HomeMy WebLinkAbout181-20 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 181-20
File Number: 2020-0511
RFQ 20-01 CRAFTON, TULL & ASSOCIATES, INC. - 2019 TRANSPORTATION BOND
AND TRAILS BOND PROJECT:
A RESOLUTION TO APPROVE A PROFESSIONAL ENGINEERING SERVICES
AGREEMENT WITH CRAFTON, TULL & ASSOCIATES, INC., PURSUANT TO RFQ 20-01,
IN THE TOTAL AMOUNT OF $211,785.00 FOR THE DESIGN OF THE MISSION
BOULEVARD TRAIL AND STREET IMPROVEMENTS PROJECT, TO AUTHORIZE THE
MAYOR TO ACQUIRE THE EASEMENTS AND RIGHT-OF-WAY FOR THE PROJECT,
AND TO APPROVE A BUDGET ADJUSTMENT - 2019 TRANSPORTATION BOND AND
TRAILS BOND PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign a professional engineering services agreement with Crafton, Tull & Associates, Inc., pursuant to
RFQ 20-01 Selection #9, in the total amount of $211,785.00 for the design of the Mission Boulevard
Trail and Street Improvements Project, and further authorizes the Mayor to acquire the easements and
right-of-way needed for the project.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 7/7/2020
Page 1 Printed on 718120
Resolution 181-20
File Number. 2020-0511
Attest:
ERK
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YE
EV/LL •,,,—
Kara Paxton, City Clerk Treasurers : f •�:
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Page 2 Printed on 718120
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
9 Text File
File Number: 2020-0511
Agenda Date: 7/7/2020 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A. 9
RFQ 20-01 CRAFTON, TULL & ASSOCIATES, INC. - 2019 TRANSPORTATION BOND AND
TRAILS BOND PROJECT:
A RESOLUTION TO APPROVE A PROFESSIONAL ENGINEERING SERVICES AGREEMENT
WITH CRAFTON, TULL & ASSOCIATES, INC., PURSUANT TO RFQ 20-01, IN THE TOTAL
AMOUNT OF $211,785.00 FOR THE DESIGN OF THE MISSION BOULEVARD TRAIL AND
STREET IMPROVEMENTS PROJECT, TO AUTHORIZE THE MAYOR TO ACQUIRE THE
EASEMENTS AND RIGHT-OF-WAY FOR THE PROJECT, AND TO APPROVE A BUDGET
ADJUSTMENT - 2019 TRANSPORTATION BOND AND TRAILS BOND PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a
professional engineering services agreement with Crafton, Tull & Associates, Inc., pursuant to RFQ 20-01
Selection #9, in the total amount of $211,785.00 for the design of the Mission Boulevard Trail and Street
Improvements Project, and further authorizes the Mayor to acquire the easements and right-of-way needed for
the project.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 7/8/2020
Matt Mihalevich
Submitted By
City of Fayetteville Staff Review Form
2020-0511
Legistar File ID
7/7/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
6/18/2020 ENGINEERING (621)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of a contract in the amount of $211,785.00 with Crafton, Tull & Associates, Inc. per RFQ
20-01, selection #9 to provide professional services for the design of the Mission Blvd. Trail and Street
Improvements Project and authorizing the Mayor to acquire the easements and Right of way for the project. Staff
also requests approval of a budget adjustment.
4602.860.7223-5860.02
4603.860.7302-5860.02
Account Number
46020.7223
46030.7302
Project Number
Budget Impact:
4602 - Streets Project 2019 Bonds
4603 - Trails Project 2019 Bonds
Fund
North Street - Garland Ave to Mission Boulevard
Mission Boulevard Trail
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? Yes Budget Adjustment
Remaining Budget
Project Title
$ 38,038,337.00
$ 6,763,766.00
$ 211,78S.00
$ 241,78S.00
$ 31,304,571.00
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JULY 7T", 2020
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Garner Stoll, Development Services Director
Chris Brown, City Engineer
FROM: Matt Mihalevich, Trails Coordinator
DATE: June 18th, 2020
CITY COUNCIL MEMO
SUBJECT: Approval of a contract with Crafton, Tull & Associates, Inc. for design of
the Mission Blvd. Trail and Street Improvements Project.
RECOMMENDATION:
Staff recommends approval of a contract in the amount of $211,785.00 with Crafton, Tull &
Associates, Inc. per RFQ 20-01, selection #9 to provide professional services for the design of
the Mission Blvd. Trail and Street Improvements Project and authorizing the Mayor to acquire
the easements and Right of way for the project and approval of a budget adjustment.
BACKGROUND:
Mission Boulevard (Highway 45) is an important active transportation connection for the east
side of Fayetteville. In 2015, the City in-house construction crew built a'/z mile section of 12-
foot-wide shared use paved trail from the Mission Heights neighborhood to Viewpoint Dr. In
2019, a shared use paved trail and cycle track was completed along Old Wire Road from
Mission Blvd. to Gulley Park where the Niokaska Creek Trail will soon be completed.
The goal of the Mission Blvd. Trail and Street Improvements Project is to connect these two
projects and extend a safe and comfortable route for bicycles and pedestrians along Mission
Blvd from Viewpoint Dr. to Maple Street where on -street routes connect to downtown and the
Razorback Greenway. This 1.5-mile corridor is proposed to include a roundabout at North
Street, and a 12-foot-wide shared use paved trail with green space separation with trees,
lighting, curb and storm drainage with a focus on bike and pedestrian safety. This project is
identified as a priority in the Active Transportation Master Plan and as a catalyst project in the
Northwest Arkansas Bicycle & Pedestrian Plan. In addition, this project ranks number 6 by the
Mobility Plan project prioritization scoring matrix.
DISCUSSION:
On April 8th, Crafton, Tull & Associates, Inc. was selected by committee based on RFQ 20-01,
selection #9. Staff has worked with Crafton, Tull & Associates, Inc. to prepare a detailed scope
of work and contract for this project. They have provided a proposed scope and fee in the
amount of $211,785 for the design of this project. Services to be provided include:
Design services will include surveys, right of way plans, utility relocation coordination, design of
a roundabout at North Street including the traffic study, design of enhanced mid -block crossings,
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
design of a shared use paved trail with green space separation trees and lighting, design of curb
and gutter with storm drainage for the side of the street with trail, crosswalk design, and
coordination and permit preparation for ARDOT.
The contract will be paid based on hourly rates for work completed, up to the total contract
amount. Design should be complete and ready for construction in late 2021.
BUDGET/STAFF IMPACT:
The design for this project will be paid for with the funds from the 2019 Transportation and Trails
Bond Funds.
Streets Project 2019 Bonds $104,845.00
Trails Project 2019 Bonds $106,940.00
$211,785.00
Attachments:
Vicinity Map
Crafton, Tull & Associates, Inc. - Engineering Agreement
Budget Adjustment
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AGREEMENT
For
PROFESSIONAL ENGINEERING SERVICES
Between
CITY OF FAYETTEVILLE, ARKANSAS
And
CRAFTON, TULL & ASSOCIATES, INC.
THIS AGREEMENT is made as of , 2020, by and between City of Fayetteville, Arkansas,
acting by and through its Mayor (hereinalin
called CITY OF FAYETTEVILLE) and Crafton, Tull &
Associates, Inc. with offices locate Arkansas (hereinafter called ENGINEER).
CITY OF FAYETTEVILLE from time to time requires professional engineering services in connection
with the evaluation, design, and/or construction supervision of the Mission Boulevard Corridor
(The "Project"). Therefore, CITY OF FAYETTEVILLE and ENGINEER in consideration of their
mutual covenants agree as follows:
ENGINEER shall serve as CITY OF FAYETTEVILLE's professional engineering consultant in those
assignments to which this Agreement applies, and shall give consultation and advice to CITY OF
FAYETTEVILLE during the performance of ENGINEER's services. All services shall be performed
under the direction of a professional engineer registered in the State of Arkansas and qualified in the
particular field.
SECTION 1 - AUTHORIZATION OF SERVICES
1.1 Services on any assignment shall be undertaken only upon written Authorization of CITY OF
FAYETTEVILLE and agreement of ENGINEER.
1.2 Assignments may include services described hereafter as Basic Services or as Additional
Services of ENGINEER.
1.3 Changes, modifications or amendments in scope, price or fees to this contract shall not be
allowed without a formal contract amendment approved by the Mayor and the City Council
in advance of the change in scope, costs, fees, or delivery schedule.
SECTION 2 - BASIC SERVICES OF ENGINEER
2.1 Perform professional design services in connection with the Project as hereinafter stated,
which shall include normal civil engineering and survey services.
2.1.1 The Scope of Services to be furnished by ENGINEER during the Project is included in
Appendices A 1 & A2 attached hereto and made part of this Agreement.
2.1.2 ENGINEER shall coordinate their activities and services with the CITY OF
FAYETTEVILLE. ENGINEER and CITY OF FAYETTEVILLE agree that ENGINEER has
full responsibility for the engineering services.
Mission Blvd. Corridor A — 1 022403
SECTION 3 - RESPONSIBILITIES OF CITY OF FAYETTEVILLE
3.1 CITY OF FAYETTEVILE shall, within a reasonable time, so as not to delay the services of
the ENGINEER:
3.1.1 Provide full information as to CITY OF FAYETTEVILLE's requirements for the Project.
3.1.2 Assist ENGINEER by placing at ENGINEER's disposal all available information pertinent to
the assignment including previous reports and any other data relative thereto.
3.1.3 Guarantee access to and make all provisions for ENGINEER to enter upon public and private
property as required for ENGINEER to perform his services under this Agreement.
3.1.4 Examine all studies, reports, sketches, cost opinions, Bid Documents, Drawings, proposals,
and other documents presented by ENGINEER and render in writing decisions pertaining
thereto.
3.1.5 The City Engineer is the CITY OF FAYETTEVILLE's project representative with respect to
the services to be performed under this Agreement. The City Engineer shall have complete
authority to transmit instructions, receive information, interpret and define CITY OF
FAYETTEVILLE's policies and decisions with respect to materials, equipment, elements and
systems to be used in the Project, and other matters pertinent to the services covered by this
Agreement.
3.1.6 CITY OF FAYETTEVILLE and/or its representative will review all documents and provide
written comments to ENGINEER in a timely manner.
SECTION 4 - PERIOD OF SERVICE
4.1 This Agreement will become effective upon the first written notice by CITY OF
FAYETTEVILLE authorizing services hereunder.
4.2 The provisions of this Agreement have been agreed to in anticipation of the orderly progress
of the Project through completion of the services stated in the Agreement. ENGINEER will
proceed with providing the authorized services immediately upon receipt of written
authorization from CITY OF FAYETTEVILLE. Said authorization shall include the scope of
the services authorized and the time in which the services are to be completed. The
anticipated schedule for this project is included as Exhibit B.
SECTION 5 - PAYMENTS TO ENGINEER
5.1 The CITY OF FAYETTEVILLE shall compensate the ENGINEER based on an hourly NTE
basis described in Appendix C.
5.1.1 The maximum not -to -exceed amount authorized for all survey, Right -of -Way documents, and
street/drainage design for as described in Exhibits A1. A2 & A3 of this Agreement is
211 785 not including reimbursable expenses. Compensation for reimbursable expenses is
estimated to be $4,050. Payment for a specific phase shall not exceed the scheduled amount
prior to completion of that phase. Underruns in one phase may be used to offset overruns in
another phase as long as the contract amount is not exceeded.
Mission Blvd. Corridor A — 2 022403
5.2 Statements
5.2.1 Monthly statements for each calendar month shall be submitted to CITY OF
FAYETTEVILLE or such parties as CITY OF FAYETTEVILLE may designate for
professional services consistent with ENGINEER's normal billing schedule. Once
established, the billing schedule shall be maintained throughout the duration of the Project.
Applications for payment shall be made in accordance with a format to be developed by
ENGINEER and approved by CITY OF FAYETTEVILLE. Applications for payment shall
be accompanied each month by the updated project schedule as the basis for determining the
value earned as the work is accomplished. Final payment for professional services shall be
made upon CITY OF FAYETTEVILLE's approval and acceptance with the satisfactory
completion of the Design phase for the Project.
5.3 Payments
5.3.1 All statements are payable upon receipt and due within thirty (30) days. If a portion of
ENGINEER's statement is disputed by CITY OF FAYETTEVILLE, the undisputed portion
shall be paid by CITY OF FAYETTEVILLE by the due date. CITY OF FAYETTEVILLE
shall advise ENGINEER in writing of the basis for any disputed portion of any statement.
CITY OF FAYETTEVILLE will make reasonable effort to pay invoices within 30 days of
date the invoice is approved, however, payment within 30 days is not guaranteed.
5.4 Final Payment
5.4.1 Upon satisfactory completion of the work performed under this Agreement, as a condition
before final payment under this Agreement, or as a termination settlement under this
Agreement, ENGINEER shall execute and deliver to CITY OF FAYETTEVILLE a release of
all claims against CITY OF FAYETTEVILLE arising under or by virtue of this Agreement,
except claims which are specifically exempted by ENGINEER to be set forth therein. Unless
otherwise provided in this Agreement or by State law or otherwise expressly agreed to by the
parties to this Agreement, final payment under this Agreement or settlement upon termination
of this Agreement shall not constitute a waiver of CITY OF FAYETTEVILLE's claims
against ENGINEER or his sureties under this Agreement or applicable performance and
payment bonds, if any.
SECTION 6 - GENERAL CONSIDERATIONS
6.1 Insurance
6.1.1 During the course of performance of these services, ENGINEER will maintain (in United
States Dollars) the following minimum insurance coverages:
Mission Blvd. Corridor A — 3 022403
Type of Coverage
Workers' Compensation
Employers' Liability
Commercial General Liability
Bodily Injury and
Property Damage
Automobile Liability:
Bodily Injury and
Property Damage
Professional Liability Insurance
Limits of Liability
Statutory
$500,000 Each Accident
$1,000,000 Combined Single Limit
$1,000,000 Combined Single Limit
$1,000,000 Each Claim
ENGINEER will provide to CITY OF FAYETTEVILLE certificates as evidence of the
specified insurance within ten days of the date of this Agreement and upon each renewal of
coverage.
6.1.2 CITY OF FAYETTEVILLE and ENGINEER waive all rights against each other and their
officers, directors, agents, or employees for damage covered by property insurance during
and after the completion of ENGINEER's services.
6.2 Professional Responsibility
ENGINEER will exercise reasonable skill, care, and diligence in the performance of
ENGINEER's services and will carry out its responsibilities in accordance with customarily
accepted professional engineering practices. ENGINEER agrees not to seek or accept any
compensation or reimbursements from the City of Fayetteville for engineering work it performs
to correct any errors, omissions or other deficiencies caused by ENGINEER `s failure to meet
customarily accepted professional engineering practices. CITY OF FAYETTEVILLE retains all
other remedies to recover for its damages caused by any negligence of ENGINEER.
6.3 Cost Opinions and Projections
Cost opinions and projections prepared by ENGINEER relating to construction costs and
schedules, operation and maintenance costs, equipment characteristics and performance, and
operating results are based on ENGINEER's experience, qualifications, and judgment as a design
professional. Since ENGINEER has no control over weather, cost and availability of labor,
material and equipment, labor productivity, construction Contractors' procedures and methods,
unavoidable delays, construction Contractors' methods of determining prices, economic
Mission Blvd. Corridor A — 4 022403
conditions, competitive bidding or market conditions, and other factors affecting such cost
opinions or projections, ENGINEER does not guarantee that actual rates, costs, performance,
schedules, and related items will not vary from cost opinions and projections prepared by
ENGINEER.
6.4 Changes
CITY OF FAYETTEVILLE shall have the right to make changes within the general scope of
ENGINEER's services, with an appropriate change in compensation and schedule only after
Fayetteville City Council approval of such proposed changes and, upon execution of a mutually
acceptable amendment or change order signed by the Mayor of the CITY OF FAYETTEVILLE
and the duly authorized officer of ENGINEER.
6.5 Termination
6.5.1 This Agreement may be terminated in whole or in part in writing by either party in the event
of substantial failure by the other party to fulfill its obligations under this Agreement through
no fault of the terminating party, provided that no termination may be effected unless the
other party is given:
6.5.1.1 Not less than ten (10) calendar days written notice (delivered by certified mail, return
receipt requested) of intent to terminate,
6.5.1.2 An opportunity for consultation with the terminating party prior to termination.
6.5.2 This Agreement may be terminated in whole or in part in writing by CITY OF
FAYETTEVILLE for its convenience, provided that ENGINEER is given:
6.5.2.1 Not less than ten (10) calendar days written notice (delivered by certified mail, return
receipt requested) of intent to terminate,
6.5.2.2 An opportunity for consultation with the terminating party prior to termination.
6.5.3 If termination for default is effected by CITY OF FAYETTEVILLE, an equitable adjustment
in the price provided for in this Agreement shall be made, but
6.5.3.1 No amount shall be allowed for anticipated profit on unperformed services or other work,
6.5.3.2 Any payment due to ENGINEER at the time of termination may be adjusted to cover any
additional costs to CITY OF FAYETTEVILLE because of ENGINEER's default.
6.5.4 If termination for default is effected by ENGINEER, or if termination for convenience is
effected by CITY OF FAYETTEVILLE, the equitable adjustment shall include a reasonable
profit for services or other work performed. The equitable adjustment for any termination
shall provide for payment to ENGINEER for services rendered and expenses incurred prior to
the termination, in addition to termination settlement costs reasonably incurred by
ENGINEER relating to commitments which had become firm prior to the termination.
Mission Blvd. Corridor A — 5 022403
6.5.5 Upon receipt of a termination action under Paragraphs 7.5.1 or 7.5.2 above, ENGINEER
shall:
6.5.5.1 Promptly discontinue all affected work (unless the notice directs otherwise),
6.5.5.2 Deliver or otherwise make available to CITY OF FAYETTEVILLE all data, drawings,
specifications, reports, estimates, summaries and such other information and materials as
may have been accumulated by ENGINEER in performing this Agreement, whether
completed or in process.
6.5.6 Upon termination under Paragraphs 7.5.1 or 7.5.2 above CITY OF FAYETTEVILLE may
take over the work and may award another party an agreement to complete the work under
this Agreement.
6.5.7 If, after termination for failure of ENGINEER to fulfill contractual obligations, it is
determined that ENGINEER had not failed to fulfill contractual obligations, the termination
shall be deemed to have been for the convenience of CITY OF FAYETTEVILLE. In such
event, adjustments of the agreement price shall be made as provided in Paragraph 7.5.4 of
this clause.
6.6 Delays
In the event the services of ENGINEER are suspended or delayed by CITY OF FAYETTEVILLE
or by other events beyond ENGINEER's reasonable control, ENGINEER shall be entitled to
additional compensation and time for reasonable costs incurred by ENGINEER in temporarily
closing down or delaying the Project.
6.7 Rights and Benefits
ENGINEER's services will be performed solely for the benefit of CITY OF FAYETTEVILLE
and not for the benefit of any other persons or entities.
6.8 Dispute Resolution
6.8.1 Scope of Paragraph: The procedures of this Paragraph shall apply to any and all disputes
between CITY OF FAYETTEVILLE and ENGINEER which arise from, or in any way are
related to, this Agreement, including, but not limited to the interpretation of this Agreement,
the enforcement of its terms, any acts, errors, or omissions of CITY OF FAYETTEVILLE or
ENGINEER in the performance of this Agreement, and disputes concerning payment.
6.8.2 Exhaustion of Remedies Required: No action may be filed unless the parties first negotiate.
If timely Notice is given under Paragraph 7.8.3, but an action is initiated prior to exhaustion
of these procedures, such action shall be stayed, upon application by either party to a court of
proper jurisdiction, until the procedures in Paragraphs 7.8.3 and 7.8.4 have been complied
with.
6.8.3 Notice of Dispute
6.8.3.1 For disputes arising prior to the making of final payment promptly after the occurrence of
any incident, action, or failure to act upon which a claim is based, the party seeking relief
shall serve the other party with a written Notice;
Mission Blvd. Corridor A — 6 022403
6.8.3.2 For disputes arising within one year after the making of final payment, CITY OF
FAYETTEVILLE shall give ENGINEER written Notice at the address listed in
Paragraph 7.14 within thirty (30) days after occurrence of any incident, accident, or first
observance of defect or damage. In both instances, the Notice shall specify the nature
and amount of relief sought, the reason relief should be granted, and the appropriate
portions of this Agreement that authorize the relief requested.
6.8.4 Negotiation: Within seven days of receipt of the Notice, the Project Managers for CITY OF
FAYETTEVILLE and ENGINEER shall confer in an effort to resolve the dispute. If the
dispute cannot be resolved at that level, then, upon written request of either side, the matter
shall be referred to the President of ENGINEER and the Mayor of CITY OF
FAYETTEVILLE or his designee. These officers shall meet at the Project Site or such other
location as is agreed upon within 30 days of the written request to resolve the dispute.
6.9 CITY OF FAYETTEVILLE represents that it has sufficient funds or the means of obtaining
funds to remit payment to ENGINEER for services rendered by ENGINEER.
6.10 Publications
Recognizing the importance of professional development on the part of ENGINEER's employees
and the importance of ENGINEER's public relations, ENGINEER may prepare publications,
such as technical papers, articles for periodicals, and press releases, pertaining to ENGINEER's
services for the Project. Such publications will be provided to CITY OF FAYETTEVILLE in
draft form for CITY OF FAYETTEVILLE's advance review. CITY OF FAYETTEVILLE shall
review such drafts promptly and provide CITY OF FAYETTEVILLE's comments to
ENGINEER. CITY OF FAYETTEVILLE may require deletion of proprietary data or confidential
information from such publications, but otherwise CITY OF FAYETTEVILLE will not
unreasonably withhold approval. The cost of ENGINEER's activities pertaining to any such
publication shall be for ENGINEER's account.
6.11 Indemnification
CITY OF FAYETTEVILLE agrees that it will require all construction Contractors to indemnify,
defend, and hold harmless CITY OF FAYETTEVILLE and ENGINEER from and against any
and all loss where loss is caused or incurred or alleged to be caused or incurred in whole or in part
as a result of the negligence or other actionable fault of the Contractors, or their employees,
agents, Subcontractors, and Suppliers.
6.12 Ownership of Documents
6.12.1 All documents provided by CITY OF FAYETTEVILLE including original drawings, disks of
CADD drawings and cross sections, estimates, specification field notes, and data are and
remain the property of CITY OF FAYETTEVILLE. ENGINEER may retain reproduced
copies of drawings and copies of other documents.
6.12.2 Engineering documents, computer models, drawings, specifications and other hard copy or
electronic media prepared by ENGINEER as part of the Services shall become the property
of CITY OF FAYETTEVILLE when ENGINEER has been compensated for all Services
rendered, provided, however, that ENGINEER shall have the unrestricted right to their use.
ENGINEER shall, however, retain its rights in its standard drawings details, specifications,
databases, computer software, and other proprietary property. Rights to intellectual property
Mission Blvd. Corridor A — 7 022403
developed, utilized, or modified in the performance of the Services shall remain the property
of ENGINEER
6.12.3 Any files delivered in electronic medium may not work on systems and software different
than those with which they were originally produced. ENGINEER makes no warranty as to
the compatibility of these files with any other system or software. Because of the potential
degradation of electronic medium over time, in the event of a conflict between the sealed
original drawings/hard copies and the electronic files, the sealed drawings/hard copies will
govern.
6.13 Notices
Any Notice required under this Agreement will be in writing, addressed to the appropriate party
at the following addresses:
CITY OF FAYETTEVILLE's address:
113 West Mountain Street
Fayetteville, Arkansas 72701
ENGINEER's address:
300 North College, Suite 317
Fayetteville, Arkansas 72701
6.14 Successor and Assigns
CITY OF FAYETTEVILLE and ENGINEER each binds himself and his successors, executors,
administrators, and assigns to the other party of this Agreement and to the successors, executors,
administrators, and assigns of such other party, in respect to all covenants of this Agreement;
except as above, neither CITY OF FAYETTEVILLE nor ENGINEER shall assign, sublet, or
transfer his interest in the Agreement without the written consent of the other.
6.15 Controlling Law
This Agreement shall be subject to, interpreted and enforced according to the laws of the State of
Arkansas without regard to any conflicts of law provisions.
6.16 Entire Agreement
This Agreement represents the entire Agreement between ENGINEER and CITY OF
FAYETTEVILLE relative to the Scope of Services herein. Since terms contained in purchase
orders do not generally apply to professional services, in the event CITY OF FAYETTEVILLE
issues to ENGINEER a purchase order, no preprinted terms thereon shall become a part of this
Agreement. Said purchase order document, whether or not signed by ENGINEER, shall be
considered as a document for CITY OF FAYETTEVILLE's internal management of its
operations.
Mission Blvd. Corridor A — 8 022403
SECTION 7 - SPECIAL CONDITIONS
7.1 Additional Responsibilities of ENGINEER:
7.1.1 CITY OF FAYETTEVILLE's review, approval, or acceptance of design drawings,
specifications, reports and other services furnished hereunder shall not in any way relieve
ENGINEER of responsibility for the technical adequacy of the work. Neither CITY OF
FAYETTEVILLE's review, approval or acceptance of, nor payment for any of the services
shall be construed as a waiver of any rights under this Agreement or of any cause of action
arising out of the performance of this Agreement.
7.1.2 ENGINEER shall be and shall remain liable, in accordance with applicable law, for all
damages to CITY OF FAYETTEVILLE caused by ENGINEER's negligent performance of
any of the services furnished under this Agreement except for errors, omissions or other
deficiencies to the extent attributable to CITY OF FAYETTEVILLE or CITY OF
FAYETTEVILLE-furnished data.
7.1.3 ENGINEER's obligations under this clause are in addition to ENGINEER's other express or
implied assurances under this Agreement or State law and in no way diminish any other
rights that CITY OF FAYETTEVILLE may have against ENGINEER for faulty materials,
equipment, or work.
7.2 Remedies
Except as may be otherwise provided in this Agreement, all claims, counter -claims, disputes and
other matters in question between CITY OF FAYETTEVILLE and ENGINEER arising out of or
relating to this Agreement or the breach thereof will be decided in a court of competent
jurisdiction within Arkansas.
7.3 Audit: Access to Records
7.3.1 ENGINEER shall maintain books, records, documents and other evidence directly pertinent
to performance on work under this Agreement in accordance with generally accepted
accounting principles and practices consistently applied in effect on the date of execution of
this Agreement. ENGINEER shall also maintain the financial information and data used by
ENGINEER in the preparation of support of the cost submission required for any negotiated
agreement or change order and send to CITY OF FAYETTEVILLE a copy of the cost
summary submitted. The United States Environmental Protection Agency, the Comptroller
General of the United States, the United States Department of Labor, CITY OF
FAYETTEVILLE, the State or any of their authorized representatives shall have access to all
such books, records, documents and other evidence for the purpose of inspection, audit and
copying during normal business hours. ENGINEER will provide proper facilities for such
access and inspection.
7.3.2 Records under Paragraph 8.3.1 above, shall be maintained and made available during
performance on assisted work under this Agreement and until three years from the date of
final payment for the project. In addition, those records which relate to any controversy
arising out of such performance, or to costs or items to which an audit exception has been
taken, shall be maintained and made available until three years after the date of resolution of
such appeal, litigation, claim or exception.
Mission Blvd. Corridor A — 9 022403
7.3.3 This right of access clause (with respect to financial records) applies to:
7.3.3.1 Negotiated prime agreements:
7.3.3.2 Negotiated change orders or agreement amendments in excess of $10,000 affecting the
price of any formally advertised, competitively awarded, fixed price agreement:
7.3.3.3 Agreements or purchase orders under any agreement other than a formally advertised,
competitively awarded, fixed price agreement. However, this right of access does not
apply to a prime agreement, lower tier subagreement or purchase order awarded after
effective price competition, except:
7.3.3.3.1 With respect to record pertaining directly to subagreement performance, excluding
any financial records of ENGINEER;
7.3.3.3.2 If there is any indication that fraud, gross abuse or corrupt practices may be involved;
7.3.3.3.3 If the subagreement is terminated for default or for convenience.
7.4 Covenant Against Contingent Fees
ENGINEER warrants that no person or selling agency has been employed or retained to solicit or
secure this Agreement upon an agreement of understanding for a commission, percentage,
brokerage or continent fee, excepting bona fide employees or bona fide established commercial or
selling agencies maintained by ENGINEER for the purpose of securing business. For breach or
violation of this warranty, CITY OF FAYETTEVILLE shall have the right to annul this
Agreement without liability or at its discretion, to deduct from the contract price or consideration,
or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent
fee.
7.5 Gratuities
7.5.1 If CITY OF FAYETTEVILLE finds after a notice and hearing that ENGINEER or any of
ENGINEER's agents or representatives, offered or gave gratuities (in the form of
entertainment, gifts or otherwise) to any official, employee or agent of CITY OF
FAYETTEVILLE, the State or EPA in an attempt to secure an agreement or favorable
treatment in awarding, amending or making any determinations related to the performance of
this Agreement, CITY OF FAYETTEVILLE may, by written notice to ENGINEER terminate
this Agreement. CITY OF FAYETTEVILLE may also pursue other rights and remedies that
the law or this Agreement provides. However, the existence of the facts on which CITY OF
FAYETTEVILLE bases such finding shall be in issue and may be reviewed in proceedings
under the Remedies clause of this Agreement.
7.5.2 In the event this Agreement is terminated as provided in Paragraph 8.5.1, CITY OF
FAYETTEVILLE may pursue the same remedies against ENGINEER as it could pursue in
the event of a breach of the Agreement by ENGINEER As a penalty, in addition to any other
damages to which it may be entitled by law, CITY OF FAYETTEVILLE may pursue
exemplary damages in an amount (as determined by CITY OF FAYETTEVILLE) which
shall be not less than three nor more than ten times the costs ENGINEER incurs in providing
any such gratuities to any such officer or employee.
Mission Blvd. Corridor A — 10 022403
7.6 Arkansas Freedom of Information Act
City contracts and documents, including internal documents and documents of subcontractors and
sub -consultants, prepared while performing City contractual work are subject to the Arkansas
Freedom of information Act (FOIA). If a Freedom of Information Act request is presented to the
CITY OF FAYETTEVILLE, ENGINEER will do everything possible to provide the documents
in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act
(A.C.A. §25-19-101 et seq.). Only legally authorized photocopying costs pursuant to the FOIA
may be assessed for this compliance.
IN WITNESS WHEREOF, CITY OF FAYETTEVILLE, ARKANSAS by and through its Mayor, and
ENGINEER, by its authorized officer have made and executed this Agreement as of the day and year first
above written.
CITY OF FAWTTEVILLE, ARKANSAS
Lioneld J,P(rdan/lCiayor
ENGINEER
By:
Thomas Hennelly, PE, Vice President
ATTEST: 01RK / TRF�i���
G• '�Ty' •.qs .,
.�,t� •' G OF
By: = FAYETTEVILLE
City Clerk ��y' q'Qk PS • �`��
y ANS
��SG i0N11�pJ0�
END OF AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
Mission Blvd. Corridor A — 11 022403
do
Crafton Tull
Exhibit "Al
Scope of Basic Services for:
Project:
Mission Boulevard and North Street Roundabout Project
Client:
City of Fayetteville. Arkansas
Location of Project:
Fayetteville, Arkansas
Discipline:
Surve in
Discipline Manager:
Kevin Montgomery, PS
Project Manager:
Luke Jost, PE
Proposal Date:
05/21/2020
Billing Type:
Hourly with a Maximum/Reimbursable expenses Reimb. estimated $1050
Fee:
Topographic Design Survey:
Right of way Documents:
Total:
$15,120
$7.800
$22,920
Description of the
Construction
Project:
All sides of the intersection of Mission Boulevard and North Street for 250 feet in each
direction, as shown on the attached Exhibit D.
The Service to be provided by the Surveyor are as Outlined Below:
Topographic Design Survey:
• A title company will be employed as a reimbursable expense to gather property information for each of the 7
parcels adjacent to the proposed roundabout.
• A representative from our survey department will mark the project area, and we will submit a request to the
Arkansas 1-Call System to mark all underground utilities within the proposed project area.
• Our GPS survey crew will set a minimum of two semi -permanent survey control monuments along the project
area that will be tied to the city state plane coordinates and elevation datum to which all survey data for this
project will be referenced.
• We will provide a topographic design survey of the intersection of Mission Boulevard and North Street for 250
feet in each direction. This topographic design survey will include the location of driveways 50 feet back from
the right of way on the aforementioned sides of Mission Boulevard.
• We will locate the property lines for each of the 7 parcels adjacent to the proposed roundabout, roadway to
centerline, sidewalks and visible utility lines and those as marked by the utility 1-Call System. All flow lines of
drainage inlets and pipes will be measured, and the invert elevation of sanitary sewer manholes will be
recorded. All pipe sizes will be measured and shown on the topographic survey base drawing.
• We will prepare a Civil 3D version 2020 topographic survey base drawing of the project area, which will be
used for engineering design purposes. The base drawing will also include property lines, right of way, parcel
numbers and owner information.
Right of way or easement documents:
• We will prepare Right of way or easement documents with exhibits in the format as provided by the client for
acquiring easement or right of way from approximately 7 parcels, as needed.
www.craftontull.com
d4'.w) Grafton Tull
Scope of Basic Services does NOT Include the Following:
• Preparation of a boundary survey plat, tract or lot split plats, tract or lot combination plats, or similar type plats
as may be required by the governing agency for approval of this project.
• Surveys and plats of the property for financing, sales, or other purposes, such as an ALTA or as -built survey.
• Surveys of offsite utility, street or drainage improvements not within the survey site.
• Surveys for environmental studies, including wetland delineation.
• Surveys for flood data or studies for Corps of Engineer, FEMA or other special government agency permitting.
• Surveys for location of geotechnical soil borings or pits.
• Surveying related to construction services or construction staking.
• Post -construction as -built or record survey.
Note: Services listed can be provided for additional fee.
Client Shall Provide:
• Access for our survey crew personnel to enter the property to conduct the surveys.
This is the scope of services for the Project. Should there be additions to this scope of services, those
services shall be compensated for additional fee.
www.craftontull.com
Crafton Tull
Exhibit "AT'
Scope of Basic Services for:
Project:
Mission Boulevard Shared Use Trail Project
Client:
City of Fayetteville. Arkansas
Location of Project:
Fayetteville, Arkansas
Discipline:
Surve in
Discipline Manager:
Kevin Montgomery, PS
Project Manager:
Luke Jost, PE
Proposal Date:
06/17/2020
Billing Type:
Hourly with a Maximum/Reimbursable expenses estimated $1000
Fee:
Topographic Design Survey:
$28,090
Description of the
Construction
Project:
Southeast side of Mission Boulevard from E. Viewpoint Drive to E. North Street and the
west side of Mission Boulevard from E. North Street to E. Maple Street, as shown on the
attached Exhibit D.
The Service to be provided by the Surveyor are as Outlined Below:
Topographic Design Survey:
• A title company will be employed as a reimbursable expense to gather street right of way information along
the proposed trial.
• A representative from our survey department will mark the project area, and we will submit a request to the
Arkansas 1-Call System to mark all underground utilities within the proposed project area.
• Our GPS survey crew will set a minimum of eight semi -permanent survey control monuments along the
project area that will be tied to the city state plane coordinates and elevation datum to which all survey data
for this project will be referenced.
• We will provide a topographic design survey from the centerline of Mission Boulevard to 25 feet beyond the
southeast right of way of Mission Boulevard from East Viewpoint Drive to East North Street and from the
centerline of Mission Boulevard to 25 feet beyond the west right of way of Mission Boulevard from East North
Street to East Maple Street. This topographic design survey will include the location of driveways 50 feet back
from the right of way on the aforementioned sides of Mission Boulevard.
• Adjacent to the proposed trial, we will locate the roadway to centerline, sidewalks and visible utility lines and
those as marked by the utility 1-Call System. All flow lines of drainage inlets and pipes will be measured, and
the invert elevation of sanitary sewer manholes will be recorded. All pipe sizes will be measured and shown
on the topographic survey base drawing.
• We will prepare a Civil 3D version 2020 topographic survey base drawing of the project area, which will be
used for engineering design purposes. The base drawing will also include property lines, right of way, parcel
numbers and owner information.
Scope of Basic Services does NOT Include the Following:
• Preparation of right of way or easement documents.
• Preparation of a boundary survey plat, tract or lot split plats, tract or lot combination plats, or similar type plats
as may be required by the governing agency for approval of this project.
• Surveys and plats of the property for financing, sales, or other purposes, such as an ALTA or as -built survey.
• Surveys of offsite utility, street or drainage improvements not within the survey site.
• Surveys for environmental studies, including wetland delineation.
• Surveys for flood data or studies for Corps of Engineer, FEMA or other special government agency permitting.
• Surveys for location of geotechnical soil borings or pits.
www.craftontull.com
Craffon Tull
• Surveying related to construction services or construction staking.
• Post -construction as -built or record survey.
Note: Services listed can be provided for additional fee.
Client Shall Provide:
• Access for our survey crew personnel to enter the property to conduct the surveys.
This is the scope of services for the Project. Should there be additions to this scope of services, those
services shall be compensated for additional fee.
www.craftontull.com
d4
:w) Crafton Tull
Appendix "AT'
Scope of Basic Services for: Corridor & Drainage Design
Project:
Mission Boulevard Corridor
Client:
City of Fayetteville, Arkansas
Location of Project:
Mission Boulevard from Viewpoint Dr. to Maple St.
Discipline:
Civil Engineering
Discipline Manager:
Luke Jost, P.E.
Project Manager:
Luke Jost, P.E.
Proposal Date:
May 22, 2020
Billing Type:
Hourly with a Maximum/Reimbursable Reimb. estimated $2000
Fee/Estimate:
North St/Mission Blvd Roundabout & Approaches $81,925
Mission Blvd. Trail & Drainage Design: $59,050
Geotech & Retaining Wall Design Investigation (GTS) $11,400
QA/QC (Toole Design) $8,400
TOTAL: $160,775
Description of the Construction
Design of corridor improvements along Mission Blvd. between Viewpoint
Project:
Dr. to Maple St. (7,605 Linear Feet). This corridor will include a
roundabout at North Street, and a shared use paved trail with green space
separation, lighting, curb and storm drainage along the length of the 1.5
mile corridor, with a focus on bike and pedestrian safety.
Design services will include surveys, right of way plans, utility relocation
coordination, design of a roundabout at North Street including the traffic
study, design of enhanced mid -block crossings, design of a shared use
paved trail with green space separation trees and lighting, design of curb
and gutter with storm drainage for the side of the street with trail,
crosswalk design, and coordination and permit preparation for ARDOT.
See anticipated project limits as described in Exhibit D. Improvements to
be in accordance with the City of Fayetteville Minimum Street Standards
and Drainage Criteria Manual and the AASHTO Guide for the
Development of Bicycle Facilities.
Additional Project Details:
• Roadside Trail section to include curb, drainage facilities, 6-foot green space, and trail section along Mission
Boulevard as shown in Appendix D. Improvements should be limited to '/2 the roadway except the area
between
• Street lighting is to be provided in accordance with City of Fayetteville requirements. City of Fayetteville to
provide photometric analysis to determine street light spacing.
• The City intends to construct the Mission Blvd. Trail with City crews. The plans need to be roughly a 60%
design. No bidding or construction services will be included. Only the following plan sheets are anticipated:
o Cover Sheet
o Typical Sections
o Plan & Profile sheets
o Retaining wall design
o Signing & Striping Plans
o Standard details as required
• Retaining wall design included in this scope includes 3 wall locations totaling 500 LF and up to 5-6 feet in
height. Retaining walls to be designed using the Redi-rock system. (GTS to provide Retaining wall design)
• Roundabout traffic study to be conducted using Rodel software using published ARDOT traffic counts. Traffic
counts or additional study not included in this scope of services.
• Toole Design is to provide a quality control review of the bicycle & pedestrian facilities within this project. It is
anticipated that Toole Design will conduct 2 review cycles (15% & 50%) of the Mission Boulevard
Improvements and 3 review cycles (15%, 50%, 90%) of the roundabout and approaches.
The services to be provided by the Engineer:
Preliminary Design Phase (15%):
• Preliminary design of road alignment and profile
• Attend review meeting with the City to finalize alignment
• Represent project before the City's Transportation Committee
• Represent project at a public meeting with affected property owners
• Develop preliminary ownership map (from GIS) to indicate adjacent ownerships and estimated right-of-way
needs
• Identify franchise utility conflicts & required relocations
• Prepare preliminary cost estimate
50% Design Phase (Trail & Round about/Approaches):
• Finalize roadway geometrics based on comments from 15% design review
• Preliminary design of roadway drainage structures
• Coordinate utility relocations with franchise utilities
• Prepare the following construction drawings
o Title sheet
o Typical Section
o Roadway/Trail Plan & profile sheets
o Trail Signing & Striping plans
o Retaining wall design
• Submit plans to the City for review
• RODEL analysis of roundabout
• Prepare preliminary cost estimate
• Coordination with ARDOT
Utility Relocation & ROW Acquisition:
• Coordinate with City and Franchise utilities to coordinate necessary relocation
• Provide sketch & description documents for Right -of -Way acquisition
Final Mission Boulevard Trail Plans:
• Revise plans based on City comments to the 50% Design submittal listed above
90% Design Phase (Roundabout & Approaches):
• Revise plans based on City comments to the 50% Design submittal listed above
• Pre -Final design of Rupple Road extension
• Pre -Final design of drainage improvements for improvements listed above
• Prepare the following construction drawings
o Cover sheet
o Typical sections sheets
o Plan & profile sheets
o Cross sections
o Erosion control
www.craftontull.com
o Signage & striping
o Detour Signage Plan
o Landscape & irrigation
o Traffic control
o Roundabout Plan Sheets
o Required notes & details
• Submit plans to City for review
• Prepare project special provision specifications for review
• Prepare cost estimate
• Coordination with ARDOT
Final Design Phase (Roundabout & Approaches):
• Revise plans based on City comments to the 90% Design submittal listed above
• Final Quantity take -offs & engineers estimate broken down into developer and City shares
• Obtain construction approval
• Final project special provision specifications
Bidding & Negotiating Phase (Roundabout & Approaches):
• Bid documents prepared and issued to bidders
• Answer bidder's questions and issue addenda
• Assist City with bidding process
END SCOPE OF SERVICES THIS CONTRACT This is the scope of services for the Project. Should there
be additions to this scope of services, those services shall be compensated for additional fee.
Items Provided by City:
• Photometric analysis and street light spacing
• Construction materials testing
• Acquisition of Right of Way and Easements
Additional Items that can be provided by CTA under amendment or separate contract:
• Construction Administration
• Construction Observation
• FEMA Studies & Map Revision Applications (CLOMR/LOMR)
• Wetland Determinations
• Corps of Engineers Permitting
• Water Quality Feature design
• Traffic Study outside of that described
• Traffic Signal Design
• Landscaping Design
• ROW Acquisition Services
• Retaining wall design beyond that described in this scope
www.craflontull.com
Appendix "6"
Anticipated Design Schedule
• Notice to Proceed: July 2020
• Field Survey: July — October 2020
• 15% Plan Submittal: November 2020
o Transportation Committee Review: TBD
o City Review: 2 weeks
• Utility Coordination: December 2020 — January 2021
• 50% Plan submittal: February 1, 2021
o City/ARDOT Review: 2 weeks
• 50% Plan revisions & ROW Acquisition Documents: February -March 2020
• Finalize Utility Relocation Agreements: March 2021
• Trail Construction Plans: April 2021
• 90% Plans & Specifications Submittal: April 2021
o City/ARDOT Review: 2 weeks
• 100% Plans for Review: July 2021
o Final City/ARDOT Review: 3 weeks
• Roundabout Plans and Specifications for Bid: August 2021
www.craftontull.com
a C
,U) Crafton Tull
APPENDIX "C"
Standard Hourly Rate Schedule
Effective January 1, 2020
Hourly
Category
Rate
CIVIL ENGINEERING
ENGINEERING PRINCIPAL ..........................
$
190
SR. ENGINEERING MANAGER .......................
$
175
ENGINEERING MANAGER .............................
$
155
SR. PROJECT ENGINEER .............................
$
125
PROJECT ENGINEER.. ................. ...............
$
115
ENGINEER INTERN III ..................................
$
115
ENGINEER INTERN 11....................................
$
95
ENGINEER INTERN I ....................................
$
85
SR. ENVIRONMENTAL SCIENTIST ..................
$
145
ENVIRONMENTAL SCIENTIST .......................
$
85
SR. ENGINEERING DESIGNER ......................
$
135
ENGINEERING DESIGNER III .........................
$
105
ENGINEERING DESIGNER II ..........................
$
85
ENGINEERING DESIGNER I ...........................
$
75
ENGINEERING CAD TECHNICIAN Ill ...............
$
70
ENGINEERING CAD TECHNICIAN II ................
$
60
ENGINEERING CAD TECHNICIAN I .................
$
45
ADMINISTRATIVE PRINCIPAL ............. .........
$
185
ADMINISTRATIVE MANAGER ............. ._..._
$
125
ADMINISTRATIVE IV .....................................
$
85
ADMINISTRATIVE III ...................................
$
70
ADMINISTRATIVE II ... _. .... _.....................
$
50
ADMINISTRATIVE I ......................................
$
35
LANDSCAPE ARCHITECTURE
SR. LANDSCAPE ARCHITECT .....................
$
135
PROJECT LANDSCAPE ARCHITECT... — . ........
$
95
LANDSCAPE ARCHITECTURE DESIGNER .......
$
80
LANDSCAPE ARCHITECT INTERN ..................
$
80
PLANNING MANAGER .................................
$
150
SR. PLANNER ..............................................
$
140
PLANNER II ................................................
$
90
PLANNER I ..................................................
$
75
Hourly
Category
Rate
.. •,
SR. INSPECTOR .....................................
$ 100
INSPECTOR II ................ ......................
$ 85
INSPECTOR I ................ .............
$ 60
PROFESSIONAL SURVEYOR PRINCIPAL _,...
$ 190
SR. PROFESSIONAL SURVEYOR ..................
$ 140
PROFESSIONAL SURVEYOR .........................
$ 105
SURVEY PROJECT MANAGER .......................
$ 110
SURVEY COORDINATOR .............................
$ 85
SURVEYOR INTERN .....................................
$ 75
SURVEY PARTY CHIEF ...............................
$ 75
SURVEY TECHNICIAN III ...............................
$ 55
SURVEY TECHNICIAN II ................................
$ 45
SURVEY TECHNICIAN I .................................
$ 35
GEOGRAPHIC•- •
GIS MANAGER... ........... ............... ...........
$ 110
GIS ANALYST .............................................
$ 85
GIS TECHNICIAN II .......................................
$ 55
GIS TECHNICIAN I ........................................
$ 40
REIMBURSABLE EXPENSES
GPS Equipment ......................... .................
$35/Hour
Robotic Survey Equipment...........................$20/Hour
LiDAR Scanning Equipment .... .......... ..........
$35/Hour
UAV.............................. ......................
$1000/Unit
Job Related Mileage....................................$0.56/Mile
Per Diem for Out of Town Crews..... Per GSA
Allowable
Airfare and other travel related expenses ..........
At Cost
Black and white 8.5"xl1" Copies ..............
$0.15/sheet
Color 8.5"x11" Copies ............................
$1.50/sheet
Photo Paper Color Plan Sheet Copies ......
$0.75/sq. ft.
Reproducible Plan Copies (Vellum) ...........
$1.50/sq. ft
Reproducible Plan Copies (Bond) .............
$0.35/sq. ft.
All rates are subject to change without notice.
Exhibit "E"
MANHOUR ESTIMATE
MISSION BLVD CORRIDOR
Crofton Tull CITY OF FAYETTEVILLE, ARKANSAS
June 17 2020
Proposal
ADMN
ASST
SR PRO
SUR
PARTY
CHIEF
SUR
TEC 3
ENGR
DSNR
ENGR
INTRN
PROJ
ENGR
PROJ
MGR
PRINC
ENGR
Estimated
Cost
Item
No.
Description
$70
$140
$75
$55
$85
$95
$115
$155
$190
1.0
Topographic Design Survey
109
215
215
$43,210
2.0
Preliminary Design Phase 15% Plans
2.1
Preliminary Trail Alignment & Profile
80
1
1 40
1 16
2
$14.260
2.2
Roadway/Roundabout Design
40
1
1 16
1 16
2
1 $8.100.
2.3
lReview, Stakeholder & Transportation Committee Meetings
10
$1.550
2.4
ARDOT Coordination
16
52,480
2.5
Cost Estimate
8
1
1 8
1
$1,600
Subtotal
$27 990
3.0
ROW & Utility Relocation Plan Phase 50 % Plans
3.1
Plan Revisions based on City & ARDOT Comments
40
32
$8.360
3.2
Finalize Trail Geometrics/Plans
80
8
2
$8,420
3.3
Trail Drainage Design
40
30
20
$9,350
3.4
Roundabout Design
40
16
2
$6,260
3,5 jPreliminary
Roundabout Drainage Design
24
16
$4.520
3.6
ARDOT Coordination
32
20
$5.820
3.7 1
Cost Estimate -Trail
8
8
$1.600
3.8
ICost Estimate - Roundabout
8 1
1 4
51.140
Subtotal
$37.110
4.0
Utility Relcoation & ROW Acquisition
4.1
Coordinate with City & Franchise Utilities
24
32
$7,000
4.2
Right of Way & Easement Documents (Survey) 8 hour per parcel
56
$7,840
Subtotal
$14.845
5.0
Finalize Trail Plans
5.1
Plan Revisions based on City & ARDOT Comments
80
40
$13,000
6.0
Pre -Final Design Phase 90 % Plans Roundabout
6,1
Plan Revisions based on City & ARDOT Comments
40
32
$8.360
6.2
Finalize Drain a e Design
32
1 16
$5.200
6.3
Erosion Control Plans
24
8
$2,960
6.4
Traffic Control Plan
32
8
8
$4.880
6.5
Construction Sequencing
32
16
4
$5.180
6.6
Landscape and Irrigation
16
8
$2,280
6.7
Roundabout Details
16
8
$2,280
6.8
Specifications - Roadway
4
16
8
$3.080
6.9
Cost Estimate - Roadway
1
8
8
$1.600
Subtotal
$35.820
7.0
Final Bid Documents (100% Plans
7.1
Plan and S ec revisions based an City & ARDOT Comments
40
32
40
$13,280
7.2
Final QuantityTake-offs and Estimate
8
1
4
10
2
$3 165
Subtotal
$16.445
8.0
Bidding and Negotiation
8.1
Pre -bid Meeting
4
$620
8.2
Response to Questions & Addenda - Roadway
16
5
5
$2.710
Subtotal
$3 330
9.D
Subconsultants
9.1
Geotech GTS)
$11.400
9.2
QAQC (Toole Design Group)
$8.400
S u btota I
�Q;j
Total
4
165
215
215
768
31
189
369
Notes.
Survey effort includes lines 1.0 & 4.2
Trail Boulevard Improvements include lines 2.1, 3.2. 3.3, 3.7, 5.1
Roundabout & Approaches effort include lines 2.2. 3.4 3.5, 3.8, Sections 6. 7, 8
All other sections are shared & assumed 50/50 Trail/Roundabout
Page 1 of 1
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 ENGINEERING (621)
2020
Requestor: Matt Mihalevich
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Staff recommends approval of a contract in the amount of $211,785.00 with Crafton, Tull & Associates, Inc. per RFQ 20
01, selection #9 to provide professional services for the design of the Mission Blvd. Trail and Street Improvements
Project and authorizing the Mayor to acquire the easements and Right of way for the project. Staff also requests
approval of a budget adjustment.
RESOLUTION/ORDINANCE
COUNCIL DATE:
LEGISTAR FILE ID#:
7/7/2020
2020-0511
Matthov Ma.ddaw
6/1812020 11:04 AM
Budget Director
TYPE:
JOURNAL #:
Date
D - (City Council)
GLDATE: 7/7/2020
CHKD/POSTED: /
TOTAL
- -
v.20200528
Increase / (Decrease)
Project.Sub#
Account Number
Expense Revenue
Project
Sub.Detl
AT
Account Name
4602.860.7223-5860.02
104,845 -
46020
7223
EX
Capital Prof Svcs Engineering/Architects
4602.860.7223-5860.04
10,000 -
46020
7223
EX
Capital Prof Svcs - Contra (Engineering)
4602.860.7999-5899.00
(114,845) -
46020
7999
EX
Unallocated - Budget
4603.860.7302-5860.02
106,940
46030
7302
EX
Capital Prof Svcs - Engineering/Architects
4603.860.7302-5860.04
20,000
46030
7302
EX
Capital Prof Svcs - Contra (Engineering)
4603.860.7999-5899.00
(126,940)
46030
7999
EX
Unallocated - Budget
H:\Budget Adjustments\2020_Budget\City Council\07-07-2020\2020-051
1 BA Mission Blvd
Trail 1 of 1
City of Fayetteville Staff Review Form
2022-0136
Legistar File ID
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Matt Mihalevich
Approval of Amendment 1
Crafton, Tull & Associates, Inc
ENGINEERING (621)
Submitted By Submitted Date Division / Department
Action Recommendation:
2/10/2022
Staff recommends approval of Amendment 1 with Crafton, Tull & Associates, Inc. for the design scope modification
from a roundabout to the design of a traffic signal instead at the intersection of North Street and Mission Blvd.
Budget Impact:
N/A
N/A
Account Number Fund
N/A N/A
Project Number
Budgeted Item? Yes
Does item have a cost? No
Budget Adjustment Attached? No
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
5 -
0
5 -
S -
0
V20210527
Purchase Order Number: Previous Ordinance or Resolution # 181-20
Change Order Number: Approval Date: 2/14/22
Original Contract Number:
Comments:
CITY OF
FAYETTEVILLE
ARKANSAS
TO: Mayor
THRU: Susan Norton, Chief of Staff
Chris Brown, Public Works Director
FROM: Matt Mihalevich, Trails Coordinator
DATE: February 10th, 2022
STAFF MEMO
SUBJECT: 2022-0136 — Amendment 1 with Crafton, Tull & Associates, Inc.
RECOMMENDATION:
Staff recommends approval of Amendment 1 with Crafton, Tull & Associates, Inc. for the design
scope modification from a roundabout to the design of a traffic signal instead at the intersection
of North Street and Mission Blvd.
BACKGROUND:
Resolution 181-20 was approved on July 7th, 2020 authorizing Crafton, Tull & Associates, Inc. to
design the Mission Blvd. trail and street improvements.
DISCUSSION:
The original design concept that the contract with Crafton, Tull & Associates, Inc. was based on
included the design of a roundabout at the intersection of North Street and Mission Blvd. Based
on public input and recommendations by the Active Transportation Advisory Committee and
Transportation Committee, the roundabout was removed from the design and instead the traffic
signal will be upgraded to better accommodate bicycles and pedestrians.
Amendment 1 makes the design scope change with Crafton, Tull & Associates, Inc. to remove
the roundabout design and incorporate the traffic signal design at no change in contract cost.
BUDGET/STAFF IMPACT:
None
Attachments:
Crafton, Tull & Associates Amendment 1
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
AMENDMENT NO. 1 TO OWNER -ENGINEER AGREEMENT
Subject of Amendment: Modification of Services
1. Background Data:
a. Effective Date of OWNER -ENGINEER Agreement: 7/7/2020
b. OWNER: City of Fayetteville, Arkansas
C. ENGINEER: Crafton, Tull & Associates. Inc.
d. Project: Mission Boulevard Trail and Street Improvements
2. Nature of Amendment
The design of the intersection of Mission Boulevard (HWY-45) and North Street is to change from a roundabout to a
signalized intersection. Signal improvements are to be constructed by the Owner and therefore final bid plans and bidding
services are no longer to be required.
3. Description of Modifications
See Attachment 1, "Modifications"
OWNER and ENGINEER hereby agree to modify the above -referenced Agreement asset forth in this Amendment. All
provisions of the Aggrreement not modified by this or previous Amendments remain in effect. The Effective Date of this
Amendment is February14, 2022
OWNER:
i uie: mayor
Date Signed:
2/ 14/22
EJCDC No. E-501
1999 Edition
1:04ra l►l*".
CRAFTON, TULL & ASSOCIATES, INC.
Bill bur�ettJ.El
Title: Vice President
Date Signed: 8131121
Page 1 of 2
ATTACHMENT t
MODIFICATIONS
Services no longer to be performed by ENGINEER:
o Services described in `Appendix "A2" Scope of Basic Services for: Corridor & Drainage Design'
under headings of 90% Design Phase (Roundabout & Approaches), Final Design Phase (Roundabout
& Approaches), Final Design Phase (Roundabout & Approaches), Bidding & Negotiating Phase
(Roundabout & Approaches).
Additional Services to be performed by ENGINEER:
o Design of Intersection geometry modifications in accordance with City of Fayetteville direction.
Intersection to be designed to facilitate a WB-50 design vehicle along North Street and WB-67 along
Mission Blvd.
o Design of Traffic Signal improvements to the intersection of Mission Boulevard (HWY45) and North
Street in accordance with ARDOT requirements.
o Improvements to North Street intersection approach to facilitate ADA compliant crosswalk at North
Street.
Modifications to Payment to ENGINEER:
There are no Modifications to Payment associated with this Amendment.
EJCDC No. E-501
1999 Edition
Page 2 of 2