HomeMy WebLinkAbout168-20 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 168-20
File Number: 2020-0470
CASCO INDUSTRIES, INC.:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF BUNKER GEAR FROM CASCO
INDUSTRIES, INC., PURSUANT TO A REGIONAL COOPERATIVE PURCHASING
CONTRACT, IN AN AMOUNT NOT TO EXCEED $107,000.00
WHEREAS, in late 2018, the City of Springdale led a cooperative purchasing process for personal
protective clothing for firefighters in Fayetteville, Springdale, Bentonville, Siloam Springs, and other fire
departments in Washington, Benton, Carroll and Madison Counties; and
WHEREAS, on March 16, 2020, the City Council approved Resolution 102-20 authorizing the City
of Fayetteville to participate in the cooperative purchasing arrangement; and
WHEREAS, the City has been authorized by the Federal Emergency Management Agency to utilize
leftover funds from a 2017 Assistance to Firefighters Grant for this purchase and the funds must be
spent before the grant closes on August 12, 2020.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase
of bunker gear from Casco Industries, Inc., pursuant to the regional cooperative purchasing agreement,
in an amount not to exceed $107,000.00 utilizing leftover funds from a 2017 Assistance to Firefighters
Grant from the Federal Emergency Management Agency.
Page t Printed on W17/20
Resolution. 168-20
File Number: 2020-0470
PASSED and APPROVED on 6/16/2020
Attest:
ERK
Kara Paxton, City Clerk TreasurTj ; FAYEl?EVI<<E.
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Page 2 Printed on 6/17120
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
0 File Number: 2020-0470
Agenda Date: 6/16/2020 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 7
CASCO INDUSTRIES, INC.:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF BUNKER GEAR FROM CASCO
INDUSTRIES, INC., PURSUANT TO A REGIONAL COOPERATIVE PURCHASING CONTRACT,
IN AN AMOUNT NOT TO EXCEED $107,000.00
WHEREAS, in late 2018, the City of Springdale led a cooperative purchasing process for personal protective
clothing for firefighters in Fayetteville, Springdale, Bentonville, Siloam Springs, and other fire departments in
Washington, Benton, Carroll and Madison Counties; and
WHEREAS, on March 16, 2020, the City Council approved Resolution 102-20 authorizing the City of
Fayetteville to participate in the cooperative purchasing arrangement; and
WHEREAS, the City has been authorized by the Federal Emergency Management Agency to utilize leftover
funds from a 2017 Assistance to Firefighters Grant for this purchase and the funds must be spent before the
grant closes on August 12, 2020.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of bunker
gear from Casco Industries, Inc., pursuant to the regional cooperative purchasing agreement, in an amount not
to exceed $107,000.00 utilizing leftover funds from a 2017 Assistance to Firefighters Grant from the Federal
Emergency Management Agency.
City of Fayetteville, Arkansas Page 1 Printed on 611712020
City of Fayetteville Staff Review Form
2020-0470
Legistar File ID
6/16/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Brad Hardin 6/3/2020 FIRE (300)
Submitted By Submitted Date Division / Department
Action Recommendation:
A resolution to allow for the purchase of bunker gear utilizing excess federal funds/remaining city funds in Project
#31711.1 as part of the Assistance to Firefighters Grant (AFG) EMW-2017-FO-04381. This purchase will be through
a cooperative purchasing contract with Casco Industries at cost not to exceed $107,000.
Budget Impact:
1010.300.3020-5210.00
2230.900-8007-5210.00 General/Special Grants
Account Number
31711.1
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Fund
Fire FEMA Grant Physical Fitness
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 107,210.00
µ$ 107,210.00
$ 107,000.00
j $ 210.00
V20180321
Purchase Order Number: Previous Ordinance or Resolution # 195-18; 102-20
Change Order Number: Approval Date:
Original Contract Number:
Comments: FFD completed the original scope of work for AFG Grant #EMW-2017-FO-04381; An Amendment
Request was approved by FEMA for the use of excess federal funds/city match for bunker gear.
0 CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JUNE 16, 2020
TO: Mayor and City Council
FROM: Brad Hardin, Fire Chief
DATE: June 3, 2020
CITY COUNCIL MEMO
SUBJECT: A resolution to allow for the purchase of bunker gear utilizing excess
federal funds/remaining city funds in Project #31711.1 as part of the Assistance to
Firefighters Grant (AFG) EMW-2017-FO-04381. This purchase will be through a
cooperative purchasing contract with Casco Industries at a cost not to exceed $107,000.
RECOMMENDATION:
A resolution to allow for the purchase of bunker gear utilizing excess federal funds/remaining
city funds in Project #31711.1 as part of the Assistance to Firefighters Grant (AFG) EMW-2017-
FO-04381. This purchase will be through a cooperative purchasing contract with Casco
Industries at cost not to exceed $107,000.
BACKGROUND:
The City is utilizing excess federal funds from a 2017 Assistance to Firefighters Grant from the
Federal Emergency Management Agency and the funds must be spent before the grant closes
on August 12, 2020. City Council approved purchasing bunker gear pursuant to a regional
cooperative bid per Resolution #102-20 on March 16, 2020.
DISCUSSION:
The Fayetteville Fire Department requested use of the excess funds to purchase bunker gear.
Bunker gear consists of the protective clothing worn by firefighters to shield them from heat and
abrasive debris during fire suppression and emergency response activities. The usage of
excess federal funds and City ACT 833 matching funds will allow for this purchase.
BUDGET/STAFF IMPACT:
The funds necessary for this purchase are already approved and budgeted in Project #31711.1
Fire FEMA Grant Physical Fitness
Attachments:
Resolution #102-20
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Resolution: 102-20
File Number: 2020-0197
CASCO INDUSTRIES:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF PROTECTIVE BUNKER GEAR FOR THE
FIRE DEPARTMENT ON AN AS -NEEDED BASIS FROM CASCO INDUSTRIES THROUGH
DECEMBER 31, 2021, PURSUANT TO A REGIONAL COOPERATIVE BID PROCESS THROUGH THE
CITY OF SPRINGDALE
WHEREAS, the City of Springdale has coordinated a regional competitive bidding process for the
purchase of personal protective clothing for firefighters by Fayetteville, Springdale, Bentonville, Siloam
Springs, and other fire departments located in Washington, Benton, Carroll, and Madison County.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section I. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase
of protective bunker gear for the Fire Department on an as -needed basis from Casco Industries through
December 31, 2021, pursuant to a regional cooperative bid process through the City of Springdale, for
the unit prices set forth in the bid documents attached to this Resolution.
PASSED and APPROVED on 3/16/2020
Approved:
neld'.Jo
Page I
Attest:
Kara Paxton, City Clerk
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CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF MARCH 17, 2020
�7
FROM:
DATE:
Mayor and City Council
Brad Hardin, Fire Chief
February 27, 2020
CITY COUNCIL MEMO
SUBJECT: A resolution to award a regional bid, coordinated on behalf of the
Springdale Fire Department, for use by Fayetteville, Springdale, Bentonville,
Siloam Springs and other fire departments located in Washington, Benton,
I Carroll, and Madison counties on an as -needed basis to Casco Industries through
' December 31, 2021.
RECOMMENDATION:
A resolution to award a regional bid for structural firefighting personal protective clothing
(coats and pants), coordinated on behalf of the Springdale Fire Department, for use by
Fayetteville, Springdale, Bentonville, Siloam Springs and other fire departments located
in Washington, Benton, Carroll, and Madison counties on an as -needed basis to Casco
Industries through December 31, 2021.
BACKGROUND:
Bunker gear (Structural firefighting personal protective clothing) consists of the
protective clothing worn by firefighters to shield them from heat and abrasive debris
during fire suppression and emergency response activities.
DISCUSSION:
If approved by Council, this will allow the Fire Department to purchase protective bunker gear
on an as -needed basis from Casco Industries through December 31, 2021.
BUDGET/STAFF IMPACT:
Purchase as needed as funds are available
Attachments:
Regional Bid
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
W
NORTH)WESf ARICANSAS
Democrat "'kn¢tte
AFFIDAVIT OF PUBLICATION
I Cathy Wiles, do solemnly swear that I am the Legal Clerk of the
Northwest Arkansas Democrat -Gazette, printed and published in
Washington County and Benton County, Arkansas, and of bona fide
circulation, that from my own personal knowledge and'reference
to the files of said publication, the advertisement of -
City of Springdale
Bid Fire Dept Protective Gear
Was inserted in the Regular Edition on:
November 29, 2018
Publication Charges: $ 108.00
64a�t 1,,k4
Cathy Wiles
Subscribed and sworn to before me
This -76- day of 0« , 2018.
�,o I wm9m4ox
Notary Public
My Commission Expires: S.46- es
**NOTE**
Please do not pay from Affidavit.
Invoice will be sent.
No
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The scope of this Invitation to Bid is to
provide firm contract pricing for
Structural Firefighting Blood Borne
Resistant Personal Protective Clothing
(Coats and Pants) to be purchased by the
agencies listed below and to provide for
a clear annual cost increase program of
the stated items ordered for a contract
period of three (3) years beginning on
January 1, 2019 and ending on
December 31, 2021. Fayettcvil)e,
Arkansas Fire Department; Springdale,
Arkansas Fire Department; Bentonville,
Arkansas Fire Department. Siloam
Springs, Arkansas Fire Department;
Other fire departments within Benton,
Carroll, Madison, and Washington
Counties, Arkansas
Bid specifications may be picked up at
the Springdale Fire Department 417
Holcomb, Springdale, AR. You may
also contact Springdale Fire Captain
David Kissinger at the Springdale Fire
Department at 479-283-7297 (Cell) or
479-7514510 (Office), or by e-mail:
dkissingcr®springdalear.gov for more
information.
Bids may be mailed, shipped via
common carrier, or hand delivered to
City of Springdale, City Clerk's Office
located at 201 Spring Street, Room 203,
Springdale, Arkansas 72764 until 2:00
p.m., Wednesday, December 19, 2018.
No late bids will be accepted.
Bids may not be faxed. Sealed bids will
be accepted for the above stated
agencies only until the date and time
specified above at the specified location.
The bid envelope must be sealed and
should be properly marked with
"Protective Clothing Bid' and the
bidder's name and return address.
The City of Springdale reserves the right
to accept or reject any or all bids which
may be in the best interest of the City of
Denise Pearce
City Clerk/rreasurer
City of Springdale, Arkansas
(479)750-8117
74763755 Nov. 29, 2018
BID OPENING
On the 19th day of December 2018, at 2:00 p.m., a bid opening was held in the multi-
purpose room, City Administration Building, for protective gear for the Springdale Fire
Department. ` /
The meeting was called to order by �5 5f, I e+ -_�_imY 61i4,
Attending the meeting were:
Bids received are as follows:
Firm: Le
Address: eit r
Bid amount: I. 47A All I/T,10.5 '5'iame_
Pnt (,
A« . i9
Bid 2:
Firm: _ �YQ[nerrj
Address:
Bid amount: 3 - Ofher Ci+;es br�crce t3'd flmcunfS
ant -4 q 43.78
Acces . - o -
Bid 3:
Finn:
Address: rv,&,+ R
Bid amount: fi t�31en A(J ,+1 s 5&ML
P4�- -a a t 11
Acccs . -0 -
Bid 4:
Firm:
Address: _
Bid amount:
Bid 5:
Firm: _
Address:
Bid amount:
Post Office Boa 1521
417 Holcomb Street
Springdale, AR 72765-1521
Phone (479)751.4510
Fax (479)750-8104
IF Tko� D"oe bm�tS
January 7, 2019
The NWA Bunker Gear Committee met today, January 7, 2019 to discuss the submitted
bunker gear contracts. Northern Safety with Morning Pride Gear, NAFECO with Lion
Gear and Casco Industries with Globe Gear submitted sealed bids. After carefully
looking at each submitted bid, wear trial evaluations and contract exceptions, the
committee unanimously decided to award the contract to Casco Industries with Globe
Turnout Gear.
The purchasing agencies are Fayetteville Fire Department, Springdale Fire Department,
Bentonville Fire Department, Siloam Springs Fire Department, and other fire departments
within Benton, Carroll, Madison, and Washington Counties, Arkansas.
The contract results in a binding obligation without further action by either party. This
award does not authorize shipment. Shipment is only authorized after the authorized
purchasing agency provides confirmation to the successful bidder in accordance with
each purchasing agencies purchasing procedures.
Bid prices are firm for the life of the contract with the following price escalation rules.
The contract is for a three (3) year term beginning on January 1, 2019 and ending on
December 31. 2021. Bid contract is for firm pricing on a calendar year (January to
December) basis. The initial bid price will be fixed for the period from January 1, 2019
until December 31, 2019. Price increases will be allowed based on the Consumer Price
Index for each preceding calendar year for purchases ordered in 2020 and 2021.
Captain David Kissinger
Springdale Fire Dept.
479-751-4510
INVITATION FOR COMPETITIVE SEALED BIDS
SCOPE:
The scope of this Invitation to Bid is to provide firm contract pricing for Structural
Firefighting Blood Borne Resistant Personal Protective Clothing (Coats and Pants) to be
purchased by the agencies listed below and to provide for a clear annual cost increase
program of the stated items ordered for a contract period of three (3) years beginning on
January 1, 2019 and ending on December 31, 2021.
BID ITEMS: Structural Firefighting Personal Protective Clothing (Coats and Pants) as
further specified later in this document.
Bid pricing must include individual fire department personnel sizing for custom fit of the
stated coats and pants to be performed in house at the local fire stations of the
purchasing agencies by factory trained dealer representatives. NO EXCEPTIONS. with cancer
Item Description Unit Price interv. guards
Structural Firefighting Personal Protective Coat with Springdale Options $ 1315
$1365
Structural Firefighting Personal Protective Pants with Springdale Options $ 917
$ 951
Structural Firefighting Personal Protective Coat with Fayetteville Options $ 1315
$1365
Structural Firefighting Personal Protective Pants with Fayetteville Options $ 917
$951
Structural Firefighting Personal Protective Coat with Bentonville Options $ 1315
$1365
Structural Firefighting Personal Protective Pants with Bentonville Options $ 917
$ 951
Structural Firefighting Personal Protective Coat with Siloam Spr. Options $1315
$1365
Structural Firefighting Personal Protective Pants with Siloam Spr. Options $ 917
$ 951
City patch and USA flag on left and right sleeve of coat. One patch shall be attached to
each side as determined b} city. Patches shall be of NFPA compliant construction.
Pricing shall include one patch for each sleeve of one (1) coat. $ included
The bid unit price must cover all of the materials and operations necessary for the
production of items as specified including delivery (FOB Destination, freight paid). Sales
tax is not to be included in the bid unit price. Applicable Arkansas sales tax laws
(state and local) will apply to this bid, but will not be considered in award of the bid.
1. The entire cost of preparing and providing responses to this bid invitation shall be
borne by the bidder.
2. All bidders must be authorized dealers to sell and service the products specified.
PURCHASING AGENCIES:
Fayetteville, Arkansas Fire Department;
Springdale, Arkansas Fire Department;
Bentonville, Arkansas Fire Department;
Siloam Springs, Arkansas Fire Department, -
Other fire departments within Benton, Carroll, Madison,
and Washington Counties, Arkansas
CONTACT PERSON and TELEPHONE: Springdale Fire Captain David Kissinger,
Cell: 479-283-7297, Office: 479-751-4510
BID OPENING LOCATION:
City of Springdale Administration Building located at 201 Spring Street, Springdale,
Arkansas in room 236.
BID OPENING DATE AND TIME:
Wednesday, December 19, 2018 at 2:00 pm Central Daylight Time
BID SUBMISSION:
Bids may be mailed, shipped via common carrier, or hand delivered to City of
Springdale, City Clerk's Office located at 201 Spring Street, Springdale, Arkansas
72764 until 2:00 p.m. Wednesday, December 19, 2018.
Bids must be submitted on this form, with attachments as appropriate, on or before the
date and time specified for bid opening. If this form is not used, the bid may be rejected.
The bid must be typed or printed in ink and signed in ink. Unsigned bids will be
disqualified. The person signing the bid should show title or authority to bind his/her firm
in this contract. Bid prices must remain firm for consideration and acceptance for thirty
days from the bid opening date.
BIDS MAY NOT BE FAXED. SEALED BIDS WILL BE ACCEPTED FOR THE ABOVE
STATED PURCHASING AGENCIES ONLY UNTIL THE DATE AND TIME SPECIFIED
ABOVE AT THE SPECIFIED LOCATION. THE BID ENVELOPE MUST BE SEALED
AND SHOULD BE PROPERLY MARKED WITH "PROTECTIVE CLOTHING BID" AND
THE BIDDER'S NAME AND RETURN ADDRESS.
BID/CONTRACT RULES and PERIOD:
Bid prices are firm for the life of the contract with the following price escalation rules.
The contract is for a three (3) year term beginning on January 1, 2019 and ending on
December 31, 2021. Bid contract is for firm pricing on a calendar year (January to
December) basis. The initial bid price will be fixed for the period from January 1, 2019
until December 31, 2019. Price increases will be allowed based on the Consumer Price
Index for each preceding calendar year for purchases ordered in 2020 and 2021.
A contract award will be issued to the successful bidder. The contract results in a binding
obligation without further action by either party. This award does not authorize shipment.
Shipment Is only authorized after the authorized purchasing agency provides
confirmation to the successful bidder in accordance with each purchasing agencies
purchasing procedures.
ESTIMATED QUANTITIES:
The purchasing agencies anticipate combined purchase quantities of fifty (50) units each
(Coats and Pants) per calendar year during the contract period. Actual order quantities
may be more or less than the estimated quantity. Quantities stated are estimates only,
and are not guaranteed.
ANTICIPATION TO AWARD BID/CONTRACT:
This Invitation for Bid will be awarded to the lowest responsive, responsible bidder that
meets all specifications and requirements stated herein for the life of the contract.
The purchasing agencies anticipate award of the contract within thirty (30) days following
bid opening.
STANDARD TERMS AND CONDITIONS:
ACCEPTANCE AND REJECTION: The purchasing agencies reserve the right to accept
or reject all or any part of a bid or any and all bids, to waive minor technicalities, and to
award the bid to best serve the interest of the agencies.
BRAND NAME REFERENCES: Bids on brands of like nature and quality will be
considered. Bids must show the manufacturer, brand or trade name, and other
descriptions, and should include the manufacturer's illustrations and complete
descriptions of the product offered. The purchasing agencies reserve the right to
determine whether offered brands are equivalent and meet the standards of the items
specified, and the purchasing agencies may require the bidder to supply additional
descriptive material.
DEFAULT: All products furnished will be subject to inspection and acceptance of the
purchasing agency after delivery. Back orders, default in promised delivery, or failure to
meet specifications authorize the purchasing agency to cancel the contract.
INVOICING: An itemized invoice addressed to the purchasing agency reflecting the
agency's individual purchase confirmation, item description, quantity, unit price, and total
price including applicable sales tax is required. Payment to the vendor by the
purchasing agency will be made within 30 days following delivery, acceptance and
invoicing in accordance with these specifications.
DELIVERY (FOB DESTINATION, FREIGHT PAID):
Delivery is required within forty-five (45) calendar days after receipt of order. "Calendar
days" shall be defined as Monday through Sunday of each week inclusive of all official
Federal holidays. All transportation expenses for delivery of the finished product will be
the responsibility of the contractor.
Extended (Alternate) delivery days may be considered when in the best interest of the
purchasing agencies.
If delivery guaranty of forty-five (45) days cannot be met by the bidder, the bidder must
state the number of days required to place the product in the ordering agencies
designated location. Failure to state the delivery days obligates the bidder to
complete delivery within forty-five (45) calendar days after receipt of order.
If the bidder desires to submit an altemate delivery period, the bidder shall insert the
number of working days required by the bidder for the delivery of stated product in the
blank below.
ALTERNATE DELIVERY: working days after receipt of order for delivery to
designated location.
DELIVERY LOCATIONS:
Fayetteville, Arkansas Fire Department;
Springdale, Arkansas Fire Department;
Bentonville, Arkansas Fire Department;
Siloam Springs, Arkansas Fire Department;
Other fire departments within Benton, Carroll, Madison, and
Washington Counties, Arkansas
LIQUIDATED DAMAGES OR PENALTY. -
All products furnished will be subject to inspection and acceptance after delivery. Failure
to meet specifications constitutes breach of contract and liquidated damages may be
imposed by the purchasing agencies.
Liquidated damages imposed by a purchasing agency against the bidder for failure to
meet the agreed upon delivery schedule will be one percent (1%) of the invoice amount
of the applicable order for each working day beyond the specified delivery time. The
bidder shall be relieved of delays due to causes beyond their control such as acts of
God, national emergency, strikes, or fire. The bidder must notify in writing, on a timely
basis, the purchasing agency of such developments stating reason, justification and
extent of delay.
MANUFACTURER AUTHORIZED REPAIR CENTER:
Bidders must provide valid proof of the availability of a factory approved
repair/refurbishment center for the timely repair and refurbishment of damaged and or
worn products purchased pursuant to this contract. Bidder must provide written
guaranty of working days required (barring severe or otherwise unusual circumstances)
to complete repair or refurbishment of product.
REPAIR/REFUR8ISHMENT TIME: Bidder guaranties they will repair or refurbish
products purchased under this contract in 15 working days after receipt of order
including return delivery to the purchasing agency.
DETAILED ITEM SPECIFICATIONS:
The minimum requirements of this specification are as defined by NFPA 1971, Standard
on Protective Ensemble for Structural Fire Fighting, 2018 Edition (hereinafter referred to
as NFPA 1971, except in the absence of comment on a particular point, industry
standard practice shall be presumed to prevail. Workmanship and material shall be first
quality throughout. All exceptions to specifications must be clearly identified within
the bid. In the absence of comment to a specific point, the bidder is required to furnish
a wholly compliant garment. Blanket exception(s) are not allowed.
Does your bid comply with all aspects of this section? Yes X No
The bidder must certify that the products proposed in this bid meet or exceed all
requirements of NFPA 1971. The manufacturer must also list and label this product with
Underwriters Laboratories Inc. (UL) or Safety Equipment Institute (SEI), as third party
certification as prescribed in NFPA 1971. All certification testing and test preconditioning
must have been performed by an ISO 17025-certified laboratory. UL, SEI or a UL
Authorized Client Test Data Program laboratory may fulfill this requirement.
Labels shall be permanently and integrally printed onto materials that meet the
requirements for labels of NFPA 1971. The product shall be clearly labeled to fully
identify the material content of all three layers: outer shell, moisture barrier and thermal
liner. Each separable layer shall be labeled with the FEMSA-style DANGER label in an
obvious location.
Does your bid comply with all aspects of this section? Yes X No
Pattern tailoring to custom -fit individual department members is mandatory. Individual
personnel sizing shall be performed for each and every item ordered. Sizing must be
performed by a factory trained measurement specialist taking actual measurements of
the firefighter. Sizing measurements shall be taken at the local purchasing agency's
location under a schedule mutually agreed upon between the successful bidder and the
purchasing agency. No generic sizing such as Small -Medium -Large -Extra Large will be
allowed.
Does your bid comply with all aspects of this section? Yes X No
In order to insure that every member of the department can safely perform to the maximum
of their ability without extra bulk and without restriction, Jackets and Pants shall be
available in all sizes and dimensions as follows:
Pants:
Gender: Gender specific Men's and Women's patterns
Waist: Even sizes
Inseam: Even sizes
Coats:
Gender. Gender speck Men's and Women's patterns will be available.
Chest: Even sizes
Back Length: Men's 29", 32", 35", 40"
Women's 26", 29"
Body Shape: Men's: Straight and Tapered Note: The straight cut offers more
fullness at the hips (i.e. jacket sweep) and is recommended when an IH Ready trouser is
being specified.
Women's: Straight Sleeve: 1" increments
Coats and Pants available in only one standard shape will not be acceptable.
Does your bid comply with all aspects of this section? Yes X No
All linings, including thermal linings and moisture barriers, shall be tailor -graded to fit
within the overall garment composite of all layers without causing bunching or binding
when the garment is worn.
Does your bid comply with all aspects of this section? Yes X No
All thread used in seams shall be Nomex® of minimum Tex size T-70.
Does your bid comply with all aspects of this section? Yes X No
All moisture barrier seams shall be tape -sealed to meet all requirements of the NFPA
1971 Liquid Penetration Resistance Test.
Does your bid comply with all aspects of this section? Yes X No
All pockets shall be reinforced with an extra layer of NFPA-certified outer shell, moisture
barrier, or other NFPA-certified reinforcement material. The exact location of the
reinforcements shall be identified at the time of order by the purchasing agency. All
pockets shall have a means to drain water and shall have means of closure. All pocket
closures shall be made either with hook and loop fastener tape a minimum of 1.5 inches
wide, with a flap, or with snaps. The specific placement of the closure system shall be
declared at the time of order. 3-Dimensional pocketing shall feature the same
construction details as the coats and pants.
Does your bid comply with all aspects of this section? Yes X No
All garment stress points shall be reinforced, rivets are not acceptable.
Does your bid comply with all aspects of this section? Yes X No
Reinforcements shall be provided at cuffs and pockets and shall meet the requirements
of NFPA 1971.
6
THERMAL PROTECTIVE PERFORMANCE
All thermal liner or thermal enhancing materials used in the garments shall meet the
following criteria after a 5000 Fahrenheit oven test;
1) Material shall remain intact and flexible
2) No portion of the material shall crack, crumble or flake
Does your bid comply with all aspects of this section? Yes X No
The assembled garment, consisting of an outer shell, moisture barrier and thermal liner,
shall exhibit a TPP (Thermal Protective Performance) rating of not less than 35.
Does your bid comply with all aspects of this section? Yes _x No__
The following standards in their active versions on the date of invitation for bid shall form
a part of this specification to the extent specified herein.
ASTM D 6193-97 Standard Practice for Stitches and Seams
NFPA 1500, 2018 Edition Standard on Fire Department Occupational Safety and Health
Program
NFPA 1851, 2014 Edition Standard on Selection, Care, and Maintenance of Structural
Fire Fighting Protective Ensembles
NFPA 1971, 2018 Edition Standard on Protective Ensemble for Structural Fire Fighting
Does your bid comply with all aspects of this section? Yes X No
The coat composite (all three layers) shall not gap when the firefighter is bending,
crawling or climbing. Gapping shall be determined as defined by NFPA 1500 with both
arms fully overhead and wearer bending to rear, sides and front. The actual length of
coats (shorter or longer) will be determined by each individual's torso length. Coat must
interface properly with standard height pants.
Does your bid comply with all aspects of this section? Yes X No
Coats shall feature a tailored three-piece body, one-piece back construction throughout
the outer shell, moisture barrier and thermal liner layers. To facilitate individual tailoring
needs, the major A & B seams joining the one-piece back to the right and the left front
body panels (outer shell and all interior layers) shall be located at the most lateral
position when the coat is laid flat for inspection.
Does your bid comply with all aspects of this section? Yes X No
Coats shall supply an NFPA required and certified Drag Rescue Device. The device
shall be designed to fit each individual's chest size. Each strap will be properly labeled
with DANGER labels that include what chest size the Rescue Strap is designed to fit
along with instructions for care and installation/removal of the Rescue Strap.
The grab handle shall be positioned at the rear of the upper torso where it will be
covered by an outer shell tunnel.
Does your bid comply with all aspects of this section? Yes X No
The sleeves shall be of a two piece construction with an upper and a lower sleeve and
contoured to follow the natural shape of the arm at rest. Both the under and upper
sleeves shall be graded in proportion to the chest size.
Does your bid comply with all aspects of this section? Yes X No
Coats shall be equipped with Nomex4 knit wristlets with thumb loop not less than 4
inches in length and of double thickness. Nomex® knit is constructed of 96% Nomex®
and 4% Spandex for shape retention. The color of the wristlets shall be grey. The
wristlets shall be sewn to the end of the liner sleeves. Flame resistant neoprene coated
cotton/polyester impermeable barrier material shall be sewn to the inside of the sleeve
shell approximately 5 Inches from the sleeve end and extending toward the cuff forming
the sleeve well. The neoprene sleeve well shall form an elasticized cuff end with an FR
Velcro® tab providing a snug fit at the wrist and covering the knit wristlet. This sleeve
well configuration serves to prevent water and other hazardous elements from entering
the sleeves when the arms are raised. The neoprene barrier material shall also line the
inside of the sleeve shell from the cuff to a point approximately 5 inches back, where it
joins the sleeve well and is double stitched to the shell. Four Ara -shield® snap tabs will
be sewn into the juncture of the sleeve well and wristlet. The tabs will be spaced
equidistant from each other and shall be fitted with female snap fasteners to
accommodate corresponding male snaps in the liner sleeves. One of the Ara -shield
snap tabs shall be a different color in the liner to correspond with color coded snap tabs
for ease of matching the liner system to the outer shell after inspection or cleaning is
completed. This configuration will ensure there is no interruption in protection between
the sleeve liner and wristlet.
Does your bid comply with all aspects of this section? Yes X No
Coats shall incorporate separate facings to ensure there is no interruption in thermal or
moisture protection in the front closure area. The facings shall measure approximately 3
inches wide, extend from collar to hem, and be double stitched to the underside of the
outer shell at the leading edges of the front body panels. A breathable moisture barrier
material shall be sewn to the jacket facings and configured such that it is sandwiched
between the jacket facing and the inside of the respective body panel. The breathable
film side shall face inward to protect it. There shall be wicking barrier constructed of
Crosstech 2F moisture barrier material installed on the front closure system on the left
and right side directly below the front facings to ensure continuous protection and
overlap. The wicking barrier shall extend no more than a maximum of 1/4" beyond the
inner facing and false facing shall be unacceptable. The thermal liner and moisture
barrier assembly shall be attached to the jacket facings by means of snap fasteners.
Does your bid comply with all aspects of this section? Yes X No
Coats outer shell materials shall be of 7.5 oz. Safety Components "PBI Max" fabric or
TenCate "Kombat Flex" fabric.
Coats thermal lining materials shall be of 7.4 oz. calendared 100% spun IsoDri Glide 2L
AraFlow K6 or equivalent.
Coats moisture barriers shall be of 5.0 oz; Crosstech Black material,
Does your bid comply with all aspects of this section? Yes X No
The thermal liner and moisture barrier shall be completely removable from the jacket
shell. Two strips of Vs inch wide FIR Velcro® fastener tape shall secure the thermal
liner/moisture barrier to the outer shell along the length of the neckline under the collar.
This opening shall run the full length of the collar for the purpose of inspecting the inner
surfaces of the jacket liner system. The remainder of the thermal liner/moisture barrier
shall be secured with a minimum of four snap fasteners appropriately spaced on each
jacket facing and four Ara-Shield"''snap fasteners at each sleeve end. The outside
perimeter of the moisture barrier and thermal liner layers shall be bound together along
the side and bottom edges with a bias -cut neoprene coated cotton/polyester binding for
a finished appearance that prevents fraying and wicking of contaminants. Stitching used
to secure the thermal liner and moisture barrier in place of the neoprene shall not be
considered, since stitching is not able to provide the same level of abrasion resistance.
Does your bid comply with all aspects of this section? Yes X No
Coats shall be provided with additional optional specifications listed below:
Liner Inspection Port
Detachable Liner
Liner Label Pocket
Nomex-Tabbed long wristlets
Scotchlite Trim, Lime 2-Tone, 'Project Fires"
Yes X No
Yes X No
Yes X No
Yes X No
Yes X No
Back Patch with 3" sewn letters -lime Scotchlite
(Department Specification Vary — See Department Options Page)
Yes X No
Hanging Letter Patch with - Avg,7 Letters - 3" sewn letters -lime Scotchlite; 2" Letters to
may be used if necessary to fit (Removable Name Plate —1st initial with "period", Last
Name. Panel shall be drop down tail with snap and Velcro attachment.)
2" Velcro/Zipper Coat Closure
Yes X No
Yes X No
Thermal Enhancements (Over Shoulders, Across Back, Wrist to Elbow)
Yes X No
Coat sleeve cuffs -"Dragon Hide" or equivalent Yes X No
Shoulder top outer reinforcement - "Dragon Hide" or equivalent.
Yes X No
Sleeve reinforcement at elbow — "Dragon Hide" or equivalent.
Yes X No
Full Bellows Pockets - PBI Max or equivalent - Bronze - 2" X 8" X8" Pocket closures
shall be of lay flat flaps with hook and loop Velcro fabric.
Yes X No
One tool pouch constructed of Kevlar in one coat pocket. Side to be determined by
agency
Yes X No
Does your bid comply with all aspects of this section? Yes X No
PANTS
The pant shall be available in even size waist measurements of two inch increments and
shall be available in a range of sizes from 24 to 68. The pant inseam measurement shall
be available in two inch increments. Generalized sizing, such as small, medium, large,
etc., will not be considered acceptable. Sizing specifically for women shall also be
available.
Does your bid comply with all aspects of this section? Yes X No
The pants shall be ladder belt capable to include sufficient belt loops to support rescue
operations. Belts will be purchased individually and are not to be included in this bid.
However, all pants shall be manufactured to allow for use of rescue belt.
Does your bid comply with all aspects of this section? Yes X No
Vol
Pants fly closures shall consist of zipper, outer flap with Velcro, and Nomex belt wl
evenly spaced outer shell belt loops.
Does your bid comply with all aspects of this section? Yes X No
The pants shall be of a traditional waist -high -only design to facilitate full torso ventilation
of front, rear and sides of trunk.
Does your bid comply with all aspects of this section? Yes X No
The body of the shell shall be constructed of four separate body panels consisting of two
front panels and two back panels. The body panels shall be shaped so as to provide a
tailored fit, thereby enhancing body movement, and shall be joined together by double
stitching with Nomex® thread. The body panels and seam lengths shall be graded to
size to assure accurate fit in a broad range of sizes.
Does your bid comply with all aspects of this section? Yes X No
The rise of the rear pant center back seam, from the top back of the waistband to where
it intersects the inside leg seams at the crotch, shall exceed the rise at the front of the
pant by 8 inches. The longer rear center back seam provides added fullness to the seat
area for extreme mobility without restriction when stepping up or crouching and will be
graded to size. This feature in combination with other design elements will maintain
alignment of the knee directly over the knee pads when kneeling and crawling.
Does your bid comply with all aspects of this section? Yes X No
On the inside waistband shall be attachments for the standard "H" style or "V' style
"Padded Rip -Cord" suspenders. There will be four attachments total — 2 front, 2 back.
The suspender attachments shall be constructed of a double layer of black aramid
measuring approximately'/2 inch wide by 3-inches long. They shall be sewn in a
horizontal position on the ends only to form a loop. The appearance will be much like a
horizontal belt loop to capture the suspender ends. Manufacturing style may vary so long
as intended result is met.
Does your bid comply with all aspects of this section? Yes X No
The outer shell of the pant shall wrap over thermal lining and moisture barrier at the
waist, in order to minimize unsnapping of liner during donning process. OR The waist
area of the pants shall be reinforced on the inside with a separate piece of black aramid
outer shell material not less than two inches in width. Neoprene coated cotton/polyester
shall be sewn to the back of the waistband as a reinforcement. The aramid/Neoprene
waistband shall be cut on the bias to allow the waistband to stretch for unrestricted
movement and increased comfort. The top edge of the waistband reinforcement shall be
double stitched to the outer shell at the top of the pants. The top of the thermal liner and
moisture barrier shall be secured to the underside of the waistband reinforcement so as
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to be sandwiched between the waistband reinforcement and outer shell to reduce the
possibility of liner detachment while donning and to avoid pass through of snaps from
the outer shell to the inner liner.
The liner system of the pant shall incorporate a full length opening along the entire
waistline for ease in inspecting the inner layers as well as performing the complete Liner
Inspection. The thermal liner and moisture barrier shall be individually bound with a
neoprene coated bias cut tape, and joined together with a snap at the center back.
There shall be a minimum of 4 snap tabs sewn to the underside of the waistband, with
corresponding snaps in the moisture barrier layer to secure the barrier to the shell. The
pant thermal layer shall snap directly to the waistband by means of nine snap
fasteners. There shall be no hook and loop used to close the liner access opening.
Does your bid comply with all aspects of this section? Yes _ X No
Pant outer shell materials shall be of 7.5 oz. Safety Components "PBI Max" fabric or
TenCate "Kombat Flex" fabric.
Pant thermal lining materials shall be of 7.4 oz. calendared 100% spun IsoDd Glide 2L
AraFlow K6 or equivalent.
Pant moisture barriers shall be of 5.0 oz; Crosstech Black material.
Does your bid comply with all aspects of this section? Yes X No
Pants shall be provided with additional optional specifications listed below:
Liner Inspection Port
Detachable Liner
Yes X No
Yes X No
3" Cuff trim -Lime 2-Tone Scotchlite Yes X No
Angled Cuffs - Pants Cuffs trim — "Dragon Hide" or equivalent
Yes X No
Pant leg and knees — Integral knee pads built into liners. Padding to include dual layer
closed cell foam and single layer silicone pad sewn into liners. Knee exterior pant
surface shall be protected by "Dragon Hide" or equivalent.
Yes _ X No
Large Bellows Pockets -Pants - PBI Max or equivalent - 10" x 10" x 2" lined with Kevlar.
Yes X No
One tool pouch constructed of Kevlar in one pant pocket. Side to be determined by
agency
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Yes X No
Snap Style Suspender Attachment Yes X No
Suspenders with Snap Attach and Quick Adjust Installed
Yes X No
Both coat and pants have cancer prevention initiatives?
Yes X No
Please describe in detail the cancer prevention initiatives below.
COAT INTERFACE GUARD
The jackets shall be equipped with a coat interface guard at the hemline to reduce the introduction of
foreign matter onto the wearer. The interface guard shall be constructed of a neoprene coated
material and shall be double stitched to the liner system at the hemline. The interface guard shall
measure approximately 3 Inches wide at the center rear of the hem, tapering to approximately 9
inches wide at the leading edges of the right and left front panels. The bottom of the interface guard
shall encase a continuous band of an elasticized material extending the entire length of the guard.
Approximately 2 inches back from the leading edge of the right and left front panels, there shall be a
minimum 3-inch tab single needle stitched to the Interface guard. The tab sewn to the right front
panel shall include two male snap fasteners, which shall correspond to two female snap fasteners on
the tab at the left front panel. The tabs shall interface to complete the closure of the interface guard
around the wearer's waist area when engaged.
; MIAMIA:il-11LIMILiTI_ti4;
The pants shall be equipped with a pant interface guard at the pant cuff and at the base of the fly to
reduce the introduction of foreign matter onto the wearer. This interface guard shall be constructed
of a neoprene coated material and shall be double stitched to the liner at the hemlines and at the
base of the crotch. The hemline interface guard shall measure approximately 4 Inches wide and run
the full circumference of the liner cuff. The bottom of the interface guard shall encase a continuous
band of an elasticized material extending the full length of the interface guard. The Interface guard at
the crotch opening shall be an elliptical shape, measuring approximately 3 inches high and 3 'A
inches wide, and secured to the binding by two rows of stitching.
NOTE: SEE PRICING ON BID FORM
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The following Department Specific Options must be incorporated into the bidder's
price entered on Page One of this Bid Invitation: -
Springdale Fire Department Option Package:
Pant and coat shall be of "G-Extreme" (coat)/"G-Xcel" (pant) cut for Globe products or
W-Force" for Lion products, or equivalent.
Back Patch of PBI Max or equivalent, Bronze in color, with 'SPRINGDALE FIRE" in 3"
sewn letters of lime Scotchlite.
Radio Pocket of PBI Max or equivalent, Bronze in color, 8"x3"x 3" located on left chest,
with notches on each side of top flap to allow for antenna protrusion.
Mic Tab of PBI Max or equivalent, Bronze in color, 0.5"x2.5" located on left chest above
the radio pocket, and additional tab on coat front flap closure mounted vertically 6 inches
below neck flap.
Lanyard Flashlight Clip of PBI Max or equivalent, Bronze in color to accommodate
"Survivor " 900 flashlight located on right chest.
Does your bid comply with all aspects of this section? Yes X No
14
Bentonville Fire Department Option Package:
Pant and coat shall be of "G-Extreme" (coat)/"G-Xcel" (pant) cut for Globe products or
"V-Force" for Lion products, or equivalent.
Back Patch of PBI Max or equivalent, Bronze in color, with "BENTONVILLE FIRE" in 3"
sewn letters of lime Scotchlite.
Radio Pocket of PBI Max or equivalent, Bronze in color, 8"x3"x3" located on left chest,
with notches on each side of top flap to allow for antenna protrusion.
Mic Tab of PBI Max or equivalent, Bronze in color, 0.5"x2.5" located on left chest above
the radio pocket, and additional tab on coat front flap closure mounted vertically 6 inches
below neck flap.
Lanyard Flashlight Clip of PBI Max or equivalent, Bronze in color to accommodate 'Big
Ed" 90` style flashlight and located on right chest.
Does your bid comply with all aspects of this section? Yes X No
Fayetteville Fire Department Option Package:
Pant and coat shall be of "G-Extreme" (coat)/"G-XceP' (pant) cut for Globe products or
"V-Force" for Lion products or equivalent.
Back Patch of PBI Max or equivalent, Bronze in color, with "FAYETTEVILLE FIRE" in 3"
sewn letters of lime Scotchlite.
Radio Pocket of PBI Max or equivalent, Bronze in color, 8"x3"x3" located on left chest,
with notches on each side of top flap to allow for antenna protrusion.
Mic Tab of PBI Max or equivalent, Bronze in color, 0.5"x2.5" located on left chest above
the radio pocket, and additional tab on coat front flap closure mounted vertically 6 inches
below neck flap.
Flashlight Clip w/Velcro on Strap of PBI Max or equivalent, Bronze in color to
accommodate "Survivor" 90° flashlight located on right chest.
COMPLY YES
Siloam Springs Fire Department Option Package:
Pant and coat shall be of "G-Extreme" (coat)!"G-XceP' (pant) cut for Globe products or
"V-Force" for Lion products or equivalent.
15
Back Patch of PBI Max or equivalent, Bronze in color, with "SILOAM SPRINGS FIRE" in
3" sewn letters of lime Scotchlite.
Radio Pocket of PBI Max or equivalent, Bronze in color, 8"x3"x3" located on left chest,
with notches on each side of top flap to allow for antenna protrusion.
Mic Tab of PBI Max or equivalent, Bronze in color, 0.5"x2.5" located on left chest above
the radio pocket, and additional tab on coat front flap closure mounted vertically 6 inches
below neck flap.
Flashlight Clip wNelcro on Strap of PBI Max or equivalent, Bronze in color to
accommodate "Survivor" 90° flashlight located on right chest.
SUBSTITUTION OF BRAND: COMPLY YES
No substitutions of brand under this contract after award. Any delivery of unauthorized
substitutions will be considered contract default.
GUARANTY:
All items delivered shall be newly manufactured and in first-class condition. The bidder
hereby guarantees that items furnished hereunder will be free from defects in design,
workmanship and material. The bidder also guarantees that all applicable laws will be
complied with relating to construction, packaging, labeling and registration. The bidder's
obligations under this paragraph shall survive for a period of one year from the date of
delivery, unless otherwise specified herein.
ASSIGNMENT:
The contract entered into pursuant to this invitation for bid is not assignable, nor the
duties herein delegable by either party without the written consent of the other party of
the contract.
DISCRIMINATION: In order to comply with the provision of Act 954 of 1977, relating to
unfair employment practices, the bidder agrees that the bidder will not discriminate
against any employee or applicant for employment because of race, sex, color, age,
religion, handicap, or national origin.
BIDDER'S CONTACT INFORMATION
COMPANY NAME CASCO INDUSTRIES
STREET ADDRESS 21941 1-30, SUITE 6
CITY
BRYANT
16
STATE and ZIP CODE AR 72022
PHONE NUMBER 800-648-5808 EXT 160
AUTHORIZED AGENT OF BIDDER SIGNATURE AND TITLE
ROBIN TITTLE 4
Signature
SALES MANAGER
Title
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