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113 West Mountain Street
Fayetteville,AR 72701
(479)575-8323
Resolution: 158-20
File Number: 2020-0393
RFQ#20-01,GARVER, LLC ROLLING HILLS DRIVE AND PLAINVIEW AVENUE
TRANSPORTATION BOND PROJECT:
A RESOLUTION TO APPROVE A PROFESSIONAL ENGINEERING SERVICES
AGREEMENT WITH GARVER, LLC IN THE AMOUNT OF $402,650.00, PURSUANT TO
RFQ#20-01, SELECTION 4, FOR THE DESIGN OF THE APPLEBY ROAD, ROLLING
HILLS DRIVE, AND PLAINVIEW AVENUE CONNECTION PROJECT, TO AUTHORIZE
THE MAYOR TO ACQUIRE THE EASEMENTS AND RIGHT-OF-WAY NECESSARY FOR
THE PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT-2019 TRANSPORTATION
BOND PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville,Arkansas hereby approves a professional
engineering services agreement with Garver, LLC, in the amount of$402,650.00, pursuant to RFQ
#20-01, Selection 4, for the design of the Appleby Road, Rolling Hills Drive and Plainview Avenue
Connection Project and authorizes Mayor Jordan to acquire the easements and right-of-way necessary
for the project.
Section 2: That the City Council of the City of Fayetteville,Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 6/4/2020
Page 1 Printed on 6/8/20
Resolution: 158-20
File Number: 2020-0393
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Page 2 Printed on 6/8/20
A YET. City of Fayetteville, Arkansas 113 West Mountain Street
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Fayetteville,AR 72701
(479)575-8323
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File Number: 2020-0393
Agenda Date:6/2/2020 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: C 3
RFQ#20-01,GARVER,LLC ROLLING HILLS DRIVE AND PLAINVIEW AVENUE
TRANSPORTATION BOND PROJECT:
A RESOLUTION TO APPROVE A PROFESSIONAL ENGINEERING SERVICES AGREEMENT
WITH GARVER, LLC IN THE AMOUNT OF$402,650.00,PURSUANT TO RFQ#20-01,
SELECTION 4,FOR THE DESIGN OF THE APPLEBY ROAD,ROLLING HILLS DRIVE,AND
PLAINVIEW AVENUE CONNECTION PROJECT,TO AUTHORIZE THE MAYOR TO ACQUIRE
THE EASEMENTS AND RIGHT-OF-WAY NECESSARY FOR THE PROJECT,AND TO APPROVE
A BUDGET ADJUSTMENT-2019 TRANSPORTATION BOND PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS:
Section 1: That the City Council of the City of Fayetteville,Arkansas hereby approves a professional
engineering services agreement with Garver,LLC,in the amount of$402,650.00,pursuant to RFQ#20-01,
Selection 4,for the design of the Appleby Road,Rolling Hills Drive and Plainview Avenue Connection Project
and authorizes Mayor Jordan to acquire the easements and right-of-way necessary for the project.
Section 2: That the City Council of the City of Fayetteville,Arkansas hereby approves a budget adjustment.a
copy of which is attached to this Resolution.
City of Fayetteville,Arkansas Page 1 Printed on 6/5/2020
City of Fayetteville Staff Review Form
2020-0393
Legistar File ID
6/2/2020
City Council Meeting Date-Agenda Item Only
N/A for Non-Agenda Item
Matt Casey 5/7/2020 ENGINEERING (621)
Submitted By Submitted Date Division/Department
Action Recommendation:
Approval of a contract in the amount of$402,650.00 with Garver, LLC for design of the Appleby Rd./Rolling Hills
Dr./Plainview Ave. Connection Project, authorizing the Mayor to acquire the easements and Right of Way for the
project and approval of a budget adjustment, per RFQ 20-01, selection #4.
Budget Impact:
4602.860.7221-5860.02 4602 -Streets Project 2019 Bonds
Account Number Fund
46020.7221.1000 Appleby/Rolling Hills/Plainview Connection
Project Number Project Title
Budgeted Item? Yes Current Budget $ 35,645,758.00
Funds Obligated $ 4,121,694.62
Current Balance $ 31,524,063.38
Does item have a cost? Yes Item Cost $ 402,650.00
Budget Adjustment Attached? Yes Budget Adjustment $ -
Remaining Budget $ 31,121,413.38
V20180321
Purchase Order Number: Previous Ordinance or Resolution#
Change Order Number: Approval Date:
Original Contract Number:
Comments:
CITY OF
FAYETTEVILLE CITY COUNCIL MEMO
IV
ARKANSAS
MEETING OF JUNE 2, 2020
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Garner Stoll, Development Services Director
Chris Brown, City Engineer
FROM: Matt Casey, Engineering Design Manager
DATE: May 6, 2020
SUBJECT: Approval of a contract in the amount of$402,650.00 with Garver, LLC for
design of the Appleby Rd./Rolling Hills Dr./Plainview Ave. Connection
Project, authorizing the Mayor to acquire the easements and Right of Way
for the project and approval of a budget adjustment, per RFQ 20-01,
selection #4.
RECOMMENDATION:
Staff recommends approval of a contract in the amount of$402,650.00 with Garver, LLC for
design of the Appleby Rd./Rolling Hills Dr./Plainview Ave. Connection Project, authorizing the
Mayor to acquire the easements and right of way for the project and approval of a budget
adjustment, per RFQ 20-01, selection #4.
BACKGROUND:
This project includes an extension of Rolling Hills Drive into the Fiesta Square Shopping Center,
a direct connection from Appleby Road to Rolling Hills Drive, and an extension of Plainview
Drive south into the Fiesta Square Shopping Center. Schematic designs include a roundabout
on the east side of the shopping center at the intersection these streets.
The recently completed 71 B Corridor study identified traffic congestion between Rolling Hills
and Joyce Blvd. as a major concern. This connection will provide an alternate route for traffic
moving between Rolling Hills Drive and Millsap and will provide for better east-west and
north/south connections in the area. A multi-use trail is also planned to provide a north-south
route parallel to Hwy 71B, and to connect existing bike facilities on Appleby Rd. and Rolling Hills
Dr.
DISCUSSION:
On March 5th, Garver, LLC was selected by committee based on RFQ 20-01, selection #4.
Staff has worked with Garver to prepare a detailed scope of work and contract for this project.
They have provided a proposed scope and fee in the amount of$402,650.00 for the design of
this project. The contract will be paid based on hourly rates for work completed, up to the total
contract amount. Design should be complete and ready for bid in the second quarter of 2021.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
After the design has reached the 60% review stage, the City will begin acquisition of the right of
way and easements necessary for the project. The preliminary estimate for this acquisition is
$400,000.
BUDGET/STAFF IMPACT:
The design for this project will be paid for with the funds from the 2019 Transportation Bond
Fund as part of the Hwy 71 B Corridor Project.
Attachments:
Vicinity Map
Garver, LLC - Engineering Agreement
Budget Adjustment
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AGREEMENT
For
PROFESSIONAL ENGINEERING SERVICES
Between
CITY OF FAYETTEVILLE, ARKANSAS
And
GARVER, LLC
THIS AGREEMENT is made as of �W�L V� , 2020, by and between City of Fayetteville,
Arkansas, acting by and through its Mayor (hereinafter called CITY OF FAYETTEVILLE) and
GARVER,LLC(hereinafter called ENGINEER).
CITY OF FAYETTEVILLE from time to time requires professional engineering services in connection
with the evaluation, design, and/or construction supervision of capital improvement projects. Therefore,
CITY OF FAYETTEVILLE and ENGINEER in consideration of their mutual covenants agree as follows:
ENGINEER shall serve as CITY OF FAYETTEVILLE's professional engineering consultant in those
assignments to which this Agreement applies, and shall give consultation and advice to CITY OF
FAYETTEVILLE during the performance of ENGINEER's services. All services shall be performed
under the direction of a professional engineer registered in the State of Arkansas and qualified in the
particular field.
SECTION 1- AUTHORIZATION OF SERVICES
1.1 Services on any assignment shall be undertaken only upon written Authorization of CITY OF
FAYETTEVILLE and agreement of ENGINEER
1.2 Assignments may include services described hereafter as Basic Services or as Additional
Services of ENGINEER.
1.3 Changes, modifications or amendments in scope, price or fees to this contract shall not be
allowed without a formal contract amendment approved by the Mayor and the City Council
in advance of the change in scope,costs,fees,or delivery schedule.
SECTION 2- BASIC SERVICES OF ENGINEER
2.1 Perform professional services in connection with the Project as hereinafter stated.
2.1.1 The Scope of Services to be furnished by ENGINEER during the Project is included in
Appendix A attached hereto and made part of this Agreement.
2.2 ENGINEER shall coordinate their activities and services with the CITY OF
FAYETTEVILLE. ENGINEER and CITY OF FAYETTEVILLE agree that ENGINEER has
full responsibility for the engineering services.
SECTION 3- RESPONSIBILITIES OF CITY OF FAYETTEVILLE
3.1 CITY OF FAYETTEVILLE shall,within a reasonable time, so as not to delay the services of
ENGINEER:
Garver Contract—Professional Engineering Services 1 4/17/2020
3.1.1 Provide full information as to CITY OF FAYETTEVILLE's requirements for the
Project.
3.1.2 Assist ENGINEER by placing at ENGINEER's disposal all available information
pertinent to the assignment including previous reports and any other data relative
thereto.
3.1.3 Assist ENGINEER in obtaining access to property reasonably necessary for
ENGINEER to perform his services under this Agreement.
3.1.4 Examine all studies, reports, sketches, cost opinions, proposals, and other documents
presented by ENGINEER and render in writing decisions pertaining thereto.
3.1.5 Provide such professional legal,accounting, financial, and insurance counseling services
as may be required for the Project.
3.1.6 The City Engineer is the CITY OF FAYETTEVILLE's project representative with
respect to the services to be performed under this Agreement. The City Engineer shall
have complete authority to transmit instructions, receive information, interpret and
define CITY OF FAYETTEVILLE's policies and decisions with respect to materials,
equipment,elements and systems to be used in the Project,and other matters pertinent to
the services covered by this Agreement.
3.1.7 CITY OF FAYETTEVILLE and/or its representative will review all documents and
provide written comments to ENGINEER in a timely manner.
SECTION 4- PERIOD OF SERVICE
4.1 This Agreement will become effective upon the first written notice by CITY OF
FAYETTEVILLE authorizing services hereunder.
4.2 The provisions of this Agreement have been agreed to in anticipation of the orderly progress
of the Project through completion of the services stated in the Agreement. ENGINEER will
proceed with providing the authorized services immediately upon receipt of written
authorization from CITY OF FAYETTEVILLE. Said authorization shall include the scope of
the services authorized and the time in which the services are to be completed. The
anticipated schedule for this project is included as Appendix A.
SECTION 5- PAYMENTS TO ENGINEER
5.1 The maximum not-to-exceed amount authorized for this Agreement shall be based upon on
an Hourly basis as described in Appendix B.
5.2 Statements
5.2.1 Monthly statements for each calendar month shall be submitted to CITY OF
FAYETTEVILLE or such parties as CITY OF FAYETTEVILLE may designate for
professional services consistent with ENGINEER'S normal billing schedule. Once
established, the billing schedule shall be maintained throughout the duration of the
Project.
Applications for payment shall be made in accordance with a format to be developed by
ENGINEER and as approved by CITY OF FAYETTEVILLE. Applications for payment
Garver Contract—Professional Engineering Services 2 4/17/2020
shall be accompanied each month by the updated project schedule as the basis for
determining the value earned as the work is accomplished. Final payment for
professional services shall be made upon CITY OF FAYETTEVILLE's approval and
acceptance with the satisfactory completion of the study and report for the Project.
5.3 Payments
5.3.1 All statements are payable upon receipt and due within thirty (30) days. If a portion of
ENGINEER's statement is disputed by CITY OF FAYETTEVILLE, the undisputed
portion shall be paid by CITY OF FAYETTEVILLE by the due date. CITY OF
FAYETTEVILLE shall advise ENGINEER in writing of the basis for any disputed
portion of any statement. CITY OF FAYETTEVILLE will make reasonable effort to
pay invoices within 30 days of date the invoice is approved, however, payment within
30 days is not guaranteed.
5.4 Final Payment
5.4.1 Upon satisfactory completion of the work performed under this Agreement, as a
condition before final payment under this Agreement, or as a termination settlement
under this Agreement, ENGINEER shall execute and deliver to CITY OF
FAYETTEVILLE a release of all claims against CITY OF FAYETTEVILLE arising
under or by virtue of this Agreement, except claims which are specifically exempted by
ENGINEER to be set forth therein. Unless otherwise provided in this Agreement or by
State law or otherwise expressly agreed to by the parties to this Agreement, final
payment under this Agreement or settlement upon termination of this Agreement shall
not constitute a waiver of CITY OF FAYETTEVILLE's claims against ENGINEER or
his sureties under this Agreement or applicable performance and payment bonds, if any.
SECTION 6- GENERAL CONSIDERATIONS
6.1 Insurance
6.1.1 During the course of performance of these services, ENGINEER will maintain (in
United States Dollars)the following minimum insurance coverages:
Type of Coverage Limits of Liability
Workers' Compensation Statutory
Employers' Liability $500,000 Each Accident
Commercial General Liability
Bodily Injury and $1,000,000 Combined Single Limit
Property Damage
Automobile Liability:
Bodily Injury and $1,000,000 Combined Single Limit
Property Damage
Professional Liability Insurance $1,000,000 Each Claim
ENGINEER will provide to CITY OF FAYETTEVILLE certificates as evidence of the
specified insurance within ten days of the date of this Agreement and upon each renewal
of coverage.
Garver Contract—Professional Engineering Services 3 4/17/2020
6.1.2 CITY OF FAYETTEVILLE and ENGINEER waive all rights against each other and
their officers, directors, agents, or employees for damage covered by property insurance
during and after the completion of ENGINEER's services.
6.2 Professional Responsibility
6.2.1 ENGINEER will exercise reasonable skill, care, and diligence in the performance of
ENGINEER's services and will carry out its responsibilities in accordance with
customarily accepted professional engineering practices. CITY OF FAYETTEVILLE
will promptly report to ENGINEER any defects or suspected defects in ENGINEER's
services of which CITY OF FAYETTEVILLE becomes aware, so that ENGINEER can
take measures to minimize the consequences of such a defect. CITY OF
FAYETTEVILLE retains all remedies to recover for its damages caused by any
negligence of ENGINEER.
6.3 Cost Opinions and Projections
6.3.1 Cost opinions and projections prepared by ENGINEER relating to construction costs
and schedules, operation and maintenance costs, equipment characteristics and
performance, and operating results are based on ENGINEER's experience,
qualifications, and judgment as a design professional. Since ENGINEER has no control
over weather, cost and availability of labor, material and equipment, labor productivity,
construction Contractors' procedures and methods, unavoidable delays, construction
Contractors' methods of determining prices, economic conditions, competitive bidding
or market conditions, and other factors affecting such cost opinions or projections,
ENGINEER does not guarantee that actual rates, costs, performance, schedules, and
related items will not vary from cost opinions and projections prepared by ENGINEER.
6.4 Changes
6.4.1 CITY OF FAYETTEVILLE shall have the right to make changes within the general
scope of ENGINEER's services, with an appropriate change in compensation and
schedule only after Fayetteville City Council approval of such proposed changes and,
upon execution of a mutually acceptable amendment or change order signed by the
Mayor of the CITY OF FAYETTEVILLE and the duly authorized officer of
ENGINEER.
6.5 Termination
6.5.1 This Agreement may be terminated in whole or in part in writing by either party in the
event of substantial failure by the other party to fulfill its obligations under this
Agreement through no fault of the terminating party, provided that no termination may
be effected unless the other party is given:
6.5.1.1 Not less than ten(10)calendar days written notice(delivered by certified mail, return
receipt requested)of intent to terminate,
6.5.1.2 An opportunity for consultation with the terminating party prior to termination.
6.5.2 This Agreement may be terminated in whole or in part in writing by CITY OF
FAYETTEVILLE for its convenience, provided that ENGINEER is given:
Garver Contract—Professional Engineering Services 4 4/17/2020
6.5.2.1 Not less than ten(10)calendar days written notice(delivered by certified mail, return
receipt requested)of intent to terminate,
6.5.2.2 An opportunity for consultation with the terminating party prior to termination.
6.5.3 If termination for default is effected by CITY OF FAYETTEVILLE, an equitable
adjustment in the price provided for in this Agreement shall be made, but
6.5.3.1 No amount shall be allowed for anticipated profit on unperformed services or other
work,
6.5.3.2 Any payment due to ENGINEER at the time of termination may be adjusted to cover
any additional costs to CITY OF FAYETTEVILLE because of ENGINEER's
default.
6.5.4 If termination for default is effected by ENGINEER,or if termination for convenience is
effected by CITY OF FAYETTEVILLE, the equitable adjustment shall include a
reasonable profit for services or other work performed. The equitable adjustment for
any termination shall provide for payment to ENGINEER for services rendered and
expenses incurred prior to the termination, in addition to termination settlement costs
reasonably incurred by ENGINEER relating to commitments which had become firm
prior to the termination.
6.5.5 Upon receipt of a termination action under Paragraphs 6.5.1 or 6.5.2 above, ENGINEER
shall:
6.5.5.1 Promptly discontinue all affected work(unless the notice directs otherwise),
6.5.5.2 Deliver or otherwise make available to CITY OF FAYETTEVILLE all data,
drawings, specifications, reports, estimates, summaries and such other information
and materials as may have been accumulated by ENGINEER in performing this
Agreement,whether completed or in process.
6.5.6 Upon termination under Paragraphs 6.5.1 or 6.5.2 above CITY OF FAYETTEVILLE
may take over the work and may award another party an agreement to complete the
work under this Agreement.
6.5.7 If, after termination for failure of ENGINEER to fulfill contractual obligations, it is
determined that ENGINEER had not failed to fulfill contractual obligations, the
termination shall be deemed to have been for the convenience of CITY OF
FAYETTEVILLE. In such event, adjustments of the agreement price shall be made as
provided in Paragraph 6.5.4 of this clause.
6.6 Delays
6.6.1 In the event the services of ENGINEER are suspended or delayed by CITY OF
FAYETTEVILLE or by other events beyond ENGINEER's reasonable control,
ENGINEER shall be entitled to additional compensation and time for reasonable costs
incurred by ENGINEER in temporarily closing down or delaying the Project.
Garver Contract—Professional Engineering Services 5 4/17/2020
6.7 Rights and Benefits
6.7.1 ENGINEER's services will be performed solely for the benefit of CITY OF
FAYETTEVILLE and not for the benefit of any other persons or entities.
6.8 Dispute Resolution
6.8.1 Scope of Paragraph: The procedures of this Paragraph shall apply to any and all disputes
between CITY OF FAYETTEVILLE and ENGINEER which arise from, or in any way
are related to, this Agreement, including, but not limited to the interpretation of this
Agreement, the enforcement of its terms, any acts, errors, or omissions of CITY OF
FAYETTEVILLE or ENGINEER in the performance of this Agreement, and disputes
concerning payment.
6.8.2 Exhaustion of Remedies Required: No action may be filed unless the parties first
negotiate. If timely Notice is given under Paragraph 6.8.3, but an action is initiated prior
to exhaustion of these procedures, such action shall be stayed, upon application by either
party to a court of proper jurisdiction, until the procedures in Paragraphs 6.8.3 and 6.8.4
have been complied with.
6.8.3 Notice of Dispute
6.8.3.1 For disputes arising prior to the making of final payment promptly after the
occurrence of any incident, action, or failure to act upon which a claim is based, the
party seeking relief shall serve the other party with a written Notice;
6.8.3.2 For disputes arising within one year after the making of final payment, CITY OF
FAYETTEVILLE shall give ENGINEER written Notice at the address listed in
Paragraph 6.14 within thirty (30) days after occurrence of any incident, accident, or
first observance of defect or damage. In both instances, the Notice shall specify the
nature and amount of relief sought, the reason relief should be granted, and the
appropriate portions of this Agreement that authorize the relief requested.
6.8.4 Negotiation: Within seven days of receipt of the Notice, the Project Managers for CITY
OF FAYETTEVILLE and ENGINEER shall confer in an effort to resolve the dispute. If
the dispute cannot be resolved at that level, then, upon written request of either side, the
matter shall be referred to the President of ENGINEER and the Mayor of CITY OF
FAYETTEVILLE or his designee. These officers shall meet at the Project Site or such
other location as is agreed upon within 30 days of the written request to resolve the
dispute.
6.9 CITY OF FAYETTEVILLE represents that it has sufficient funds or the means of obtaining
funds to remit payment to ENGINEER for services rendered by ENGINEER.
6.10 Publications
6.10.1 Recognizing the importance of professional development on the part of ENGINEER's
employees and the importance of ENGINEER's public relations, ENGINEER may
prepare publications, such as technical papers, articles for periodicals, and press releases,
pertaining to ENGINEER's services for the Project. Such publications will be provided
to CITY OF FAYETTEVILLE in draft form for CITY OF FAYETTEVILLE's advance
review. CITY OF FAYETTEVILLE shall review such drafts promptly and provide
CITY OF FAYETTEVILLE's comments to ENGINEER. CITY OF FAYETTEVILLE
Garver Contract—Professional Engineering Services 6 4/17/2020
may require deletion of proprietary data or confidential information from such
publications, but otherwise CITY OF FAYETTEVILLE will not unreasonably withhold
approval. The cost of ENGINEER's activities pertaining to any such publication shall be
for ENGINEER's account.
6.11 Indemnification
6.I 1.1 CITY OF FAYETTEVILLE agrees that it will require all construction Contractors to
indemnify, defend,and hold harmless CITY OF FAYETTEVILLE and ENGINEER from
and against any and all loss where loss is caused or incurred or alleged to be caused or
incurred in whole or in part as a result of the negligence or other actionable fault of the
Contractors,or their employees,agents, Subcontractors,and Suppliers.
6.12 Ownership of Documents
6.12.1 All documents provided by CITY OF FAYETTEVILLE including original drawings,
disks of CADD drawings and cross sections, estimates,specification field notes, and data
are and remain the property of CITY OF FAYETTEVILLE. ENGINEER may retain
reproduced copies of drawings and copies of other documents.
6.12.2 Engineering documents, drawings, and specifications prepared by ENGINEER as part of
the Services shall become the property of CITY OF FAYETTEVILLE when ENGINEER
has been compensated for all Services rendered, provided, however, that ENGINEER
shall have the unrestricted right to their use. ENGINEER shall, however, retain its rights
in its standard drawings details, specifications, databases, computer software, and other
proprietary property. Rights to intellectual property developed, utilized, or modified in
the performance of the Services shall remain the property of ENGINEER.
6.12.3 Any files delivered in electronic medium may not work on systems and software different
than those with which they were originally produced. ENGINEER makes no warranty as
to the compatibility of these files with any other system or software. Because of the
potential degradation of electronic medium over time, in the event of a conflict between
the sealed original drawings/hard copies and the electronic files,the sealed drawings/hard
copies will govern.
6.13 Notices
6.13.1 Any Notice required under this Agreement will be in writing, addressed to the
appropriate party at the following addresses:
CITY OF FAYETTEVILLE's address:
125 West Mountain Street
Fayetteville,Arkansas 72701
ENGINEER's address:
2049 E.Joyce Blvd, Suite 400
Fayetteville,Arkansas 72703
Garver Contract—Professional Engineering Services 7 4/17/2020
6.14 Successor and Assigns
6.14.1 CITY OF FAYETTEVILLE and ENGINEER each binds himself and his successors,
executors, administrators, and assigns to the other party of this Agreement and to the
successors, executors, administrators, and assigns of such other party, in respect to all
covenants of this Agreement; except as above, neither CITY OF FAYETTEVILLE nor
ENGINEER shall assign, sublet, or transfer his interest in the Agreement without the
written consent of the other.
6.15 Controlling Law
6.15.1 This Agreement shall be subject to, interpreted and enforced according to the laws of the
State of Arkansas without regard to any conflicts of law provisions.
6.16 Entire Agreement
6.16.1 This Agreement represents the entire Agreement between ENGINEER and CITY OF
FAYETTEVILLE relative to the Scope of Services herein. Since terms contained in
purchase orders do not generally apply to professional services, in the event CITY OF
FAYETTEVILLE issues to ENGINEER a purchase order, no preprinted terms thereon
shall become a part of this Agreement. Said purchase order document, whether or not
signed by ENGINEER, shall be considered as a document for CITY OF
FAYETTEVILLE's internal management of its operations.
SECTION 7- SPECIAL CONDITIONS
7.1 Additional Responsibilities of ENGINEER
7.1.1 CITY OF FAYETTEVILLE's review, approval, or acceptance of design drawings,
specifications, reports and other services furnished hereunder shall not in any way relieve
ENGINEER of responsibility for the technical adequacy of the work. Neither CITY OF
FAYETTEVILLE's review, approval or acceptance of, nor payment for any of the
services shall be construed as a waiver of any rights under this Agreement or of any cause
of action arising out of the performance of this Agreement.
7.1.2 ENGINEER shall be and shall remain liable, in accordance with applicable law, for all
damages to CITY OF FAYETTEVILLE caused by ENGINEER's negligent performance
of any of the services furnished under this Agreement except for errors, omissions or
other deficiencies to the extent attributable to CITY OF FAYETTEVILLE or CITY OF
FAYETTEVILLE-furnished data.
7.1.3 ENGINEER's obligations under this clause are in addition to ENGINEER's other express
or implied assurances under this Agreement or State law and in no way diminish any
other rights that CITY OF FAYETTEVILLE may have against ENGINEER for faulty
materials, equipment,or work.
7.2 Remedies
7.2.1 Except as may be otherwise provided in this Agreement, all claims, counter-claims,
disputes and other matters in question between CITY OF FAYETTEVILLE and
ENGINEER arising out of or relating to this Agreement or the breach thereof will be
Garver Contract—Professional Engineering Services 8 4/17/2020
decided in a court of competent jurisdiction ithin Arkansas.
7.3 Audit: Access to Records
7.3.1 ENGINEER shall maintain books, records, documents and other evidence directly
pertinent to performance on work under this Agreement in accordance with generally
accepted accounting principles and practices consistently applied in effect on the date of
execution of this Agreement. ENGINEER shall also maintain the financial information
and data used by ENGINEER in the preparation of support of the cost submission
required for any negotiated agreement or change order and send to CITY OF
FAYETTEVILLE a copy of the cost summary submitted. CITY OF FAYETTEVILLE,
the State or any of their authorized representatives shall have access to all such books,
records, documents and other evidence for the purpose of inspection, audit and copying
during normal business hours. ENGINEER will provide proper facilities for such access
and inspection.
7.3.2 Records under Paragraph 7.3.1 above shall be maintained and made available during
performance on assisted work under this Agreement and until three years from the date of
final payment for the project. In addition, those records which relate to any controversy
arising out of such performance,or to costs or items to which an audit exception has been
taken, shall be maintained and made available until three years after the date of resolution
of such appeal, litigation,claim or exception.
7.3.3 This right of access clause(with respect to financial records)applies to:
7.3.3.1 Negotiated prime agreements:
7.3.3.2 Negotiated change orders or agreement amendments in excess of$10,000 affecting
the price of any formally advertised,competitively awarded,fixed price agreement:
7.3.3.3 Agreements or purchase orders under any agreement other than a formally
advertised, competitively awarded, fixed price agreement. However, this right of
access does not apply to a prime agreement, lower tier subagreement or purchase
order awarded after effective price competition,except:
7.3.3.3.1 With respect to record pertaining directly to subagreement performance,
excluding any financial records of ENGINEER;
7.3.3.3.2 If there is any indication that fraud, gross abuse or corrupt practices may be
involved;
7.3.3.3.3 If the subagreement is terminated for default or for convenience.
7.4 Covenant Against Contingent Fees
7.4.1 ENGINEER warrants that no person or selling agency has been employed or retained to
solicit or secure this Agreement upon an agreement of understanding for a commission,
percentage, brokerage or continent fee, excepting bona fide employees or bona fide
established commercial or selling agencies maintained by ENGINEER for the purpose of
securing business. For breach or violation of this warranty, CITY OF FAYETTEVILLE
shall have the right to annul this Agreement without liability or at its discretion,to deduct
from the contract price or consideration, or otherwise recover, the full amount of such
commission,percentage, brokerage, or contingent fee.
Garver Contract—Professional Engineering Services 9 4/17/2020
7.5 Gratuities
7.5.1 If CITY OF FAYETTEVILLE finds after a notice and hearing that ENGINEER or any of
ENGINEER's agents or representatives, offered or gave gratuities (in the form of
entertainment, gifts or otherwise) to any official, employee or agent of CITY OF
FAYETTEVILLE, in an attempt to secure an agreement or favorable treatment in
awarding, amending or making any determinations related to the performance of this
Agreement, CITY OF FAYETTEVILLE may, by written notice to ENGINEER terminate
this Agreement. CITY OF FAYETTEVILLE may also pursue other rights and remedies
that the law or this Agreement provides. However, the existence of the facts on which
CITY OF FAYETTEVILLE bases such finding shall be in issue and may be reviewed in
proceedings under the Remedies clause of this Agreement.
7.5.2 In the event this Agreement is terminated as provided in Paragraph 7.5.1, CITY OF
FAYETTEVILLE may pursue the same remedies against ENGINEER as it could pursue
in the event of a breach of the Agreement by ENGINEER As a penalty, in addition to
any other damages to which it may be entitled by law, CITY OF FAYETTEVILLE may
pursue exemplary damages in an amount(as determined by CITY OF FAYETTEVILLE)
which shall be not less than three nor more than ten times the costs ENGINEER incurs in
providing any such gratuities to any such officer or employee.
7.6 Arkansas Freedom of Information Act
7.6.1 City contracts and documents, including internal documents and documents of
subcontractors and sub-consultants, prepared while performing City contractual work are
subject to the Arkansas Freedom of Information Act (FOIA). If a Freedom of
Information Act request is presented to the CITY OF FAYETTEVILLE, ENGINEER
will do everything possible to provide the documents in a prompt and timely manner as
prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et seq.).
Only legally authorized photocopying costs pursuant to the FOIA may be assessed for
this compliance.
IN WITNESS WHEREOF, CITY OF FAYETTEVILLE, ARKANSAS by and through its Mayor, and
ENGINEER, by its authorized officer have made and executed this Agreement as of the day and year first
above written.
CITY OF F;j ETT: ARKANSAS ENGINEER
BY: Ail/ •, A By:
M;,or, oneld srdan Senior Project Manager, Ron Petrie
0111,1 ATTEST `�,N r E.Rhrrr7�/i
By: Cvk. C 1 •• CI
Y e , 4-xv_24k
City Cirrt : Fq y,E '.*•eject Manager,Jeff Webb
z.
END OF AGREEMENT Ioflily, e31ONAL ENGINEERING SERVICES
Garver Contract—Professional Engineering Services 10 4/17/2020
APPENDIX A—SCOPE OF SERVICES
1. General
Generally, the scope of services includes surveying. design, water and sewer relocations and
adjustments, preparation of property acquisition documents and bidding services for the extension of
N. Plainview Avenue from East Longview Street to East Appleby Road. Improvements will consist
primarily of the widening of approximately 600-ft of existing roadway with sidewalks, the extension of
N. Plainview Avenue approximately 2,000-ft through the Fiesta Square Shopping Center parking lot to
E.Appleby Road, installation of a roundabout at the intersection of the existing Fiesta Square entrance
with the new roadway, and improvements to the Fiesta Square Entrance/E. Rolling Hills Drive
intersection with College Avenue.
2. Surveys
2.1. Design Surveys
Garver will provide field survey data for designing the project with the survey tied to the Owner's control
network.
Garver will conduct field surveys, utilizing radial topography methods, at intervals and for distances at
and/or along the project site as appropriate for modeling the existing ground, including locations of
pertinent features or improvements. Garver will locate buildings and other structures, streets, drainage
features, trees over eight inches in diameter, visible utilities as well as those underground utilities
marked by their owners and/or representatives, and any other pertinent topographic features that may
be present at and/or along the project site. Garver will establish control points for use during
construction.
2.2. Property Surveys
Garver will locate existing monumentation representing right of way and/or easements based on record
data which will be provided by an abstractor under a subconsultant agreement with Garver.
3. Geotechnical Services
Garver will subcontract with Terracon, Inc. to provide the necessary geotechnical services for this
project. The scope of services from Terracon includes:
A. Five (5) borings to 5-ft in depth or auger refusal for roadway sections on new alignment.
B. One (1) borings to 10-ft in depth or auger refusal for a potential retaining wall near the
intersection with Appleby Road.
C. Provide Traffic Control during field investigations.
D. Perform laboratory testing to determine soil properties including water content.Atterberg limits.
sieve analysis, standard proctor, and resilient modulus.
E. Prepare a Geotechnical Report that includes boring logs, stratification classification,
groundwater levels, description of subsurface conditions, subgrade preparation/earthwork
recommendations, pavement thickness options and design parameter recommendations, and
retaining wall recommendations.
4. Coordination
Garver will furnish plans to all known utility owners potentially affected by the project at the preliminary
and final stages of development. Garver will provide coordination among all known affected utility
owners to enable them to coordinate efforts for any necessary utility relocations. Garver will include
Appendix A- Scope of Services 1 of 6 20T21040
Plainview Avenue Extension
the surveyed locations of the observable and marked utilities in the construction plans. Garver will also
include proposed and/or relocated utility information in the construction plans as provided by the utility
companies.
Garver will furnish final plans to the following agencies: ADEQ and the Arkansas Department of Health
(ADH)for their review and comment.
Garver will also attend coordination meetings with the Owner and other agencies as required. Garver
will prepare exhibits for these meetings when appropriate.
5. Environmental Services
Garver will prepare a construction stormwater pollution prevention plan (SWPPP) and notice of intent
(if required), and coordinate issuance of the NPDES permit with the Arkansas Department of Energy
and Environment, a Division of the Arkansas Department of Environmental Quality (ADEQ).
6. Traffic Study
6.1. Determine Future Growth Rates
Using ADT volumes from the ARDOT database and information from the Northwest Arkansas
Regional Planning Commission's travel demand model, Garver will developed expected traffic
growth rates adjacent to the study area.
6.2. Existing Traffic Volumes Analyses
Garver will utilize traffic counts at the intersection of College Avenue and Rolling Hills Drive,
previously collected in 2017. Using the growth rates, these volumes will be projected to 2020.
Garver will utilize Synchro/SimTraffic software to evaluate the existing geometry at the
intersection of College Avenue with Rolling Hills Drive during both AM and PM peak hours. The
evaluation will include Highway Capacity Manual(HCM) methodology for delay, level of service
(LOS) and queueing distance for each intersection movement. Sim Traffic methodology will also
be used to evaluate delay, LOS and queues. This base condition information will be used for
comparison with the Plainview Avenue Extension improvements.
Using 2020 volumes,Garver will divert a portion of College Avenue traffic to the Plainview Avenue
Extension and analyze the intersection operations at College Avenue and Rolling Hills Drive and
at Plainview Avenue and Rolling Hills Drive for both AM and PM peak hours.
6.3. Future Traffic Volumes Analyses
Using the ITE Trip Generation Manual, 10th Edition, Garver will develop expected AM and PM
peak hour trips for the propose development adjacent to project corridor. Consideration will also
be given to currently existing development/land uses that will be removed as part of the Plainview
Avenue Extension project.
Using the determined growth rates, Garver will develop future volumes that represent twenty(20)
years of growth. Design traffic volumes will develop that include expected traffic growth plus the
addition of trips associated with the proposed development. Using the 20-year design volumes,
Garver will evaluate the existing geometry at the intersection College Avenue with Rolling Hills
Drive during both AM and PM peak hours to develop a future base condition for comparison with
the Plainview Avenue Extension improvements.
Garver will again reroute a portion of College Avenue traffic to the Plainview Avenue Extension
and analyze the intersection operations at College Avenue and Rolling Hills Drive and at
Plainview Avenue and Rolling Hills Drive for both AM and PM peak hours using 20-year design
Appendix A- Scope of Services 2 of 6 20T21 040
Plainview Avenue Extension
volumes.
6.4. Report
Garver will develop a memo summarizing the findings of the existing conditions and the future
conditions, describing the impacts of the Plainview Avenue Extension on the intersection of
College Avenue and Rolling Hills Drive. Garver will submit one electronic copy of the report
along with appendices that include detailed outputs from Synchro and SimTraffic.
7. Hydrology and Hydraulics Study
Garver will provide floodplain analysis services for the project. The purpose of the study will be to
analyze the proposed crossing of the Plainview Road extension over a tributary to Mud Creek.
The following items will be completed as part of the study:
• Garver will attend one site visit to observe existing features at the project site.
• The creek is shown as a Zone A on the FEMA maps. A hydrologic and hydraulic model
of the creek is not expected to be available from FEMA.
• Garver will develop a hydrologic model of the project area using the HEC-HMS
software.
• Garver will develop a hydraulic model of the project area using the HEC-RAS software.
This model will be used to analyze existing and proposed project scenarios for the
crossing of the tributary to Mud Creek. The proposed crossing is assumed to be a
culvert. As such, no scour analysis will be prepared.
Garver will prepare a brief drainage memorandum that will include the following items:
• Brief description of the existing floodplain and drainage system hydraulic condition.
• Descriptions of the results for the scenario described above.
• Plots of relevant cross sections and floodplain limits,
• Tables showing existing and proposed condition hydraulic results such as water
surface elevations, velocities and other hydraulic parameters.
• Submit drainage memorandum to City of Fayetteville for review.
Garver will attend up to two meetings with the City.
8. Conceptual Design
The conceptual design phase submittal will include roadway plan & profile sheets, demolition plan.
water and sewer relocations (excluding plan and profiles), roundabout layout, Rolling Hills Drive
intersection improvement layout sheets, Fiesta Square parking lot modifications, drainage
improvements including water quality discharges in the streamside protection zone, pavement marking
sheets, cross sections, and an opinion of probable construction cost. This conceptual submittal will be
for the purpose of coordinating the proposed improvements with the Owner and the utility companies
and developing an order of magnitude cost estimate for the project. Garver will incorporate comments
from the Owner in the Preliminary Design. Garver will proceed with Preliminary Design after the
Conceptual Design is approved by the Owner in writing.
9. Lighting Design
Garver will develop a lighting performance specification based on IESNA recommended criteria and
the Owner provided light fixture manufactuer, type, and style. This performance specification will
Appendix A- Scope of Services 3 of 6 20T21040
Plainview Avenue Extension
require the Contractor to submit a lighting layout meeting the design statistical criteria, submit an
electrical design, and perform utility coordination. This submittal will be to the Owner.
Garver will produce an estimate of probable cost related to the performance specification. This estimate
will not be based on a design, but rather similar lighting installations in the area with respect to quantity
of poles and anticipated infrastructure sizes.
Garver will not conduct a lighting design, electrical design. electrical calculations. utility coordination,
or other design activities beyond the performance specification. Garver will not produce lighting
removal or installation plans.
These items and Contractor's submittal review(s) can be added as additional services.
10. Preliminary Design
Once Garver receives written approval from Owner on Conceptual Design, Garver will begin
Preliminary Design. The Preliminary Design phase submittal will include all items listed in the
Conceptual Design stage plus retaining wall layouts,lighting plans,landscaping plan for the roundabout
and tree plantings along the corridor, maintenance of traffic plans, water and sewer relocation plan and
profiles, and an updated opinion of probable construction cost. The preliminary design phase will
represent approximately 60 percent of final construction contract plans. This submittal will not include
technical specifications or"front end" contract documents. Garver will incorporate comments from the
Owner on the Preliminary Design in the Final Design. Garver will proceed with Final Design after the
Preliminary Design is approved by the Owner in writing.
11. Final Design
Once Garver receives written approval from Owner on Preliminary Design, Garver will begin Final
Design. During the final design phase of the project. Garver will conduct final designs to prepare
construction plans and specifications, for one construction contract, including final construction details
and quantities, special provisions, and opinion of probable construction cost. Garver will also provide
final coordination with Owner, make any needed plan changes as a result of the final review comments
and/or special easement acquisition considerations, and prepare the construction documents as
required to advertise for bids.
Garver will also prepare, submit, and coordinate approval of a Stormwater Pollution Prevention Plan
(SWPPP)with ADEQ.
12. Property Acquisition Documents
Garver will provide mapping as required for preparing Right of Way/Easement acquisition documents
for the Owner's use in acquiring the property. Documentation will include individual tract maps with
description of temporary and permanent acquisition for each property. The Owner will provide a
standard easement acquisition document or"go-by" example for use by Garver. The fee for providing
property acquisition documentation is based on permanent right of way and temporary construction
easements for no more than 12 properties. Property acquisition document preparation will begin after
receiving the Owner's comments from the Preliminary Design review.
13. Bidding Services
During the bidding phase of the project, Garver will:
• Prepare Advertisement for Bids for publication as directed by the Owner. Owner will pay
advertising costs outside of this contract.
• Digitally dispense construction contract documents to prospective bidders.
Appendix A- Scope of Services 4 of 6 20T21040
Plainview Avenue Extension
• Support the contract documents by preparing addenda as appropriate.
• Attend the bid opening.
• Prepare bid tabulation.
• Evaluate bids and recommend award.
• Prepare construction contracts.
14. Construction Phase Services
Construction Phase Services are currently excluded from the scope of services but may be added by
amendment at a future date.
15. Project Deliverables
The following will be submitted to the Owner, or others as indicated, by Garver:
• One digital copy of the Traffic Memo Report.
• One digital copy of the Geotechnical Report.
• Two hard copies of the Conceptual Design with opinion of probable construction cost.
• Two hard copies of the Preliminary Design with opinion of probable construction cost.
• One digital copy of the Preliminary Plans to each potentially affected utility company.
• Two hard copies of the Final Design with opinion of probable construction cost.
• Three hard copies of the revised Final Design with opinion of probable construction cost.
• One digital copy of the revised Final Plans to each potentially affected utility company.
• Three hard copies of the Final Plans and Specifications to the Contractor.
• Two hard copies of the right-of-way and/or easement acquisition documents.
• Electronic files as requested.
16. Extra Work
The following items are not included under this agreement but will be considered as extra work:
• Redesign for the Owner's convenience or due to changed conditions after previous alternate
direction and/or approval.
• Submittals or deliverables in addition to those listed herein.
• Pavement Design beyond that furnished in the Geotechnical Report.
• Design of any utilities relocation other than water and sewer, and water and sewer
improvements beyond what is required to accommodate roadway improvements to comply with
minimum design standards.
• Significant structural design beyond that required for roadside retaining walls and minor
drainage structures.
• Electrical design beyond that specified in the scope of services.
• Construction Phase Services and Construction materials testing.
• Environmental Handling and Documentation, including wetlands identification or mitigation
plans or other work related to environmentally or historically (culturally) significant items and
coordination with USCOE.
• Coordination with FEMA and preparation/submittal of a CLOMR and/or LOMR.
• Intersection turn movement counts at the study intersections or other intersections not included
in the study.
• 24-hour classification counts along College Avenue.
Extra Work will be as directed by the Owner in writing for an addition fee as agreed upon by the Owner
and Garver.
Appendix A- Scope of Services 5 of 6 20T21040
Plainview Avenue Extension
17. Schedule
Garver shall begin work under this Agreement within ten (10) days of a Notice to Proceed and shall
complete the work in accordance with the schedule below:
Phase Description Calendar Days
Traffic Study 45 days from NTP
Surveys—Design and Property 45 days from NTP
Conceptual Design 45 days from approval of Traffic Study findings
Geotechnical Engineering 45 days from approval of Conceptual Design
Preliminary Design 75 days from approval of Conceptual Design
Final Design 60 days from approval of Preliminary Design
Property Acquisition Documents 60 days from approval of Preliminary Design
Bidding Services 30 days from approval of Final Design or City
Notification
Appendix A- Scope of Services 6 of 6 20T21040
Plainview Avenue Extension
GARVER
APPENDIX B
Plainview Avenue Extension
Garver Hourly Rate Schedule:July 2u1g'June n0o0
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s'/........................ ..................................................... $ 108.00
E-2-------------------------- w 126.00
E-3.-------------------------' $ 152.00
s4 . ------------------- w 178.00
sa-------------------------' $ 217.00
E-a-------------------------' $ 272.00
s7 -----------�� s 361.00
punneo/sn.m"me"m/Specialist �
p-1...—, '— --------------------' w 131.00
P-2........ ...................................................................' $ 164.00
P-u....................................... ..................... ................ w 204.00
p-4.............. n 232.00
p-5.............................. .......... —...... ......................... $ 268.00
P-6.-------------------------' $ 30*.00
p-7
Designers
o-1-------------------------- m 101z0
mu ----- m 118.00
o-3.-------------------------' m *wzm
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naxn.uvno
r'1-------------------------- $ ryon
pu-------------------------' $ 100.00
T-3 --------------------- $ 122.00
Surveyors
o-1.................................................................... ......... $ *uoo
S-2 $ 64.00
S-»-------------------------' n uaoo
s-4.-------------------------' $ 124.0
S-5........................................................... $ 164.00
S-a---------------------�� --- $ 1oo�o
2-Man cn�'�unw�--------' w 198.00
3-Man Crew(Suney)....... ........ $ 2*7.00
2-Man Crew«»po Survey)--------------- $ 218.00
3-Man Crew(»po Survey) $ uoroo
Construction Observation
u-1-------------------------' o sano
xa.......... ...................... ......... ......................... o 123.00
Co-------------------------' $ 150.00
C-4...... ...........—.................. ........................ ...... —' $ 185.00
Management/Administration
M-1 * mu00
x-1—' -------------' $ auno
»-2..... m 84.00
X-»—. — $ 117.00
x-4...... — r 150.00
X-o—.. $ 183.00
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x-7........................................ ........... * 279.00
Agreement for Professional Services
APPENDIX B
CITY OF FAYETTEVILLE
PLAINVIEW AVENUE EXTENSION
FEE SUMMARY
Title I Services Estimated Fees
Geotechnical Services (Terracon) $5,400.00
Record Research $5,400.00
Utility Markings (ARKUPS) $400.00
Environmental Handling/Documentation $2,800.00
Traffic Studies $19,700.00
H&H Study $23,650.00
Signalization Design $28,260.00
Surveys $49,870.00
Conceptual Design $66,820.00
Preliminary Design $87,850.00
Preliminary Design - Electrical $9,000.00
Final Design $77,100.00
Final Design - Electrical $5,120.00
Property Acquisition Documents $16,450.00
Bidding Services $4,830.00
Subtotal for Title I Services $402,650.00
Title II Services
Construction Materials Testing $0.00
Construction Phase Services $0.00
Subtotal for Title II Services $0.00
L:\2020\20T21040-Fayetteville Plainview Avenue Extension\Contracts\Client\Draft\APPENDIX B-Garver Fee
Spreadsheet.xlsx
APPENDIX B
CITY OF FAYETTEVILLE
PLAINVIEW AVENUE EXTENSION
TRAFFIC STUDIES
WORK TASK DESCRIPTION E-6 E-5 E-4 E-3 E-2 El T-1
$272.00 $217.00 $178.00 $152.00 $126.00 $108.00 $79.00
hr hr hr hr hr hr hr
1. Traffic Analysis
Develop Future Growth Rates 1 4
Existing Traffic Volumes Analyses
Compile Existing Volumes (AM, PM,ADT) 1 4
Analyze Existing Condition(AM and PM) 1 12
Analyze Proposed Condition(AM and PM) 1 12
Future Traffic Volumes Analyses
Develop Trip Generaton for Proposed Development 1 8
Develop Future Volumes(AM.PM,ADT) 1 4
Analyze Existing Condition(AM and PM) 1 12
Analyze Proposed Condition(AM and PM) 1 12
Summary Report 16 4
Coordination with MPO 4
QC Review 8 2
Subtotal-Traffic Analysis 8 30 0 72 0 0 0
Hours 8 30 0 72 0 0 0
Salary Costs $2,176 $6,510 $0 $10,944 $0 $0 $0
SUBTOTAL-SALARIES: $19,630.00
DIRECT NON-LABOR EXPENSES
Document Printing/Reproduction/Assembly $70.00
Postage/Freight/Courier $0.00
Travel Costs $0.00
SUBTOTAL-DIRECT NON-LABOR EXPENSES: $70.00
SUBTOTAL: $19,700.00
SUBCONSULTANTS FEE: $0.00
TOTAL FEE: 519,700.00
APPENDIX B
CITY OF FAYETTEVILLE
PLAINVIEW AVENUE EXTENSION
H&H Study
WORK TASK DESCRIPTION E-6 E-5 E-4 E-3 E-2 E-1 T-1
$272.00 $217.00 $178.00 $152.00 $126.00 $108.00 $79.00
hr hr hr hr hr hr hr
1. H&H Study
Data Collection
Conduct field inspections to observe current conditions 8 8
Collect available data including GIS data and maps,site survey data,as-builts 2 2
Hydrologic Studies
Determine watershed and sub-watershed boundary 1 6
Determine Watershed Parameters 2 8
Develop HEC-RAS hydrologic model 4 16
Hydraulic Studies-Crossing at E Eton St.
Create the existing and proposed hydraulic model using HEC-RAS(Scour Not Inc!) 8 44
Coordinate with Roadway Engineers 2 8
CIA/QC 2 4 6
Prepare Hydraulic Report 8 20
Meetings with City-Up to 2 at City 16 16
Scope Does Not Include Conditional Letter of Map Revision
During construction hydraulic models not included
Subtotal-H&H Study 0 2 0 55 0 134 0
Hours 0 2 0 55 0 134 0
Salary Costs $0 $434 $0 $8.360 $0 $14.472 $0
SUBTOTAL-SALARIES: $23,266.00
DIRECT NON-LABOR EXPENSES
Document Printing/Reproduction/Assembly $150.00
Postage/Freight/Courier $0.00
Travel Costs $234.00
SUBTOTAL-DIRECT NON-LABOR EXPENSES: $384.00
SUBTOTAL: $23,650.00
SUBCONSULTANTS FEE: $0.00
TOTAL FEE: $23,650.00
APPENDIX B
CITY OF FAYETTEVILLE
PLAINVIEW AVENUE EXTENSION
SIGNALIZATION DESIGN & SPECIAL SIGNS
WORK TASK DESCRIPTION E-6 E-5 E-4 E-3 E-2 E-1 T-1
$272.00 $217.00 $178.00 $152.00 $126.00 $108.00 $79.00
hr hr hr hr hr hr hr
1. Preliminary Design
Signalization Plan at Rolling Hills
Notes 1 1
60&40 Scale Plans 2 16 8 4
Wiring Diagram 2 12 6 1
Charts 2 12 4 1
Wheelchair Ramps at Rolling Hills 2 16 2
Roundabout Special Signs 2 32
QA/QC 8
Subtotal-Preliminary Design 10 0 9 32 57 20 6
2. Final Design
Signalization Plan at Rolling Hills
Notes 1
Quantities 4 4 2
60&40 Scale Plans 6 4 2
Wiring Diagram 2 2 1
Charts 2 2 1
Wheelchair Ramps at Rolling Hills 1 6 1
Technical Specifications 2 1
Roundabout Special Signs 1 16
QA/QC 4
Subtotal-Final Design 5 0 7 16 18 13 6
Hours 15 0 16 48 75 33 12
Salary Costs $4,080.00 $0.00 $2,848.00 $7,296.00 $9,450.00 $3,564.00 $948.00
SUBTOTAL-SALARIES: $28,186.00
DIRECT NON-LABOR EXPENSES
Document Printing/Reproduction/Assembly $74.00
Postage/Freight/Courier $0.00
Travel Costs $0.00
SUBTOTAL-DIRECT NON-LABOR EXPENSES: $74.00
SUBTOTAL: $28,260.00
SUBCONSULTANTS FEE: $0.00
TOTAL FEE: $28,260.00
APPENDIX B
CITY OF FAYETTEVILLE
PLAINVIEW AVENUE EXTENSION
SURVEYS
WORK TASK DESCRIPTION E-3 S-5 S-4
2-Man Crew 2-Man Crew 3-Man Crew
T-2
(Survey) Survey) (Survey)
$152.00 $164.00 $124.00 $198.00 $218.00 $247.00 $100.00
hr hr hr hr hr hr hr
1. Surveys-Topographic
Coordination and Administration 6 8
Establish Horizontal and Vertical Control 2 2 6 4
Locate Utilities 4 6 4 8
Topographic Surveys 8 2 34 50
Data Processing/DTM Preparation 6 34
4
Subtotal-Surveying 6 28 44 44 62 0 4
2. Surveys-Property
Coordination and Administration 4 8
Record Research 4 12
Field Research 4 4 8
Field Work 2 4 10 10
Property Easement/Right of way Delineation 10 20
Subtotal-Surveying 4 28 40 18 10 0 0
Hours 10 56 84 62 72 0 4
Salary Costs $1,520.00 $9,184.00 $10,416.00 $12,276.00 $15,696.00 $0.00 $400.00
SUBTOTAL-SALARIES: $49,492.00
DIRECT NON-LABOR EXPENSES
Document Printing/Reproduction/Assembly $60.00
Postage/Freight/Courier $0.00
Survey Supplies $34.00
Travel Costs $284.00
SUBTOTAL-DIRECT NON-LABOR EXPENSES: $378.00
SUBTOTAL: $49,870.00
SUBCONSULTANTS FEE: $0.00
TOTAL FEE: $49,870.00
APPENDIX B
CITY OF FAYETTEVILLE
PLAINVIEW AVENUE EXTENSION
ENVIRONMENTAL SERVICES
WORK TASK DESCRIPTION E-3 P-2 P-1 Select Select Select T 2
Category- Category- Category-
$159.00 $171.00 $137.00 $0.00 $0.00 $0.00 $104.00
hr hr hr hr hr hr hr
1. Environmental Services
DEQ 2 10
QC Reviews 1 1
4
Subtotal-Environmental Services 0 3 11 0 0 0 4
Hours 0 3 11 0 0 0 4
Salary Costs $0.00 $513.00 $1,507.00 $0.00 $0.00 $0.00 $416.00
SUBTOTAL-SALARIES: $2,436.00
DIRECT NON-LABOR EXPENSES
Document Printing/Reproduction/Assembly $14.00
Postage/Freight/Courier $0.00
Office Supplies/Equipment $0.00
Communications $0.00
SWPPP $200.00
STAA $150.00
GPS Equipment $0.00
Computer Modeling/Software Use $0.00
Traffic Counting Equipment $0.00
Locator/Tracer/Thermal Imager Equipment $0.00
Travel Costs $0.00
SUBTOTAL-DIRECT NON-LABOR EXPENSES: $364.00
SUBTOTAL: $2,800.00
SUBCONSULTANTS FEE: $0.00
TOTAL FEE: $2,800.00
APPENDIX B
CITY OF FAYETTEVILLE
PLAINVIEW AVENUE EXTENSION
CONCEPTUAL DESIGN
WORK TASK DESCRIPTION E-6 E-5 E-4 E-3 E-2 E-1 T-1
$272.00 $217.00 $178.00 $152.00 $126.00 $108.00 $79.00
hr hr hr hr hr hr hr
1. Civil Engineering
Typical Sections 4 8 2
Plan&Profile Sheets 6 30 60 20
Roundabout Layout 2 12 30 6
Rolling Hills Intersection Improvements 2 10 24 8
Fiesta Square Parking Lot Modifications 1 6 16 4
Cross Sections 4 8 2
Drainage Improvements 16 28 6
Sidewalks 3 6 2
Pavement Marking Plan 4 12 4
Water&Sewer Relocations
Record Drawing and Survey Review 4 12
and Field Investigation
Preparation of Water and Sewer Relocation 20 48
Plans(excluding profiles)
Opinion of Probable Construction Cost 2 12
Utility Companies Coordination 4
Meetings/Coordination with City 4 6
Opinion of Probable Construction Cost 6 10
QC Review 4 8
Subtotal-Civil Engineering 19 0 139 0 0 274 54
2. Landscape Architecture
Concept Landscape/Tree Layout 10
Schematic Irrigation Plan 4
Plan Details 3
QC Review 2
Subtotal-Landscape Architecture 0 0 0 19 0 0 0
Hours 19 0 139 19 0 274 54
Salary Costs $5.168.00 $0.00 $24.742.00 $2,888.00 $0.00 $29,592.00 $4.266.00
SUBTOTAL-SALARIES: $66,656.00
DIRECT NON-LABOR EXPENSES
Document Printing/Reproduction/Assembly $140.00
Postage/Freight/Courier $0.00
Travel Costs $24.00
SUBTOTAL-DIRECT NON-LABOR EXPENSES: 5164.00
SUBTOTAL: $66,820.00
SUBCONSULTANTS FEE: $0.00
TOTAL FEE: $66,820.00
APPENDIX B
CITY OF FAYETTEVILLE
PLAINVIEW AVENUE EXTENSION
PRELIMINARY DESIGN
WORK TASK DESCRIPTION E-6 E-5 E-4 E-3 E-2 E-1 T-1
$283.00 $226.00 $186.00 $159.00 $132.00 $113.00 $83.00
hr hr hr hr hr hr hr
1. Civil Engineering
Preliminary Plans
Typical Sections 2 4
Plan&Profile Sheets 6 30 75 20
Roundabout Layout Sheets 4 16 40 10
Rolling Hills Intersection Improvements 2 8 24 8
Fiesta Square Parking Lot Modifications 1 4 10 2
Cross Sections 4 8
Driveways 4 8 2
Drainage Improvements 18 28
Sidewalks 2 6 2
Maintenance of Traffic Plan 1 8 12 4
Pavement Marking Plans 1 6 8 2
Water&Sewer Relocations
Preparation of Water and Sewer Relocation 24 60
Plan and Profiles
Preparation of Water and Sewer Relocation 2 8
Details
Opinion of Probable Construction Cost 2 12
Coordination with Geotechnical Subconsultant 2
Coordination with Utility Companies 10
Coordination and Meetings with Owner 3 6 6
Public Participation Meeting 3 6 6 6
Opinion of Probable Construction Cost 4 10
QC Review 6 8
Subtotal-Civil Engineering 27 0 166 0 0 325 56
2. Landscape Architecture
LandscapefTree Layout 12
Detailed Irrigation Plan 15
Plan Details 5
Opinion of Probable Construction Cost 2
QC Review 2
Subtotal-Landscape Architecture 0 0 0 36 0 0 0
3. Structural Engineering
Retaining Wall Layout 6 8
Subtotal-Structural Engineering 0 0 6 0 0 8 0
Hours 27 0 172 36 0 333 56
Salary Costs $7,641.00 $0.00 $31,992.00 $5.724.00 $0.00 $37.629.00 $4,648.00
SUBTOTAL-SALARIES: $87,634.00
DIRECT NON-LABOR EXPENSES
Document Printing/Reproduction/Assembly $170.00
Postage/Freight/Courier $0.00
Travel Costs $46.00
SUBTOTAL-DIRECT NON-LABOR EXPENSES: $216.00
SUBTOTAL: $87,850.00
SUBCONSULTANTS FEE: $0.00
TOTAL FEE: $87,850.00
APPENDIX B
CITY OF FAYETTEVILLE
PLAINVIEW AVENUE EXTENSION
PRELIMINARY DESIGN - ELECTRICAL
WORK TASK DESCRIPTION E-6 E-5 E-4 E-3 E-2 E-1 T-1
$283.00 $226.00 $186.00 $159.00 $132.00 $113.00 $83.00
hr hr hr hr hr hr hr
1. Electrical Engineering
General Team Coordination 2 4
Performance Specification 8 8 16
Quantities 2 8
Cost Estimate 2 4
QC Review 4 4
Address Review Comments 2
Subtotal-Electrical Engineering 0 0 14 16 0 34 0
Hours 0 0 14 16 0 34 0
Salary Costs $0.00 $0.00 $2,604.00 $2,544.00 $0.00 $3,842.00 $0.00
SUBTOTAL-SALARIES: $8,990.00
DIRECT NON-LABOR EXPENSES
Document Printing/Reproduction/Assembly $10.00
Postage/Freight/Courier $0.00
Travel Costs $0.00
SUBTOTAL-DIRECT NON-LABOR EXPENSES: $10.00
SUBTOTAL: $9,000.00
SUBCONSULTANTS FEE: $0.00
TOTAL FEE: $9,000.00
APPENDIX B
CITY OF FAYETTEVILLE
PLAINVIEW AVENUE EXTENSION
FINAL DESIGN
WORK TASK DESCRIPTION E-6 E-5 E-4 E-3 E-2 E-1 T-1
$283.00 $226.00 $186.00 $159.00 $132.00 $113.00 $83.00
hr hr hr hr hr hr hr
1. Civil Engineering
Final Plans
Typical Sections 2 4
Plan&Profile Sheets 4 24 60 20
Roundabout Layout 2 12 20 8
Rolling Hills Intersection Improvements 1 8 16 6
Fiesta Square Parking Lot modifications 4 8 2
Cross Sections 2 6
Maintenance of Traffic Plan 4 8 2
Driveways 2 6 2
Drainage Improvements 8 16
Sidewalks 2 4 2
Pavement Marking Plans 4 8 2
Typical Details 4 8 2
Erosion Control Plans 6 12 4
Water&Sewer Relocations
Preparation of Water and Sewer Relocation 24 60
Plan and Profiles
Preparation of Water and Sewer Relocation 2 8
Details
Opinion of Probable Construction Cost 2 12
Specifications 4 16
Water and Sewer and ADH Review 4 4
Final Review with City 4
Coordination with Utility Companies 12
Coordination and Meetings with Owner 4 6 4
Specifications/Contract Documents 8 4
Quantities 4 16
Opinion of Probable Construction Cost 2 6
QC Review 6 8
Subtotal-Civil Engineering 17 0 156 6 0 306 50
2. Landscape Architecture
Landscape/Tree Layout 5
Detailed Irrigation Plan 3
Plan Details 2
Specifications 4
Opinion of Probable Construction Cost 2
QC Review 2
Subtotal-Landscape Architecture 0 0 0 18 0 0 0
3. Structural Engineering
Retaining Wall Layout/Elevations
Structural Details
Structural Specifications
Subtotal-Structural Engineering 0 0 0 0 0 0 0
Hours 17 0 156 24 0 306 50
Salary Costs $4,811.00 $0.00 $29.016.00 $3,816.00 $0.00 $34,578.00 $4,150.00
SUBTOTAL-SALARIES: $76,371.00
DIRECT NON-LABOR EXPENSES
Document Printing/Reproduction/Assembly $160.00
ADH Review Fee $500.00
Postage/Freight/Courier $20.00
Travel Costs $49.00
SUBTOTAL-DIRECT NON-LABOR EXPENSES: $729.00
SUBTOTAL: $77,100.00
SUBCONSULTANTS FEE: $0.00
TOTAL FEE: $77,100.00
APPENDIX B
CITY OF FAYETTEVILLE
PLAINVIEW AVENUE EXTENSION
FINAL DESIGN - ELECTRICAL
WORK TASK DESCRIPTION E-6 E-5 E-4 E-3 E-2 E-1 T-1
$283.00 $226.00 $186.00 $159.00 $132.00 $113.00 $83.00
hr hr hr hr hr hr hr
5. Electrical Engineering
Address City's Comments 1 2
General Team Coordination 1 2
Performance Specification 2 4 8
Quantities 2 4
Cost Estimate 1 2
QC Review 2 2
Address Review Comments 2
Sign Documents 1 1
Subtotal-Electrical Engineering 0 0 7 9 0 21 0
Hours 0 0 7 9 0 21 0
Salary Costs $0.00 $0.00 $1,302.00 $1,431.00 $0.00 $2,373.00 $0.00
SUBTOTAL-SALARIES: $5,106.00
DIRECT NON-LABOR EXPENSES
Document Printing/Reproduction/Assembly $14.00
ADH Review Fee $0.00
Postage/Freight/Courier $0.00
Travel Costs $0.00
SUBTOTAL-DIRECT NON-LABOR EXPENSES: $14.00
SUBTOTAL: $5,120.00
SUBCONSULTANTS FEE: $0.00
TOTAL FEE: $5,120.00
APPENDIX B
CITY OF FAYETTEVILLE
PLAINVIEW AVENUE EXTENSION
PROPERTY ACQUISITION DOCUMENTS
2-Man Crew
WORK TASK DESCRIPTION E-3 S-5 S-4 2-Man Crew (GPS 3-Man Crew T-2
(Survey) Survey) (Survey)
$159.00 $171.00 $129.00 $206.00 $227.00 $257.00 $104.00
hr hr hr hr hr hr hr
1. Acquisition Documents
Coordination and Administration 6
Permanent Right-of-Way Acquisition Exhibits 16 32
Temporary Construction Easement Exhibits 8 14
Coordination with Owner 2
Stake Proposed Easement(Maximum 6-Parcels) 4 4 6 10
Subtotal-Civil Engineering 0 36 50 6 10 0 0
Hours 0 36 50 6 10 0 0
Salary Costs $0.00 $6,156.00 $6,450.00 $1,236.00 $2,270.00 $0.00 $0.00
SUBTOTAL-SALARIES: $16,112.00
DIRECT NON-LABOR EXPENSES
Document Printing/Reproduction/Assembly $278.00
Postage/Freight/Courier $0.00
Survey Supplies $30.00
Locator/Tracer/Thermal Imager Equipment $0.00
Travel Costs $30.00
SUBTOTAL-DIRECT NON-LABOR EXPENSES: $338.00
SUBTOTAL: $16,450.00
SUBCONSULTANTS FEE: $0.00
TOTAL FEE: $16,450.00
APPENDIX B
CITY OF FAYETTEVILLE
PLAINVIEW AVENUE EXTENSION
BIDDING SERVICES
WORK TASK DESCRIPTION E-6 E-5 E-4 E-3 E-2 E-1 T-1
$283.00 $226.00 $186.00 $159.00 $132.00 $113.00 $83.00
hr hr hr hr hr hr hr
1. Civil Engineering
Dispense plans and specs to prospective bidders-N/A
Addendums/lnquiries 6
Bid Opening 1 3
Prepare bid tabulation 1 2
Evaluate bids and recommend award 2
Prepare construction contracts 6
Subtotal-Civil Engineering 1 0 18 0 0 2 0
2. Structural Engineering
Addendums/RFIs 2
Subtotal-Structural Engineering 0 0 2 0 0 0 0
3. Electrical Engineering
Addendums/RFIs 3
Subtotal-Electrical Engineering 0 0 3 0 0 0 0
Hours 1 0 23 0 0 2 0
Salary Costs $283.00 $0.00 $4,278.00 $0.00 $0.00 $226.00 $0.00
SUBTOTAL-SALARIES: $4,787.00
DIRECT NON-LABOR EXPENSES
Document Printing/Reproduction/Assembly $30.00
Postage/Freight/Courier $0.00
Travel Costs $13.00
SUBTOTAL-DIRECT NON-LABOR EXPENSES: $43.00
SUBTOTAL: $4,830.00
SUBCONSULTANTS FEE: $0.00
TOTAL FEE: $4,830.00
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 ENGINEERING (621)
2020
Requestor: Matt Casey
BUDGET ADJUSTMENT DESCRIPTION/JUSTIFICATION:
Approval of a contract in the amount of$402,650.00 with Garver, LLC for design of the Appleby Rd./Rolling Hills
Dr./Plainview Ave. Connection Project, authorizing the Mayor to acquire the easements and ROW for the project and
approval of a budget adjustment, per RFQ 20-01, selection #4.
COUNCIL DATE: 6/2/2020
LEGISTAR FILE ID#: 2020-0393
Mathew M otddow
5/14/2020 9:52 AM
Budget Director Date
TYPE: D - (City Council)
JOURNAL #:
6/2/2020
GLDATE:
RESOLUTION/ORDINANCE CHKD/POSTED: /
TOTAL - -
v.20200324
Increase / (Decrease) Project.Sub#
Account Number Expense Revenue Project Sub.Detl AT Account Name
4602.860.7221-5860.02 402,650 - __ 46020 7221.1000 EX Capital Prof Svcs-Engineering/Architects.
4602.860.7221-5805.00 400,000 46020 7221.1000 EX Land-Acquisition
4602.860.7221-5860.04 10,000 _ - 46020 7221.1000 EX Capital Prof Svcs-Contra(Engineering)
4602.860.7999-5899.00 (812,650) - 46020 7999 EX Unallocated - Budget
H:\Budget Adjustments\2020_Budget\City Council\06-02-2020\BA 2020-0393 Appleby-Rolling Hills-Plainview Garver Agreement 1 of 2
Increase/ (Decrease) Project.Sub#
Account Number Expense Revenue Project Sub.Detl AT Account Name
H:\Budget Adjustments\2020_Budget\City Council\06-02-2020\BA 2020-0393 Appleby-Rolling Hills-Plainview Garver Agreement 2 of 2