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Home My WebLink About184-20 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 184-20 File Number: 2020-0483 BID # 20-37 MAYER ELECTRIC SUPPLY COMPANY, INC.: A RESOLUTION TO AWARD BID # 20-37 AND AUTHORIZE THE PURCHASE OF SIX FILTER UNITS FROM MAYER ELECTRIC SUPPLY COMPANY, INC. IN THE AMOUNT OF $70,453.66 PLUS APPLICABLE TAXES AND FREIGHT CHARGES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section l: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 20-37 and authorizes the purchase of six VFD-Harmonic Filter Units from Mayer Electric Supply Company, Inc. in the amount of $70,453.66 plus applicable taxes and freight charges for use at the Hamestring Lift Station and West Side Treatment Facility. PASSED and APPROVED on 7/7/2020 Attest: K YETTEVILLE ��— Kara Paxton, City Clerk Treastwe . '%9s •�kANSN • .�� -�i� �iihCU►��`�`` Page 1 Printed on 718M City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 j (479) 575-8323 Text File =~� File Number: 2020-0483 Agenda Date: 7/7/2020 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 12 BID # 20-37 MAYER ELECTRIC SUPPLY COMPANY, INC.: A RESOLUTION TO AWARD BID # 20-37 AND AUTHORIZE THE PURCHASE OF SIX FILTER UNITS FROM MAYER ELECTRIC SUPPLY COMPANY, INC. IN THE AMOUNT OF $70,453.66 PLUS APPLICABLE TAXES AND FREIGHT CHARGES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 20-37 and authorizes the purchase of six VFD-Harmonic Filter Units from Mayer Electric Supply Company, Inc. in the amount of $70,453.66 plus applicable taxes and freight charges for use at the Hamestring Lift Station and West Side Treatment Facility. City of Fayetteville, Arkansas Page 1 Printed on 71812020 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2020-0483 Legistar File ID 7/7/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 6/10/2020 Submitted Date Action Recommendation: WASTEWATER TREATMENT (730) Division / Department Staff recommends awarding Bid #20-37 and approving the purchase of two (2) VFD-harmonic filter units for the Hamestring Lift Station and four (4) VFD-harmonic filter units for the West Side WRRF from Mayer Electric Supply Company, Inc. d/b/a Upchurch Electrical Supply in the amount of $70,453.66 plus applicable taxes. 5400.730.5800-5414.00 Account Number 02069.1 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Budget Impact: Water and Sewer Fund Plant Pumps and Equipment-WWTP Project Title Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget $ 1,477,313.00 $ 488,587.19 $ 988,725.81 $ 77,322.90 $ 911,402.91 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Approval Date: Comments: Taxes are estimated to be $6,869.24 for a total project cost of $77,322.90. CITY OF WLO FAYETTEVILLE ARKANSAS MEETING OF JULY 7, 2020 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Water & Sewer Committee Tim Nyander, Utilities Director FROM: Greg Weeks, Wastewater Treatment DATE: June 10, 2020 CITY COUNCIL MEMO SUBJECT: Bid #20-37, Harmonic Filters and Variable Frequency Drives RECOMMENDATION: Staff recommends awarding Bid #20-37 and approving the purchase of two (2) VFD-harmonic filter units for the Hamestring Lift Station and four (4) VFD-harmonic filter units for the West Side WRRF from Mayer Electric Supply Company, Inc. d/b/a Upchurch Electrical Supply in the amount of $70,453.66 plus applicable taxes. BACKGROUND: The West Side Treatment Facility (West Side) and Hamestring Lift Station (Hamestring) make use of variable frequency drives (VFDs) to save on electrical costs and balance flow into the plant to improve treatment. VFDs are adjustable speed drives used in drive systems to control motor speed and torque by regulating the input frequency and voltage of the motor. They are used at the City's lift stations to modulate the pump motors based on wet well levels. At West Side, they are installed on the biounit aerators to modulate motor speed. The existing units at both locations are obsolete with replacement parts and servicing unavailable. There have also been reoccurring issues with failing human machine interface panels (HMIs) which limits VFD control and adjustment capability. In last few years, Jacobs has begun to upgrade the VFDs at both locations. The VFDs on 2 of the 8 West Side biounit aerators have been replaced within the last 4 years. Additionally, Upchurch Electrical Supply replaced the VFD on Pump No. 1 at Hamestring in early 2019. If this proposed is approved, all needed VFD upgrades at Hamestring will be completed, along with 6 out the 8 VFDs for the West Side biounits. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 DISCUSSION: In May, the City of Fayetteville solicited bids to purchase two (2) new VFD-harmonic filter units for Hamestring and four (4) new VFD-harmonic filter units for West Side. The bids were for equipment and startup only, leaving Jacobs responsible for installation. The City received five sealed bids on May 27th, 2020 with Upchurch Electrical Supply submitting the lowest bid that met specifications. Bidder Bid Upchurch Electrical Supply $70,453.66 Wade Company $75,759.74 Amtech Drives $75,982.70 Multi -Craft Contractors $79,139.48 Amtech Industrial Supply $104,244.34 Staff recommends the approval of Bid #20-37 from Upchurch Electrical Supply for the purchase two (2) VFD-harmonic filter units for Hamestring and four (4) VFD-harmonic filter units for West Side for $70,453.66. Taxes are estimated to be $6,869.24 for a total project cost of $77,322.90. Freight is included in the bid pricing. BUDGET/STAFF IMPACT: Funds are available in the Plant Pumps and Equipment account within the Water & Sewer Fund. Attachments: Bid Tab Submittal from Upchurch Electrical Supply AlKAMlAt Bid Tabulation Bid 20-37, Harmonic Filters & Variable Frequency Drives Total Cost Selected # Selected ($) AMTECH DRIVES INC $75,982.70 $0 $0 Amtech Industrial Supply Inc $104,244.34 $0 $0 MULTI CRAFT CONTRACTORS INC $79,139.48 S0 $0 Upchurch Electrical Supply / Mayer Electric $70,453.66 $13 $70,453.66 Wade Company $75,759.74 $0 $o Item # Items Description Quantity Unit Total Unit Total Unit Total Unit Total Unit Total Required Price cost Price Cost Price Cost Price Cost Price Cost #1-1 mi" New Altivar Process ATV600 series VfD controllers for 125HP, 480V drives. Model #: r * ATV630D90N4 (see Data Sheet Insert) 4 $ 3,900.0 $15,600.00 $ 7,846.01 $31,384.04 $ 5,827.95 $23,311.80 $ 5,2112 ;3 511,170 12 $ 2,89L0 $11,564.00 #1 2 New Altivar Process ATV 600 series Door Mounted Remote HMI Keypad. Model #: VW3A3112 (see Data Sheet insert) 4 $ 360 $1,440.00 $ 80.64 $322.56 $ 59.31 $237.24 -` $ 42.35 $169.40 $ 97.45 $389.80 #1 3 New Altivar Process ATV 600 series Data Cables. Model #: VW3A31D4R30 (see Data 4 $ 45 $I80 $ 34.46 $137.84 $ 30.56 $122.24 $ 18.53 $74.12 $ 37.62 $150.48 Sheet insert) #1 4 New MITE Matrix® AP Harmonic Filters, with Capacitor Bank. Open style, 480V/165 Amp 4 $ 3,752.48 $15,009.92 $ 3,752.48 $15,009.92 $ 3,565.38 $14,261.52 $ 2,939.44 $11,757.76 $ 3,628.0 $14,512.00 Rated Model#: MAPP0165D002 (see Data Sheet insert) #1-5 New Mersen Amp -Trap 2000 SmartSpot" AJT Fuses. 175A/600V Time Delay/Class J 12 $ 94.45 $1,133.40 $ 94.44 $1,133.28 $ 95.09 $1,141.08 $ 84.14 $1,009.68 $ 143.8 $1,725.60 Series Fuse(s) Model #: MERAJT175, (see Data Sheet insert) New Merson Class J Fuse Blocks. 101-200 Amp Rated, 3 Pole Fuse Block with Box #1-6 Connectors Model M 62003J (see Data Sheet insert) 4 $ 212.22 $ 212.22 $ 301.89 $1,207.56 $ 224.95 $899.80 $ 435.93 $1,743.72 7 Manufacturer Certified Technician (For: On -site new system commissioning, Site 01 Specific programming & Calibrations, Start-up & "Full Load" Performance Testing : , 2 900 0 $2,900.00 - $ 3,900.0 $3,900.00 - . R00 $R00 $ 0 $D ; R,300.0 $8,300.00 #2 1 New Altivar Process ATV600 series VFD controller for 350HP, 480V drives. Model #: ATV630 C22N4 (see Data Sheet insert) % `i.00, $18,000.00 j P, 1, 1, ; W,t i :, t 1,061 P) $22,123 ';ti S 10,8u8 2 ,. 1. i it, 1 t 5 11,349.0 $22,698.00 New Altivar Process ATV 600 series Door Mounted Remote HMI Keypads Model #:; #2 2 VW3A1112, (see Data Sheet insert) 360 $720 $ 80.64 $161.28 1, 59.31 $118.62 $ 45.12 $90.24 $ 97.45 $194.90 New Altivar Process ATV 600 Series Data Cables. Model #: VW3A1104R30, (see Data #2-3 Sheet insert) 2 ' $ 45 $90 $ 34.46 $68.92 5 30.56 $61.12 $ 18.53 $37.06 $ 37.62 $75.24 #2 4 New MITE Matrix' AP Harmonic Filter, with Capacitor Bank. Open style, 480V/403 Amp 2 $ 8,080.25 $16,160.50 $ 8,080.24 $16,160.48 > 7,677.36 $15,354.72 $ 6,329.52 $12,659.04 $ 3,628.0 $7,256.00 Rated Model#: MAPP0403DO02(see Data Sheet insert) #2 5 Manufacturer Certified Technician (for: On -site new system commissioning,Slte 1 $ 2,900.0 $2,900.00 $ 3,900.0 $3,900.00 , d00 $400 $ 0 $0 $ 4,150.0 $4,150.00 Specific programming & Calibrations, Start-up & "Full Load" Performance Testing) , #3-1 Total Delivery Fee (@ both locations, F.O.B.- Destination) 1 is 1,000.0 $1,000.00 $ 1,000.0 $1,000.00 SO $0 - ,.i;ur:. 011 ANSAS lLE AAKRK AM9A1 Bid 20-37, Harmonic Filters and Variable Frequency Drives (VFD's) - Bid 20-37, Harmonic Filters and Variable Frequency Drives (VFD's) Project Overview Project Details Reference ID Bid 20-37, Harmonic Filters and Variable Frequency Drives (VFD's) Project Name Bid 20-37, Harmonic Filters and Variable Frequency Drives (VFD's) Project Owner Adonis Bwashi Project Type IFB Department Purchasing Budget $0.00 - $0.00 The City of Fayetteville is accepting bids from qualified vendors for the Project Description purchase of specific brand -name harmonic filters and variable frequency drives (VFD's) equipment. Open Date May 11. 2020 12:00 AM CDT Close Date May 27, 2020 2:00 PM CDT Highest Scoring Supplier Upchurch Electrical Supply I Mayer Electric Score 100 pts c•*. nr .� KUKARS NVILL 6 AiKAltlAl Seal status Requested Information Unsealed on Unsealed by Bid 20-37, Bid Document form (Required signature form - May 27. 2020 2:00 PM CDT Adonis Bwashi filled) Bid Tab 20-37, Harmonic Filters and Variable Frequency Drives May 27. 2020 2:00 PM CDT Adonis Bwashi (VFD's) (BT-490Y) W-9 Form May 27, 2020 2:00 PM CDT Adonis Bwashi Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during any time in which they are entering into. or May 27. 2020 2:00 PM CDT Adonis Bwashi while in contract, with any public entity as defined in §25- 1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing. Arkansas Secretary of State May 27, 2020 2:00 PM CDT Adonis Bwashi Filing # Conflict of Interest # Declaration of Conflict of Interest You have been chosen as a Committee member for this Evaluation. Please read the following information on conflict of interest to see if you have any problem or potential problem in serving on this committee. ## Code of Conduct All information related to submissions received from Suppliers or Service Providers must be kept confidential by Committee members. ## Conflict of Interest No member of a Committee shall participate in the evaluation if that Committee member or any member of his or her immediate family: ' has direct or indirect financial interest in the award of the contract to any proponent; ' is currently employed by, G'Tw *I .� PAYETTRVILLE ARKAK a�xnKsws or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement concerning future employment or contracting with any proponent; or, * has an ownership interest in. or is an officer or director of, any proponent. Please sign below acknowledging that you have received and read this information. If you have a conflict or potential conflict, please indicate your conflict on this acknowledgment form with information regarding the conflict. I have read and understood the provisions related to the conflict of interest when serving on the Evaluation Committee. If any such conflict of interest arises during the Committee's review of this project, I will immediately report it to the Purchasing Director. Name Date Signed Has a Conflict of Interest? Adonis Bwashi May 27. 2020 2:02 PM CDT No uTr or r' FAYRTTEVILL6 I•DKANSAa Submissions Supplier Date Submitted AMTECH DRIVES INC May 27, 2020 10:28 AM CDT MULTI CRAFT May 26, 2020 1:32 PM CONTRACTORSINC CDT Amtech Industrial Supply May 27, 2020 11:22 AM Inc CDT Wade Company May 27, 2020 1:14 PM CDT Upchurch Electrical May 27, 2020 4:52 PM Supply I Mayer Electric CDT Name Email Confirmation Code Mudra Shah mudra.shah@amtechdrives.com ODM2Mjl= Jonathan Shaddox jas@multi-craft.net ODMONzc= Carolyn Davis carolyn.davis@amtech.supply ODM2NDA= Danny Brown dbrown@wadecoinc.com ODM2NzQ= Chris Glasco cglasco@mayerelectric.com ODM3MjY= CIfY OF ANKANS uLF AYETiv Scoring Summary Active Submissions Supplier Upchurch Electrical Supply / Mayer Electric Wade Company AMTECH DRIVES INC MULTI CRAFT CONTRACTORSINC Amtech Industrial Supply Inc Total Total Base Bid Units Specifications Final Approval / 100 pts / 100 pts Pass/Fail Pass/Fail 100 pts 100 pts ($70,453.66) Pass Pass 93 pts 93 pts ($75,759.74) Pass Fail 92.72 pts 92.72 pts ($75,982.70) Pass Fail 89.02 pts 89.02 pts ($79,139.48) Pass Fail 67.59 pts 67.59 pts ($104,244.34) Pass Fail CI1V OF .� FArarrevuLe ' Aw"Iss" Signatures Name Adonis Bwashi (Project Owner) Adonis Bwashi (Evaluator) Andrea Foren (Evaluator) Les McGaugh ( Evaluator) Signatures Digitally signed by Adonis Bwashi DN: cn=Adonis Bwashi, email=abwashi@fayetteville-ar.gov, c=US Date: 2020.05.28 09:48:09-05'00' Digitally signed by Adonis Bwashi DN: cn=Adonis Bwashi, email=abwashi@fayetteville-ar.gov, c=US Date: 2020.05.28 09:48:38-05'00' Les McGaugh Digitally signed by Les McGaugh Date: 2020.05.28 15:31:32-05'00' Les McGaugh Digitally signed by Les McGaugh Date: 2020.05.28 15:31:50-05'00' CITY OF City of Fayetteville, Arkansas Purchasing Division — Room 306 FAY E T T E V I L L E 113 W. Mountain Fayetteville, AR 72701 A R K A N S A S Phone: 479.S75.8220 TDD (Telecommunication Device for the Deaf): 479.521.1316 INVITATION TO BID: Bid 20-37, Harmonic Filters and Variable Frequency Drives (VFD's) (Optional) PRE -BID MEETING: Thursday, May 14, 2020, at 10:30 AM at WRRF DEADUNE: Wednesday, May 27, 2020 before 2:00 PM, local I ifn DELIVERY LOCATION: Room 306 —113 W. Mountain, Fayetteville, AR 72701 PURCHASING AGENT: Adonis Bwashi, abwashi@fayetteville-ar.gov DATE OF ISSUE AND ADVERTISEMENT: Sunday, May 10, 2020 INVITATION TO BID Bid 20-37, Harmonic Filters and Variable Frequency Drives (VFD's) No late bids will be accepted. Bids shall be submitted in sealed envelopes labeled with the name and address of the bidder. All bids shall be submitted in accordance with the attached City of Fayetteville specifications and bid documents attached hereto. Each bidder is required to fill in every blank and shall supply all information requested; failure to do so may be used as basis of rejection. The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated herein, and in strict accordance with the specifications and general conditions of bidding, all of which are made a part of this offer, This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Purchasing Manager. Name of Firm Contact Person: hr\�S L1 G� Title E-Mail: V►\a c v- c_, hone Business -Add -dress: _2800 - �•cro 1 City: TbH� -y� .1 �L State: �r 1Gc Signature: �- 'li4_ 4-, O City of Fayetteville, AR Bid 20-37, Harmonic Filters and Variable Page 1 of 15 Drives (VFD's) r5 Zip: /'-)_9 T-) Date: 6= /3 City of Fayetteville Bid 20-37, Harmonic Filters and Variable Frequency Drives (VFD's) Advertisement City of Fayetteville, Arkansas INVITATION TO BID Bid 20-37, Harmonic Filters and Variable Frequency Drives (VFD's) The City of Fayetteville is accepting bids from qualified vendors for the purchase of specific brand -name harmonic filters and variable frequency drives (VFD's) equipment. Bidding documents, and addenda shall be obtained at the City of Fayetteville Purchasing Division's electronic bidding platform at bit. ly/FayettevilIeBids. A non -mandatory pre -bid meeting will be held on Thursday, May 14, 2020, at 10:30 AM at West Side Wastewater Treatment Facility, 15 5. Broyles Avenue, Fayetteville, AR 72704. All interested parties are strongly encouraged to attend. All sealed bids are due by Wednesday, May 27, 2020 before 2:00 PM, local Tlme utilizing the electronic bidding software, OR by submitting a sealed bid at the City of Fayetteville, Purchasing Division address listed below. Submitting a bid electronically is strongly encouraged. A public bid opening will be conducted shortly after the deadline at City Hall and livestreamed at https://www.youtube com/user/citvoffayetteviIlear . No late bids shall be accepted. All bids are due before the time stated. The City of Fayetteville shall not be responsible for lost or misdirected bids, or failure of bidder's technical equipment. City of Fayetteville Purchasing Division — Room 306 113 West Mountain Street Fayetteville, AR 72701 In an effort to understand hardships our vendors and suppliers are facing in relation to the current COVID-19 situation, the Purchasing Division will take feedback from vendors/suppliers and interested parties to understand the current impact to vendors operations. The City reserves the right to reject any and all bids and to waive formalities deemed to be in the City's best interest. Questions should be addressed to Adonis Bwashi, Purchasing Agent at abwashi@fayetteville-ar eov or by calling (479) 575-8220. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority and women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified small, minority and women business enterprises. City of Fayetteville By: Adonis Bwashi, Purchasing Agent P: 479.575.8258 abwashi@fayetteville-ar.pov TDD (Telecommunications Device for the Deaf): (479) 521-1315 Date of advertisement: 05/10/2020 City of Fayetteville, AR Bid 20-37, Harmonic Filters and Variable Frequency Drives (VFD's) Page 2 of 15 City of Fayetteville Bid 20-37, Harmonic Filters and Variable Frequency Drives (VFD's) Bid Form DATE REQUIRED AS A COMPLETE UNIT: 120 CALENDAR DAYS FROM DATE OF ORDER F.O.B. West Side Wastewater Treatment Facility, 15 S. Broyles Avenue, Fayetteville, AR 72704 F.O.B. Hamestring Lift -Station, 2053 N Sunshine Rd, Fayetteville, AR 72704 `. �td� �r'7tiir t`.t �.�iis iCSA'te�lliE,n�B t'.CCCv�sJS, Att''�" 7 �,r:.�� 1 i New Altivar Process ATV600 series VF0 4 controllers for 125HP, 480V drives. $ $ i /, /70 , %E Model #: ATV630D9ON4 (see Data Sheet Insert) _ 2 . ".� New Altivar Process ATV 600 series Door Mounted Remote HMI Keypad. 4 $ !� • 3� / $ Model #: VW3A1112 (see Data "J Sheet insert) New Altivar Process ATV 600 series Data 4 Cables. $ _J 8. :53 $ rl y• �i Model #: VW3A1104R30 (see Data Sheet insert) New MTE Matrix' AP Harmonic Filters, with Capacitor Bank. 4 $ �� , y $ '2 7� Open style, 480V/165 Amp Rated Model#: MAPP0165DO02 (see _ Data Sheet Insert) New Mersen Amp -Trap 2000 SmartSpot• AJT Fuses. 12 $ Z&(�j, �v 175A/600V Time Delay/Class J Series Fuse(s) Model #: MERAJT175, _ (see Data Sheet Insert) New Merson Class J Fuse Blocks. 101-200 Amp Rated, 3 Pole Fuse 4 $ _ 0 72, S D Block with Box Connectors i Model M 62003J (see Data Sheet insert) Manufacturer Certified Technician For: 1 $ �� 1, $ 1. On -site new system commissioning 2. Site Specific programming & Calibrations 3. Start-up & "Full Load' Performance Testing I City of Fayetteville, AR Bid 20-37, Harmonic Filers and Variable Frequency Drives (WD's) Page 3 of 15 • � + .. .. - - iY ..y' : .!v '1..# ..T.VV.. �( /.�w.?, 2.. A. -.aX4 •i a.. � iM..� `�1_, u.,t �Y. I � .....r,-t.�{sa., t. �„-�+..ti.'T'YhP^r t11'r_, ,r...C.S'.... ❑a C...:.�r.... ,.tCa� a77 YK.i 1lt ��=."'c,.. y....,' -. ,'.. '-_'t:. ,» e•. � .�•�ir New Aitivar Process ATV600 series VFQ controller for 350HP, 48CV drives. 2 $ �Ui $�8. �- Ll $ 3 y � � / Model #: ATV630 C22N4 (see Data Sheet Insert _ 2 $ 2D New Altivar Process ATV 600 series Door Mounted Remote HMI Keypads Model #: VW3A1112, (see Data Sheet Insert) i New Altivar Process ATV 600 Series Data Cables. 2 $ j Model #: VW3A11041130, (see Data Sheet insert) New MITE Matrix" AP Harmonic Filter, with Capacitor Bank Open style, 48OV/403 Amp Rated Model #: MAPP0403DO02 (see Data Sheet insert) Manufacturer Certified Technician for: 1. On -site new system commissioning 2. Site Specific programming & Calibrations 3. Start-up & "Full load" Performance Testing 1 Total Delivery Fee 1 tat both locations, F.O.B. - Destination) TOTAL BASE BID s 7o, L 6 ALL BIDDERS SHALL COMPLETE THE 'TECHNICAL SPECIFICATION" SECTION WITH BID. FAILURE TO SUBMIT A RESPONSE ON THE PROVIDED "TECHNICAL SPECIFICATION" FORM IN A COMPLETED FORMAT CAN RESULT IN BID REJECTION. Bids shall be submitted on this bid form in its entirety AND accompanied by descriptive literature on the products being bid. The City reserves the right to award this bid based on the CiWs best interest at the time of product order. City of Fayetteville, AR Bid 20-37, Harmonic Filters and Variable Frequency Drives (VFD's) Page 4 of 15 EXECUTION OF BID - Actual specification of any deficient item shall be noted on the bid sheet or separate attachment. If specifications of Item bid differ from provided literature, deviation shall be documented and certified by the manufacturer as a regular production option. Upon signing this Bid, the bidder certifies that: 1. He/she has read and agrees to the requirements set forth in this proposal, including specifications, terms, standard conditions, and any pertinent information regarding the articles being bid on. 2. Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these requirements as specified by The City of Fayetteville. 3. Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during any time in which they are entering into, or while in contract, with any public entity as defined in §25-1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing. 4. The Bidder can and will comply with all specifications and requirements for delivery, documentation and support as specified herein. S. I, as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the information provided herein is accurate and true. 6. Bidder shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and conditions of employment in addition to all federal, state, and local laws. 7. Bidder shall disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any relationship with any City of Fayetteville employee. Response shall disclose if a known relationship exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official. If no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may result in cancellation f a purchase and/or contract as a result of your response. 71.) NO KNOWN RELATIONSHIP EXISTS 2.) RELATIONSHIP EXISTS (Please explain): 8. Bidder will perform the Work in compliance with all applicable trench safety standards set forth in Occupational Safety and Health Administration (OSHA) Part 1926 — Subpart P — Excavations. 9. As A bidder on this project, you are required to provide debarment/suspension certification indicating that you are in compliance with the below Federal Executive Order. Certification can be done by completing and signing this form. a. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving individual awards, using federal funds, and all sub -recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. City of Fayetteville, AR Bid 20-37, Harmonic Filters and Variable Frequency Drives (VFD's) Page 5 of 15 b. Your s,griature below Certifies that ne�thr, you nor V,-'Ur ithtiLi(.,i; r, u(P;e�1Cy ,eLs!,e t, proposed for decar rienC, declared irchg,ble. or otunt 1rly P),Cl�dcd (,om ;x;rt,nnit )n n ^,n -, ;,jrsa-t Of by anv fede, aI department or ige•1cy Unsigned bids will be rejected. Items martzd' are mandatory for consideration. *NAME OF FIRM: Q C c.r-• ,L- PPC..y - c , r :"x. Purchase Order/PnXmena shall be iss5o to this name 'D/B/A cr Corporation Narne •BUSINESS ADDRESS dZ gOo~'�� 'CITY: f"aA-- �,r►q• _ _ 'STATE A-C ZIP: 'PHONE: �`�'I y FAX: — — 'E-MAIL: 12.%q cC2 Q 'n atardC..c..!)14C- • 40 'BY: (PRINTED NAME) 'AUTHORIZED SIGNATURE: -TITLE: 4/u -S:�C DUNS NUMBER: CC (99 001+Lq __ CAGE NUMBER: •TAX ID NUMBER: L 3; Olk -74I 5 5 Acknowledge Addendums: Addendum No. Dated: _ Acknowledged by: Addendum No. Dated: _ Acknowledged by: Addendum No Dated: Acknowledged by: Addendum No. Dated: Acknowledged by. All ADDERS SHALL COMPLETE THE 'TECHNICAL SPECIFICATION' JECMQN WITH BID. FAILURE i THE PAD `TECiiNKAL SPEOFIG4nOW FORM IN A COM ED FORMAT CAN RESULT fN 0'n REJECTION. City, of Fayetteville, AR Bid 20-37, Harmonic Filters and Variable Frequency Drives (VFD's) Page 6of15 City of Fayetteville Bid 20-37, Harmonic Filters and Variable Frequency Drives (VFD's) General Terms and Conditions 1. SUBMISSION OF BID & BID EVALUATION: a. Bids shall be reviewed following the stated deadline, as shown on the cover sheet of this document. b. Bidders shall submit bids based on documentation published by the Fayetteville Purchasing Division. c. Bids shall be enclosed in sealed envelopes or packages addressed to the City of Fayetteville, Purchasing Division, Room 306, 113 W. Mountain, Fayetteville, AR 72701. The name, address of the firm and Bid, RFP or RFQ number shall be on the outside of the packaRinR as well as on any packages enclosed in shipping containers or boxes. d. The City will not be responsible for misdirected bids. Vendor should call the Purchasing Office at 479.575.8220 to ensure correct receipt of bidding documents nEj2f to opening time and date listed on the bid form. e. Bidders shall have experience in providing products and/or services of the same or similar nature. f. Bidder is advised that exceptions to any of the terms contained in this bid must be identified in its response to the bid. Failure to do so may lead the City to declare any such term non- negotiable. Proposer's desire to take exception to a non-negotiable term will not disqualify it from consideration for award. g. Local time is defined as the time in Fayetteville, Arkansas on the due date of the deadline. Bids shall be received before the time as shown by the atomic clock located in the Purchasing Division Office. h. Bids will be evaluated and awarded based on the best interest of the City of Fayetteville. The City reserves the right to award bids in their entirety, none, or by line item. 2. WRITTEN REQUESTS FOR INTERPRETATIONS OR CLARIFICATION: No oral interpretations will be made to any firms as to the meaning of specifications or any other contract documents. All questions pertaining to the terms and conditions or scope of work of this bid must be sent in writing via e-mail to the Purchasing Agent. Responses to questions may be handled as an addendum if the response would provide clarification to the requirements of the bid. All such addenda shall become part of the contract documents. The City will not be responsible for any other explanation or interpretation of the proposed bid made or given prior to the award of the contract. 3. DESCRIPTION OF SUPPLIES AND SERVICES: Any reference to a particular brand or manufacturer is done in an effort to establish an acceptable level of quality for this project. Brands or manufacturers that are included in bid that are of at least equal quality, size, design, and specification as to what has been specified, will be acceptable for consideration only if approved by the City of Fayetteville Purchasing Division. The City of Fayetteville reserves the right to accept or reject any requested equal. City of Fayetteville, AR Bid 20-37, Harmonic Filters and Variable Frequency Drives (VFD's) Page 7 of 15 4. RIGHTS OF CITY OF FAYETTEVILLE BID PROCESS: In addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the following: a. The City of Fayetteville reserves the right to select the bid that it believes will serve the best interest of the City. b. The City of Fayetteville reserves the right to accept or reject any or all bids. c. The City of Fayetteville reserves the right to cancel the entire bid. d. The City of Fayetteville reserves the right to remedy or waive technical or immaterial errors in the invitation to bid or in bids submitted. e. The City of Fayetteville reserves the right to request any necessary clarifications, additional information, or data without changing the terms of the bid. 5. COSTS INCURRED BY BIDDERS: All expenses involved with the preparation and submission of bids to the City, or any work performed in connection therewith, shall be borne solely by the bidder(s). No payment will be made for any responses received, or for any other effort required of, or made by, the bidder(s) prior to contract commencement. 6. CONFLICT OF INTEREST: a. The bidder represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance or services required hereunder, as provided in City of Fayetteville Code Section 34.26 titled "Authority of City Employee to Contract with the City". b. All bidders shall promptly notify Les McGaugh, City Purchasing Agent, in writing, of all potential conflicts of interest for any prospective business association, interest, or other circumstance which may influence or appear to influence the bidders judgment or quality of services being provided. Such written notification shall identify the prospective business association, interest or circumstance, the nature of which the bidder may undertake and request an opinion to the City as to whether the association, interest or circumstance would, in the opinion of the City, constitute a conflict of interest if entered into by the bidder. The City agrees to communicate with the bidder its opinion via e-mail or first-class mail within thirty days of receipt of notification. 7. WITHDRAWL OF PROPOSAL: A bid may be withdrawn prior to the time set for the bid submittal, based on a written request from an authorized representative of the firm; however, a bid shall not be withdrawn after the time set for the bid unless approved by the Purchasing Division. 8. LATE PROPOSAL OR MODIFICATIONS: Bid modifications received after the time set for the bid submittal shall not be considered. Modifications in writing received prior to the deadline will be accepted. The City will not be responsible for misdirected bids. Bidders should call the Purchasing Division at (479) 575-8220 to insure receipt of their submittal documents prior to opening time and date listed. 9. LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS: a. The laws of the State of Arkansas apply to any purchase made under this bid. Bidders shall comply with all local, state, and federal directives, orders and laws as applicable to this proposal City of Fayetteville, AR Bid 20-37, Harmonic Fitters and Variable Frequency Drives (VFD's) Page 8 of 15 and subsequent contract(s) including but not limited to Equal Employment Opportunity (EEO), Disadvantaged Business Enterprises (DBE), & OSHA as applicable to this contract. b. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority and women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified small, minority and women business enterprises. 10. PROVISION FOR OTHER AGENCIES: Unless otherwise stipulated by the bidder, the bidder agrees to make available to all Government agencies, departments, municipalities, and counties, the proposal prices submitted in accordance with said proposal terms and conditions therein, should any said governmental entity desire to buy under this proposal. Eligible Users shall mean all state of Arkansas agencies, the legislative and judicial branches, political subdivisions (counties, local district school boards, community colleges, municipalities, counties, or other public agencies or authorities), which may desire to purchase under the terms and conditions of the contract. 11. COLLUSION: The Proposer, by affixing his or her signature to this proposal, agrees to the following: "bidder certifies that his or her bid is made without previous understanding, agreement, or connection with any person, firm or corporation making a proposal for the same item(s) and/or services and is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action." 12. RIGHT TO AUDIT, FOIA, AND 1URISDICITON: a. The City of Fayetteville reserves the privilege of auditing a vendor's records as such records relate to purchases between the City and said vendor. b. Freedom of Information Act: City contracts and documents prepared while performing City contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the (Contractor) will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. c. Legal jurisdiction to resolve any disputes shall be in Washington County, Arkansas with Arkansas law applying to the case. 13. CITY INDEMNIFICATION: The successful bidder(s) agrees to indemnify the City and hold it harmless from and against all claims, liability, loss, damage or expense, including but not limited to counsel fees, arising from or by reason of any actual or claimed trademark, patent or copyright infringement or litigation based thereon, with respect to the goods or any part thereof covered by this order, and such obligation shall survive acceptance of the goods and payment thereof by the City. 14. VARIANCE FROM STANDARD TERMS & CONDITIONS: All standard terms and conditions stated in this request for bid apply to this contract except as specifically stated in the subsequent sections of this document, which take precedence, and should be fully understood by bidders prior to submitting a proposal on this requirement. City of Fayetteville, AR Bid 20-37, Harmonic Filters and Variable Frequency Drives (VFD's) Page 9of15 15. ADA REQUIREMENT FOR PUBLIC NOTICES & TRANSLATION: Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event, should call 479.521.1316 (telecommunications device for the deaf), not later than seven days prior to the deadline. Persons needing translation of this document shall contact the City of Fayetteville, Purchasing Division, immediately. 16. PROCUREMENT POLICY FOR RECYCLED MATERIALS: The City of Fayetteville wishes to encourage its bidders to use recycled products in fulfilling contractual obligations to the City and that such practices will serve as a model for other public entities and private sector companies. 17. PAYMENTS AND INVOICING: The bidder must specify in their bid the exact company name and address which must be the same as invoices submitted for payment as a result of award of this bid. Further, the successful bidder is responsible for immediately notifying the Purchasing Division of any company name change, which would cause invoicing to change from the name used at the time of the original bid. Payment will be made within thirty days of invoice received. The City of Fayetteville is very credit worthy and will not pay any interest, fees, or penalty for untimely payments. Payments can be processed through bidder's acceptance of Visa at no additional costs to the City for expedited payment processing. The City will not agree to any nonrefundable deposit or retainer that would remain property of the bidder even if the hourly work actually performed by the bidder would not justify such fee. The City will pay the awarded bidder based on unit prices provided on invoicing. Progress payments will be made after approval and acceptance of work and submission of invoice. Payments will be made within 30 days of accepted invoice. 18. CANCELLATION: a. The City reserves the right to cancel this contract without cause by giving thirty (30) days prior notice to the Contractor in writing of the intention to cancel or with cause if at any time the Contractor fails to fulfill or abide by any of the terms or conditions specified. b. Failure of the contractor to comply with any of the provisions of the contract shall be considered a material breach of contract and shall be cause for immediate termination of the contract at the discretion of the City of Fayetteville. c. In addition to all other legal remedies available to the City of Fayetteville, the City reserves the right to cancel and obtain from another source, any items and/or services which have not been delivered within the period of time from the date of order as determined by the City of Fayetteville. d. In the event sufficient budgeted funds are not available for a new fiscal period, the City shall notify the vendor of such occurrence and contract shall terminate of the last day of the current fiscal period without penalty or expense to the City. 19. ASSIGNMENT, SUBCONTRACTING, CORPORATE ACQUISITIONS AND/OR MERGERS: a. The Contractor shall perform this contract. No assignment of subcontracting shall be allowed without prior written consent of the City. If a bidder intends to subcontract a portion of this work, the bidder shall disclose such intent in the bid submitted as a result of this bid. City of Fayetteville, AR Bid 20-37, Harmonic Filters and Variable Frequency Drives (VFD's) Page 10 of 15 b. In the event of a corporate acquisition and/or merger, the Contractor shall provide written notice to the City within thirty (30) calendar days of Contractor's notice of such action or upon the occurrence of said action, whichever occurs first. The right to terminate this contract, which shall not be unreasonably exercised by the City, shall include, but not be limited to, instances in which a corporate acquisition and/or merger represent a conflict of interest or are contrary to any local, state, or federal laws. Action by the City awarding a proposal to a firm that has disclosed its intent to assign or subcontract in its response to the bid, without exception shall constitute approval for purpose of this Agreement. 20. NON-EXCLUSIVE CONTRACT: Award of this bid shall impose no obligation on the City to utilize the vendor for all work of this type, which may develop during the contract period. This is not an exclusive contract. The City specifically reserves the right to concurrently contract with other companies for similar work if it deems such an action to be in the City's best interest. In the case of multiple -term contracts, this provision shall apply separately to each item. 21. LOBBYING. Lobbying of selection committee members, City of Fayetteville employees, or elected officials regarding request for proposals, request for qualifications, bids or contracts, during the pendency of bid protest, by the bidder/proposer/protestor or any member of the bidder's/proposer's/protestor's staff, and agent of the bidder/proposer/protestor, or any person employed by any legal entity affiliated with or representing an organization that is responding to the request for proposal, request for qualification, bid or contract, or has a pending bid protest is strictly prohibited either upon advertisement or on a date established by the City of Fayetteville and shall be prohibited until either an award is final or the protest is finally resolved by the City of Fayetteville; provided, however, nothing herein shall prohibit a prospective/bidder/proposer from contacting the Purchasing Division to address situations such as clarification and/or questions related to the procurement process. For purposes of this provision lobbying activities shall include but not be limited to, influencing or attempting to influence action or non -action in connection with any request for proposal, request for qualification, bid or contract through direct or indirect oral or written communication or an attempt to obtain goodwill of persons and/or entities specified in this provision. Such actions may cause any request for proposal, request for qualification, bid or contract to be rejected. 22. ADDITIONAL REQUIREMENTS: The City reserves the right to request additional services relating to this bid from the bidder. When approved by the City as an amendment to the contract and authorized in writing prior to work, the Contractor shall provide such additional requirements as may become necessary. 23. ADD OR DELETE LOCATIONS OR SERVICES: The City reserves the right to unilaterally add or delete locations and/or services, either collectively or individually, at the City's sole option, at any time after award has been made as may be deemed necessary or in the best interests of the City. In such case, the Contractor(s) will be required to provide services to this contract in accordance with the terms, conditions, and specifications. 24. INTEGRITY OF BID DOCUMENTS: Bidders shall use the original bid form(s) provided by the Purchasing Division and enter information only in the spaces where a response is requested. Bidders may use an attachment as an addendum to the bid form(s) if sufficient space is not available on the original form for the bidder to enter a complete response. Any modifications or alterations to the original documents by the bidder, whether intentional or otherwise, City of Fayetteville, AR Bid 20-37, Harmonic Filters and Variable Frequency Drives (VFD's) Page 11 of 15 will constitute grounds for rejection of such response. Any such modifications or alterations a bidder wishes to propose shall be clearly stated in the bidder's response and presented in the form of an addendum to the original bid documents. 25. OTHER GENERAL CONDITIONS: a. Bidder is presumed to be familiar with all federal, state, and city laws, ordinances, and regulations which in any manner affect those engaged or employed in the Work, or the materials or equipment used, or that in any way affect the Work and shall in all respects comply with said laws, ordinances, and regulations. No claim of misunderstanding or ignorance on the part of Bidder or Proposer will in any way serve to modify the provisions of the contract. No representations shall be binding unless embodied in the contract. b. Prices shall include all labor, materials, overhead, profit, insurance, shipping, freight, etc., to cover the products and services presented. Sales taxsholl not be included in the bid price. Applicable Arkansas sales tax laws will apply when necessary but will not be considered in award of this project. c. Each bidder should state the anticipated number of days from the date of receipt of an order for delivery of services to the City of Fayetteville. d. Bidders must provide the City with their bids signed by an employee having legal authority to submit bids on behalf of the bidder. The entire cost of preparing and providing responses shall be borne by the bidder. e. The City reserves the right to request any additional information it deems necessary from any or all bidders after the submission deadline. f. The request for bid is not to be construed as an offer, a contract, or a commitment of any kind; nor does it commit the city to pay for any costs incurred by bidder in preparation. It shall be clearly understood that any costs incurred by the Proposer in responding to this request for proposal is at the bidder's own risk and expense as a cost of doing business. The City of Fayetteville shall not be liable for reimbursement to the Proposer for any expense so incurred, regardless of whether or not the proposal is accepted. g. If products, components, or services other than those described in this bid document are proposed, the bidder must include complete descriptive literature for each. All requests for additional information must be received within five working days following the request. h. NOTE: Any uncertainties shall be brought to the attention to Adonis Bwashi immediately via telephone (479.575.8220) or e-mail (abwashi@favetteville-ar.eov). It is the intent and goal of the City of Fayetteville Purchasing Division to provide documents providing a clear and accurate understanding of the scope of work to be completed and/or goods to be provided. We encourage all interested parties to ask questions to enable all bidders to be on equal bidding terms. i. Any inquiries or requests for explanation in regard to the City's requirements should be made promptly to Adonis Bwashi, City of Fayetteville, Purchasing Agent via e-mail (abwashi@favetteville-ar.eov) or telephone (479.575.8220). No oral interpretation or clarifications will be given as to the meaning of any part of this request for proposal. All questions, clarifications, and requests, together with answers, if any, will be provided to all firms via written addendum. Names of firms submitting any questions, clarifications, or requests will not be disclosed until after a contract is in place. j. Any information provided herein is intended to assist the bidder in the preparation of proposals necessary to properly respond to this bid. The bid is designed to provide qualified Proposers with City of Fayetteville, AR Bid 20-37, Harmonic Filters and Variable Frequency Drives (VFD's) Page 12 of 15 sufficient basic information to submit proposals meeting minimum specifications and/or test requirements, but is not intended to limit a bid's content or to exclude any relevant or essential data. k. Bidders irrevocably consent that any legal action or proceeding against it under, arising out of or in any manner relating to this Contract shall be prevailed by Arkansas law. Proposer hereby expressly and irrevocably waives any claim or defense in any said action or proceeding based on any alleged lack of jurisdiction or improper venue or any similar basis. The successful bidder shall not assign the whole or any part of this Contract or any monies due or to become due hereunder without written consent of City of Fayetteville. In case the successful bidder assigns all or any part of any monies due or to become due under this Contract, the Instrument of assignment shall contain a clause substantially to the effect that is agreed that the right of the assignee in and to any monies due or to become due to the successful bidder shall be subject to prior liens of all persons, firms, and corporations for services rendered or materials supplied for the performance of the services called for in this contract. m. The successful bidder's attention is directed to the fact that all applicable Federal and State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the services shall apply to the contract throughout, and they will be deemed to be included in the contract as though written out in full herein. The successful bidder shall keep himself/herself fully informed of all laws, ordinances and regulations of the Federal, State, and municipal governments or authorities in any manner affecting those engaged or employed in providing these services or in any way affecting the conduct of the services and of all orders and decrees of bodies or tribunals having any jurisdiction or authority over same. If any discrepancy or inconsistency should be discovered in these Contract Documents or in the specifications herein referred to, in relation to any such law, ordinance, regulation, order or decree, s/he shall herewith report the same in writing to City of Fayetteville. 26. INVOICING: All invoices shall be presented to the City with the minimum information listed below. a. City Department that ordered the materials or services b. Order Date c. Delivery date or the date of services d. Name of the City Employee that requested or picked up the goods, materials, or service e. Bid Number that applies to the purchase and invoices. Amounts in the bid shall match invoicing. 27. ATTACHMENTS TO BID DOCUMENTS: N/A City of Fayetteville, AR Bid 20-37, Harmonic Filters and Variable Frequency Drives (VFD's) Page 13 of 15 City of Fayetteville Bid 20-37, Harmonic Filters and Variable Frequency Drives (VFD's) Technical Specification ALL BIDDERS SHALL COMPLETE THIS `TECHNICAL SPECIFICATION" SECTION WITH BID, FAILURE TO SUBMIT A RESPONSE ON THIS "TECHNICAL SPECIFICATION" FORM IN A COMPLETED FORMAT CAN RESULT IN BID REJECTION. BIDDING REQUIREMENTS: o NOTICE: THIS SECTION CAN BE COMPLETED ON THE FOLLOWING MANNER: When given a specification option containing a blank (example a. ), bidder shall write a "check mark" or write "yes" indicating yes if the accompanied specification is met. In the event a specification cannot be met, bidder shall indicate so by writing in "no" and writing on the City s bid forms how the specification is not met or how the unit(s) bid differ from what has been specified. Leaving item blank shall indicate bidder does not meet the listed s ecification and can result in bidder DISQUALIFICATION. Bidders shall NOT supply warranty papers for the City to interpret whether a warranty specification is met or not. 1.GENERAL- 1.1 All unit(s) bid shall meet or exceed the minimum requirements or they will be deemed incomplete and will not be considered for bid award. 1.2 All specifications written are to minimums, unless otherwise noted. These specifications are for supplying specific brand -name harmonic filters and VFD equipment for the West Side WRRF and Hamestring Lift -Station. 2.INSTALLATION — 2.1 The Bidder will be responsible for providing the specified name brand and model harmonic filter and VFD equipment (with applicable auxiliary components) necessary for full compatibility with ancillary components for upgrading the facility Aerator MCC's. U 2.2 The Owner (City of Fayetteville) will provide ancillary equipment, coordinate the mounting, and electrical installation of the AP -Filters and VFD's to complete upgrade of the Aerator MCC's systems. 2.3 The Bidder shall also provide by an on -site Manufacturer -certified Technician who will PROVIDE start-up programming, DETERMINATE appropriate electrical connections, site - specific calibration programming ap opriate for the operational demands of the individual motors following installations. 2.4 The on -site Manufacturer -Certified Technician will also be responsible for the post -installation site visit for on -site new system commis Wing, start-up programming and calibrations (equipment testing which will include _-specific calibration -adjustments), and start-up and "Full Load" Performance Testing City of Fayetteville, AR Bid 20-37, Harmonic Filters and Variable Frequency Drives (VFD's) Page 14 of 15 3. FIELD MEASUREMENTS 3.1 Bidders may attend an non -mandatory scheduled pre -bid meeting on -site visit for specifically noting motor characteristics and existing MCC lay -outs. The Purchasing Agent shall include a day -time schedule for facility site visits within the invitation to bid. PERFORMANCE TESTING 4.1 Final and successful acceptance of product(s) will follow successful performance demonstration at varying 'representative' loads for both aerator and pump motors. 4.2 Owner or Qualified Agent will be present for all equipment start-up programming and sign -off on equipment adjustment calibrations prior to Final Acceptance of all equipment(s). DELIVERY/DOCU M ENTATI O N 5.1 All units shall be delivered FOB Destination to the City's West Side Water Resource Recovery Facility (WRRF), located at 15 S. Broyles Avenue, Fayetteville, AR 72704, and Hamestring Lift - Station, located at 2053 N Sunshine Rd, Fayetteville, AR 72704 for compliance review and final acceptance. 5.2 Delivery shall include the following documents as a minimum: 1. Dealer invoice 2. Parts Manual 3. Service Manual 5.3 Unit shall be fully assembled, serviced, and ready for operation as delivered. 6. MANUALS 6.1 The successful bidder agrees to furnish each of the following submittal information: 1. A written description of equipment makes, models and quantities. ffo Provision of the specified equipment brands and model types are minimum requirements as standardization of multiple Motor Control Centers (MCC's), and subsequent components, are critical for third -party installation which requires 'mirror -image' system configurations. I_.dDo All equipment and components shall be new; any after -market or refurbished equipment shall not be considered meeting specification requirements. 2. Contact information of locally available technical support for addressing issues related to equipment start-up, site -specific calibration -adjustments, maintenance needs and general operational troubleshooting. 3. Statement of pricing for on -site technical support service for start-up and site -specific calibration programming for harmonic filters & VFD equipment after installations. 7. TECHNICAL & WARRANTY SUPPORT SERVICES LCJ'1. Qualified bidders shall demonstrate availability of, and provide pricing for, local technical support for on -site response for initial start-up, calibration adjustment and troubleshooting services. An hourly or on -call labor rate for local technical support shall be included in the final bid. (Optional extended warranty if any) 2. Harmonic filters and VFD's will have a minimum 1-year manufacturer standard warranty. City of Fayetteville, AR Bid 20-37, Harmonic Filters and Variable Frequency Drives (VFD's) Page 15 of 15 W=9 Request for Taxpayer Give Form to the Form (Rev. October2018) Identification Number and Certification requester. Do not Depanmant of the Treasury send to the IRS. , Internal Revenue Service ► Go to www.irs.gov/FormW9 for instructions and the latest information. 1 Name (as shown on your income tax return). Name ,s required on this line. do not leave this line blank. Ma er Electric Supply Company Inc 2 Business name/disregarded entity name, if different from above m3 Check appropriate box for federal tax classification of the person whose name Is entered on line 1. Check only one of the 4 Exemptions (codes apply only to m following seven boxes. certain entities, not individuals; see Q. c ❑ IndividuaVsole proprietor or 0 C Corporation ❑ S Corporation ❑ Partnership ❑ Trust/estate Instructions on page 3). C single -member LLC Exempt payee code (x any) 5 ❑ Umlted liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ► 0 2 Note: Check the appropriate box In the line above for the tax classification of the single -member owner. Do not check Exemption from FATCA reporting of LLC i1 the LLC is classified as a single -member LLC that is disregarded from the owner unless the owner of the LLC is that is disregarded from for federal tax Otherwise, code (if an nla y) IL u another LLC not the owner U.S. purposes. a single -member LLC that Is disregarded from the owner should check the appropriate box for the tax classification of its owner. ❑ Other (see Instructions) ► AFOROf 'c KCOvnlf nMNl4n�j Hgp ire J S! y/ S Address (number. street, and apt. or suite no.) See utsiructxnrts. Requester's name and address (optional) ,(D 3405 4th Avenue South Primus Lighting a City. state, and ZIP code Birmingham, AL 35222 7 List account numbers) here (oplionati Taxpayer Identification Number IN Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid Social security number � - 1:11 - backup withholding. For individuals, this is generally your social security number (SSN). However, fora resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later. or Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and I Employer 1denWkation number Number To Give the Requester for guidelines on whose number to enter. F61 3- 0 1 2 1 7 1 4 1 t 1 3 1 3 Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all Interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U,S, person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement anangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part It. later. h — Hire I Signature of Here u.s.person . Date► 05/15/2020 General Instructions - Form 1099-DIV (dividends, including those from stocks or mutual funds) Section references are to the Internal Revenue Code unless otherwise - Form 1099-MISC (various types of Income, prizes, awards, or gross noted. proceeds) Future developments. For the latest information about developments - Form 1099-B (stock or mutual fund sales and certain other related to Form W-9 and its instructions, such as legislation enacted transactions by brokers) after they were published, go to www.irs.gov/FomnW9. - Form 1099-S (proceeds from real estate transactions) Purpose of Form - Form 1099-K (merchant card and third party network transactions) An individual or entity (Form W-9 requester) who is required to file an - Form 1098 (home mortgage interest), 1098-E (student loan interest), information return with the IRS must obtain your correct taxpayer 1098-T (tuition) identification number (TIN) which may be your social security number - Form 1099-C (canceled debt) (SSN), individual taxpayer identification number (ITIN), adoption taxpayer Identification number (ATIM, or employer identification number .Form 1099-A (acquisition or abandonment of secured property) (EIN), to report on an information return the amount paid to you, or other Use Form W-9 only if you are a U.S. person (including a resident amount reportable on an Information return. Examples of information alien), to provide your correct TIN. returns include, but are not limited to, the following. if you do not return Form W-9 to the requester with a TIN, you might -Form 1099-INT (interest earned or paid) be subject to backup withholding. See What is backup withholding, later. Cat. No. 10231X Form W-9 (Rev. 10-2018)