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Home My WebLink About178-20 RESOLUTIONFPYEr OF r`V t� J= n 9AK A,S�'� 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 178-20 File Number: 2020-0484 JBZ, INC. D/B/A ELLINGSON CONTRACTING CHANGE ORDER NO. 2: A RESOLUTION TO APPROVE CHANGE ORDER NO. 2 TO THE CONTRACT WITH JBZ, INC. D/B/A ELLINGSON CONTRACTING IN THE AMOUNT OF $163,000.00 FOR ROOF FRAMING, SHINGLES, SIDING AND TRIM ASSOCIATED WITH THE WOOLSEY FARMSTEAD RESTORATION PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Change Order No. 2 to the contract with JBZ, Inc. d/b/a Ellingson Contracting in the amount of $163,000.00 for roof framing, shingles, siding and trim associated with the Woolsey Farmstead Restoration Project. PASSED and APPROVED on 7/7/2020 ``��ltrrrr►rrr�� Attest: \��,FtK 1 TR -'&I Y•F'�s �� • FAYETTEVILLE ; Kara Paxton, City Clerk Treasur �9'• ANSNc, iNG TONS ��• Page 1 Printed on 718120 113WestMountainStreet City of Fayetteville, Arkansas E> Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2020-0484 Agenda Date: 7/7/2020 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 6 JBZ, INC. DB/A ELLINGSON CONTRACTING CHANGE ORDER NO.2: A RESOLUTION TO APPROVE CHANGE ORDER NO.2 TO THE CONTRACT WITH JBZ, INC. DB/A ELLINGSON CONTRACTING IN THE AMOUNT OF $163,000.00 FOR ROOF FRAMING, SHINGLES, SIDING AND TRIM ASSOCIATED WITH THE WOOLSEY FARMSTEAD RESTORATION PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Change Order No. 2 to the contract with JBZ, Inc. d/b/a Ellingson Contracting in the amount of $163,000.00 for roof framing, shingles, siding and trim associated with the Woolsey Farmstead Restoration Project. c1W of Fayeltevll/e, Arkansas Page 1 Pdlnted on 7/8/2020 City of Fayetteville Staff Review Form 2020-0484 Legistar File ID 7/7/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Wade Abernathy 6/19/2020 FACILITIES MANAGEMENT (140) Submitted By Submitted Date Division / Department Action Recommendation: Staff Recomends approval of Change Order #2 to Bid 19-39 Woolsey Farmstead Restoration Contract with JBZ, Inc., dba Ellingson Contracting in the amount of $163,000 for roof framing, wood shingles, and exterior siding and trim. 4470.090.8900-5315.00 Account Number 15008.1 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Budget Impact: Sales Tax Capital Improvement Fund Woolsey Homestead Historic Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Resjetlark* $ 464,990.00 $ 282,306.43 $ 182,683.57 $ 163,000.00 $ 19,683.57 V20180321 Purchase Order Number: 2019-00000782 Previous Ordinance or Resolution # 245-19 Change Order Number: Original Contract Number Comments: 2 #2019-00000052 Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF JULY 7, 2020 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Paul Becker, Chief Financial Officer CITY COUNCIL MEMO FROM: Wade Abernathy, Director Bond Projects and Construction DATE: June 19, 2020 SUBJECT: Approval of Change Order #2 with JBZ,Inc. dba Ellingson Contracting for Bid 19-39 Restoration of Woolsey Farmstead. RECOMMENDATION: Staff recommends approval of change order #2 to the contract with Ellingson Contracting in the amount of $163,000 for the removal and replacement of the historical roof framing, installation of wood shingles, and removal and replacement of historical siding and trim. BACKGROUND: In September 2014, Council approved Resolution # 165-14, which included the 2015-2019 CIP funding for the Woolsey Homestead Historic Restoration Project. It was based on Recommendations in a Condition Assessment Report submitted to the city in Jan. 2014 as prepared by Ruby Architects Inc. The Report identified a 3-phase plan over the next 4 years for cleanup, temporary stabilization, master plan, and final stabilization of the Structure and Cemetery. Staff has completed all possible items in the 2015 phase 1 as well as several items budgeted for 2017 phase 2. A Historical Structures Report as well as a Master Plan prepared by Allison Architects was developed with direct input from the Woolsey Farmstead Visionary Committee. June 9, 2016 per RFQ 16-01 Selection 5: The selection committee voted to use Allison Architects for the programing and phasing as well as Architectural Services for final stabilization of the structure to begin phase 3 of the initial report. July of 2016, Council approve an Architectural Contract to include programing, phasing and budget plan, and completion of Construction Drawings for Final Stabilization of the Woolsey House Structure. May 27, 2019 per RFQ 19-01, The selection committee voted to use Revival Architecture for the above listed scope of projects. Aaron Ruby has been the Architect that has provide all service since the first planning in 2014. He now is the principal Architect of Revival Architecture. the selection committee wanted continuity for the project, and to remain working with Aaron. June 7, 2019, Council approved a Architectural Services with a fixed fee contract with Revival Architecture in the amount of $31,750.00 for permanent stabilization, interior finish and Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Cemetery restoration. November 2019, Council approved resolution 245-19 a contract with Ellingson Contracting in the amount of $279,099 for Phase 1 to include selective demolition, and permanent stabilization. DISCUSSION: This change order covers portions of phase 2 that can be funded from the 2020 CIP. With council approval of future CIP budgets, additional phase will be completed. Those are to include window and doors and porches, chimneys and ada accessibility. BUDGET/STAFF IMPACT: The approved 2020 CIP funds for this project in the amount of 163,000 will be applied to this change order. Attachments: Change Order #2. PROJECT: A Restoration of the Historic Woolsey Farmstead OWNER: City of Fayetteville 113 W. Mountain St. Fayetteville, AR 72701 REVIVAL ARCH ITECTURE 301 tilain Scrcct. SLlltc 203 North Ladc hock, :AR -21 14 5o1.951.3316 www.revivalarch.com CHANGE ORDER FROM ARCHITECT: Revival Architecture, Inc. 301 Main St. Suite 203 N. Little Rock, AR 72114 TO CONTRACTOR: Ellingson Contracting 108 E. University St. Siloam Springs, AR 72761 This Change Order is not valid until signed by the Architect, Contractor & Owner DESCRIPTION: The Contract is changed os follows: CHANGE ORDER NO: 2 ISSUE DATE: June S, 2020 CONTRACT DATE: Oct. 16, 2019 1. Demo. the existing roof framing & layers. Install new roof framing and wood shingle roof as originally drawn and specified (previously Deduct Alt #3 and portion of Deduct Alt. #1 accepted at time of contract). Change sill detail from previous 5x8 treated wood sills to more conventional 2x8's. (ADD $74,132.00) 2. Add back into project exterior siding and trim (previously omitted during VE), includes slight modifications to wood material order. The original Contract Sum was $ 329,299.00 The net change by previously authorized Change Orders $ 50 200.00 The Contract Sum prior to this Change Order was $ 279,099.00 The Contract Sum will be Increased / DerFeaspel by this Change Order in the amount of $ 163,000.00 The new Contract Sum including this Change Order will be $ 442,099.00 The Contract Time will be Increased / t,,.,.Feas a � Unehanged by 100 days. The date of Substantial Completion as of the date of this Change Order therefore is: March 7, 2021(360 +100 460 days from the Written Notice to Proceed of December 2, 2019) ATTACHMENTS: Revival Architecture, Inc. Ellingson Contracting City of Fayetteville ARCHITECT (firm name) CONTRACTOR (firm name) OWNER (firm name) 301 Main St, Suite 203 North Little Rock, AR 72114 PO Box 7202 Siloam SorinRs. AR 72761 - -J ' BY (signature) Mr. David Ellingson, Owner 113 West Mountain St. Fayetteville, AR 72701 BY (signature) PROJECT: A Restoration of the Historic Woolsey Farmstead OWNER: City of Fayetteville 113 W. Mountain St. Fayetteville, AR 72701 REVIVAL ARCH ITECTURE 301 V9a111 Su-cct. SWIG 203 North Lade Rock. All 71 114 50 1.951.3316 www.revivalarch.com PROPOSAL REQUEST FROM ARCHITECT: Revival Architecture, Inc. 301 Main St. Suite 203 N. Little Rock, AR 72114 TO CONTRACTOR: Ellingson Contracting 108 E. University St. Siloam Springs, AR 72761 PROPOSAL REQUEST NO: 1 REVISED ISSUE DATE: May 1, 2020 CONTRACT DATE: Oct. 16, 2019 This Proposal Request is not a Change Order or directive to proceed with the work. It is a request for information related to the proposed change as outlined below. Do not proceed with the work described below until receiving a written Change Order. DESCRIPTION: Provide separate prices for each item listed, in the form of a credit or add, to include materials and labor and in accordance with the General Conditions of the Contract as follows: 1. Provide a price to add back into the project contract the demo of the existing roofing layers and framing and re -installation of new roof framing and wood roof shingles. Note: OMIT originally detailed solid deck and underloyment. Provide random width, rough sawn %" actual cypress or white oak, no underloyments except at ridge (refer to detail). Change rake detail to new detail attached 5/A-6.0. 2. Provide a credit to provide double 2x8 rim joists/beams in lieu of 5x8 sills previously detailed. Use hot dipped galvanized joist hangers for new 2x8 floor joists as originally drawn. ATTACHMENTS: Revised floor plan A-1.1 with revised foundation detail dated March 20, 2020. Revised roof plan and details sheet A-6.0 dated May 1, 2020. ISSUED BY THE ARCHITECT: (Si a ure) Aaron Ruby, JIA, LEED AP, Principal/Owner Cc: Wade Abernathy, City of Fayetteville WALL STUDSAND LINES IN BLUE REPRESENT ORIGINAL WOOD FRAME, STILL EXTANT. MATERIALS SHOWN IN RED ARE NOT EXTANT AND ARE TO BE RE -CONSTRUCTED TO 1840'S PERIOD ORIGINAL INTERIOR PANELING, THOUGH SHOWN IN RED. WILL BE KEPT IN PLACE TO GREATEST EXTENT POSSIBLE ,- F PLAN SCALE IA=1'B' n BRIDGE DETAIL �✓ SLALE 3'=t'V / 2 TYPICAL SHINGLE PATTERN DETAIL NOTENTHIS INFORLMTIONISPROVIDFGN'NENROOF CONSTRUCTION TYP. EAVE DETAIL _ N iTD STAIN UAL'BYTIECEOAR,SHAKEASHINGLEdUREAUIrSSBI J yyF IT EOHEREFORCONVENIENCEP,,DUTMCIOR-1 ,- 'IMF FAMIII NR WITH NFORLN CUNTAINFD WITHIN THIS — .'ATIONANDKEEPACOPYOFIIAIf.BITEAI.YLTMLB 1 REOUIREAENTS WRE BF STRICTLY ENFORCER RYAHCHIIFCI �TYP. RAKE DETAIL 5 LE"a•-ra• s rd N w N�N �1 O O M 00 u 4. O O Z U =I d tIn O 02 GFNFPAI NOTES 1�1 I, THIS PROJFCT INVOI VFS WOHK ON A HISTORIC BUII DING AND AS SULH. ml THE CONTRACTOR SHALL TAKE EXTRA PRECAUTIONS TO ENSURE NO UNNECESSARY C.DNDIT Tl S EN— THE SI RUC LURE AI ANY IINE THERE SHALL SE A STRICT NO—INGPp ICYINSIDFUNGNTHEROOFATANYTIME NGCFFNFIANFS TOROBE HEFNII IEU 3., CONI RACTTIR SHAH BE HESPONSIBUE FOR VLRIFYINGOi E%ISINO CONDITIONS PRIOR TO NTI MANGENT OFSTRUCTURAI REPAIR NECESSARY TO F%ISTLNGMfiFRS OR OFLNING CAN BE SEEN FROM THE Alit ANO OUPNT IVE f.I sII RTNIFINf, SHINCAFSSHALL Rf HAND-0RNEN-NOf%CEPTNNS PFFFR iOSPfCIFK;AHONS FFA FOIL FURTHER WFORNATION C ellingson contracting CHANGE ORDER REQUEST Date: 5/28/2020 To: Aaron Ruby Revival Architecture Re: Woolsey Historic Farmhouse Renovation 535 S. Broyles Ave, Fayetteville, AR Fayetteville, AR 72701 Change Order Request #1 Description of Proposed Change: Ellingson Contracting PO Box 7202 Siloam Springs, AR 72761 PR #1: Adding Back Project Scope of Work that was Originaly deducted from Contract Agreement: -Add back in Roof Demo and Framing -Add back in Roof Shingle Work, with 3/4" slats under shingles. -Revisions to Rake and Ridge details. -Revisions to Sill Framing details. -Add in General Conditions, Equipment, and 60 additional days of Contract Time for Work. The total cost of this proposal is as follows: Alternate #3 - Roof Removal & Reframing $27,078.00 Roofing Revisions - Labor $9,563.00 Roofing Revisions - Material $7,041.93 Sill Framing Revisions -$2 095.63 Gen. Cond. - 2 months @ $9801 - From Bid $19,602.00 Equipment - 2 months @ $2500 - From Bid $5,000.00 Sub Total $66,189.30 Bond & Insurance from Bid (2.S% & 1.5%) $2,647.57 Mark -Up (8%) $5,295.14 Lump Sum Total $74 132 Upon your approval, we intend to make this change/addition immediately. If you have any questions please feel free to contact me. Sincerely, O David R. Ellingson Ellingson Contracting Name Mobile: 479-215-6889 Signature Date Acceptance of Change Change Order Request #1 Line Item Break -Out Lump Sum Changes Alt. #3 from Original Bid - Roof Removal & Reframing $ 27,078.00 $ 27,078.00 Labor Deduct Plywood Roof Decking $ (786.00) Deduct Original Roof Underlayment $ (262.00) Add random width 3/4" rough saw Cypress $ 3,144.00 Add limited underlayment at ridge (new detail) $ 524.00 Add 'cocks comb' at ridge $ 131.00 Deduct/Reduce Overhang at Roof Rake Edges $ (1,048.00) Add membrane flashing at Roof Rake Edges $ 524.00 Deduct Lead Flashing at Roof to Chimney Condition $ (524.00) Add No 1 Blue Label Grade Western Red Cedar Shingles $ 7,860.00 $ 9,563.00 Material Deduct Plywood Roof Decking $ (672.00) Deduct Original Roof Underlayment $ (185.00) Add random width 3/4" rough saw Cypress $ 2,310.00 Add limited underlayment at ridge (new detail) $ 52.50 Add 'cocks comb' at ridge $ 37.50 Deduct/Reduce Overhang at Roof Rake Edges $ (225.00) Add membrane flashing at Roof Rake Edges $ 78.75 Deduct Lead Flashing at Roof to Chimney Condition $ (304.00) Add No 1 Blue Label Grade Western Red Cedar Shingles $ 5,949.18 $ 7,041.93 Sill Framing Revisions Omit Original Timber Beams $ (1,745.00) Add standard 2x8 framing with hangers $ 400.00 Labor Reduction $ (750.63) $ (2,095.63) Equipment Equipment - 2 months @ $2500 - From Bid $ 5,000.00 $ 5,000.00 General Conditions Gen. Cond. - 2 months @ $9801 - From Bid $ 19,602.00 $ 19,602.00 PROJECT: A Restoration of the Historic Woolsey Farmstead OWNER: City of Fayetteville 113 W. Mountain St. Fayetteville, AR 72701 REVIVAL ARCHITECTURE 301 Main Street, Suite 203 North Little Rock, AR 72114 501.951.3316 www.revivalarch.com PROPOSAL REQUEST FROM ARCHITECT: Revival Architecture, Inc. 301 Main St. Suite 203 N. Little Rock, AR 72114 TO CONTRACTOR: Ellingson Contracting 108 E. University St. Siloam Springs, AR 72761 PROPOSAL REQUEST NO: 2 ISSUE DATE: May 1, 2020 CONTRACT DATE: Oct. 16, 2019 This Proposal Request is not a Change Order or directive to proceed with the work. It is a request for information related to the proposed change as outlined below. Do not proceed with the work described below until receiving a written Change Order. DESCRIPTION: Provide separate prices for each item listed, in the form of a credit or add, to include materials and labor and in accordance with the General Conditions of the Contract as follows: 1. Provi to add windows and doors as originally detailed sheets A-5.0 and AA-,5.1,ddgtPd�ltrn�� 28,2019, though in alw&enf-gun tity than previously shown. Refferenncc �cevrou5►y issued, revised sheet A- 2.0 dated April 13, 2020 and previously is o on7 sheet A-1.1 dated March 19, 2020, for updated quantity and placement. _ 2. Provide a price g, trim and roofing (steps, handrail, ramp exclude �d rear porches as A- 3. Provide a price for exterior siding and trim as originally detailed and specified, in species, sizes and qualities to be coordinated and negotiated. ATTACHMENTS: ISSUED BY THE ARCHITECT: -- (NI, (Si a ure) Aaron Ruby, JIA, LEED AP, Principal/Owner Cc: Wade Abernathy, City of Fayetteville Date: To: Ellingson Contracting ellingson contracting PO Box 7202 Siloam Springs, AR 72761 CHANGE ORDER REQUEST Aaron Ruby Revival Architecture 5/28/2020 rev Re: Woolsey Historic Farmhouse Renovation 535 S. Broyles Ave, Fayetteville, AR Fayetteville, AR 72701 Change Order Request #4 Description of Proposed Change: PR #2 - Item #3 - Exterior Siding and Trim -Pricing for orginally detailed and specified work. -Credit for anticipated material and labor efficiency modifications. -Add in General Conditions, Equipment, and 40 additional days of Contract Time for Work. The total cost of this proposal is as follows: Labor $26,785.50 Material $37,185.00 Gen. Cond. - 1.25 months @ $9801 - From Bid $12,251.25 Equipment - 1.25 months @ $2500 - From Bid $3,125.00 Sub Total $79,346.75 Bond & insurance from Bid (2.5% & 1.5%) $3,173.87 Mark -Up (8%) $6,347.74 Lump Sum Total $88,868 Upon your approval, we intend to make this change/addition immediately. If you have any questions please feel free to contact me. Sincerely, � iz at David R. Ellingson Acceptance of Change Ellingson Contracting Name Mobile: 479-215-6889 Signature Date Change Order Request #4 Line Item Break -Out Labor Exterior Siding and Trim - Values from Original Bid $ 31,440.00 Credit for Potential Labor Savings on Siding Methods $ (4,654.50) $ 26,785.50 Exterior Siding and Trim - Values from Original Bid Credit for Material Modifications and Efficiency Equipment - 1.25 months @ $2500 - From Bid Gen. Cond. - 1.25 months @ $9801 - From Bid Material $ 39,465.00 $ (2,280.00) $ 37,185.00 Equipment $ 3,125.00 $ 3,125.00 General Conditions $ 12,251.25 $ 12,251.25