HomeMy WebLinkAbout167-20 RESOLUTIONOf FAYETlf
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 167-20
File Number: 2020-0455
SWEETSER CONSTRUCTION, INC.:
A RESOLUTION TO APPROVE A CONTRACT WITH SWEETSER CONSTRUCTION, INC.
IN THE AMOUNT OF $325,885.00 FOR THE CONSTRUCTION OF THE STEAMBOAT
DRIVE AND DOROTHY JEANNE STREET CONNECTION, TO APPROVE A PROJECT
CONTINGENCY IN THE AMOUNT OF $48,880.00, AND TO APPROVE A BUDGET
ADJUSTMENT - 2019 TRANSPORTATION BOND PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign a contract with Sweetser Construction, Inc. in the amount of $325,885.00 for the construction
of the Steamboat Drive and Dorothy Jeanne Street Connection, and further approves a project
contingency in the amount of $48,880.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 6/16/2020
;! City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2020-0455
Agenda Date: 6/16/2020 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A 6
SWEETSER CONSTRUCTION, INC.:
A RESOLUTION TO APPROVE A CONTRACT WITH SWEETSER CONSTRUCTION, INC. IN THE
AMOUNT OF $325,885.00 FOR THE CONSTRUCTION OF THE STEAMBOAT DRIVE AND
DOROTHY JEANNE STREET CONNECTION, TO APPROVE A PROJECT CONTINGENCY IN THE
AMOUNT OF $48,880.00, AND TO APPROVE A BUDGET ADJUSTMENT - 2019
TRANSPORTATION BOND PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a
contract with Sweetser Construction, Inc. in the amount of $325,885.00 for the construction of the Steamboat
Drive and Dorothy Jeanne Street Connection, and further approves a project contingency in the amount of
$48,880.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 611712020
City of Fayetteville Staff Review Form
2020-0455
Legistar File ID
6/16/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Matt Casey 5/29/2020 ENGINEERING (621)
Submitted By Submitted Date Division / Department
Action Recommendation:
Approval of a contract in the amount of $325,885.00 with Sweetser Construction, Inc. for the construction of the
Steamboat Drive/Dorothy Jeanne Street Connection, approval of a project contingency of $48,880.00 (15%) and
approval of a budget adjustment.
Budget Impact:
4602.860.7217-5809.00 4602 - Transportation Project 2019 Bond
Account Number Fund
46020.7217 Steamboat/Dorothy Jeanne Connection
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 68,185.00
$ 40,909.72
j $ 27,275.28
$ 374,765.00
$ 374,765.00
$ 27,275.28
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Approval Date:
Comments: Total amount of $374,765 includes the contract amount of $325,885 plus the contingency $48,880
CITY OF
FAYETTEVILLE
ARKANSAS
W
MEETING OF JUNE 16, 2020
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Garner Stoll, Development Services Director
Chris Brown, City Engineer
FROM: Matt Casey, Engineering Design Manager
DATE: May 29, 2020
CITY COUNCIL MEMO
SUBJECT: Approval of a contract in the amount of $325,885.00 with Sweetser
Construction, Inc. for the construction of the Steamboat Drive/Dorothy
Jeanne Street Connection, approval of a project contingency of $48,880.00
(15%) and approval of a budget adjustment.
RECOMMENDATION:
Approval of a contract in the amount of $325,885.00 with Sweetser Construction, Inc. for the
construction of the Steamboat Drive/Dorothy Jeanne Street Connection, approval of a project
contingency of $48,880.00 (15%) and approval of a budget adjustment.
BACKGROUND:
The Steamboat/Dorothy Jeanne Connection Project is a street project that was selected as part
of the 2019 Transportation Bond Program. Steamboat Drive extends north of Wedington Drive
just west of the 1-49 interchange and ends at the north end of the commercial district. Dorothy
Jeanne is an east -west street that connects to Shiloh Drive. When the 1-49 and Wedington
Drive interchange improvements are completed Shiloh Drive will be converted to a right -in right -
out only intersection, and the signalization at that intersection will be removed. Steamboat Drive
will be signalized and will allow for full entrance and exit movements to the commercial area.
Extending Steamboat to Dorothy Jeanne will connect Shiloh Drive and Steamboat Drive,
providing better access and connectivity for the entire shopping and hotel area as well as the
residential neighborhoods to the north. The improvements will include two traffic lanes with a
10' multi -use trail on one side of the roadway and a 6' wide sidewalk on the other side.
DISCUSSION:
On May 28, 2020, the City received five (5) construction bids for this project. Sweetser
Construction, Inc. submitted the low bid which was approximately 34% below the Engineer's
Estimate of $495,000.00. Engineering staff recommends awarding this contract to Sweetser
Construction, Inc. The contract time is 210 days (7 months) for final completion.
BUDGET/STAFF IMPACT:
This project is funded by the 2019 Transportation Bond Program. There was $670,000.00
allocated in the Transportation Bond Fund for the Steamboat Drive/Dorothy Jeanne Street
Connection. The land acquisition of this project was $30.670.47. The in-house engineering
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
design contra to date is $25,950.29. With this construction contract, it brings the current project
total to $382,505.76.
Attachments:
Section 0500 Agreement
Bid Submittal
Bid Tab
Vicinity Map
STEAM BOAT [DRIVE
FtC).AIDW.A')r E3CrENaIC)M
for the
City of Fayetteville
MAY 2020
PROJECT
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VICINITY MAP
CITY OF
.'FAYETTEVILLE
ARKANSAS
www.fayetteville-ar.gov
ENGINEERING DIVISION
PHONE: (479) 575-8206 FAX NO: (479) 575-8202
113 W. MOUNTAIN STREET PROJECT: ENGR. No. 8126
DOCUMENT 00500 — AGREEMENT
BETWEEN OWNER AND CONTRACTOR
Contract Name/Title: STEAMBOAT DRIVE ROADWAY EXTENSION
Contract No.: 20-44
THIS AGREEMENT is dated as of the 2nd day of Jun-e--_ _ _ in the year 2020 by and
between The City of Fayetteville, Arkansas and (hereinafter called
Contractor).
ARTICLE 1 - WORK
1.01 Contractor shall complete all Work as specified or indicated in the Contract
Documents. The work under this Contract includes, but is not limited to:
The construction of approximately 600 linear feet of roadway with sidewalks and multi -use trail
connecting Steamboat Drive to Dorothy Jeanne Street. The project will include: erosion control,
tree removal, grubbing, demolition of existing street and sidewalks, excavation, grading,
asphalt/concrete paving, curb and gutter, street trees and pavement markings.
Any use of a third -party dumpster or roll off container shall be procured from the City of
Fayetteville Recycling and Trash Collection Division. Use of a Non -City dumpster or roll off
container is not allowed.
Contractor is responsible for obtaining all applicable permits; however, fees for the City issued
permits shall be waived.
The Contract includes work in City of Fayetteville Right-of-way and in General Utility
Easements.
Refer to Section 00400-Bid Form for quantities.
00500 Agreement 00500-1
DOCUMENT 00500 — AGREEMENT (continued)
ARTICLE 2 - ENGINEER
2.01 The Contract Documents have been prepared by the City of Fayetteville Engineering
Division. City of Fayetteville Engineering Division assumes all duties and
responsibilities, and has the rights and authority assigned to City of Fayetteville
Engineering Division in the Contract Documents in connection with completion of
the Work in accordance with the Contract Documents.
ARTICLE 3 - CONTRACT TIME
3.01 TIME OF THE ESSENCE:
A. All time limits for milestones, if any, Substantial Completion, and
completion and readiness for final payment as stated in the Contract
Documents are of the essence of the Contract.
3.02 DATES FOR SUBSTANTIAL COMPLETION AND FINAL PAYMENT:
A. The Work shall be Substantially Completed within 180 calendar days after
the date when the Contract Times commence to run as provided in the
GENERAL CONDITIONS, and final completion and ready for final
payment in accordance with the GENERAL CONDITIONS within 210
calendar days after the date when the Contract Times commence to run.
3.03 LIQUIDATED DAMAGES:
A. Owner and Contractor recognize that time is of the essence of this
Agreement and that The City of Fayetteville will suffer financial loss if the
Work is not completed within the time specified above, plus any extensions
thereof allowed in accordance with the GENERAL CONDITIONS. The
parties also recognize the delays, expense, and difficulties involved in
proving the actual loss suffered by The City of Fayetteville if the Work is not
Substantially Completed on time. Accordingly, instead of requiring any such
proof, The City of Fayetteville and Contractor agree that as liquidated
damages for delay (but not as a penalty) Contractor shall pay The City of
Fayetteville Seven Hundred Fifty Dollars ($750.00) for each calendar day
00500 Agreement 00500-2
DOCUMENT 00500 — AGREEMENT (continued)
that expires after the time specified above in Paragraph 3.02 for Substantial
Completion until the Work is Substantially Complete. After Substantial
Completion, if Contractor shall neglect, refuse, or fail to complete the
remaining Work within the time specified in Paragraph 3.02 for completion
and readiness for final payment or any proper extension thereof granted by
The City of Fayetteville, Contractor shall pay The City of Fayetteville Five
Hundred Dollars ($500.00) for each calendar day that expires after the time
specified for completion and readiness for final payment.
ARTICLE 4 - CONTRACT PRICE
4.01 The CITY OF FAYETTEVILLE agrees to pay, and the CONTRACTOR agrees to
accept, as full and final compensation for all work done under this agreement, the
amount based on the unit prices bid in the Proposal (BID FORM) which is hereto
attached, for the actual amount accomplished under each pay item, said payments to
be made in lawful money of the United States at the time and in the manner set forth
in the Specifications.
4.02 As provided in the General Conditions, estimated quantities are not guaranteed, and
determinations of actual quantities and classifications are to be made by ENGINEER
as provided in the General Conditions. Unit prices have been computed as provided
in the General Conditions.
4.03 Changes, modifications, or amendments in scope, price or fees to this contract shall
not be allowed without a prior formal contract amendment approved by the Mayor
and the City Council in advance of the change in scope, cost or fees.
1. There shall be no changes without prior written approval of the
Engineer of Record and/or the City's designated Professional
Engineer.
00500 Agreement 00500-3
DOCUMENT 00500 — AGREEMENT (continued)
ARTICLE 5 - PAYMENT PROCEDURES
5.01 SUBMITTAL AND PROCESSING OF PAYMENTS:
A. Contractor shall submit Applications for Payment in accordance with the
GENERAL CONDITIONS. Applications for Payment will be processed by
Engineer as provided in the GENERAL CONDITIONS.
5.02 PROGRESS PAYMENTS. RETAINAGE:
A. The City of Fayetteville shall make progress payments on account of the
Contract Price on the basis of Contractor's Applications for Payment as
recommended by Engineer, on or about the 15th day of each month during
construction. All such payments will be measured by the schedule of values
established in the GENERAL_ CONDITIONS (and in the case of Unit Price
Work based on the number of units completed) or, in the event there is no
schedule of values, as provided in the General Requirements.
Prior to Substantial Completion, progress payments will be made in
an amount equal to the percentage indicated below, but, in each case,
less the aggregate of payments previously made and less such
amounts as Engineer shall determine, or The City of Fayetteville
may withhold, in accordance with the GENERAL CONDITIONS.
a. 95% of Work Completed (with the balance being retainage). If
Work has been 50% completed as determined by Engineer, and
if the character and progress of the Work have been satisfactory
to The City of Fayetteville and Engineer, The City of
Fayetteville on recommendation of Engineer, may determine that
as long as the character and progress of the Work subsequently
remain satisfactory to them, there will be no additional retainage
on account of Work subsequently completed, in which case the
remaining progress payments prior to Substantial Completion
will be an amount equal to 100% of the Work Completed less the
aggregate of payments previously made; and
00500 Agreement 00500-4
DOCUMENT 00500 — AGREEMENT (continued)
b. 100% of Equipment and Materials not incorporated in the Work
but delivered, suitably stored, and accompanied by
documentation satisfactory to The City of Fayetteville as
provided in the GENERAL CONDITIONS.
5.03 FINAL PAYMENT:
A. Upon final completion and acceptance of the Work in accordance with the
GENERAL CONDITIONS, The City of Fayetteville shall pay the remainder
of the Contract Price as recommended by Engineer and as provided in the
GENERAL CONDITIONS.
ARTICLE 6 - CONTRACTOR'S REPRESENTATIONS
6.01 In order to induce The City of Fayetteville to enter into this Agreement, Contractor
makes the following representations:
A. Contractor has examined and carefully studied the Contract Documents
including the Addenda and other related data identified in the Bid
Documents.
B. Contractor has visited the Site and become familiar with and is satisfied as to
the general, local, and Site conditions that may affect cost, progress,
performance, and furnishing of the Work.
C. Contractor is familiar with and is satisfied as to all federal, state, and local
Laws and Regulations that may affect cost, progress, performance, and
furnishing of the Work.
D. Contractor has carefully studied all:
(1) Reports of explorations and tests of subsurface conditions at or
contiguous to the Site and all drawings of physical conditions in or
relating to existing surface or subsurface structures at or contiguous
to the Site; and
00500 Agreement 00500-5
DOCUMENT 00500 — AGREEMENT (continued)
(2) Reports and drawings of a Hazardous Environmental Condition, if
any, at the Site. Contractor acknowledges that The City of
Fayetteville and Engineer do not assume responsibility for the
accuracy or completeness of information and data shown or indicated
in the Contract Documents with respect to Underground Facilities at
or contiguous to the Site.
E. Contractor has obtained and carefully studied (or assumes responsibility of
having done so) all such additional supplementary examinations,
investigations, explorations, tests, studies, and data concerning conditions
(surface, subsurface, and Underground Facilities) at or contiguous to the Site
or otherwise which may affect cost, progress, performance, and furnishing of
the Work or which relate to any aspect of the means, methods, techniques,
sequences, and procedures of construction to be employed by Contractor and
safety precautions and programs incident thereto.
F. Contractor does not consider that any additional examinations,
investigations, explorations, tests, studies, or data are necessary for the
performing and furnishing of the Work at the Contract Price, within the
Contract Times, and in accordance with the other terms and conditions of the
Contract Documents.
G. Contractor is aware of the general nature of work to be performed by The
City of Fayetteville and others at the Site that relates to the Work as indicated
in the Contract Documents.
H. Contractor has correlated the information known to Contractor, information
and observations obtained from visits to the Site, reports and drawings
identified in the Contract Documents, and all additional examinations,
investigations, explorations, tests, studies, and data with the Contract
Documents.
I. Contractor has given Engineer written notice of all conflicts, errors,
ambiguities, or discrepancies that Contractor has discovered in the Contract
00500 Agreement 00500-6
DOCUMENT 00500 — AGREEMENT (continued)
Documents and the written resolution thereof by Engineer is acceptable to
Contractor.
J. The Contract Documents are generally sufficient to indicate and convey
understanding of all terms and conditions for performance and furnishing of
the Work.
ARTICLE 7 - CONTRACT DOCUMENTS
7.01 CONTENTS:
A. The Contract Documents which comprise the entire Agreement between The
City of Fayetteville and Contractor concerning the Work consist of the
following and may only be amended, modified, or supplemented as provided
in the GENERAL CONDITIONS:
] . This Agreement.
2. Exhibits to this Agreement (enumerated as follows):
a. Notice to Proceed.
b. Contractor's Bid.
c. Documentation submitted by Contractor prior to Notice of
Award.
3. Performance, Payment, and other Bonds.
4. General Conditions.
5. Supplementary Conditions.
6. Specifications consisting of divisions and sections as listed in table
of contents of Project Manual.
00500 Agreement 00500-7
DOCUMENT 00500 — AGREEMENT (continued)
7. Drawings consisting of a cover sheet and sheets as listed in the table
of contents thereof, with each sheet bearing the following general
title: STEAMBOAT DRIVE ROADWAY EXTENSION
8. Addenda numbers inclusive.
9. The following which may be delivered or issued after the Effective
Date of the Agreement and are not attached hereto: All Written
Amendments and other documents amending, modifying, or
supplementing the Contract Documents pursuant to the GENERAL
CONDITIONS.
ARTICLE 8 - MISCELLANEOUS
8.01 TERMS:
A. Terms used in this Agreement which are defined in the GENERAL
CONDITIONS shall have the meanings stated in the GENERAL
CONDITIONS.
8.02 ASSIGNMENT OF CONTRACT:
A. No assignment by a party hereto of any rights under or interests in the
Contract Documents will be binding on another party hereto without the
written consent of the party sought to be bound; and specifically but without
limitation, moneys that may become due and moneys that are due may not be
assigned without such consent (except to the extent that the effect of this
restriction may be limited by Law), and unless specifically stated to the
contrary in any written consent to an assignment, no assignment will release
or discharge the assignor from any duty or responsibility under the Contract
Documents.
8.03 SUCCESSORS AND ASSIGNS:
A. The City of Fayetteville and Contractor each binds himself, his partners,
successors, assigns, and legal representatives to the other party hereto, its
00500 Agreement 00500-8
DOCUMENT 00500 — AGREEMENT (continued)
partners, successors, assigns, and legal representatives in respect to all
covenants, agreements, and obligations contained in the Contract Documents.
8.04 SEVERABILITY:
A. Any provision or part of the Contract Documents held to be void or
unenforceable under any Law or Regulation shall be deemed stricken, and all
remaining provisions shall continue to be valid and binding upon The City of
Fayetteville and Contractor, who agree that the Contract Documents shall be
reformed to replace such stricken provision or part thereof with a valid and
enforceable provision that comes as close as possible to expressing the
intention of the stricken provision.
8.05 FREEDOM OF INFORMATION ACT:
A. City contracts and documents prepared while performing city contractual
work are subject to the Arkansas Freedom of Information Act. If a Freedom
of Information Act request is presented to the City of Fayetteville, the
contractor will do everything possible to provide the documents in a prompt
and timely manner as prescribed in the Arkansas Freedom of Information Act
(A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying costs
pursuant to the FOIA may be assessed for this compliance.
8.06 LIENS:
A. No liens against this construction project are allowed. Arkansas law
(A.C.A. §§18-44-501 through 508) prohibits the filing of any mechanics' of
materialmen's liens in relation to this public construction project. Arkansas
law requires and the contractor promises to provide and file with the Circuit
Clerk of Washington County a bond in a sum equal to the amount of this
contract. Any subcontractor or materials supplier may bring an action for
non-payment or labor or material on the bond. The contractor promises to
notify every subcontractor and materials supplier for this project of this
paragraph and obtain their written acknowledgement of such notice prior to
commencement of the work of the subcontractor or materials supplier.
00500 Agreement 00500-9
DOCUMENT 00500 — AGREEMENT (continued)
IN WITNESS WHEREOF, The City of Fayetteville and Contractor have signed this Agreement
in quadruplicate. One counterpart each has been delivered to Contractor. Three counterparts
each has been retained by The City of Fayetteville. All portions of the Contract Documents have
been signed, initialed, or identified by The City of Fayetteville and Contractor.
This Agreement will be effective on dune 2.
Effective Date of the Agreement.
CONTRACTOR:
WILLIAM G. SWEETSER
(Type o 1
(Signature)
, 2020, which is the
CITY OF FAYETTEVILLE
Title: PRESIDENT
Title: Mavor
00500 Agreement 00500 - 10
DOCUMENT 00500 — AGREEMENT (continued)
Contractor shall attach evidence of authority to sign.
If Contractor is a corporation, corporate entity or LLC, Contractor shall attach Corporate
Resolution authorizing Contractor's signature and execution of Agreement.
Further if Contractor is a corporation, corporate entity or LLC, Contractor shall also attach a copy
of the Contractor's Articles of incorporation and a copy form the Arkansas State Secretary of
State to document that the corporation, corporate entity or LLC is in current "Good Standing"
with the State of Arkansas and such entity is permitted to perform work in the State of Arkansas.
(SEAL) SEAL)
Attes /.4ttest `.� G�.,.••CI.•.• �,
.� 151/7
AS.. ,`��
iijillikO
00500 Agreement 00500 - 11
DOCUMENT 00500 — AGREEMENT (continued)
Address for giving notices Address for giving notices
113 W. Mountain St.
N, INC,
590 W. POPLAR Fayetteville. AR 72701
EVILLE, AR 72703 --
License No. ARKANSAS CONMACTna tr uSE #
0027470421
Agent for Service of process
WILL" G. SWEETSER
(Type or legibly print)
Contractor shall attach evidence of authority of Agent for Service process to sign. If Contractor
is a corporation, corporate entity or LLC, Contractor shall attach Corporate Resolution
authorizing Agent for Service process authority to sign.
(If Contractor is a corporation, corporate entity or LLC, attach evidence of authority to sign.)
END OF DOCUMENT 00500
00500 Agreement 00500 - 12
DOCUMENT 0400-BID FORM
Contract Name: STEAMBOAT DRIVE ROADWAY EXTENSION
Bid Number: 20-44, CONSTRUCTION
BID TO:
Owner: The City of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, Arkansas 72701
BID FROM:
Bidder:
SWEETSER CONSTRl1CTl()N IN,-
590 W. POPLAR
R 72703
ARTICLE 1- INTENT
1.01 The undersigned Bidder proposes an agrees, if this Bid is accepted, to enter into an
agreement with Owner in the form included in the Contract Documents to perform
and furnish all Work as specified or indicated in the Contract Documents for the Bid
price and within the Bid time indicated in this Bid and in accordance with the other
terms and conditions of the Contract Documents.
ARTICLE 2- TERMS AND CONDITIONS
2.01 Bidder accepts all of the terms and conditions of the Invitation to Bid and
Instructions to Bidders, including without limitation those dealing with the
disposition of Bid security. This Bid will remain subject to acceptance for 90 days
after the day of Bid opening. Bidder will sign and deliver the required number of
counterparts of the Agreement with the Bonds and other documents required by the
Bidding Requirements within 15 days after the date of Owner's Notice of Award.
0400-Bid Form 00400-1
DOCUMENT 0400-BID FORM icontinued �
ARTICLE 3- BIDDER'S REPRESENTATIONS
3.01 In submitting this Bid, Bidder represents, as more fully set forth in the Agreement,
that:
A. Bidder has examined and carefully studied the Bid Documents, and the
following Addenda, receipt of all which is hereby acknowledged:
Number Date
,ter
;L
B. Bidder has visited the Site and become familiar with and is satisfied as to the
general, local, and Site conditions that may affect cost, progress,
performance, and furnishing of the Work.
C. Bidder is familiar with and is satisfied as to all federal, state, and local Laws
and Regulations that may affect cost, progress, performance, and furnishing
of the Work.
D. Bidder has carefully studied all: (1) reports of explorations and tests of
subsurface conditions at or contiguous to the Site and all drawings of
physical conditions in or relating to existing surface or subsurface structures
at or contiguous to the Site; and (2) reports and drawings of a Hazardous
Environmental Condition, if any, at the Site. Bidder acknowledges that such
reports and drawings are not Contract Documents and may not be complete
for Bidder's purposes. Bidder acknowledges that Owner and Engineer do
not assume responsibility for the accuracy or completeness of information
and data shown or indicated in the Bid Documents with respect to
Underground Facilities at or contiguous to the Site.
E. Bidder has obtained and carefully studied (or assumes responsibility for
having done so) all such additional or supplementary examinations,
0400-Bid Form 00400-2
DOCUMENT 0400-BID FORM (continued)
investigations, explorations, tests, studies, and data concerning conditions
(surface, subsurface, and Underground Facilities) at or contiguous to the Site
or otherwise which may affect cost, progress, performance, or furnishing of
the Work or which relate to any aspect of the means, methods, techniques,
sequences, and procedures of construction to be employed by Bidder and
safety precautions and programs incident thereto.
F. Bidder does not consider that any additional examinations, investigations,
explorations, tests, studies, or data are necessary for the determination of this
Bid for performing and furnishing of the Work in accordance with the times,
price, and other terms and conditions of the Contract Documents.
G. Bidder is aware of the general nature of work to be performed by Owner and
others at the Site that relates to Work for which this Bid is submitted as
indicated in the Contract Documents.
H. Bidder has correlated the information known to Bidder, information and
observations obtained from visits to the Site, reports, and drawings identified
in the Contract Documents, and all additional examinations, investigations,
explorations, tests, studies, and data with the Contract Documents.
Bidder has given Engineer written notice of all conflicts, errors, ambiguities,
or discrepancies that Bidder has discovered in the Contract Documents, and
the written resolution thereof by Engineer is acceptable to Bidder.
The Contract Documents are generally sufficient to indicate and convey
understanding of all terms and conditions for performing and furnishing the
Work for which this Bid is submitted.
K. This Bid is genuine and not made in the interest of or on behalf of any
undisclosed person, firm, or corporation and is not submitted in conformity
with any agreement or rules of any group, association, organization, or
corporation; Bidder has not directly or indirectly induced or solicited any
other Bidder to submit a false or sham bid; Bidder has not solicited or
induced any person, firm, or a corporation to refrain from bidding; and
0400-Bid Form b0400_3
DOCUMENT 0400-BID FORM icontinued)
Bidder has not sought by collusion to obtain for himself any advantage over
any other Bidder or over Owner.
L. Bidder will perform the Work in compliance with all applicable trench safety
standards set forth in Occupational Safety and Health Administration
(OSHA) Part 1926 — Subpart P — Excavations.
ARTICLE 4- BID PRICE
Bidders are required to provide pricing for all line items. including deductive
alternate items. Failure to provide deductive alternate pricing can result in
bid rejection.
The City intends to award this contract to the lowest qualified responsive
responsible bidder based on the total base bid as long as the base bid amount
falls within the amount of funds certified for the project plus 25%.
In the event no bid falls within the amount of funds certified for the project
plus 25%, the City will utilize the deductive alternates in order to further
evaluate bids until a bid received falls within the amount certified, plus 25%.
In the event all deductive alternates are subtracted from the total base bid and
no bid falls within the amount certified, plus 25%, all bids shall be rejected
and become confidential.
In no case shall the amount bid for the item of "mobilization' exceed 5% of
the total contract amount for all items listed in the proposal or bid. Should
the amount entered into the proposal or bid for this item exceed 5%, the bid
shall be rejected.
Bidder shall complete the Work in accordance with the Contract Documents
for the following price(s):
0400-Bid Form 00400-4
DOCUMENT 0400-BID FORM i continued i
ARTICLE 5- CONTRACT TIMES
5.01 Bidder agrees that the Work will be substantially completed and completed and ready
for final payment within the number of calendar days indicated in the Agreement.
5.02 Bidder accepts the provisions of the Agreement as to liquidated damages in the event
of failure to complete the Work within the times specified in the Agreement.
ARTICLE 6- BID CONTENT
6.01 The following documents are attached to and made a condition of this Bid:
A. Required Bid security in the form of a cashier's check from a bank located in the
State of Arkansas or a Bid Bond in the amount of
C :"I
Dollars ($ __ )
B. A tabulation of Subcontractors and other persons and organizations required
to be identified in this Bid.
ARTICLE 7- COMMUNICATIONS
7.01 Communications concerning this Bid shall be addressed to the Bidder as follows:
awwc=1 atrt t;UNb I RUCTION, INC,
FAYE=Ej j i P: A R 72742
Email �%a._�1�s(:� 0 011 -niL't
Phone No. `t 7, - , u ' 70,
Fax No. Cj 19 -L+- y C
0400-Bid Form 00400-8
DOCUMENT 0400-BID FORM (continued)
ARTICLE S- TERMINOLOGY
8.01 The terms used in this Bid which are defined in the GENERAL CONDITIONS or
Instructions to Bidders will have the meanings assigned to them.
Arkansas State Contractor License No LICENSE #
0027470421
If Bidder is:
An Individual
Name (type or printed):
By: _ (SEAL)
(Individual's Signature)
Doing business as:
Business address:
Phone No: Fax No.
Email Address:
A Partnership
Partnership Name : (SEAL)
By:
(Signature of general partner -attach evidence of authority to sign)
Name (type or printed):
Business address:
Phone No: Fax No.
Email Address:
0400-Bid Form 00400-9
DOCUMENT 0400-BID FORM (continued)
A Corporation or LLC
Corporation Name: SWEETSER CONSTRUOTION, INC. (SEAL)
State of Incorporation: --
Type (General B ss Professional, Service, Limited Liability):_
GE
(Signature of general p attach evidence of authority to sign)
Name (type or printed):. LUW G. SWEETSER
Title: PRFAID!~ AlT
SEAL)
Business address: SWEETSER CONS I RUC I ION, INC.
590►ei POPLAR
FAYETTEVI LE, AR 727m
Phone No: Fax No. 471- (4
Email Address:
Tax ID Number (TIId)
DUNS #
Cage Code:
END OF DOCUMENT 00400
0400-Bid Form 00400-I0
DOCUMENT 00140 — BIDDER'S QUALIFICATION STATEMENT:
Contract Name: STEAMBOAT DRIVE ROADWAY EXTENSION
Bid #: 20-44
Date:
SUBMITTED TO: t✓
The City of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, Arkansas 72701
SUBMITTED BY:
Company
Name
Address
Principal Office
Corporation, partnership, individual, joint
venture, other
Arkansas State General Contractor's License Number
(Type or legibly print)
EXPERIENCE STATEMENT
1. Bidder has been engaged as a General Contractor in construction for years and
has performed work of the nature and magnitude of this Contract for years.
Bidder has been in business under its present name for years.
2. Bidder now has the following bonded projects under contract: (On a separate sheet,
list project name, owner, name of owner contact, engineer / architect, name of
engineer/architect contact, amount of contract, surety, and estimated completion
date.)
00140-Bidder Qualifications 00140 — 1
DOCUMENT 00140 — BIDDER'S QUALIFICATION STATEMENT: (CONTINUED)
Bidder has completed the following (list minimum of 3) contracts consisting of work
similar to that proposed by this Contract: (On a separate sheet, list project name,
owner, name of owner contact, engineer / architect, name of engineer/architect
contact, amount of contract, surety, and date of completion and percentage of the cost
of the Work performed with Bidder's own forces.)
4. Has Bidder ever failed to complete any project? If so, state when, where, and why.
Bidder normally performs the following work with his own forces:
6. Construction experience of key individuals in the organization is as follows
(continued on attached sheets if needed):
7. In the event the Contract is awarded to Bidder, the required surety Bonds will be
furnished by the following surety company and name and address of agent:
Bidder's Workmen's Compensation Experience Modifier Factor is:
00140-Bidder Qualifications 00140 — 2
DOCUMENT 00140 — BIDDER'S QUALIFICATION STATEMENT: (CONTINUED)
FINANCIAL STATEMENT
A. If requested by the City of Fayetteville during the evaluation of bids the bidder shall provide
to the City of Fayetteville the following additional information:
Bidder possesses adequate financial resources as indicated by the following:
l . Assets and Liabilities: Attach a financial statement, audited if available, including
Bidder's latest balance sheet and income statements showing the following items:
a. Current assets (cash, joint venture accounts, accounts receivable, notes
receivable, accrued income, deposits, materials inventory, and prepaid expenses).
b. Net fixed assets.
c. Other assets.
d. Current liabilities (accounts payable, notes payable, accrued expenses, provision
for income taxes, advances, accrued salaries, and accrued payroll taxes).
e. Other liabilities (capital, capital stock, authorized and outstanding shares par
values, earned surplus, and retained earnings).
f. Name of firm preparing financial statement and date thereof:
If financial statement is not for identical organization named herein, explain relationship and financial
responsibility of the organization furnished.
2. Current Judgments: The following judgements are outstanding against Bidder:
Jud_--ment Creditors Where Docketed and Date Amount
a.
b.
00140-Bidder Qualifications 00140 — 3
DOCUMENT 00140 — BIDDER'S QUALIFICATION STATEMENT: (CONTINUED)
Bidder hereby represents and warrants that all statements set forth herein are true and correct.
Date: Z, 92020
(OFFICIAL SEAL)
Name of Organization:
M
SWEETSER CONSTRUCTION, INC.
WILIAM G. SWEETSER
(Type or legibly print)
M
(Signature)
Title PRESIDENT
(Type or legibly print)
(If Bidder is a partnership, the partnership name shall be signed, followed by the signature of at least one
of the partners. If Bidder is a corporation, the corporate name shall be signed, followed by the signature
of a duly -authorized officer and with the corporate seal affixed.)
END OF DOCUMENT 00140
00140-Bidder Qualifications 00140-4
DOCUMENT 00430 — LIST OF SUBCONTRACTORS
In compliance with the Instructions to Bidders and other Contract Documents, the undersigned submits
the following names of Subcontractors to be used in performing the Work for:
STEAMBOAT DRIVE ROADWAY EXTENSION
Bidder certifies that all Subcontractors listed are eligible to perform the Work.
Subcontractor's Work
Clearing/Demolition
SWPPP/Erosion Control
Asphalt
Concrete
Landscaping
Material Testing
Other (designate)
Subcontractor's Name
and Address
f
NOTE: This form must be submitted in accordanc a rucho " ders.
r
Bidder's Signature
END OF DOCUMENT 00430
00430-List of Subcontractors 00430-1
Expected Percentage
or Value
DOCUMENT 00410 — BID BOND
KNOW ALL MEN BY THESE PRESENTS: that we
as Principal, hereinafter called the Principal, and
a corporation duly organized under the laws of the State of __________as Surety,
hereinafter called Surety, are held and firmly bound unto
City of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, Arkansas 72701
as Obligee, hereinafter called Owner, in the sum of
_ Dollars ($ _ ►, for the payment of which
sum, well and truly to be made, Principal and said Surety, bind ourselves, our heirs, executors,
administrators, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, Principal has submitted a Bid for:
STEAMBOAT DRIVE ROADWAY EXTENSION
NOW, THEREFORE, if the Owner shall accept the Bid of Principal and the Principal shall enter
into a Contract with the Owner in accordance with the terms of such Bid, and give such Bond or
Bonds as may be specified in the Bidding or Contract Documents with good and sufficient surety
for the faithful performance of such Contract and for the prompt payment of labor and material
furnished in the prosecution thereof, or in the event of the failure of Principal to enter such
Contract and give such Bond or Bonds, if the Principal shall pay to the Owner the difference not
to exceed the penalty hereof between the amount specified in said Bid and such larger amount for
00410-Bid Bond 00410 — 1
DOCUMENT 00410 — BID BOND (continued)
which the Owner may in good faith contract with another party to perform the Work covered by
said Bid, then this obligation shall be null and void, otherwise to remain in full force and effect.
Signed and sealed this day of 2020.
PRINCIPAL (CORPORATE SEAL)
By - —
LIM
SURETY
ATTORNEY -IN -FACT (CORPORATE SEAL)
(This Bond shall be accompanied with
Attorney- in-Fact's authority from Surety)
END OF DOCUMENT 00410
00410-Bid Bond 00410-2
Responses
Success: All data Is valid)
Bid Schedule
Success: All values provided #1-1
Success. All values provided #1-2
Success: All values provided #1-3
Success: All values provided #1-4
Success:
All values provided
#1-5
Success:
All values
provided
#1-6
Success:
All values
provided
#1-7
Success:
All values
provided
#1-8
Success:
All values
provided
#1-9
Success:
All values
provided
#1-10
Success:
All values
provided
#1-11
Success:
All values
provided
#1-12
Mobilization
511
1
LS
$ 5,000 00
$ 5 000.00
Insurance and Bonding
103
1
LS
$ 3.900.00
$ 3,900.00
Construction Control (Staking)
111
1
LS
$ 4,500.00
$ 4,500-00
Act 291 1993 Trench & Excavation Safety
Systems
112
1
LS
$ 500.00
$ 500.00
Clearing, Grubbing, & Demolition
201
1
LS
$ 14,400.00
$ 14,400.00
R&D Existing Curb and Gutter
201
550
LF
$5.00
$2,750.00
R&D Existing Concrete Pavement
201
500
SY
S 5 00
$ 2500 00
R&D Existing Asphalt Pavement
201
1300
SY
S 5 00
$ 6 1)00 00
R&D Existing 6' Wood Privacy Fence
201
200
LF
$ 2 00
$ 400.00
R&D Existing Barbed Wire Fence
201
75
FF
s 200
S 150 00
Rock Excavation
202
100
CY
$ 125.00
$ 12,500.00
Unclassified Excavation (Plan Quantity)
202
1750
cY
S 5 00
$ 8 750 00
Success: All values provided
#1-13
Select Embankment (Plan Quantity)
202
1050
CY
$ 9.00
$ 9,450.00
Success: All values provided
#1-14
Embankment (Plan Quantity)
202
175
CY
$ 9.00
$ 1,575.00
Success: All values provided
#1-15
Subgrade Preparation (Plan Quanitity)
203
2100
SY
$ 2.00
$ 4,200.00
Success: All values provided
#1-16
4" Topsoil Placement
204
2850
SY
$ 2.00
$ 5,700.00
Success: All values provided
#1-17
Undercut and Stone Backfill
205
200
CY
$ 18.00
$ 3,600.00
Success: All values provided
#1-18
(6") Aggregate Base Course (Class 7) (Roadway)
401
2100
SY
$ 9.00
$ 18,900.00
Success: All values provided
#1-19
(2") HMAC Surface Course (PG64-22)
403
180
TON
$ 112.50
$ 20,250.00
Success: All values provided
#1-20
(3") HMAC Surface Course (PG64-22)
403
275
TON
$ 102.00
$ 28,050.00
Asphalt Concrete Patching for Maintenance of
Success: All values provided
#1-21
Traffic
405
15
TON
$ 150.00
$ 2,250.00
Success: All values provided
#1-22
Concrete Curb and Gutter (18")
501
1250
LF
$ 14.00
$ 17,500.00
Success: All values provided
#1-23
4" Thick Concrete with 4" ABC Class 7
502
825
SY
$ 46.00
$ 37,950.00
Success: All values provided
#1-24
6" Thick Concrete with 6" ABC Class 7
502
200
SY
$ 52.00
$ 10,400.00
Success: All values provided
#1-25
6" Thick Concrete Sidewalk Turndown with Curb
502
70
LF
$ 67.00
$ 4,690.00
Success: All values provided
#1-26
Solid Sod (Bermuda)
505
2850
SY
$ 4.50
$ 12,825.00
Success: All values provided
#1-27
Mailbox with Support
506
1
EA
$ 368.00
$ 368.00
6" Solid Double Yellow Pavement Markings
Success: All values provided
#1-28
(Painted)
507
950
LF
$ 2.65
$ 2,517.50
6" Solid Single White Pavement Markings
Success: All values provided
#1-29
507
130
LF
$ 2.65
$ 344.50
(Painted)
Success: All values provided
#1-30
18" Solid White Stop Line (Painted)
507
15
LF
$ 7.85
$ 117.75
Success: All values provided
#1-31
24" x 72" Solid White Crosswalk Line (Painted)
507
50
LF
$ 10.50
$ 525.00
Success: All values provided
#1-32
24" x 120" Solid White Croswalk Line (Painted)
507
75
LF
$ 10.50
$ 787.50
Success: All values provided
#1-33
30" x 30" R1-1 (Stop Sign) w/Support
508
2
EA
$ 315.00
$ 630.00
Success: All values provided
#1-34
30" x 30" W1-1 (Turn) w/Support
508
2
EA
$ 315.00
$ 630.00
Success: All values provided
#1-35
18" x 18" W13-1P (20 M.P.H.)
508
2
EA
$ 157.50
$ 315.00
Success: All values provided
#1-36
24" x 30" R2-1 Speed Limit (25 M.P.H.) w/Support
508
2
EA
$ 315.00
$ 630.00
Success: All values provided
#1-37
30" x 30" WI 1-2 w/W16-7P w/Support
508
2
EA
$ 368.00
$ 736.00
Success: All values provided
#1-38
Erosion Control
509
1
LS
$ 5,000.00
$ 5.000.00
Success: All values provided
#1-39
Construction Entrance/Exit
509
1
EA
$ 2,500.00
$ 2,500.00
Success: All values provided
#1-40
Traffic Control and Maintenance
510
1
LS
$ 11,000.00
$ 11,000.00
Success: All values provided
#1-41
6' Wood Privacy Fence
512
200
LF
$ 29.50
$ 5,900.00
Success: All values provided
#1-42
Temporary Fencing
512
200
LF
$ 5.00
$ 1.000.00
Success: All values provided
#1-43
Ameristar Fence
Success: All values provided
#1-44
Cast -in -Place Detectable Warning Panel
Success: All values provided
#1-45
Project Signs
Success: All values provided
#1-46
2" Cold Milling Asphalt Pavement
Success: All values provided
#1-47
Adjust Existing Sewer Manhole to Grade
Success: All values provided
#1-48
Utility Conduit Installation
Success: All values provided
#1-49
Utility Trenching
Success: All values provided
41-50
Princeton Elm (Ulmus Americana 'Princeton')
Success: All values provided
#1-51
Northern Red Oak (Quercus Rubra)
Success: All values provided
#1-52
Amended Soil (Each Tree)
Success: All values provided
#1-53
CU-Structural Soil® (Tree Planting)
6" Sch. 40 PVC Driveway Drain Pipe w/ Concrete
Success: All values provided
41-54
Collars
Success: All values provided
#1-55
4" Sch. 40 PVC Conduit Sleeve
Success: All values provided
#1-56
Construction Video & Photographs
702
75
LF
$ 71.25
$ 5.343.75
513
75
SF
$ 15.00
$ 1_125,00
514
2
EA
$ 787.50
$ 1,575.00
516
50
SY
$ 19.00
$ 950.00
703
1
E,4
$ 400.00
$ 400.00
704
1
LS
$ 2,700.00
$ 2.700.00
705
1
LS
$ 5,000.00
$ 5,000.00
706
21
EA
$ 385.00
$ 8.085,00
706
8
EA
$ 385.00
$ 3,080.00
706
14
EA
$ 52.50
$ 735.00
706
200
CY
$ 101.00
$ 20,200.00
NA
1
LS
$ 1.500.00
$ 1,500.00
NA
1
LS
$ 1,500.00
$ 1.500.00
1325
1
LS
$ 1,500.00
$ 1,500.00
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 ENGINEERING (621)
2020
Requestor: Matt Casey
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Approval of a contract in the amount of $325,885.00 with Sweetser Construction, Inc. for the construction of the
Steamboat Drive/Dorothy Jeanne Street Connection, approval of a project contingency of $48,880.00 (15%) and
approval of a budget adjustment.
RESOLUTION/ORDINANCE
COUNCIL DATE:
LEGISTAR FILE ID#:
6/16/2020
2020-0455
M atthev M addax,
512812020 2:50 PM
Budget Director
TYPE:
JOURNAL #:
GLDATE:
CHKD/POSTED:
Date
D - (City Council)
6/16/2020
TOTAL - _ v.20200324
Increase / (Decrease) Proiect.Sub#
Account Number Expense Revenue Project Sub.Detl AT Account Name
4602.860.7217-5809.00 374,765 - 46020 7217 EX Improvements - Street
4602.860.7999-5899.00 (374,765) - 46020 7999 EX Unallocated - Budget
HABudget Adjustments\2020_Budget\City Council\06-16-2020\BA 2020-0455 Steamboat Construction Contract 1 of 1
Change Order 1
Steamboat Drive/Dorothy Jeanne Street Connection Project
City of Fayetteville Staff Review Form
2020-0939
Legistar File ID
NA
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Matt Casey 10/26/2020 ENGINEERING (621)
Submitted By Submitted Date Division / Department
Action Recommendation:
Approval of Change Order 1 for the Steamboat Drive/Dorothy Jeanne Street Connection Project which will increase
the contract amount by $5,720.00 and the contract time by 46 days
4602.860.7217-5809.00
Account Number
46020.7217
Project Number
Budget Impact:
4602 - Transportation Project 2019 Bond
Fund
Steamboat/Dorothy Jeanne Connection
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? NA Budget Adjustment
Remaining Budget
Project Title
$ 344,946.00
$ 339,225.16
$ 5,720.84
$ 5,720.00
S 0.84
V20180321
Purchase Order Number: 2020-00000520 Previous Ordinance or Resolution # 167 20
Change Order Number:
Original Contract Number: 2020-00000039
Comments:
Approval Date:
10/29/20
CITY OF
FAYETTEVILLE
ARKANSAS
TO: Mayor Lioneld Jordan
THRU: Susan Norton, Chief of Staff
Garner Stoll, Development Services Director
Chris Brown, P.E., City Engineer
FROM: Matt Casey, Engineering Design Manager
DATE: October 26, 2020
STAFF MEMO
SUBJECT: Approval of Change Order No. 1 for the Steamboat Drive/Dorothy Jeanne Street
Connection Project
RECOMMENDATION:
Staff recommends approval of Change Order 1 for the Steamboat Drive/Dorothy Jeanne Street
Connection Project which will increase the contract amount by $5,720.00 and the contract time
by 46 days.
BACKGROUND:
The Steamboat/Dorothy Jeanne Connection Project is a street project that was selected as part
of the 2019 Transportation Bond Program. Steamboat Drive extends north of Wedington Drive
just west of the 1-49 interchange and ends at the north end of the commercial district. Dorothy
Jeanne is an east -west street that connects to Shiloh Drive. When the 1-49 and Wedington
Drive interchange improvements are completed Shiloh Drive will be converted to a right -in right -
out only intersection, and the signalization at that intersection will be removed. Steamboat Drive
will be signalized and will allow for full entrance and exit movements to the commercial area.
Extending Steamboat to Dorothy Jeanne will connect Shiloh Drive and Steamboat Drive,
providing better access and connectivity for the entire shopping and hotel area as well as the
residential neighborhoods to the north. The improvements will include two traffic lanes with a
10' multi -use trail on one side of the roadway and a 6' wide sidewalk on the other side.
On June 16, 2020 the City Council approved a contract with Sweetser Construction, Inc. for the
construction of this project. Construction began in July of 2020 and is expected to be complete
by February 2021.
DISCUSSION:
After the start of construction for this project, the contractor discovered a conflict with existing
underground an electric line that was not marked by One -Call for the survey and was not
identified on SWEPCO's mapping for this area. This created a delay in the construction of the
project. Staff worked with SWEPCO to develop a plan for Sweetser to dig the trench for a new
electric line to be placed in and SWEPCO to install the line for the relocation. This change order
adds an item to the contract for the trenching and also for additional time to compensate for the
delay.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
BUDGET/STAFF IMPACT:
This project is funded by the 2019 Transportation Bond Program. The City Council approved a
contingency of $44,880.00 for this project which will cover the cost of this change order. The
original contract amount was $325,885.00. With this change order, the new total will be
$331,605.00
Attachments:
Change Order 1
Vicinity Map
Quotes
CHANGE ORDER
CITY OF
FAYETTEVILLE
ARKANS
ARKANtAf Contract Tide: Steamboat Drive Roadway Extension
Change Order No. I Date of Issuance October 22, 2020
To Contractor: SWEETSER CONSTRUCTION, INC. ORDINANCFIRESOLU77ON:167-70
The Contract is changed as follows: Efl'ective October 22, 2020
Bid
Bid
Previous
Unit
Contract
Revised
Revised
Original
Revised
Contract
Item
Item
Estimated
of
Unit
Estimated
Unit
Estimated
Estimated
Changes
No.
Descrilion
Quantity
Measure
Price
QuantityPrice
Cost
Cost
57
Excavate Utility It I. I. x
3171, and backfilling to existing
grade
0
LF
50.00
286
$20.00
$5,720.t 10
Summation of Cast $0.00 $5,720.00
Net Cost for this Change Order $5,720.00
Not valid until signed by the Owner
The txtgmal Contract Price was
Net change by previously authorwd change orders $ 325 8R5.00
$
The Contract Price prior to this Change Order was $ 325,W.00
Tice Contract Price will be adjusted by $ 5,720.00
The new Contract Price including this Change Order will be _ $ 331 AW.IR
The Contract Time(s) will be increased by 46 calendar dams
Requited dates of Completion as of the date of this Change Order therefore are:
Substantial Completion _ _ _ _ 24-Feb-21
Final Completion _ _ �— —__ 26-Mar-21
NOTE: This summary does mA refleo changes in the Contrn:t Price or Time(s) %Mich have bee authorized by Worts Change Directives not incorporated
in this or previous Change Orders.
l
SWEE „rtjiS�R JOIN, INC. OF RAYETT V LE
Bf 6ATE- BY DATF.
STEAM BOAT [DRIVE
ROAnWAY EXTENSION
for the
City of Fayetteville
MAY 2020
• wen %iMwon StyM
�
_ _
PROJECT
LOCATION
!.
i
-
.w...�... new • v: ttt :
� t}a;
,a. �. u 3 so
weu +han9tw. [k..< C wen web,q,M Or..e
w<et weWgtaP..e
d M ii (�WY
VICINITY MAP
_-"'" CITY OF
.� FAYETTEVILLE
ARKANSAS
www.fayetteville-ar.gov
ENGINEERING DIVISION
PHONE: (479) 575-8206 FAX NO: (479) 575-8202
113 W. MOUNTAIN STREET PROJECT: ENGR. No. 8126
i
w<a cmi<y
d
Steamboat Drive/Dorothy Jeanne
Street Connection Project
City of Fayetteville Staff Review Form
2020-1131
Legistar File ID
NA
City Council Meeting Date-Agenda Item Only
N/A for Non-Agenda Item
Matt Casey 12/15/2020 ENGINEERING (621)
Submitted By Submitted Date Division/ Department
Action Recommendation:
Approval of Change Order 2 for the Steamboat Drive/Dorothy Jeanne Street Connection Project which will increase
the contract amount by$9,320.00.
Budget Impact:
4602.860.7217-5809.00 4602 -Transportation Project 2019 Bond
Account Number Fund
46020.7217 Steamboat/Dorothy Jeanne Connection
Project Number Project Title
Budgeted Item? Yes Current Budget $ 452,775.00
Funds Obligated $ 396,502.50
Current Balance $ 56,272.50 j
Does item have a cost? Yes Item Cost $ 9,320.00
Budget Adjustment Attached? NA Budget Adjustment
Remaining Budget 46,952.50
V20180321
Purchase Order Number: 2020-00000520 Previous Ordinance or Resolution# 167-20
Change Order Number: Approval Date: 12/21/2020
Original Contract Number: 2020-00000039
Comments:
40 CITY OF
FAYETTEVILLE STAFF MEMO
ARKANSAS
TO: Mayor Lioneld Jordan
THRU: Susan Norton, Chief of Staff
Garner Stoll, Development Services Director
Chris Brown, P.E., City Engineer
FROM: Matt Casey, Engineering Design Manager
DATE: December 15, 2020
SUBJECT: Approval of Change Order No. 2 for the Steamboat Drive/Dorothy Jeanne Street
Connection Project
RECOMMENDATION:
Staff recommends approval of Change Order 2 for the Steamboat Drive/Dorothy Jeanne Street
Connection Project which will increase the contract amount by $9,320.00.
BACKGROUND:
The Steamboat/Dorothy Jeanne Connection Project is a street project that was selected as part
of the 2019 Transportation Bond Program. Steamboat Drive extends north of Wedington Drive
just west of the 1-49 interchange and ends at the north end of the commercial district. Dorothy
Jeanne is an east-west street that connects to Shiloh Drive. When the 1-49 and Wedington
Drive interchange improvements are completed Shiloh Drive will be converted to a right-in right-
out only intersection, and the signalization at that intersection will be removed. Steamboat Drive
will be signalized and will allow for full entrance and exit movements to the commercial area.
Extending Steamboat to Dorothy Jeanne will connect Shiloh Drive and Steamboat Drive,
providing better access and connectivity for the entire shopping and hotel area as well as the
residential neighborhoods to the north. The improvements will include two traffic lanes with a
10' multi-use trail on one side of the roadway and a 6' wide sidewalk on the other side.
On June 16, 2020 the City Council approved a contract with Sweetser Construction, Inc. for the
construction of this project. Construction began in July of 2020 and is expected to be complete
by February 2021.
DISCUSSION:
After the start of construction for this project, the contractor brought to the Engineering staffs
attention that a significant tree would be in conflict with the construction of the new trail along
the north side of the roadway. While it was the intention all along for this tree to be removed, it
was not specifically called out on the demolition plan to be removed. For this reason, the
contractor claims that the removal was not included in their original construction bid.
Unfortunately, the tree was quite large and in the vicinity of overhead utility lines. This led to a
higher than usual quote from tree removal contractors. Staff has negotiated a fair price to have
this work completed. In addition to the tree removal, staff has also worked with an adjacent
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
property owner for replacement of the privacy fence that will be disturbed during the
construction. This change order includes adding two new bid items to cover these additions.
BUDGET/STAFF IMPACT:
This project is funded by the 2019 Transportation Bond Program. The City Council approved a
contingency of$44,880.00 for this project which will cover the cost of this change order. The
original contract amount was $325,885.00. With change order 2, the new total will be
$340,925.00.
Attachments:
Change Order 2
Vicinity Map
Quotes
2
CHANGE ORDER
. CITY
tn' Or
.
FAYIETTEVILLE
ARKANSAi
Contract Title:Steamboat Drive Roadway Extension
Change Order No. 2 Date of Issuance December 14,2020
To Contractor: SWEETSER CONSTRUCTION,INC. ORDINANCE/RESOL.UTION:167-20
The Contract is changed as follows: Effective December 14,2020
Bid Bid Previous Unit Contract Revised Revised Original Revised
Contract hem Item Estimated of Unit Estimated Unit Estimated Estimated
Changes No. Description Quantity Measure Price Quantity Price Cost Cost
58 Tree Removal Station 5+40(L)
CO-2 U IS $0.00 I $4,000.00 $4,000.00
59 6'Wood Privacy Fence
(Shadow Box)CO-2 0 LF $0.00 140 $38.00 $5 320.00
Summation of Cost - $9,320.00
Not valid until sifined by the Owner Net Cost for this Change Order $9,320.00
The original Contract Price was $ 323,885.00
Net change by previously authorized change orders $ $720.00
The Contract Price prior to this Change Order was $ 331,605.00
The Contract Price will be adjusted by $ 9320.00
The new Contract Price including this Change Order will be $ 340,925.00
The Contract Time(s)will be increased by — 0 calendar days
Required dates of Completion as of the date of this Change Order therefore are:
Substantial Completion 24-Feb-21
Final Completion ____ 26-Mar-21
NOTE: This summary does not reflect changes in the Contract Price or Times)which have been nut 'red by Work Change Directives not incorporated
in this or previous Change Orders.
SW RtO STRUCTION,INC. CI AYE LE
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BY DATE BY DATE
STEAM BOAT MR IVE
ROADWAY EXTENSION
for the
City of Fayetteville
MAY 2020
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VICINITY MAP
CITY OF
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www.fa yettevi I I e-a r.g ov
ENGINEERING DIVISION
PHONE:(479)575-8206 FAX NO (479)575-8202
113 W.MOUNTAIN STREET PROJECT:ENGR.No.8126