONE NUMBER:
479-575-8330
EMAIL ADDRESS:
mayor@fayetteville-ar.gov
FUNDING SOURCE:
PSN 18
AUTHORIZED OFFICIAL:
Mayor Lioneld Jordan
ACTING AUTHORIZED OFFICIAL:
Willie Newman
CERTIFICATION
As the Authorized Official of the organization named above, I certify that the
information contained and entered in to this workbook is true and accurate. I
acknowledge the obligation of the organization to Department of Finance and
Administration regarding the funding source as identified above. I understand
and agree that by accepting a contract with DFA/IGS that the organization will
provide the services set forth in the subaward agreement and will remain in
compliance with the terms and conditions set forth in the contract, as well as all
special conditions.
OFFICIAL
IAL SIGNATURE
4/1/2020
DATE
C:\Users\ttannehill\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\ZGHISZFI\2020 PSN 18
Workbook PW20-004-1318 4th JD DTF.xlsx : AGENCY CERTIFICATION 3/26/2020 12:23 PM
DEPARTMENT OF FINANCE AND ADMINISTRATION
OFFICE OF INTERGOVERNMENTAL SERVICES
APPROVED BUDGETS
Caftury
PSN
Cmego PSN
SALARIES
13.954.00
SALARIES
MANDATED BENEFITS
202.00
MANDATED BENEFITS -
EMPLOYER BENEFITS
2,023.10
EMPLOYER BENEFITS -
MAINTENANCE AND OPERATIONS
4,000.00
MAINTENANCE AND OPERATIONS
PROFESSIONAL SERVICES
-
PROFESSIONAL SERVICES
TRAVEL/ TRAINING
2,821.00
TRAVEL/ TRAINING
EQUIPMENT
EQUIPMENT
CAPITAL OUTLAY
CAPITAL OUTLAY
f 23 000.00
f .
PAGE 1 OF 2
PSN
SALARIES
(13.954.00
MANDATED BENEFITS
(202 00)
EMPLOYER BENEFITS
(2,023.00)
MAINTENANCE AND OPERATIONS
(4,000.00)
PROFESSIONAL SERVICES
TRAVEU TRAINING
(2,821.00)
EQUIPMENT
CAPITAL OUTLAY
f 00
P.0ac
C:\Users\ttannehill\AppOata\Local\Microsoft\Windows\INetCache\Content.Outlook\ZGHISZFI\2020 PSN 18 Workbook PW20-004-P1S_4th 1D DTF.xlsx : APPROVED BUDGETS 3/26/2020 12:23 PM
DEPARTMENT OF FINANCE AND ADMINISTRATION
OFFICE OF INTERGOVERNMENTAL SERVICES
APPROVED BUDGETS
AGENCY NAME:
4th Judk lal District Drug Task Force
BUDGETED LINE REM
Cw-cers Overlmn PSN
Nl+�tat3Ai'eP ��NEf173
FICA 7.65%(over me)
<>EMPEOYEit BEfQEFTTB .
Reurement ovenma X 15.37%
MAINTS<�klU�k�(PERA7tpN&?
Coven Gun Buysneed 81A a a
`PbtOCESS <S
7RAVE(:!'1•R/iiNlNfi > : '>`
PSN Enforcement Trairnn0 p. eo.s+e.
Category
TOTALS
SALARIES
f I3,YS400
MANDATED BENEFITS
f (202.00)
EMPLOYER BENEFITS
f (2.023.00)
MAINTENANCE AND OPERATIONS
f (4,000.00)
PROFESSIONAL SERVICES
f
TRAVEL/ TRAINING
f 2.821.00
EQUIPMENT
f
CAPITAL OUTLAY J
f
IS (23,000.00
PAGE 20F 2
C:\Usen\ttannehill\AppOata\Lool\Miuowft\Windows\INetCache\Content.Outlook\ZGHISZFI\2020 PSN 18 Workbook PW20-004-P18_4th JD DTF.xlsx : APPROVED BUDGETS 3/26/202012:23 PM
ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION
OFFICE OF INTERGOVERNMENTAL SERVICES
REQUEST TO DESIGNATE AN ACTING AUTHORIZED OFFICIAL
SUBGRANT
ORGANIZATION Fourth Judicial Drug Task Force
AUTHORIZED
OFFICIAL Lioneld Jordan
PRINT NAME
SUBGRANT SUBGRANT FROM TO
NUMBER PW20-004-P18 PERIOD: January 1, 2020 December 31, 2020
As the highest-ranking official of the above named organization's governing body, 1 hereby request the Office
of Intergovernmental Services, to recognize the individual listed below as authorized to act on my behalf in
matters regarding the above -referenced subgrant and project period.
I will ensure that I am kept appropriately apprised of project performance, expenditures and other areas of
administrative responsibility through this individual. I understand and accept that my designation of authority
will in no waylelease this organization from any liability.
This autho specifically allows des' nee to execute budget documents and reimbursement requests, and
to sp k GS staff re a ' . gm ters r lated to the grant.
4/1/2020 ❑ Board President
❑ County Judge
THO ZED OF IAL SI ATURE DATE 0 Mayor
❑ Elected Prosecutor
❑ Other Authorized Official
PROPOSED ACTING AUTHORIZED OFFICIAL
PRINT NAMEMTLE Willie Newman, Fiscal Officer
TELEPHONE NUMBER 479-575-8330 1 E-MAIL wnewman@fayetteville-ar.gov
Having read the above referenced subgrant and all attachments, I certify that I will perform on behalf of this
organization's authorized official, I am prepared to oversee all matters related to the subgrant in accordance
with all state and federal laws and regulations.
JL
ACTING AUTHORIZED
ARKANSAS OFA•IGS-JAG
20150226
IAL SIGNATURE
DATE S -.Z0/ -71020
{nr11.
•r� r -
14•nrl ••�'
113 West Mountain Street
Fayetteville, AR 72701
(479) 57"323
Resolution: 55-20
File Number: 2020-0027
FOURTH JUDICIAL DISTRICT DRUG TASK FORCE:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A PROJECT SAFE NEIGHBORHOOD GRANT
AWARD IN THE AMOUNT OF $23,000.00 FOR THE FOURTH JUDICIAL DISTRICT DRUG TASK
FORCE, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of
a Fiscal Year 2020 Project Safe Neighborhood Grant award in the amount of $23,000.00 for the Fourth
Judicial District Drug Task Force.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 2/4/2020
Attest:
`��.i \1ERK r�;�.,.
•
r� .• . GI T Y o��`y''s
Kara Paxton, City Clerk Treasui : sl
iON 111% 0��``
Paps 1 Prbmd on 2/Mn0