HomeMy WebLinkAbout2020-07-07 - Agendas - FinalCity of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
City Council Final Agenda
Tuesday, July 7, 2020
5:30 PM
City Hall Room 219
City Council Members
Council Member Sonia Gutierrez Ward I
Council Member Sarah Marsh Ward 1
Council Member Mark Kinion Ward 2
Council Member Matthew Petty Ward 2
Council Member Sloan Scroggin Ward 3
Council Member Sarah Bunch Ward 3
Council Member Teresa Turk Ward 4
Council Member Kyle Smith Ward 4
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Kara Paxton
City Council Meeting Final Agenda July 7, 2020
Call To Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports and Discussion Items
1. 2019-0962
MONTHLY FINANCIAL REPORT
2. 2020-0524
2019 ANNUAL AUDIT REPORT
Agenda Additions
A. Consent
A. 1 2019-0980
APPROVAL OF THE JUNE 16, 2020 CITY COUNCIL MEETING MINUTES AND THE
JUNE 24, 2020 SPECIAL CITY COUNCIL MEETING MINUTES.
A.2 2020-0448
CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITY ACT GRANT:
A RESOLUTION TO AUTHORIZE THE ACCEPTANCE OF A CORONAVIRUS AID,
RELIEF, AND ECONOMIC SECURITY ACT GRANT FROM THE FEDERAL AVIATION
ADMINISTRATION IN THE AMOUNT OF $69,000.00 TO OFFSET LOSS OF AIRPORT
REVENUE RELATED TO THE COVID-19 PANDEMIC, AND TO APPROVE A BUDGET
ADJUSTMENT
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A.3 2020-0478
CCG SYSTEMS, INC. DB/A FASTER ASSET SOLUTIONS:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A FLEET OPERATIONS
MANAGEMENT SOFTWARE UPGRADE FROM CCG SYSTEMS, INC. DB/A FASTER
ASSET SOLUTIONS IN THE AMOUNT OF $129,444.00, PURSUANT TO A FEDERAL
GENERAL SERVICES ADMINISTRATION CONTRACT, TO APPROVE A PROJECT
CONTINGENCY IN THE AMOUNT OF $12,944.40, AND TO APPROVE ANNUAL
MAINTENANCE COSTS IN THE AMOUNT OF $22,967.00 FOR THE FIRST YEAR WITH
A 3% ANNUAL PRICE INCREASE
A.4 2020-0480
BID # 20-49 BULK MATERIAL HANDLING:
A RESOLUTION TO AWARD BID # 20-49 AND AUTHORIZE THE PURCHASE OF AN
ELEVATOR CONVEYOR FROM BULK MATERIAL HANDLING OF BECKER,
MINNESOTA IN THE AMOUNT OF $46,500.00 PLUS APPLICABLE TAXES AND
FREIGHT CHARGES FOR USE AT THE NOLAND WASTEWATER TREATMENT PLANT
A.5 2020-0481
BID # 20-48 LEWIS AUTOMOTIVE GROUP:
A RESOLUTION TO AWARD BID # 20-48 AND APPROVE THE PURCHASE OF A FORD
TRANSIT VAN FROM LEWIS AUTOMOTIVE GROUP OF FAYETTEVILLE ARKANSAS
IN THE TOTAL AMOUNT OF $34,526.00 FOR USE BY THE INFORMATION
TECHNOLOGY DEPARTMENT
A.6 2020-0484
JBZ, INC. D/B/A ELLINGSON CONTRACTING CHANGE ORDER NO.2:
A RESOLUTION TO APPROVE CHANGE ORDER NO. 2 TO THE CONTRACT WITH
JBZ, INC. DB/A ELLINGSON CONTRACTING IN THE AMOUNT OF $163,000.00 FOR
ROOF FRAMING, SHINGLES, SIDING AND TRIM ASSOCIATED WITH THE WOOLSEY
FARMSTEAD RESTORATION PROJECT
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A.7 2020-0514
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM INCOME AND
DONATIONS:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF
$10,604.00 REPRESENTING COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM INCOME AND DONATIONS FROM CITIZENS AND LOCAL BUSINESSES
A.8 2020-0509
RFQ # 20-01 GARVER, LLC - 2019 TRANSPORTATION BOND PROJECT:
A RESOLUTION TO APPROVE A PROFESSIONAL ENGINEERING SERVICES
AGREEMENT WITH GARVER, LLC IN THE AMOUNT OF $224,350.00, PURSUANT TO
RFQ # 20-01, SELECTION 3, FOR THE DESIGN OF THE SOUTH SCHOOL AVENUE
AND COLLEGE AVENUE CORRIDOR IMPROVEMENTS, AND TO APPROVE A
BUDGET ADJUSTMENT - 2019 TRANSPORTATION BOND PROJECT
A.9 2020-0511
RFQ 20-01 CRAFTON, TULL & ASSOCIATES, INC. - 2019 TRANSPORTATION
BOND AND TRAILS BOND PROJECT:
A RESOLUTION TO APPROVE A PROFESSIONAL ENGINEERING SERVICES
AGREEMENT WITH CRAFTON, TULL & ASSOCIATES, INC., PURSUANT TO RFQ
20-01, IN THE TOTAL AMOUNT OF $211,785.00 FOR THE DESIGN OF THE MISSION
BOULEVARD TRAIL AND STREET IMPROVEMENTS PROJECT, TO AUTHORIZE THE
MAYOR TO ACQUIRE THE EASEMENTS AND RIGHT-OF-WAY FOR THE PROJECT,
AND TO APPROVE A BUDGET ADJUSTMENT - 2019 TRANSPORTATION BOND AND
TRAILS BOND PROJECT
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A.10 2020-0510
BID # 20-56 ART THURESON, INC.:
A RESOLUTION TO AWARD BID # 20-56 AND AUTHORIZE THE PURCHASE OF A
PREFABRICATED BRIDGE FOR THE CLABBER CREEK TRAIL FROM ART THURESON,
INC. IN THE AMOUNT OF $40,100.00 PLUS APPLICABLE TAXES AND FREIGHT
CHARGES
A. 11 2020-0519
PERSONAL PROTECTIVE EQUIPMENT:
A RESOLUTION TO APPROVE THE PURCHASE OF PERSONAL PROTECTIVE
EQUIPMENT AND OTHER GOODS AND SERVICES RELATED TO THE CITY'S
RESPONSE TO THE COVID-19 PANDEMIC THROUGH VARIOUS COOPERATIVE
PURCHASING CONTRACTS AS NEEDED
A.12 2020-0483
BID # 20-37 MAYER ELECTRIC SUPPLY COMPANY, INC.:
A RESOLUTION TO AWARD BID # 20-37 AND AUTHORIZE THE PURCHASE OF SIX
FILTER UNITS FROM MAYER ELECTRIC SUPPLY COMPANY, INC. IN THE AMOUNT
OF $70,453.66 PLUS APPLICABLE TAXES AND FREIGHT CHARGES
A.13 2020-0515
CISNEROS FAMILY CONSTRUCTION CORP:
A RESOLUTION TO AWARD BID # 20-46 AND APPROVE A CONTRACT WITH
CISNEROS FAMILY CONSTRUCTION CORP. IN THE AMOUNT OF $892,403.60 FOR
THE CONSTRUCTION OF WATERLINE TO FACILITATE IMPROVEMENTS TO
HIGHWAY 170, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF
$89,240.36, AND TO APPROVE A BUDGET ADJUSTMENT
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A.14 2020-0520
C112M HILL ENGINEERS, INC.:
A RESOLUTION TO APPROVE AN OUT -OF -SCOPE AGREEMENT WITH CH2M HILL
ENGINEERS, INC. TO PERFORM OR SUBCONTRACT REPAIRS TO THE THERMAL
DRYER AT THE BIOSOLIDS MANAGEMENT SITE IN EXCESS OF $10,000.00
B. Unfinished Business
B.1 2020-0264
RZN 20-6996 (HUGHMOUNT RD. NORTH OF MT. COMFORT/HUGHMOUNT
REZONE) APPEAL: THIS ITEM WAS TABLED TO THE JULY 7TH CITY
COUNCIL MEETING PER CITY ATTORNEY'S KIT WILLIAMS MEMOS DATED
JUNE 5, 2020 AND JUNE 15, 2020
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 20-6996 FOR APPROXIMATELY 152.00 ACRES LOCATED AT
HUGHMOUNT ROAD NORTH OF MOUNT COMFORT ROAD TO R-A, RESIDENTIAL
AGRICULTURAL; RSF-1, RESIDENTIAL SINGLE FAMILY, 1 UNIT PER ACRE; RSF-8,
RESIDENTIAL SINGLE FAMILY, 8 UNITS PER ACRE; NC, NEIGHBORHOOD
CONSERVATION; AND NS-G, NEIGHBORHOOD SERVICES -GENERAL
At the 05/19/2020 City Council meeting this item was left on the first reading.
At the June 4, 2020 City Council meeting this item was tabled for two weeks. Please
see City Attorney Kit Williams memos dated 06/05/2020 and 06/15/2020
At the June 16, 2020 City Council meeting the City Council did not vote on this item per
City Attorney Kit Williams memos.
B.2 2020-0450
RZN 20-7100 (514 E. JOHNSON ST./GOLD-WALSH):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 20-7100 FOR APPROXIMATELY 0.16 ACRES LOCATED AT 514 EAST
JOHNSON STREET FROM RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE
TO RSF-8, RESIDENTIAL SINGLE FAMILY, 8 UNITS PER ACRE
At the 06/16/2020 City Council meeting this item was left on the First Reading.
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B.3 2020-0458
APPEAL: RZN 20-7080 (360 N. ARKANSAS AVE./SIGMA PHI EPSILON):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 20-7080 FOR APPROXIMATELY 0.20 ACRES LOCATED AT 360 NORTH
ARKANSAS AVENUE FROM RMF-40, RESIDENTIAL MULTI -FAMILY, 40 UNITS PER
ACRE TO DG, DOWNTOWN GENERAL
At the 06/16/2020 City Council meeting this item was left on the First Reading.
B.4 2020-0452
RZN 20-7086 (1278 W. HENDRIX ST./OAK EQUITY PARTNERS):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 20-7086 FOR APPROXIMATELY 0.51 ACRES LOCATED AT 1278 WEST
HENDRIX STREET FROM RSF-8, RESIDENTIAL SINGLE FAMILY, 8 UNITS PER ACRE
TO RI-U, RESIDENTIAL INTERMEDIATE -URBAN
At the June 16, 2020 City Council meeting this item was left on the First Reading.
B.5 2020-0451
RZN 20-7089 (1139,1213,1237, 1251, & 1283 W. HENDRIX ST./MARKS):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 20-7089 FOR APPROXIMATELY 2.00 ACRES LOCATED AT 1139, 1213,
1237, 1251 AND 1283 WEST HENDRIX STREET FROM RSF-4, RESIDENTIAL SINGLE
FAMILY, 4 UNITS PER ACRE TO RI-U, RESIDENTIAL INTERMEDIATE -URBAN
At the June 16, 2020 City Council meeting this item was left on the First Reading.
C. New Business
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C. 1
C. 2
C. 3
C. 4
2020-0504
FLECK BEARING COMPANY:
AN ORDINANCE TO WAIVE FORMAL COMPETITIVE BIDDING AND ACCEPT A
QUOTE OF $21,776.00 FROM FLECK BEARING COMPANY FOR THE PURCHASE OF
REPLACEMENT BEARINGS FOR THE THERMAL DRYER AT THE BIOSOLIDS
MANAGEMENT SITE
2020-0521
AMEND ORDINANCE NO.6315:
AN ORDINANCE TO AMEND ORDINANCE NO. 6315 TO INCLUDE ADDITIONAL
EXEMPTIONS TO CREDIT CARD AND DEBIT CARD TRANSACTION FEES AND TO
ESTABLISH AN EFFECTIVE DATE
2020-0512
BEACON BLOCK APPEAL:
A RESOLUTION TO GRANT THE APPEAL OF COUNCIL MEMBER MARK KINION
AND DENY SITE IMPROVEMENT PLAN SIP 19-6931, VARIANCE VAR 19-6961, AND
VARIANCE VAR 20-7096 FOR BEACON BLOCK APARTMENTS
2020-0516
APPEAL: LSD 20-7031 (NW OF E. JOYCE BLVD. & N. OLD MISSOURI
RD./TRAILS AT PARADISE VALLEY APTS.):
A RESOLUTION TO GRANT THE APPEAL OF CRAFTON TULL ENGINEERS, INC. AND
TO APPROVE LARGE SCALE DEVELOPMENT 20-7031 TRAILS AT PARADISE VALLEY
APARTMENTS
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C. 5
C. 6
C. 7
2020-0485
RZN 20-7115 (786 S. SHERMAN AVE./CORTER):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 20-7115 FOR APPROXIMATELY 1.13 ACRES LOCATED AT 786 SOUTH
SHERMAN AVENUE FROM RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER
ACRE TO RMF-24, RESIDENTIAL MULTI FAMILY, 24 UNITS PER ACRE
2020-0500
RZN 20-7112 (1101 W. CATO SPRINGS RD./MCDONALD):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 20-7112 FOR APPROXIMATELY 0.29 ACRES LOCATED AT 1101 WEST
CATO SPRINGS ROAD FROM I-1, HEAVY COMMERCIAL AND LIGHT INDUSTRIAL
TO RI-U, RESIDENTIAL INTERMEDIATE -URBAN
2020-0513
C-PZD 20-7093 (NW OF DEANE SOLOMON RD. & LORI DR./UNDERWOOD
DEV.):
AN ORDINANCE TO APPROVE A COMMERCIAL PLANNED ZONING DISTRICT
ENTITLED C-PZD 20-7093 FOR APPROXIMATELY 128.54 ACRES LOCATED
NORTHWEST OF DEANE SOLOMON ROAD AND LORI DRIVE TO ALLOW A
MIXED -USE DEVELOPMENT THAT INCLUDES CITY PARKLAND AND 602
MULTI -FAMILY UNITS WITH ASSOCIATED PARKING
D. City Council Agenda Session Presentations
D. 1 2020-0499
AGENDA SESSION PRESENTATION - AUDIT COMMITTEE PRESENTATION OF THE
2019 FINANCIAL AUDIT
D.2 2020-0530
SALES TAX REPORT AND ENERGY REPORT PRESENTATION
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E. City Council Tour
F. Announcements
G. Adjournment
NOTICE TO MEMBERS OF THE AUDIENCE
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City Council Meeting Final Agenda July 7, 2020
All interested persons may appear and address the City Council on Unfinished Business, New Business, and
Public Hearings at City Council meetings. If you wish to address the City Council on an agenda item, please
wait for the Mayor or Chair to request public comment then queue behind the podium. When the Mayor or
Chair recognizes you, approach the podium and give your name and address. Comments are to be addressed
to the Mayor or Chair. The Mayor or Chair will direct your comments to the appropriate elected officials,
staff, or others for response. Keep your comments respectful, brief, to the point, and relevant to the agenda
item being considered. Each speaker from the public will be allowed one turn at the microphone for discussion
of an agenda item.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City
Council meetings:
Agenda Additions: A new item which is requested to be added to the agenda at a City Council meeting should
only be considered if it requires immediate City Council consideration and if the normal agenda setting process
is not practical. The City Council may only place such new item on the City Council meeting's agenda by
suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda.
Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item,
that item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Unfinished Business and New Business:
Presentations by Staff and Applicants: Agenda items shall be introduced by the Mayor and, if an ordinance,
read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning
or development applicant, etc.) may present its proposal only during this presentation period, but may be
recalled by an alderman later to answer questions. City staff, City Council members, and applicants may use
electronic visual aids in the City Council meeting as part of the presentation of the agenda item.
Public Comments: Public comment shall be allowed for all members of the audience on all items of old and new
business and subjects of public hearings. A simple majority of the City Council members, present and voting,
may authorize a representative of a Fayetteville citizens' group opposing the ordinance or resolution to present
an electronic visual aid not to exceed five minutes, but no other electronic visual aid presentations will be
allowed; however, the public may submit photos, petitions, etc. to be distributed to the City Council. If a
member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting,
such materials should be supplied to the City Clerk's Office no later than 9:00 A.M. on the day of the City
Council meeting. Any member of the public shall first state his or her name and address, followed by a concise
statement of the person's position on the question under discussion. Repetitive comments should be avoided;
this applies to comments made previously either to the City Council or to the Planning Commission when those
Planning Commission minutes have been provided to the City Council. All remarks shall be addressed to the
Mayor or the City Council as a whole and not to any particular member of the City Council. No person other
than the City Council member and the person having the floor shall be permitted to enter into any discussions
without permission of the Mayor. No questions shall be directed to a City Council member or city staff
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City Council Meeting Final Agenda July 7, 2020
member except through the Mayor.
Courtesy and Respect: All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as
to integrity, abusive comments and statements about motives or personalities. Any member of the public who
violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall
leave the podium.
Interpreters or Telecommunications Devise for the Deaf (TDD), for hearing impaired are available for all City
Council meetings, a 72-hour advance notice is required. For further information or to request an interpreter,
please call 479-575-8330.
A copy of the complete City Council agenda is available on our website at www.fayetteville-ar.gov or in the
office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas (479) 575-8323.
All cell phones must be silenced and may not be used within the City Council Chambers.
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